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Home My WebLink AboutCM 082522 CITY OF CENTRAL POINT oregokv City Council Meeting Minutes Thursday, August 25, 2022 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Excused Rob Hernandez At Large Remote Michael Parsons At Large Present Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Finance Director Steve Weber; Police Captain Scott Logue; Parks and Public Works Director Matt Samitore; Planning Director Stephanie Holtey; Human Resource Director Elizabeth Simas; and City Recorder Deanna Casey. IV. PUBLIC COMMENTS - None V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Melody Thueson, Ward III SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of August 11, 2022 City Council Minutes B. OLCC Application - Mazatlan Grill C. OLCC Application - Purple Parrot VI. PUBLIC HEARING A. Resolution No. , A Resolution to Annex 55.24 Acres Located on Property Identified by the Jackson County Assessor's Map AS 37S2WO2D Tax Lot 2001, 37S2W11A Tax Lots 102 AND 28100, 37S2W12B Tax Lots 502 and 505; and 37S2W12C Tax Lots 301 and 805. Applicant: City of Central Point Planning Director Stephanie Holtey explained the proposed resolution for the annexation of property recently transferred to the City of Central Point. The City of Central Point City Council Minutes August 25, 2022 Page 2 subject properties were impacted by the wildfire in 2019. These properties are a part of the Fire Area Master Plan that will guide development as a park ilia incorporating wildfire mitigation and habitat restoration plans. In order to fund and construct the improvements, it is necessary that these properties be annexed into the city limits. However there have been substantial changes to the property description and staff is requesting a motion to withdraw the application and begin the process again with the correct property description. She provided a power point presentation explaining the issue with several properties in the city limits that we do not have data on when they were annexed. There are still several questions regarding the property along the greenway as to who owns them and if they are already annexed into the City. We will bring back a resolution of intent when we get the corrections. We will then advertise for a new public hearing after we have worked with the surveyor on the property line. RESULT: WITHDRAWN B. Motion to: Kelley Johnson moved to withdraw the annexation request for Bear Creek Greenway properties (File No. ANNEX-22001) and cancel the public hearing due to a substantial change per CPMC 17.05.600(D)(4)(d)(ii). RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Neil Olsen, Ward I AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons EXCUSED: Taneea Browning VII. BUSINESS A. Discussion of Little League Construction Update City Consultants Andrew Taylor and Jeff Ballard presented an update to the current design plans, including the schedule on Phase 1 of the construction. Phase 1 will consist of a new waterline, sewer extension, and power upgrades. He explained the process for soil and how they plan to prevent the fields from flooding. Mr. Clayton stated that the new design is approved by the Little League Board. We are expecting an increase in cost because of inflation. There are different options that will be presented as we get closer to construction. Some items like the parking lot can be postponed until a later date. Parks and Public Works Director Matt Samitore stated that the Parks and Recreation Commission will be holding an open house regarding the fields to see who is interested in different aspects of the project. RESULT: FOR DISCUSSION ONLY B. Dennis Richardson Memorial - Plaque Review City of Central Point City Council Minutes August 25, 2022 19 Page 3 Parks Planner Dave Jacobs presented the plaque for the Dennis Richardson Memorial. There is a revision to the photo that was provided in the Council Packet. The family felt that the second photo was a better likeness. The language for the plaque was reviewed by the family and those who knew him best. They hope to install the plaque in order to be ready for Veterans Day in November using some of the donation money they have received. Kelley Johnson made a motion to approve the language on the plaque and the second photo option for the Dennis Richardson Plaque. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Neil Olsen, Ward I AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons EXCUSED: Taneea Browning C. Ballot Measure 114 - Information Captain Scott Logue explained the overview of Measure 114 and what will be required of the City if it passes in November. He provided a power point presentation with highlights as it pertains to the City of Central Point Police Department. He explained the things that would be required of the City that we do not have a process in place for. There are financial impacts to the city and the budget. It will cost the city money to implement a process and hire or train staff to complete the background checks and issue the permits. Mr. Clayton stated that the measure is not clear that every city would be conducting the same back ground checks and making the same decisions. Some cities may be more strict than others causing issues. There was discussion that once the process is put in place it should be less time consuming for staff. Renewals shouldn't take as much time as initial investigations. We are unsure if cities can contract these services out or if they would be required to be done in house. It would be nice if we could contract with the County as they already have a program and process. Some Council Members feel this is over reach because we already have background checks being done when a gun is purchased. This would just be another unnecessary step. RESULT: FOR DISCUSSION ONLY VIII. MAYOR'S REPORT Mayor Williams reported that he spoke with the Chief Allison about the D.A.R.E. Cruise. He suggested moving it to the spring to avoid heat and smoke issues. IX. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • City of Central Point City Council Minutes August 25, 2022 Page 4 • He will be sending the financial statements in his update tomorrow. • We are currently making facility improvements including the Police Department Lobby and replacing carpet in most of the upstairs public areas. • Mayor Williams, Stephanie Holtey and himself will be interviewing candidates to fill a vacancy on the CAC. • The gazebo on the Greenway is coming along nicely. • There was a homeless camp along the creek. It has been cleaned up on the property the city owns. The city has offered to help the Expo clean up blackberry bushes behind the expo along the creek to help reduce fire hazards. • There may be changes in the terms of the navigation center and the rogue retreat. • There will be an Executive Session tonight under ORS 192.660(f) to consider information or records that are exempt from public inspection. X. COUNCIL REPORTS Council Member Kelley Johnson reported that she attended the RVCOG meeting. Council Member Neil Olsen reported that he attended the Bear Creek Greenway listening session. Council Member Melody Thueson reported that a Crater High School student will be attending Council meetings and reporting the School District news. Council Member Michael Parsons attended the CAC meeting and the RVSS meeting. Council Member Rob Hernandez reported that he attended the Airport Advisory meeting. Xl. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that we are finishing up projects around town. The 10th Street project is almost done by Jewett. Mae Richardson paving is done. We will no longer allow on street parking during school hours to allow for the drop off and pick up lane. He updated on the School district progress on their projects. Planning Director Stephanie Holtey reported that they have entered into a contract for local wetlands inventory and wild fire adaptive community regarding state land use programs. We are in the comment period for the new state rules. City of Central Point City Council Minutes August 25, 2022 9.1 Page 5 • 1 Captain Scott Logue reported that Detective Abbot has been promoted to Lieutenant. Robert Mannenbach will be promoted to Detective. We will be identifying the next school resource officer (SRO) next. XII. EXECUTIVE SESSION - ORS 192.660(f) to consider information or records that are exempt from public inspection City Attorney Sydnee Dreyer stated that the Council will adjourn into executive session. No action will be taken after the Executive Session and the regular meeting will adjourned. Mike Parsons moved to adjourn into Executive Session under ORS 192.660(f) to consider information or records that are exempt from public inspection. Kelly Johnson seconded. All said aye and the meeting was adjourned to Executive Session at 8:28 p.m. XIII. ADJOURNMENT No further action was taken and the meeting was adjourned at 9:38 pm. The foregoing minutes of the August 25, 2022, Council meeting were approved by the City Council at its meeting of 5Q ry er , 2022. Dated: Mayor Hank Williams ATT ST City Recorder '*# U U