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HomeMy WebLinkAboutCAP081111Central Point City Hall 664-3321 Ciry Council Mayor Hank Williams Ward I Bruce Dingier Ward II Belly Geiger Ward III Ellie George Ward IV Allen Broderick At Large Carol Fischer Isay Harrison CITY OF CENTRAL POINT City Council Meeting Agenda August 11, 2011 Next Res. 1310 Next Ord. No. 1953 L REGULAR MEETING CALLED TO ORDER - 7:00 P.M. IL PLEDGE OF ALLEGIANCE III. ROLL CALL IV. PUBLIC APPEARANCES V. CONSENT AGENDA A. Approval of July 28, 2011 City Council Minutes Administration Phil Messina, Ciry Manager Chris Clayton, Assistant CitS~ Manager Deanna Casey, Ciry Recorder Community Development Department Tom Humphrey, Director Finance Department Bev Adams, Director Human Resources Barb Robson, Director Parks and Public Works Department Matt Samitore, Director Jennifer Boardman, Manager Police Department Jon Zeliff, Chief VI. ITEMS REMOVED FROM CONSENT AGENDA VII. BUSINESS A. Preliminary June 30, 2011, Financial Statement (Adams) B. Award Design Contract for Front Street/US Hwy 99W Bicycle, Pedestrian, and Streetscape Project (Samitore) C. Planning Commission Report (Humphrey) VIII. MAYOR'S REPORT LY. CITY MANAGER' S REPORT Y. COUNCIL REPORTS XI. DEPARTMENT REPORTS XII. EXECUTIVE SESSION The City Council may adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the Oregon Public Meetings Law, the proceedings of ui executive session are not for publication or broadcast. XIII. ADJOURNMENT Consent Agenda CAP081111 Page 1 CITY OF CENTRAL POINT To Agenda City Council Meeting Minutes July 28, 2011 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingier, Carol Fischer, Kay Harrison, and Ellie George were present. Kelly Geiger was excused. City Manager Phil Messina; City Attorney Paul Nolte; Police Captain Chuck Newell; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Assistant City Manager Chris Clayton; Human Resource Director Barb Robson; Finance Director Bev Adams; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES Fire Chief Dan Peterson presented the report card for Fire District No. 3. He explained call volumes and response times for the Central Point area citizens. Robin Dickson, Heather Lane resident approached the Council regarding the noise issues around the 4t" of July. She stated that there are a few residents around her home that set off the fireworks until 1:00 a.m. She has called the Police Department but noticed no change in the behavior. She was wondering if there is a noise ordinance that can be enforced during these hours. The fireworks they are using are illegal in the state of Oregon. She would like to know what she can do as a citizen to alleviate this problem which has been occurring for the last five years. Captain Newell stated that citizens should feel free to call the police department when these things become an issue, but it is very difficult for the officers to locate the culprit. When the officers are able to find the citizens making the noise they make them dowse the fireworks in a bucket of water. It would help the police if a citizen would sign an official citation and provide an address where the fireworks are being deployed from. V. CONSENT AGENDA A. Approval of June 23, 2011, City Council Minutes B. Approval of July, 2011, Surplus Items CAP081111 Page 2 City of Central Point City Council Minutes July 28, 2011 Page 2 Kay Harrison made a motion to approve the consent agenda as presented. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. BUSINESS A. Proposed 3MG Water Reservoir Solar Array Project Assistant City Manager Chris Clayton stated that the construction of the 3MG Reservoir presents a unique opportunity for the City to incorporate a sustainability component into the overall reservoir project. City staff has been working with Solar City to develop a proposal for a solar array which could be placed on the roof structure of the reservoir. There are currently incentives through the Oregon Department of Energy and the Energy Trust of Oregon that would provide the flexibility of purchasing power supplied by the new solar array at a discounted rate. In 2009 City staff proposed a solar project for the south side of City Hall. At that time the return on investment and maintenance requirements made the project difficult. With this proposal the city would be the immediate recipient of reduced cost energy. The initial cost of the construction and ongoing maintenance would be the responsibility of the third party investor. The City would be leasing the roof of the reservoir, a secure facility, to Solar City for the placement and operation of the proposed array. The city would purchase electricity at a fixed and discounted rate over the life of the agreement. This project presents the opportunity to demonstrate the City's desire to protect the environment by using alternative power, and reducing power expenses. Staff sees no down side to this project unless Pacific Power drastically reduced their rates. Kip Barrett, a representative from Solar City, explained the power purchase agreement. The city purchases power that is produced, it does not purchase in advance. If the system is not working to maximum potential, or new technology is available upgrades will be made at no cost to the City. The array will