HomeMy WebLinkAbout2022-10-13 Community Development Commission - Full Agenda-1233
City of Central Point
Development Commission
Agenda
October 13, 2022
6:30 p.m.
Central Point
Central Point City Hall
140 South 3rd Street
Central Point, Oregon
Members: Hank Williams
Taneea Browning
Neil Olsen
Kelley Johnson
Melody Thueson
Michael Parsons
Rob Hernandez
Staff Liaison:
Chris Clayton
Meeting time, date, or location may be subject to change. Please contact the City Recorder at 541-423-1026 for additional
information.
I. MEETING CALLED TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
A. Community Development Commission - Regular Meeting - Aug 11, 2022 6:15
PM
IV. DISCUSSION ITEMS
A. Commercial Facade Grant Program Discussion(Presented by Holtey)
V. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL
POINT
Oregon
Community Development Commission
Regular Meeting Minutes
Thursday, August 11, 2022
I. MEETING CALLED TO ORDER
II. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Taneea Browning Ward IV Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Late 6:21 PM
Michael Parsons At Large Present
Rob Hernandez At Large Present
III. APPROVAL OF MINUTES
A. Community Development Commission - Regular Meeting - Jun 23, 2022 6:00 PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Browning, Olsen, Johnson, Parsons, Hernandez
ABSENT: Melody Thueson
IV. DISCUSSION ITEMS
A. Open House Downtown & East Pine Street Corridor Revitalization Plan
Amendment(Presented by Clayton)
City Manager Chris Clayton presented the Central Point Redevelopment
Commission Plan, The Central Point Development Commission is being asked to
review the proposed Downtown & East Pine Street Corridor Revitalization Plan
Amendment (Amendment) and to decide whether to recommend the Amendment
be forwarded through the public review process of urban renewal amendments
including presentation to the Planning Commission for their review of
conformance with the Central Point Comprehensive Plan, to the Jackson County
Commission for their approval by adopting a resolution as there is property within
the proposed amendment area that is in unincorporated Central Point, and to the
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City of Central Point
Development Commission
August 11, 2022
Page 2
Central Point City Council for consideration of a non-emergency ordinance to
adopt the Amendment.
Rob Hernandez moved to forward the Downtown & East Pine Street
Corridor Revitalization Plan Amendment to the Central Point Planning
Commission for the review of the Amendment’s conformance to the Central
Point Comprehensive Plan, to the Jackson County Commission for their
adoption by resolution and then to the Central Point City Council for the
review, to hold a public hearing and vote on adoption of a non-
emergency ordinance.
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Browning, Olsen, Johnson, Thueson, Parsons,
Hernandez
V. ADJOURNMENT
Mike Parsons moved to adjourn the meeting at 6:53 p.m.
The foregoing minutes of the August 11, 2022, Development Commission meeting were
approved by the Development Commission at its meeting of _________________________.
Dated: _________________________
Chair Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report
ISSUE SUMMARY
TO: Community Development Commission
DEPARTMENT:
Community Development
FROM: Stephanie Holtey, Planning Director
MEETING DATE: October 13, 2022
SUBJECT: Commercial Facade Grant Program Discussion
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Not Applicable
BACKGROUND INFORMATION:
When the Urban Renewal District was established in 2012, a series of projects was set forth in
the Downtown & East Pine Street Corridor Revitalization Plan (“Urban Renewal Plan”) to
address blight and incentivize public and private investments. In 2015, the Development
Commission approved Resolution No. 2015-007 creating a Historic Façade Grant Program to
incentivize restoration and rehabilitation of building facades in Central Business District. The
program was modified in 2017 and 2021 to expand the use of the program by eliminating the
historic requirement and to provide a way to encourage business retention by allowing a one-
time $2,500 grant to a business owner within an eligible building.
At this time, the City is in receipt of an inquiry about a façade grant for the Cowley Building. The
new building owner has preliminary plans to repaint the building, install new awnings and
possibly new lighting (Attachment 1). This project is consistent with the program guidelines
except that the property owner does not currently meet the property insurance requirement. As
provided in the Façade Grant Program Application, proof of property insurance (Attachment 2)
is required before staff can authorize a grant. The application does not specify the type or
amount of insurance required, which limits staff’s ability to provide meaningful guidance to
potential applicants.
