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Home My WebLink AboutCM 090822 CITY OF CENTRAL POINT oregow City Council Meeting Minutes Thursday, September 8, 2022 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Parks and Public Works Director Matt Samitore; Planning Director Stephanie Holtey; Lieutenant Chadd Griffin, and City Recorder Deanna Casey. IV. PUBLIC COMMENTS Crater Renascence Academy Senior Neve McGuire and Principle Jennifer Spencer presented an update on events happening at the High School. Ms. McGuire explained why the academy is so important to her and other students. Chris Kofoid, Central Point Resident stated that he is concerned about the fires along the greenway and other creeks within our area. Mr. Clayton and Mr. Samitore updated him on what the city does to discourage camping along the creeks in Central Point. V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of August 25, 2022 City Council Minutes B. 2022 City Surplus Vehicles City of Central Point City Council Minutes September 8, 2022 Page 2 VI. ITEMS REMOVED FROM CONSENT AGENDA VII. ORDINANCES, AND RESOLUTIONS A. Resolution No. , Consenting to the Assignment of the Rogue Disposal and Recycling, Inc. Franchise Agreement, Specifically, the Transfer of Stock of Franchisee's Parent Rogue Waster Inc. to a Subsidiary of Waste Connections City Attorney Sydnee Dreyer explained the Council is being asked to consider the proposed resolution consenting to the assignment of Rogue Disposal and Recycling, Inc., (RDR) Franchise Agreement, specifically the transfer of stock of franchisee' s parent company, Rogue Waste, Inc. to a subsidiary of Waste Connections. The Franchise Agreement between the City and Rogue Disposal and Recyling, Inc., states that the city must provide consent if there are certain changes in ownership. RDR provided notice to the city that its parent company will be selling stock to a subsidiary of Waste Connections. Their own stock will not be changing hands. The change in ownership may be characterized as a change in control. Staff believes that the city's consent is required for the franchise agreement to continue in operation after this transaction. RDR representatives Laura LeBrick and Gary Penning explained the change is to allow the current owners to plan for succession of the company. Waste Connections is very familiar with Oregon laws and know what can be done in our area. City Manager Chris Clayton explained that the agreement will remain the same. Michael Parsons moved to approve Resolution No. 1720, A Resolution Consenting to the Assignment of the Rogue Disposal and Recycling, Inc. Franchise Agreement, Specifically, the Transfer of Stock of Franchisees' Parent Rogue Waste, Inc. to a subsidiary of Waste Connections. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Resolution No. . Authorizing Night Work for the Oregon Department of Transportation to Complete the Scenic and Highway 99 Signal Project for up to Ten Nights Parks and Public Works Director Matt Samitore explained that ODOT has requested to work nights during the improvements at the intersection of Highway 99 and Scenic Avenue. They believe they can complete the night work in five nights. He will be working with the construction crew to keep it to five nights or less. There could be complaints because this area is near to a subdivision. There was discussion about the traffic plan and detours during construction. It was pointed out that this intersection can get busy when there are sporting events at the schools. City of Central Point City Council Minutes September 8, 2022 ri Page 3 Rob Hernandez moved to approve Resolution No. 1721, A Resolution authorizing night work for the Oregon Department of Transportation to complete the Scenic and Highway 99 Signal Project for up to 10 nights. RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Melody Thueson, Ward III AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons C. Resolution No. , Declaring The City Council's Intent To Annex Lands Located On City-Owned Properties Within The Bear Creek Greenway Fire Area Master Plan Area, Which Includes 372w11a-TI 102 And 28100, And 272w12b- T1501, 600, 699; And, 372w12c-301 And Replacing Resolution No. 1695 Planning Director Stephanie Holtey explained the proposed resolution will replace Resolution No. 1695 approved January 13, 2022. At the August 25, 2022 meeting the Council voted to withdraw the application to consider the Bear Creek Greenway Annexation request in order to allow time to complete the necessary surveys and update the legal description and map. To initiate the new application based on the boundary changes. She provided a new resolution that is different than the Resolution presented in the Council Agenda Packet. She went on to explain which properties are included in the resolution presented tonight. One parcel is currently owned by the City of Medford, they are working on transferring that ownership to Central Point. Taneea Browning moved to approve Resolution No. 1722, A Resolution Declaring the City Council's Intent to Annex Lands Located on City-Owned Properties within the Bear Creek Greenway Fire Area Master Plan, Which Includes a portion of 372W02D TL 2001; 372W11A TL 102 and 28100, 372W12B TL 501 and 600; and 372W12C TL 301 and 805 and Replaces Resolution No. 1695. RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons VIII. BUSINESS A. Appointment of Citizens Advisory Committee Member Mr. Clayton explained that the city conducted interviews with two applicants for the Citizens Advisory Committee. Mayor Williams stated