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HomeMy WebLinkAboutPCRM051613 CITY OF CENTRAL POINT Parks Commission Meeting Minutes May 16,2013 MEETING CALLED TO ORDER Mark Ludwiczak called the meeting to order at 6:33 P.M. II. ROLL CALL Commission members Patricia Alvarez,John Beck, Deven Howard, Mark Ludwiczak, Neil Olsen, Carl Orndoff, Lee Orr and council liaison, Allen Broderick were present. New commission members Carl Orndoff and Lee Orr introduced themselves. City staff attending was Jennifer Boardman and Karen Roeber. III. REVIEW MINUTES Patricia made a motion to approve the minutes of the January 17,2012 Parks Commission meeting with a correction being made to the cemetery update. John seconded the motion. All were in favor and the minutes were approved after the correction was made. IV. CHANGES TO AGENDA None V. PUBLIC APPEARANCES None VI. BUSINESS A. Name Change Jennifer stated this went to the City Council for a first reading and should be ratified at their first meeting in June. B. State Small Grant for Pfaff Restrooms Dave sent in the grant application and the City should be hearing back sometime in early June. These restrooms are in desperate need of updating so if the grant is received it will be put out to bid and the work scheduled for this Fall. Part of this project will be making these restrooms handicap accessible. City of Central Point Parks Commission Minutes May 16, 2013 C. Cemetery Update There have been cleanups at the cemetery this month (May 3rd and May 11th) and by volunteers and Crater High students and the general community so it is starting to look a lot better although it still needs continued maintenance.The cleanups included painting of the sign along with pulling weeds and mowing. The headstones that were damaged by vandalism are scheduled to be repaired in the next few months. D. BOB Jennifer stated the dates for the Battle of the Bones(BOB)this year will be June 21,22 and 23, 2013. The Foundation booth this year will be selling hot dogs and drinks along with t- shirts and glasses. She asked the members to let her know if they will be available to work in the booth. Jennifer stated we switched from the Pacific Northwest Barbecue Association (PNWBA) to the Kansas City Barbecue Association (KCBA) to see if we can get a broader range of barbecue teams. The music this year will be a mix of jazz, blues and country western. E. Software Change Jennifer said we will be changing the Parks and Recreation software in July from ActiveNet to Intelligence,which is a company from New Zealand. She stated she has been looking for other options as ActiveNet was not very user friendly and the cost kept increasing. F. Greenway Jennifer stated she had attended the monthly meeting and encouraged members to participate in "Bike to Work" this month. During the Bike to Work Week event, we had nine people stop this year so that is an improvement over last year. The Greenway paving for Pilot to Upton will be put out to bid in July and should be complete this Fall. Once complete it will run continuously from Ashland to 7 Oaks. G. 4th of July Jennifer stated there would be a 5K "Run 4 Freedom" this year as part of the July 4th festivities. The start will be between 3rd and 4th Streets near Anytime Fitness and Bobbio's Pizza. The start time will be 7:30 a.m. City of Central Point Parks Commission Minutes May 16, 2013 H. Arboretum Jennifer gave an update on the arboretum project stating the City had chosen Covey Pardee out of Ashland as the landscape architects. They helped design Don Jones Park and will work directly with Wally's brother Carl on the layout and path system. The other landscape architects that submitted their qualifications were Galbraith &Associates and KenCairn Landscape Architecture. A public meeting will be held to let the community know what is being planned for the site.The Parks Commissioners stated they would like to visit the site and Allen stated the City Council would be taking a tour of the City to check out some of the projects going on around town and suggested they join them on the tour. I. West Foundation The City received a grant of $1500.00 from the West Foundation with the money being used to purchase an Elmo document projector for the preschool program. Jason (City IT manager) will order through the State procurement office. The projector will allow the teachers to show book pages to all students while they read stories. J. Arbor Day The City held an Arbor Day tree planting event at Don Jones Park that included volunteers from Kohl's Department Store. As part of the Kohl's Care community service, they also donated $500.00 to Central Point Parks Foundation. Albertson's donated the trees and Cascade Christian also participated in the Arbor Day event that included placing fresh bark at the Fallen War Heroes Memorial.Jennifer stated we will be submitting our application and are another step closer in the hopes of becoming an established"Tree City"by the end of the year. K. Dogs in the Parks Jennifer mentioned that many dogs in the Parks run off their leash and we are working the Police Department on enforcement.A discussion was held about creating a dog park where the dogs could run and play off leash.The Upton property and Don Jones grassy areas were mentioned as possible sites. Jennifer said she would check into the costs of creating such a space (i.e.fencing, etc.). City of Central Point 1/4100 Parks Commission Minutes May 16, 2013 VII. OTHER BUSINESS Mark asked about the garden plots at Don Jones Park and Jennifer stated the community garden plots rent January through December with the 10'x 10'for$25.00 and the 10'x 20' for$50.00 with access beginning May 15, 2013. Jennifer stated the second gazebo at Don Jones is complete and they are getting a lockable kiosk that will go in between both gazebos. There will also be a second kiosk located in the garden area. Lee stated he would look into have a fishing tournament fundraiser with the money going to the Parks Foundation. VIII. ADJOURNMENT Mark moved to adjourn the meeting at 7:35 P.M. and all were in favor. IX. NEXT MEETING: Thursday,September 19, 2013 at 6:30 PM in the Council Chambers