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HomeMy WebLinkAboutPCRM051314 CITY OF CENTRAL POINT OFIN Parks Commission Meeting Minutes May 13, 2014 MEETING CALLED TO ORDER Mark Ludwiczak called the meeting to order at 6:30 P.M. II. ROLL CALL Commission members Patricia Alvarez, Deven Howard, Mark Ludwiczak, Neil Olsen, Lee Orr and Council liaison Allen Broderick were present. John Beck and Carl Orndoff were absent. City staff attending was Jennifer Boardman and Karen Roeber. III. REVIEW MINUTES Mark made a motion to approve the minutes of the January 20, 2014 Parks Commission after(SDC is written out as"System Development Charges"and the city golf date updated to June 7, 2014. Lee seconded the motion. All were in favor and the minutes were approved. IV. CHANGES TO AGENDA None V. PUBLIC APPEARANCES None VI. BUSINESS A. Budget Items 2014-2015 Jennifer said the next fiscal year budget document was passed with the Parks budget being slightly reduced and the staffing being 1 lead person and 2 workers with temporary help during the summer months. She said there will be a $15K savings with the restructure. She noted that Special Events were moved from Administration and are now under the Parks& Recreation umbrella. It has been approximately 17 years for Pfaff Park equipment to be upgraded and the average life span is 15 years. Matt and Jennifer will check the revenues in November to see if the Master Plan can be incorporated into the budget with the request of a supplemental budget in December/January. B. Arboretum Update Jennifer said the final plans were back from the architect and were presented to Wally's brother, Carl. She stated it will take approximately $300K to finish the project and we do not have unlimited funds. It was suggested the Foundation create a fundraiser for a specific City of Central Point Parks Commission Minutes May 13, 2014 project (i.e. The Arboretum, Van Horn Park). A suggestion was made to change the name of the arboretum with some ideas being: Central Point Tree Park, Central Point Outdoor Learning Center. C. Vending Final Ordinance to Council Deven stated he would like to revisit vending in the parks in September. The discussion regarding vending in the parks included making sure all vendors had current health certifications through the State Health Department and limiting the dates to no longer that 60 days and no more than two vendors at a time per park. He would also like to see cost estimates for a concession stand at Don Jones Park.Jennifer stated she thought the pre-fab stands run about $85K. Neil stated he prefers there not be any vending allowed in the parks. Lee and Deven agreed and Patricia and Mark would like to uphold the current ordinance. Deven also stated there should be a $500 fine imposed for not abiding by the ordinance. D. Ban Smoking in Parks Jennifer said there is currently a ban for no smoking at the War Memorial, the water spray park areas in Don Jones. Currently smoking is prohibited for all playground areas in all parks. Jennifer stated City Administrator, Chris Clayton will be taking a proposal similar to the City of Medford's to ban for no smoking in all parks and this will include electronic cigarettes as well. It was suggested to update the parks signs if Council approves the change and it was said that you may not stop it completely but it should improve it especially around the children. VII. OTHER BUSINESS A. Upcoming meetings The current scheduled meeting dates for the remainder of the year are May 13, Sept. 18, and Nov. 18, 2014. B. 4ti, of July update/Run for Freedom —Volunteer Opportunities Jennifer stated there are volunteer opportunities for anyone who would like to come help out for the July 4th Run For Freedom 5K. She said the weather should be great for the run this year (not too cold for the start and not too hot for the finish). She is eager to hear what participants think about the new route and the new logo. C. Grant Update— Pfaff Restroom This project has started and the work is being done by Table Rock Masonry. Jennifer hopes the restrooms will be completed prior to the July 4th events. City of Central Point Parks Commission Minutes May 13, 2014 D. Van Horn ADA Compliance Project Jennifer said there is $15K to renovate Van Horn Park which will include replacing the fall material and upgrading the play structure including a wheelchair swing. The whole project would cost $42K and for what is just in the drawing the cost is $35K. She is continuing to look and apply for grants such as the Wes Cheney Foundation, Cow Creek. She will find out about the Cow Creek grant in November. E. Recreation Update Jennifer said the revenues are increasing monthly which is great! She sees this trend continuing into the summer months with the addition of some new classes along with the "tried and true"standards like Yoga that are always full. F. Parks Update Jennifer said she has noticed that the parks are in great demand and that people are reserving earlier in order to get the date and location they want for their event. G. Upcoming events— Next guide out in August Jennifer gave everyone a copy of the latest RECreate Guide and said Dave is doing a good job and that our guide continues to improve with each issue. She asked the members to check out the new offerings and maybe take or teach a class or two. Both Mark and Deven have both taught classes for the City. Jennifer thanked Mark and Lee for helping out with the"Eggstravaganza"event in Twin Creeks Park. That is another event that grows in attendance each year. She said that all but 6 garden plots out near Don Jones have been rented for this year. Jennifer reminded everyone the Friday Night Festivals with movies in the park will begin July 12, the bike fair and second citywide yard sale will be held September 13. The movies this year will be held in both Pfaff and Twin Creeks parks and she is hoping to get power out to Don Jones in the future so movies can be shown out there also. H. Battle of the Bones Jennifer reminded everyone the dates for Battle of the Bones will be June 20-21, 2014. There will be a Foundation booth where she is hoping to sell lots of merchandise, i.e. mugs, glasses, t-shirts and aprons. She is also looking for volunteers to help staff the booth during the event and to please let her know if you are available to help out. VIII. ADJOURNMENT City of Central Point Parks Commission Minutes kid May 13, 2014 Mark moved to adjourn the meeting at 8:05 P.M. and all were in favor. IX. NEXT MEETING: Thursday, September 18, 2014 at 6:30 PM in the Council Chambers