remain the property of Solar City. The City will have the option at the end of the agreement to continue the agreement, purchase the equipment, or cancel the agreement. If the City cancels the agreement prior to the end of the term there will be a cancellation fee just like any other agreement. There was discussion regarding other offers the city may have reviewed. Mr. Clayton stated that an RFP is not required for this type of agreement, but he could research other companies. The City of Roseburg recently did an RFP for this type of project. Solar City was the only company that provided a quote. Staff CAP081111 Page 3 City of Central Point City Council Minutes July 28, 2011 Page 3 recommends a motion from the Council for direction. Some Council members would like to see other offers to compare this agreement to. Kay Harrison made a motion directing staff to continue negotiating the terms of the recommended Private Power Agreement returning to Council with the final contract in the future. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. B. Medford Water Commission Contract Parks and Public Works Director Matt Samitore stated that over the past year the City has been negotiating a new water service contract with the Medford Water Commission (MWC). In June the Council held a study session regarding the water contract and directed staff to revise language in Article 1 on large water users and eliminate language in Article 5 that was added by the MWC regarding water rights. Staff added some language to Article 5 clarifying the need for regional water rights. Bruce Dingler made a motion authorizing the Mayor to sign the Medford Water Commission Agreement and forward it to the Medford Water Commission Board. Ellie George seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. C. Approval of General Services Union Agreement -Tentative Human Resource Director Barb Robson stated that the General Services Union Group was scheduled to meet today. She has not heard what the decision was regarding the proposed changes. She would like to go into Executive Session this evening to discuss the agreement with Council under ORS 192.660(2)(d) Labor Negotiations. VIII. MAYOR'S REPORT Mayor Williams presented reported that he: • participated in the 4t" of July Parade and the Red, White and Boom at the Expo. • attended a Medford Water Commission meeting. • attended an RVACT meeting. • had a meeting with Representative Richardson regarding a proposal for a community swimming pool/community center. • attended the Study Session. IX. CITY MANAGER'S REPORT City Manager Phil Messina reported that: • He attended the meeting with Representative Richardson regarding a proposed swimming pool/community center. CAP081111 Page 4 City of Central Point City Council Minutes July 28, 2011 Page 4 • He attended Medford City Manager Mike Dyals Retirement Party. • He will be on vacation starting tomorrow. Assistant City Manager Chris Clayton will be acting Manager. • He is still waiting to be confirmed as a SOREDI board member. X. COUNCIL REPORTS Council Member Allen Broderick stated that he attended the Study Session. He was very disappointed in the Flood Plain article in the Mail Tribune. Council Member Kay Harrison stated that she attended: • the Study Session. • a Fair Board meeting where they discussed the water agreement with the City. • an RVTD Board meeting. • an RVSS Board meeting. • the SOREDI Sustainable Valley event at Del Rio Winery. Council Member Carol Fischer reported that she helped with clean up at the Battle of the Bones event, and attended the study session. Council Member Bruce Dingier reported that he attended the study session. XI. DEPARTMENT REPORTS Police Captain Chuck Newell reported that Chief Zeliff is out sick tonight. They have been working on special events. He updated the Council on the drug drop box located in the Police Lobby. Assistant City Manager Chris Clayton reported that • he is working with the Medford Water Commission and the Cities Coalition regarding a water rate decrease. All cities must agree to the methodology before it is approved by the board. • Water rates for the new agreement with the Expo have become an issue with their Board. We have researched and determined the rate of actual cost, and that is what we are offering for their rate. The past agreement stated that we would charge the actual cost of delivery but the city always charged them what we pay the MCW. They will be meeting on this issue next week. Parks and Public Works Director Matt Samitore reported that: • They have a schedule of events for the new Water Reservoir, we will be advertising for bids on August 1St, and return to council to award the bid on September Stn • Scenic Avenue over lay will go to bid soon. • They are currently advertising for the Hwy 99 project. • There will be a meeting regarding the proposed swimming pool/community center with Representative Richardson on August Stn CAP081111 Page 5 City of Central Point City Council Minutes July 28, 2011 Page 5 • A Central Point business called Dan and Joyce Tires may be closed due to non-compliance with DEQ. The city has put restrictions on their business license to be in compliance by August 1St. If they are not we will be forced to shut them down. Human Resource Director Barb