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HomeMy WebLinkAboutPRCA081618CITY OF CENTRAL POINT Parks Commission Agenda August 16, 2018 I. MEETING CALLED TO ORDER II. ROLL CALL III. REVIEW MINUTES IV. CHANGES TO AGENDA V. PUBLIC APPEARANCES VI. BUSINESS A. Flanagan Park Parking Area Update B. Discussion of Park Closing Hours VII. OTHER BUSINESS – A. Park Project Updates B. Special Event Updates C. Recreation Program Updates D. Park Commission Questions/Feedback VIII. ADJOURNMENT IX. Next Meeting will be on November 15 at 6:00 pm Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request, please contact the City Recorder at 541-423-1026 (voice), or by e-mail at: deanna.casey@centralpointoregon.gov . Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por favor llame con 72 horas de anticipación al 541-664-3321 ext. 201. CITY OF CENTRAL POINT Parks Commission Minutes May 17, 2018 I. MEETING CALLED TO ORDER II. ROLL CALL: Fran Settell, Lee Orr, Neil Olsen, Dennis Browning Mark Ludwiczak, Jennifer Horton Absent: Patricia Alvarez Staff: Matt Samitore, Dave Jacob, Justin Gindlesperger, Tom Humphrey III. REVIEW MINUTES Lee moved that the minutes from the December 7 meeting be approved as submitted and Fran seconded the motion which was approved by all. IV. CHANGES TO AGENDA: No Changes V. PUBLIC APPEARANCES: None VI. BUSINESS A. Public Meeting- Flanagan Park Parking Area and Gazebo Construction: Matt stated that the original master plan for the Flanagan Park called for a parking area and a gazebo. A public hearing was held to discuss these features and those attending were not supportive of adding either feature because they might attract large groups of people to the park. It was decided to table these elements at that time and revisit in the future. The parks department is in the process of catching up on deferred projects and felt it was time to revisit these two projects. Matt also mentioned that the city has received complaints about those using the park blocking driveways and mailboxes. For this meeting, public notice was sent out to those located near the park announcing intent to construct a parking area and a gazebo. Matt reviewed the parking plan which included two regular parking spots and one disabled access space. The commission also looked at several types of gazebos that might be constructed in the park. These projects would be included in the 2019-21 budget. The cost of the gazebo would be approximately $40-45,000 and the parking area around $22,000. Neal was concerned with trading two on-street parking spaces for three pull-in spaces. Matt said that the city was currently noncompliant because we don’t have an ADA parking space available and the space must be off street to allow for safety entering and exiting a vehicle. Any upgrade to the park, including the gazebo, would require the addition of the ADA parking area. Neal suggested City of Central Point Parks Commission Minutes September 15, 2011 Page 2 adding an additional parking space which Matt said was possible. The mailbox would also be relocated and a no parking sign or a yellow curb could be added. Construction could possible start in the fall of 2019. Dennis suggested adding additional lighting to the park for safety. Matt said that we would contact Pacific Power about access to power on the site. Residents attending the meeting stated that they wanted to see parking maximized on the site due to issue with neighbors who had too many vehicles taking up space near the park. Lee moved that the issue be tabled at this time and plans for parking alternative be brought back for discussion at the next meeting. Neal seconded the motion which was approved by all. B. Parks and Recreation Element – City of Central Point Comprehensive Plan Justin Gindlesperger, Community Planner, stated that the Parks and Recreation Element of the Comprehensive Plan was a revision of the Parks and Recreation Master Plan that had been adopted by the commission last year. This element has been reviewed and approved by the Citizens Advisory Committee and the Planning Commission. A recommendation from the commission is needed in order to move it to the City Council for final review and approval. The comprehensive plan is composed of thirteen elements and based on a twenty year planning horizon. Justine reviewed the goals, policies and objectives for the park and recreation element which are basically the same as the Master Plan. Justin explained that the comprehensive plan element did not focus on development but on policies while the Master Plan looked more at development and implementation. Since the parks and recreation element is for a twenty year period, it will be altered from the ten year Master Plan in that a larger population and increased city growth will be considered. With this in mind, more park acreage would be required. The planning commission had some issues with park accessibility and asked that an element be added to deal with this issue. Fran asked if this included accessibility for those with disability, including wheelchairs, etc.? Tom explained that new sidewalk requirements would provide for disabled access so would provide for accessibility. Neal asked how we would develop and implement a pedestrian and bicycle plan? Tom said that we did not have a plan yet but the policy in the element states that we will develop one within a ten year planning horizon. The transportation element would also provide guidance in this area as well. Neal asked if the comprehensive plan element provided strong language supporting connectivity. Justin said that the various elements do provide City of Central Point Parks Commission Minutes September 15, 2011 Page 3 clear guidance in creating connectivity not only with parks but with other elements within the city. Tom said that if the city council approves the plan, it would direct employees to implement these policies. Tom agreed that a specific plan would be helpful. Neal asked if the commission could have a week to review prior to making a recommendation? Tom explained that after Master Plan had been approved by the city council, the city attorney suggested that it needed to be revised in order to meet the requirements of a comprehensive plan element. Basically, the comprehensive plan element is the same document approved by the park commission but expanded to encompass a twenty year planning window. The plan was scheduled to be discussed by the city