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HomeMy WebLinkAboutPRCM091511 CITY OF CENTRAL POINT Parks Commission Meeting Minutes September 15,2011 I. MEETING CALLED TO ORDER Kerry Bradshaw called the meeting to order at 6:07 P.M. II. ROLL CALL Commission membersKerry Bradshaw, Patricia Alvarez, John Beck,Neil Olsen, Mark Ludwiczak and council liaison,Allen Broderick were present. City staff in attendance were Matt Samitore, Jennifer Boardman and Karen Roeber. III. MINUTES Kerry Bradshaw made a motion to approve the minutes of the April 21, 2011 Parks Commission meeting as submitted. All were in favor and the minutes were approved. IV. CHANGES TO AGENDA None V. PUBLIC APPEARANCES None VI. BUSINESS A. Water Reservoir—Update Samitore Matt Samitore, Park and Public Works Director, gave a quick overview of the 2.5mg reservoir that will be constructed on the Eastside of Don Jones Park. He said the City originally wanted to go with a 3mg reservoir and not have to keep the 1 mg reservoir at the PW Shop facility but due to the high cost of steel prices it was simply not in the budget to go with the larger tank at this time. He stated the Planning Commission added a path to the site plan so there will be two paths. The path on the North side of the reservoir will be paved and ADA compliant with the one on the South side being RAP (reclaimed asphalt pavement) and will not be ADA compliant. The design also calls for City of Central Point Parks Commission Minutes September 15, 2011 Page 2 an outdoor amphitheater built into the side. Matt also stated this is the first time in years that the Engineer's estimate came in $500-700K lower than the bids received. There will be a pre-construction meeting early next week with work to begin shortly thereafter. The expected completion date should be August 2012. B. Vendors in the Park Jennifer included in the Agenda packet a copy of the current ordinance stating vendors are not allowed in the parks. She said there have been a number of requests by vendors to set up in the parks (especially Don Jones Park). She asked the commissioners to discuss if they would like to amend the ordinance to allow vendors or to keep things status quo for now. Staff recommends no change to the ordinance as they would like to see a concession stand installed at Don Jones and have the sales from the stand go directly into the Park Foundation fund. Jennifer stated the City currently allow vendors in the park for special events (i.e. Battle of the Bones and 4th of July)and if vendors were allowed we would open ourselves up to various issues. Mr. Olsen asked specifically about the ice cream truck he has seen at Don Jones and it was stated that the Police Department does not enforce the ordinance as the truck does not park there — he just drives through the Park. Mr. Bradshaw stated that raising funds through a concession stand would be a great idea instead of raising 1/46100 taxes. Jennifer stated they would be looking at getting a grant to help with the cost of a concession stand. Jennifer said that Dave Jacob has joined the Parks and Recreation Department staff and he has grant writing experience and will be researching what monies are available. On a side note Matt stated the need for additional shade at Don Jones Park and the commission needed to decide if they would like to have more shade or the concession stand since both were not in this year's budget. It was decided it is currently more important to have additional shade and a concession stand built in the future. Matt said they planned for a second gazebo, picnic tables and more shade. The commissioners were all in agreement to keep the ordinance as written with no vending allowed in the Parks and to get additional shade out at Don Jones Park and then concentrate on a concession stand. City of Central Point Parks Commission Minutes September 15, 2011 Page 3 C. Review of Smoking Ban in Parks Jennifer stated it has been brought to her attention the numerous cigarette butts found in the bark, mulch, playground areas and the memorial. Staff would like to recommend the ordinance be changed to state "Smoking will be prohibited in designated areas within City Parks. This prohibition will include all areas where children play, including playgrounds, play equipment,tennis and basketball courts and memorials". D. Public Nudity Jennifer stated she had received complaints about nudity at the water park and when she looked at the current ordinance there is nothing specific to public nudity. Staff recommends changing the ordinance to state "It is unlawful for any person to expose his or her genitalia while in a public park. This includes water features in parks and is specifically implemented for the purposes of ensuring a hygienic environment for all patrons". E. Adding fees for broken rules OINJennifer stated we currently charge $50.00 for park reservations ($25.00 for the rental and $25.00 is a non-refundable deposit) and asked if the commissioners would like to add an additional fee for general cleanup and trash