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HomeMy WebLinkAboutPCRM090612 CITY OF CENTRAL POINT Parks Commission Meeting Minutes September 6, 2012 MEETING CALLED TO ORDER Mark Ludwiczak called the meeting to order at 6:47 P.M. II. ROLL CALL Commission members Patricia Alvarez, John Beck, David Douglas, Deven Howard, Mark Ludwiczak, Neil Olsen and council liaison, Allen Broderick were present. City staff attending was Jennifer Boardman, Dave Jacob and Karen Roeber. III. REVIEW MINUTES Mark made a motion to approve the minutes of the May 08, 2012 Parks Commission meeting as submitted. It was noted the incorrect minutes were distributed so the May 08, 2012 meeting minutes will be approved at the next Commission meeting. IV. CHANGES TO AGENDA None V. PUBLIC APPEARANCES Jenna Stanke, Special Projects Manager with Jackson County Roads and Parks gave an update on the Bear Creek Greenway project that is underway. Currently they are completing the paving for 7 miles of trail and she said it has made a huge difference! VI. BUSINESS A. Volunteer Program Approval for Greenway Jenna had an Americorp intern for the past 11 months to help get the Bear Creek Greenway Joint Powers Agreement program organized and they are looking for volunteers (i.e. church groups, youth groups, Eagle Scouts, individuals) to adopt a section of the Greenway. She said they would like people who use the Greenway regularly to also be involved.They are the"Roving Patrol" being the eyes and ears of the Greenway to let her know what is going on and what needs to be addressed. There is a handbook and management plan and the documents have been approved by all jurisdictions, HR&legal departments. There are 14 sections of trail and currently half of them have commitments! City of Central Point Parks Commission Minutes September 06, 2012 Those showing an interest include Ashland Cycle Sport,Home Depot,N. Fred Meyer,Silva's Auto Repair,and Cascade Christian School).Jenna stated there is no financial commitment. Mark made a motion to endorse the Bear Creek Greenway Joint Powers Agreement and John seconded the motion. All approved. Jenna invited everyone to the policymakers ride on September 28, 2012 beginning at 10 a.m. in Ashland riding to Phoenix and ending with lunch @ Roscoe's. B. Jump House/Dunk Tanks/Party Ponies/Large Tents-Ordinance Revision Jennifer stated this has been a phenomenal year for park rentals. She stated there have been numerous requests to use jump houses, dunk tanks, party ponies and large tents in the parks. The current unwritten policy does not allow any of the above mentioned items. There was discussion about the mess the ponies would leave behind (who would clean that up?)the damage to the lawn from the large tent stakes,jump houses or dunk tanks and limited parking if placed on the pavement. It is a liability issue not just the wear and tear on the park. Locates would need to be called in for the large tents to be staked 48 hours prior to the event.After much discussion it was decided to put the current unwritten policy into the ordinances and applications that does not allow these items in the parks except for a special event. Mark made a motion to disallow the items and Deven seconded. The motion was approved unanimously. kid C. Parks Projects—Gazebo,Tennis Courts, Parking Lot We will be getting a second gazebo at Don Jones as well as a new kiosk in the gravel area. The part-time person posts the reservation lists for the weekend on Friday evening before they leave for the day and this person also helps with the garbage collection over the week-end. Work will begin at the Park at the end of September/October after the water park is closed for the season. All tennis courts have new surfaces,except Don Jones which will be due to be done in about three years. All tennis courts are ADA accessible except Pfaff because of the gate and Jennifer is looking into a solution.The basketball court at Van Horn Park was also redone and has a life span of 7-10 years. Jennifer updated everyone on the parking lot by the Parks Shop and KidVenture,stating the fence has been moved 60'to make larger areas for their equipment, new gravel was placed and light poles are being added for much needed evening class lighting. It was way too dark for classes being held in the rec building. Jennifer also said the electrical at Pfaff Park has been upgraded and additional outlets added which should make a big improvement for events like July 4t1 VII. Parks and Recreation Updates A. Arboretum The rental house on the grounds is scheduled to be torn down in November and work is being done on the landscaping. The Arboretum work will be included in in next year's khd City of Central Point Parks Commission Minutes September 06, 2012 budget. B. Recreation Activities Jennifer said the new activity guide (RECreate) is out with many new classes beginning. The community Christmas celebration has been changed this year to include a light parade on Pine Street. There will also be a second City Wide Yard Sale and booth space is still available. C. Upcoming Events Jennifer said preschool morning class is full and the afternoon class has about 6 spots still open. The recycling event will be changing as many people are recycling items on their own, especially since Hilton takes wood debris free of charge and people take in there e- waste. The Cyclocross event is scheduled for January 2013. Jennifer said overall Park vandalism is down this year with Forest Glenn Park being the most targeted with tagging. Jennifer updated everyone on the Battle of the Bones (BoB) stating the event was essentially flat this year but we did not lose any money. The weather played a large part in attendance with one day being warm, and on the other very cold, wet and windy! There were lots of out of town people who came to the event so that was very encouraging.The last Friday Night Festival (FNF) was held at Twin Creeks Park and was a great success. People liked the change of venue and Jennifer is hoping next year to have two FNF at Pfaff, two at Twin Creeks and two at Don Jones so more people in the community can participate. VIII. OTHER BUSINESS There was mention of what poor condition the Little League fields on Hanley Rd are in. Jennifer stated that they were not in the city limits, so would not be eligible for any grant funding, so until they were in the city limits there really isn't any funding for this project. Jennifer also asked commission members to think about combining the Arts and Parks Commission meetings. IX. ADJOURNMENT Mark moved to adjourn the meeting at 8:02 P.M. and all were in favor. NEXT MEETING: Thursday, November 15th at 6:45 pm in the Council Chambers