council at their next meeting so a park commission decision would be required at this meeting. Tom suggested that if commission members had any issues they could attend the public meeting to bring up any issues. Mark expressed some concern related to the public outreach meetings since there was not much in the way of public response to the community workshops. Justin said that there had been response through surveys, etc. to make up for the lack of public attendance at public meetings. Lee moved that the commission approve the Parks and Recreation Element of the Comprehensive Plan and forward it to the City Council. Fran seconded the motion which was approved by all members except Neal who abstained. VII. OTHER BUSINESS – A. Park Project Updates: Dave reported that progress was being made on the Bohnert Park – Irrigation and landscaping was moving forward and the LifeTrail System had been installed. Installation of the restroom and playground cannot be done until the property is transferred to the city which should happen in the fall. Pfaff Park Playground will go forward in the fall or winter depending on when a contractor for the project is available. B. Special Event Updates: Nikki Petersen has been hired as special event coordinator. She began work in February. Nikki has been with the police department and had worked on DARE program and other volunteer programs. Upcoming special events include Memorial Day ceremony at the Don Jones Park War Memorial, Geocache Challenge on June 23, Run 4 Freedom and the Freedom Fest on July 4, Movies in the Parks will be held on July 13, 20, & 27 in Twin Creeks Park and August 3, 10, 17 in Robert Pfaff Park. C. Recreation Program Updates: Summer recreation guide is out and we have a great lineup of classes for the summer. We’ve also started a new program – City of Central Point Parks Commission Minutes September 15, 2011 Page 4 Rec & Go. This is a van which will bring recreation programs to the park. Fran asked if we would still be having volunteers sign up for events. Dave said that Nikki would develop her own system for sign ups. With the changes in Battle of the Bones we no longer have a great need for large groups of volunteers but they were still needed for our smaller events. Mark asked how the Eggstravaganza had gone. Dave said that it had been the largest attendance in his experience. It was a perfect day for the event and it had gone very well. Mark also asked about an Arbor Day event. Dave reported that the city had worked with a small group from Crater High School Environmental Education Program to plant six trees along a creek near Van Horn Park. Mark also asked about the community garden at Don Jones Park. Dave reported that about half the plots have been reserved and it’s a challenge to keep unused plots maintained. The Central Point Garden Club will be planting a butterfly garden in the center section of the garden. We also have plots at Hanley Farm. Tom wanted to express his appreciation to the Park Maintenance crew for doing work in the Central Point Cemetery. Don Jones water park will open on May 25. D. Public Works Update: None VIII. ADJOURNMENT: Mark suggested that future meeting could start at 6 pm if the commission was agreeable. Members and staff agreed to the change. Meeting adjourned at 7:35 pm. IX. Next Meeting will be at 6:00 pm on August 16, 2018. Other meeting for this year will be scheduled as follows: November 15 To: Central Point Parks Commission From: Matt Samitore Subject: Flanagan Park Parking Area – Revised Parking Plan Date: August 16, 2018 Purpose: Review revised parking plan for Flanagan Park. Background: At its May 17th public meeting, the Park Commission reviewed a parking plan for Flanagan Park. Currently, there is no dedicated parking area for the park. The plan reviewed would provide for two regular parking and one ADA parking area located at the park entrance at 200 Tiffany Avenue. Park Commission members and two residents who live near the park expressed concerns that the plan would not provide enough parking spaces to meet the need. The commission requested that an updated parking plan with at least one additional space be prepared for the next commission meeting. The revised parking plan is attached. Also included for discussion are two diagrams of parking areas that were developed along with the initial plans for Flanagan Park. Recommendation: Park Commission will make a recommendation on the project. STAFF REPORT Parks and Recreation Department Matt Samitore, Director Flanagan Park – Aerial Photo To: Central Point Parks Commission From: Dave Jacob Subject: Discussion of Park Closure Hours Date: August 16, 2018 Purpose: A discussion of changing park closure hours. Background: Current Central Point municipal code related to park closure hours reads as follows: 9.68.100 Hours of operation. A. All parks owned and/or operated by the city of Central Point or to be hereafter owned by the city shall be closed from ten p.m. one day to six a.m. the following day, with exceptions noted in subsection (B) of this section. B. Exceptions. The park hours prohibitions listed above shall not apply to persons: 1. Attending events sponsored by the city parks and recreation department or events and activities conducted pursuant to a written permit issued by the parks and recreation department director. (Ord. 1899 §1(part), 2007). The Parks Department is considering changing park closure hours to Dusk to Dawn. The reasons for this change are consistent problems with noise and vandalism in city parks that occur after dark. Earlier closure hours could potentially have an impact by allowing the police department to more effectively deal with these problems, i.e. anyone in a park after dusk would be trespassing and could be asked to leave or be cited. While changing park closure hours could potentially have a positive impact on illegal activities, there would be disadvantages as well. Access to lit park facilities such as tennis and basketball courts would be negatively impacted. During winter hours, park used would be limited, affecting those want walk a dog or run in a park in the evenings. Recommendation: A Park Commission recommendation is not needed at this time. If the Commission and the department decide to move ahead with the change a revised ordinance will be prepared for review and discussion at a future meeting. STAFF REPORT Parks and Recreation Department Matt Samitore, Director