removal. She asked them for their ideas on how to implement this charge (i.e. leave a credit/debit card number or check) We are close to needing a temporary person for Park checking and cleanup on the weekends. Mr. Brockerick stated he recently reserved a spot at Don Jones Park and when they got there it was messy form the previous party. Matt stated we could possibly tie it to the budget and request a part-time staff person in the Spring. Jennifer distributed a report for the last quarter showing the park usage increase and mentioned that we currently charge $100.00 for Special Events (i.e. class and family reunions and birthdays) and $500.00 for Weddings. She stated we currently give non- profit organizations a 50% fee reduction. She suggested a little more equity in the fees (i.e. $300.00 for all events)which would also help recoup some of the costs for additional cleanup. Mr. Olsen asked about increasing the reservation fee to $75.00 and possibly returning $25.00 of that to the people who leave their area cleaned up after an event instead of charging those that do not. Another suggestion was to charge by the estimated number of people attending vs. the type of event. It was decided to table the fee discussion until the next meeting. City of Central Point Parks Commission Minutes September 15, 2011 Page 4 VII. Parks and Recreation Updates A. Arboretum Jennifer stated we will take over the site on October 1, 2011 and a cleanup has been organized with help from a Mormon Church group on October 15, 2011. She invited the commissioners to come see the site anytime and to also come help with the cleanup. Corey Qualls received bids to fall a few trees and trim some of the overgrowth. He said Beaver Tree Service responded by stating they would do the work for no charge in exchange for an advertisement in the next recreation guide! We will also be tearing down a few old sheds after the former caretaker is out which will be April 1, 2012. We will be installing a low impact parking lot and hope to have the site open to the public next Spring. B. Recreation Activities Jennifer stated the annual Egg Hunt changed venues this year from Pfaff Park to Twin Creeks Park and was a very successful event. Approximately 2500 people attended and the larger space made the activities easier for everyone. The Citywide Yard sale was 1/4100 very low-key this year but a great success for the residents of Central Point. The Recycling Day event was very successful. The only problem was with the electronics on the plastic recycler's truck so the collected items had to sit for a few days before being removed. The Bike Rodeo held in May had a turnout of 125 kids and 90 helmets were given out. The Memorial Day Commemoration went well and there was good attendance. Battle of the Bones was up in some areas and down in others. This can be attributed to many factors including the economy, very hot weather, and the reduced number of BBQ teams. The Walldogs event did not happen due to not enough artists being able to make the event. There needs to be about 60 artists and we only had a commitment from five. Jennifer will meet with local artists from Jacksonville who have attended the Walldogs events in the past and see about creating a local event similar to the Walldogs. Art & Science Camp had 38 kids this year and many stated it was the best camp ever! Christoph has been doing the camp for the past 12 years and this year he had the kids design their own t-shirts. The results were very creative. The Friday Night Festivals & Movies in the Park were well attended and they were kicked off with the KRWQ Showdown which had approximately 400 people. There were new musical acts this year and quite a variety including jazz, country, blues, and reggae. Jennifer asked the commissioners for movie recommendations for next year. VIII. OTHER BUSINESS City of Central Point Parks Commission Minutes September 15, 2011 eiN Page 5 Jennifer stated the Parks staff will be attending the ORPA conference in Bend next week where Sarah and her will give an overview of the Battle of the Bones event. The Battle of the Bones will be sanctioned next year with the Pacific Northwest Barbecue Association (PNWBA) overseeing the event. Some suggestions for next year were to grow our volunteer base to help at the event and to also offer a larger variety of items(i.e. corn on the cob and other vegetables). Matt mentioned the formation of the Central Point Development Commission to discuss urban renewal which he will update at future meetings. He also mentioned the need for an electrical upgrade at Pfaff Park. Jennifer included the latest RECreate! Parks& Recreation Activity Guide for Fall 2011. She got a great price and this was the first time it was printed in full color and is very professional looking. Mr. Bradshaw stated they will need to elect a chair and vice-chair at the meeting in January. IX. ADJOUNRMENT Mr. Bradshaw made a motion to adjourn and Ms. Alvarez seconded. All were in favor and the Commission Meeting was adjourned at 7:18 P.M.