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City Council Meeting Minutes
Thursday, June 23, 2022
REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
Michael Parsons At Large Present
Also present were City Manager Chris Clayton; City Attorney Sydnee Dreyer; Finance
Director Steve Weber (virtual); Police Chief Kris Allison (virtual); Police Captain Scott
Logue; Parks and Public Works Director Matt Samitore; Community Planner Justin
Gindlesperger; Safety Manager Heather Ashwill and City Recorder Deanna Casey.
IV. SPECIAL PRESENTATION
1. Heat Index Presenation (Ashwill)
Safety & Risk Manager Heather Ashwill explained that OAR 437-002-0156 requires
employers to implement measures to prevent heat-related illnesses when the heat
index equals or exceeds 80 degrees in all places of employment. These new rules
will definitely effect the working hours of the Parks and Public Works Department.
She explained our acclimatization plan for new and current employees.
Parks and Public Works Director Matt Samitore explained that we will either have to
drop our level of service or start our days earlier. Our noise ordinance allows for
businesses to start earlier then 7 a.m. in special circumstances. We realize we may
get calls from citizens regarding noise at 6 a.m. but if we are not able to get our work
done before the temperatures rise, we will have to lower our level of service. There
will be issues with events and staffing those events. We are specifically concerned
about the D.A.R.E. Cruise and Movies in the Park.
V. PUBLIC COMMENTS
Gary Young, Brandon Street
City of Central Point
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June 23, 2022
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Mr. Young is very upset about the amount of water that was wasted over a 3 day
weekend. He had to call the 911 number in order to get an officer to respond. The officer
told him they had contacted a Parks employee who would take care of the problem. It
didn't seem like the problem was taken care of until after the weekend was over. The
City needs to fix the after hours number so when there is an issue citizens can easily get
a hold of a staff member without going through the 911 system.
VI. CONSENT AGENDA
A. Approval of June 9, 2022 City Council Minutes
Melody Thueson moved to approve the Consent Agenda as presented.
VII. PUBLIC HEARING
A. First Reading and Public Hearing -An Ordinance Adding Central Point
Municipal Code Chapter 5.44 Mobile Food Businesses And Amending Various
Sections In Title 17 To Be Consistent With The Mobile Food Business Location
And Application Requirements
City Attorney Sydnee Dreyer read the public hearing statement. There were no
conflict of interest among the Council Members.
Community Planner II Justin Gindlesperger stated this is the first reading and public
hearing to amend the Central Point Municipal Code to expand allowable locations of
mobile food vendors.
Mayor Williams opened the public hearing. No one came forward and the public
hearing was closed.
The Council discussed the proposed language and possible locations. They would
be limited to single operation, pod operation and food court options. These
businesses would still need to go through a site plan review process conducted by
staff to make sure there is adequate parking and utilities.
RESULT: 1ST READING [UNANIMOUS]
Next: 7/14/2022 7:00 PM
MOVER: Taneea Browning, Ward IV
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Resolution No. . A Resolution of the City of Central Point Approving
a 2021-23 Supplemental Budget
Finance Director Steven Weber explained ORS 294.471 allows a supplemental
Budget in such instances where an occurrence or condition was not ascertained
when preparing the original budget or a previous supplemental budget for the current
year. This resolution has several circumstances that allow us to pass a supplemental
budget.
The resolution will recognize 1) an additional $60,000 of unanticipated revenue and
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June 23, 2022
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expenses related to a school resource officer grant; 2) a budget adjustment for the
City's American Rescue Plan Act (ARPA) allocation. This covers an $843,385 in
unanticipated revenue and expenses related to grants. 3) Recognizing an additional
$2,051,300 in unanticipated revenue and expenses related to the Public Works
Corporation Yard project. Additional financing was required due to increasing
construction costs.
Mayor Williams opened the public hearing, no one came forward and the public
hearing was closed.
There was discussion regarding the amount of the increase for the Public Works
Corporation yard. The city will eventually have surplus property we can sell to a
developer when the time comes to help decrease the amount of the project.