that he would like to recommend Mitchel Price for the CAC. The other candidate would be a great asset to the Budget Committee if we need to appoint a member in the Spring. Michael Parsons moved to appoint Mitchel Price to the Citizens Advisory Committee. City of Central Point City Council Minutes September 8, 2022 Page 4 RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Kelley Johnson, Ward II Lig AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Community Center Financial Strategy Mr. Clayton presented information regarding the Community Center Financial Strategy. Due to COVID-19 the Community Center to be located across from Central Point Elementary School was on hold. In 2021 Staff spoke with Jackson County Administration who showed interest in a joint process for the Center to be located on Jackson County property at the Expo. The City and County entered into a partnership to conceptually evaluate the possibility of a "joint" community and evacuation center. After several meetings a design (Option 2) was decided would best serve the needs for all involved. After several revisions the facility would include recreational classroom space, outdoor recreations opportunities, and office space for Parks and Recreation Staff. On the Jackson County side, features include a larger commercial kitchen for feeding evacuees during an emergency, shower facilities, and six full size basketball courts which could be used as an emergency shelter. He presented the overall cost for the option selected by both organizations. Explained the cost split and various options to fund it. Jackson County has been told that this project would be an acceptable project for their ARPA funds. There was discussion regarding current fees and increasing the Parks Fee for our citizens. Council expressed concern that the citizens may not be as interested in a community center as they were during the last survey. The survey asked about the Cemetery, Greenway, Little League fields and the community center, but were the citizens actually ready for all those increases. There is concern that a community center may not have a small town feel if located at the Expo. Mr. Clayton stated that he will enter into discussions with the County to see what all the options are for financing the project. He will return with more information and they will put some thought into a way to get community input about the new location in a timely manner. RESULT: FOR DISCUSSION ONLY IX. MAYOR'S REPORT Mayor Williams reported that the Twin Creeks Facility is happy about the curb striping around the building. He has spoken with a citizen who has some interesting ideas for the cemetery. X. CITY MANAGER'S REPORT City Manger Chris Clayton reported that: City of Central Point City Council Minutes September 8, 2022 ri Page 5 • Today a transformer blew outside of City Hall. We have been on back-up power all day and had no access to the internet. They hope that everything should be back up and running by tomorrow morning. • Rogue Disposal will be returning in October with the Annual CPI Increase. • He recommends cancelling the September 22, 2022 Council meeting due to lack of agenda items. • The Finance Director has been in contact with the Auditors and they hope to present to the Council next month. • The City of Rogue River has hired Ryan Nolan from RVCOG. Mr. Nolan was City Administrator for Cave Junction, worked in Planning for Grants Pass and should be a good asset for Rogue River. XI. COUNCIL REPORTS Council Member Michael Parsons reported that he assisted in the concealed weapons class. Council Member Taneea Browning reported that: • the LOC Board has approved the Strategic Plan after.months of hard work. They also approved the legislative priorities that the cities suggested. They have approved the hiring process for an executive director. • She is looking forward to the Bear Creek Steering Committee meeting next week. No other reports were provided. XII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that: • Jackson County and the City are negotiating the Hamrick and Pine intersection construction project. • There will be a preconstruction meeting next week for the Dennis Richardson and War Memorial project. • There is an Open House next week for the Little League project. Planning Director Stephanie Holtey reported that: • There will be a Joint Study Session on September 19th. This meeting will be to discuss the new climate friendly rules required by the state. • The October Planning Commission will be discussing the Urban Renewal and Transportation Plan. • The CAC meeting on October 11th will be to consider the final draft of Climate Friendly rules. City of Central Point City Council Minutes September 8, 2022 Page 6 • There will be code revisions coming in the next few months regarding parking. Police Lieutenant Chad Griffin reported that: • They are in the process of doing background checks on two possible employees. • The schools started on Tuesday. They are working on the annual traffic issues around the drop off area. County Commissioner Dave Dotterer reported that they have talked to the County Assessor about the most recent audit. The audit pointed out several areas of concern regarding that department. XIII. EXECUTIVE SESSION - None XIV. ADJOURNMENT Taneea Browning moved to adjourn, all said aye and the meeting was adjourned at 8:58 p.m. The foregoing minutes of the September 8, 2022, Council meeting were approved by the City Council at its meeting of • 7 .4 / , 2022. Dated: 4-4.117 /4/i 3/22_ Mayor Hank Williams ATTE .\ (2acieedj., City Recorder