DISCUSSION:
At the October 13, 2022 Development Commission meeting, staff would like to discuss the
Façade Grant Program policies pertaining to property insurance as it relates to the Cowley
Building Façade Grant inquiry including but not limited to the following objectives:
1. Establish clear reasons for requiring property insurance (e.g. protection the District from
liability or safeguard its investment in the event of property loss) and the associated
amounts.
2. Receive direction regarding an alternative to property insurance, such as a written
agreement to rebuild or repay the District if property loss occurs within a specified time
period from the grant award date.
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3. Other options/considerations.
ATTACHMENTS:
1. Cowley Building Facade Improvement Concepts
2. 2021 Commercial Facade Grant Program Application Form
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ATTACHMENT 1 – Cowley Building Façade Improvement Concepts
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East Pine Street Building Façade Grant Program
Revised 5/27/2021 by Resolution No. 2021-01
INTRODUCTION
The Building Façade Grant Program was designed to encourage the rehabilitation/restoration of building
facades within the Central Point Downtown Business District as part of the Downtown and East Pine Street
Corridor Revitalization Plan. The program is only available for the rehabilitation/restoration of building facades
within the East Pine Street area (see attached map).
In furtherance of this goal, the façade program will make grants available to owners of buildings, within the
East Pine Street area, for façade projects that are compliant with applicable Transit Oriented District (TOD)
design standards per Section 17.67of the City’s Zoning Ordinance and that are consistent with the Design
Guidelines of the Central Point Downtown Revitalization Plan.
The types of activities that are eligible under this façade program include, but are not limited to, the following:
New Construction (façade only, including the expansion of the original lineal feet of façade frontage)
Awnings, appropriate to the specific building.
Cleaning of exterior surfaces.
Improve or add lighting. The lighting must be designed to light only your building
Repair/Restoration of facade features
Replacement of doorways/storefronts
Repointing
Painting
Repair or replace windows
Signage. Signs must be in compliance with the City of Central Point Sign Ordinance and be appropriate
to the building’s construction period. Only one sign per property will be eligible for consideration.
Façade is defined as
any portion of the exte-
rior of a structure visible
from the public right-of
way. The drawing to the
right is an example of a
typical commercial
storefront façade and the
typical architectural
components.
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The above are required to comply with the TOD design standards per Section 17.67 of the City’s Zoning
Ordinance.
The types of activities that are not eligible under this façade program include but are not limited to, the
following:
Property acquisition
Interior improvements
Flat or sloped roof repair and/or replacement not visible from the public right-of-way
Machinery and equipment
Furniture and fixtures
Inventory and accounts receivable
THE EAST PINE STREET BUILDING FAÇADE GRANT PROGRAM
The East Pine Street Building Façade Grant Program will provide eligible applicants with grants to assist in the
rehabilitation/restoration of facades on structures within the Downtown Business District of the City of Central
Point. Façade is defined as any portion of the exterior of a structure visible from the public right-of-way.
Funding is provided for eligible façade improvements that are $500.00 in value or greater, but not more than
$10,000.00. Applicants are eligible for a one-time grant of up to $2,500 per property without a corresponding
match. This outright grant will be authorized on a case by case basis by motion of the Development
Commission. Should an applicant decide to apply for a program grant beyond this one-time offer, normal grant
program guidelines will be followed minus whatever part of the $2,500 outright grant offer has been used. The
grants will total up to 50% of the eligible project costs and must be matched with 50% of private funds. Over
time multiple grants per property will be considered, but only if the value of the combined grants does not
exceed the maximum grant limit of $10,000. The grant funds will be reimbursements. Funds will be paid after
the job is complete and approved by the Development Commission. The building owner is responsible for all
initial project costs. The applicant must submit proof of payment to the Development Commission in order for
reimbursement of qualifying costs.
APPLICATION PROCEDURES
Each potential recipient of façade grant funds must comply with the following Application Procedures.
Completed Applications will be time-dated and processed in order of receipt. The Development Commission
will not consider any Application with incomplete or missing information.