Michael Parsons moved to approve Resolution No. 1711, a resolution of the
City of Central Point Approving a 2021-23 Supplemental Budget.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Melody Thueson, Ward III
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
C. Resolution No. . A Resolution Electing to Receive State Revenue
Sharing Funds for Fiscal Year July 1, 2022 Through June 30, 2023
Mr. Weber explained that ORS 221.770 requires the city to annually pass a
resolution requesting state revenue sharing money. The law mandates public
hearings to be held by the City, certification of these hearings is required. There was
discussion regarding the projected collection rate for cigarette and liquor taxes.
Mayor Williams opened the public hearing, no one came forward and the hearing
was closed.
Rob Hernandez moved to approve Resolution No. 1712, a resolution electing to
receive state revenue sharing funds for fiscal year July 1, 2022 through June 30,
2023.
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons .
VIII. ORDINANCES, AND RESOLUTIONS
A. Resolution No. , A Resolution to Levy Taxes for the Fiscal Year July 1,
111 2022 Through June 30, 2023
Mr. Weber explained that ORS 294.456 requires, in part, to declare the ad valorem
property tax amount or rate to be certified to the assessor for either the ensuing year
or each years of the ensuing budget period and to itemize the ad valorem property
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tax amount or rate as required under ORS 310.060.
Melody Thueson moved to approve Resolution No. 1713, a resolution to levy
taxes for the fiscal year July 1, 2022 through June 30, 2023
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Resolution No. , A Resolution Approving Appointments and Adopting
General Procedures for Fiscal Year 2022-23
Mr. Weber explained the annual resolution considering the general procedures,
which appoints specific individuals or firms to represent the city in the capacity of City
Attorney, City Engineer, Municipal Judge and insurance agent of record, there are no
significant changes for the upcoming year.
Kelley Johnson moved to approve Resolution No. 1714, a Resolution
approving appointments and adopting general procedures for the fiscal
year July 1, 2022 through June 30, 2023.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
C. Resolution No. , A Resolution Certifying the Provision of Municipal
Services by the City of Central Point, Oregon
Mr. Weber explained that this is an annual resolution that cities located within a
county having more than 100,000 inhabitants must provide four or more municipal
services to be eligible to receive state shared revenues like cigarette, liquor, and
highway taxes.
Michael Parsons moved to approve Resolution No. 1715, A Resolution
Certifying the provision of Municipal Services by the City of Central Point,
Oregon
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
D. Resolution No. , A Resolution Approving Intergovernmental
Agreement between the City of Central Point, Oregon and Jackson County,
Oregon for the Jurisdictional Transfer of Roads
•
Parks and Public Works Director Matt Samitore explained the city has been working
for months on the Hamrick/Pine intersection. The city and county are working Jai
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together to make improvements to the signal and in order to do this we will be taking
control of several roads and the County will help pay for the signal at Hamrick/Pine.
He explained which roads we will be taking jurisdiction of, and the improvements
the county will make before we take the ownership. There were trigger points in
place when we would have taken jurisdiction eventually. This way we take the
roads early and get the signal finished. The city has been maintaining most of
these roads over the years that are within the city limits. He is thankful Jackson
County came up with alternative ways to get this signal finished.
The City Attorney explained the minor changes to the agreement that was
handed out tonight prior to the meeting.
Rob Hernandez moved to approve Resolution No. 1716, A Resolution
Approving Intergovernmental Agreement between the City of Central Point,
Oregon and Jackson County, Oregon for the Jurisdictional Transfer of
Roads.
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
IX. BUSINESS
A. Planning Commission Report
Community Planner II Justin Gindlesperger explained the Planning Commission
heard the Food Truck Ordinance revisions and forwarded to the City Council for
approval. The Planning Commission will be working with the City Attorney on Public
Hearings training.
RESULT: FOR DISCUSSION ONLY
B. Hamrick/Pine Signal Project update
Parks and Public Works Director Matt Samitore stated The City conducted a bid
letting procedure for the Hamrick Road at E. Pine Street Signal project. This joint
project includes adding a southbound right turn lane as well as protected northbound
left turn lane. South Hamrick from the intersection through the curve will also be
repaved. This is a primary access to Costco and a variety of Industrial properties.