Robson reported that she has been busy trying to fill the IT Position, Police Reserve positions, and a vacant public works position. Finance Director Bev Adams reported that we are now in the new budget cycle. She will be presenting the year end financials next month. All the funds except the Water fund were within the requested range. XII. EXECUTIVE SESSION -ORS 192.660(2)(d) Labor Negotiations Kay Harrison made a motion to adjourn to Executive Session under ORS 192.660(2)(d) to discuss Labor Negotiations. Allen Broderick seconded. All said aye and the meeting was adjourned to executive session at 8:40 p.m. The Council returned to regular session at 8:50 p.m. No action was taken. XIII. ADJOURNMENT Kay Harrison moved to adjourn, Carol Fischer seconded, all said "aye" and the Council Meeting was adjourned at 8:51 p.m. The foregoing minutes of the July 28, 2011, Council meeting were approved by the City Council at its meeting of August 8, 2011. Dated: Mayor Hank Williams ATTEST: City Recorder CAP081111 Page 6 Business Preliminary Financial Statement CAP081111 Page 7 ®I ®. L .__ . _______ __ _. _ __._~ t v eats, Finance .irct~r To Agenda r If i (n u it }Jun t" t t nt ilf n ut i t tin . r i i ti ccr I t i c nit c t i in I n l ul If t v i t fcn i clu ~i I r r I ill r vi v I c i f t t tin . 1° t t nt ill "un r rt ru r" f r v r l r I th r n r it j t t r r f r u ft r vi f r r. fin l u i t t ill r nt t t ncil i I. i t nil r i f r n cl riic i n n cc t r i in 1 /11 nci I t t nt . CAP081111 Page 8 Business Design Contract for Front Street CAP081111 Page 9 Parks &Public Works Department DATE TO: FROM: CENTRAL POINT STAFF REPORT AUGUST 3, 2011 HONORABLE MAYOR AND CITY COUNCIL MATT SAMITORE, MANAGER Matt Samitore, Director To Agenda SUBJECT: RFQ Front Street/US Hwy 99W Bicycle, Pedestrian and Streetscape Project SUMMARY: The City received a grant from the Oregon Department of Transportation, Bicycle and Pedestrian Enhancement Fund to add bike lanes, sidewalks, medians, and traffic calming from Manzanita Street to Crater High School. The first phase of the project is to select a qualified design team to complete the project. The deadline for the Request for Qualifications (RFQ) was Wednesday, August 3, 2011 at 4:00 PM. Staff will present the findings from the screening committee at the City Council meeting on the qualified firm. Below is a list of all the teams who submitted a RFQ for the project. COMPANY RECEIVED Thornton Engineering Inc. 08/02/11 Murray, Smith & Assoc, Inc (MSA) 08/02/11 Balzhiser & Hubbard Engineers 08/03/11 Keller & Associates, Inc. 08/03/11 KAS & Associates, Inc. 08/03/11 Sisul Engineering 08/03/11 Hardy Engineering 08/03/11 Zbinden Carter Sounders (ZCS) 08/03/11 RECOMMENDATION: Staff will recommend a firm at the City Council meeting. 140 S. Third Street ~~ Central Point, OR 97502 •541.664.3321 Fax 541.664.6384 CAP081111 Page 10 Business Planning Commission Report CAP081111 Page 11 City of Central Point, Oregon ~.~~T L Community Development 1417"S 3rd Street, Central oint, C~~ 975172.. p/+'~ Tom Humphrey, AICp 541.664.3321 Fax 541.664.6384 I~~.JN 1 Community Development Director www.central pointoregon.gov To Agenda PLANNING DEPARTMENT MEMORANDUM Date: August 11, 2011 To: Honorable Mayor & Central Point City Council From: Tom Humphrey AICP, Community Development Director Subject: Planning Commission Report The following items were presented by staff and discussed by the Planning Commission at a regularly scheduled meeting on August 2, 2011. A. Regional Problem Solving. The Planning Commission was presented. with the Regional Plan recommendation and corresponding amendments made by the Jackson County PC to the Board of Commissioners (BOC). Our Commission was asked to consider the amendments related. to Central Point and. to advise the City Council as to what input should be provided to the BOC in time for their public hearings and deliberations. The Commission asked planning staff to modify some of the amendments which they will review at their next meeting and forward to the Council. Modifications are associated with Agricultural buffering, coordinating development with Irrigation Districts and an Intergovernmental Agreement for Gibbon Acres. B. Urban Renewal Update. The Commission was introduced. to the draft Urban Renewal District boundaries and preliminary projects that have already been discussed. with the City's Development Commission. The Planning Commission is aware that they will eventually review and make a recommendation to the Commission/Council about both subjects. C. Alternative Vehicle Fueling Stations. The Commission was made aware of inquiries the City has received about the siting of Alternative Vehicle Fueling Stations (AVFS). Alternative fuels include liquefied natural gas (LNG), compressed natural gas (CNG) and. electrical recharge. Some of these stations are more pronounced. than others (e.g. LNG may have free standing tanks that are 50 feet tall). The discussion with the Commission highlighted the fact that the City has no specific design requirements for these stations which are permitted `service station' uses in most commercial zones. The Commission determined. that the review of any AVFS proposal should be a Type III application and come before them for consideration. CAP081111 Page 12