Application Procedures are as follows:
I. Obtain Application Package. Application packages are available by contacting the City of
Central Point Development Commission Office, 140 S. Third Street, Central Point, OR 97502,
541-423-1025.
II. Complete Application. Fill out and sign the Application form. Return the completed Application
form to the Development Commission office with the following required supportive
documentation.
1. Verification of Ownership (copy of Deed)
2. Tax Statement (evidence that real estate taxes are current)
3. Verification of Property Insurance
4. Two (2) copies of a color photo of façade to be rehabilitated
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PROJECT PROCEDURES
The following process describes the course of the façade program. The order and necessity of each step will
be determined on a case-by-case basis, depending upon the amount of assistance required for each project.
1. Initial Project Meeting. The purpose of this meeting is to discuss the scope of work and financing.
2. Scope of Work with Cost Estimates. The applicant will submit the final scope of work with cost
estimates and a working drawing (to scale), with color schemes, if appropriate, for review by the
Development Commission.
3. Review. The Development Commission will review each project’s Scope of Work to determine if it
follows the Guidelines of the program
4. Contractor Bidding. The owner will solicit bids from qualified contractors to perform the rehabilitation
work. A qualified contractor is defined as one regularly doing business as a Contractor, being able to
acquire and maintain the required insurances.
5. Grant Agreement. Within two (2) weeks of submittal of an application the Development Commission
will approve, conditionally approve, or deny the application. The applicant will be provided a written
notice of the Development Commission’s action. Upon approval, or conditional approval of the
application by the Development Commission the applicant may commence work.
6. Rehabilitation Monitoring. The Development Commission will monitor the façade project to assure
compliance with the Grant Agreement.
7. Final Inspection and Project Close-Out. When the Contractor has completed the rehabilitation and
submits an invoice for final payment, a final inspection of the work will be made by the Development
Commission and the Owner. The grant payment will be issued upon the approval of the Development
Commission and the Owner and upon receipt of all paid invoices.
PROJECT COMPLIANCE
The Applicant for the East Pine Street Building Façade Grant Program is advised of the following Program
Compliance requirements through these guidelines:
1. Property Taxes. The funding for this program is provided through public tax dollars. Therefore, it is
incumbent upon Owners desiring to obtain façade assistance, to be current in payment of local property
taxes. It is the responsibility of the Applicant to provide this tax information to the Development
Commission. Tax Verification forms for this purpose are included in the Application Package.
2. Eligible Structures. All structures within the East Pine Street area (see attached map) are eligible for
façade grant funding.
3. Codes and Ordinances. All authorized grant awards are subject to compliance with all applicable
local, state, and federal regulations.
EQUAL OPPORTUNITY
All Applicants for financial assistance shall be given equal consideration and no person shall be excluded from
participation, denied program benefits of discriminated against because of race, color, religion, gender,
ancestry, national origin or handicap.
THE EAST PINE STREET BUILDING FAÇADE GRANT PROGRAM IS SUBJECT TO ALL
LOCAL, STATE AND FEDERAL LAWS, WHERE APPLICABLE.
Note: As used in the East Pine Street Building Façade Grant Program the term “Development Commission” refers to the
Urban Renewal Director or designated staff of the Development Commission.
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East Pine Street Building Façade Grant Program Application
City of Central Point Development Commission
Property Owner:
Business Name:
Address:
Tax parcel ID:
Phone: Email:
Proposed Grant Amount: Total Project Cost:
Application Checklist:
Verification of Ownership (copy of Deed)
Tax Statement (evidence that real estate taxes are current)
Verification of Property Insurance
Attach bids from contractors
Attach hand sketches or professional drawings of the project
Applicant shall indemnify, defend and hold harmless the City of Central Point, the Development
Commission of the City of Central Point, and its officers, directors and employees from any and
all loss, cost damage, expense, claims and liabilities, including without limitation attorneys’ fees,
arising out of or in connection with work performed under this contract. This provision shall
survive the termination of this Agreement.
The undersigned, individually and on behalf of the above-named entity, agrees to all of
the above guidelines and stipulations.
Signature of Applicant Date
Urban Renewal Director Date Received
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