The engineer's estimate was $850,000 to $1,000,000. The City only received one
qualified bid from Knife River Materials for $1,345,614.00. The City did not have the
funds for the project in its entirety and informed Jackson County. After negotiations,
the City agreed to take ownership of some remaining County roads within the City in
exchange for Jackson County taking a larger portion of the project financially. The
County has agreed to pay $845,614. Jackson County will be hearing the bid at their
next meeting.
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June 23, 2022
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RESULT: FOR DISCUSSION ONLY
X. MAYOR'S REPORT
Mayor Williams reported that:
• He welcomed the LOC Board of Directors to Central Point on Friday.
• He attended a TRADCO Meeting.
XI. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
• The Sr. Center property sale has closed. We are continuing to help with reroofing the
building.
• The Old Military Road property will be remarketed with a home site approval.
• Staff is working with Costco regarding the issues around the fuel station and along Table
Rock Road.
• Officer Cam Cunningham has done a great job working with the property owner on
Grand Avenue. He is helping the owner stay on schedule and clean up the property for
sale.
• The Rogue Retreat is having troubles with grants because of recent negative news
articles. It would be a tragedy if this resource for the homeless can't go forward.
• Fireworks stands are starting to go up around town.
• The Horse Blanket building may be up for sale soon, and the city may be interested in
purchasing and leveling the building.
• Our local reporter is doing an article for"All things 4th of July in Central Point".
XII. COUNCIL REPORTS
Council Member Michael Parsons reported that:
• He attended an RVSS luncheon and Board meeting where they adopted the budget.
• Jackson County Fire District #3 asked if he would be interested in an appointment to
their Civil Service Commission. He agreed and has been appointed to the position.
Council Member Taneea Browning reported that:
• She was absent from the last meeting because she was camping with 5th grade students
at Howard Prairie.
• She met with the LOC policy priority committee on Measure 110.
• She attended Water Commission meeting.
• She attended the Bear Creek Steering Committee.
• She was able to take the LOC Board on a tour of Downtown in between rain showers.
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• She attended the Strategic Planning Session for LOC.
• She did a presention to RVCOG regarding LOC updates and services.
• Rogue Community College had an Invent OR PSLJ event today in Grants Pass.
• She would like to thank Central Point Police or their quick response regarding a juvenile
disturbance at Phaff Park last week.
Council Member Neil Olsen reported that he attended the Planning Commission
Meeting.
Council Members Melody Thueson, Rob Hernandez and Kelley Johnson had nothing
new to report.
XIII. DEPARTMENT REPORTS
Parks and Public Works Director Matt Samitore reported that:
• After hearing about the watering issue at Flanagan Park he texted the supervisors. The
on call person worked on the issue on Sunday and Monday, but there are several
meters to check depending on the location of the issue. They have found the problem
and it was fixed on Tuesday.
• Council and Citizens should be aware of several construction projects at our schools.
• He has responded to the citizen who sent emails to the Council regarding the planting
strips in Twin Creeks. Those are the responsibility of the Home Owners Association.
They can choose to plant shrubs or grass. Watering does not come out of the city
budget.
• We have been assigned a new FEMA person. We will be talking to them about removing
more of the dead trees along the greenway.
• The doors to the new shops finally showed up on Monday and they will all be installed
this week.
Captain Scott Logue reported that:
• He was on vacation last week. He returned to good news and kudos for several officers.
It is good to be able to leave and come back to positive news.
• June 16th Police officer Tanner Combs and Community Service officer Kathrine Piland
started work.
County Commissioner Dave Dotterer stated that he is very happy that Jackson County
and Central Point can work together so well. This is not always the case between
jurisdictions.
XIV. EXECUTIVE SESSION - None
XV. ADJOURNMENT
City of Central Point
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June 23, 2022
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Taneea Browning moved to adjourn the meeting at 8:50 p.m.
The foregoing minutes of tfle June 23, 2022, Council meeting were approved by the City
Council at its meeting of ..1.1t 1J 141 , 2022.
Dated:
Malor Hank Williams
ATT
City Recorder