HomeMy WebLinkAboutPRCA051817CITY OF CENTRAL POINT
Parks Commission Agenda
May 18,2OI7
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MEET¡NG CALLED TO ORDER
ROLL CALL
REVIEW MINUTES
CHANGES TO AGENDA
PUBLIC APPEARANCES
BUSINESS
A. Don Jones Memorial Park - Basketball Court Noise Barrier Discussion
B. Community Center Conceptual Drawings Review
C. Facility Rental Policies and Deposits
D. KidVenture Program Update
vil.OTHER BUSINESS -A. Capital Projects/2O17-Lg Budget Update
B. Park Project Updates: Bohnert Farm Park & Robert Pfaff Park Playground
C. Event Updates: Eggstravaganza & Summer Programs
D. Recreation Program: Summer Activities
VIII. ADJOURNMENT
lX. Next Meeting will be at 6:30 pm on September 21
lndividuals needing speciol occommodations such os sign longuage, foreign longuoge
interpreters or equipment for the heoring impaired must request such services ot leost 72 hours
prior to the City Council meeting. To moke your request, pleose contoct the City Recorder ot
547-423-7026 (voice), or by e-moil at:
Si necesito traductor en español o servicios de discopocidades (ADA) poro asistir a uno junta
publica de lo ciudod por fovor llome con 72 horos de onticipoción ol 541-664-3321 ext. 207.
IV
CITY OF CENTRAL POINT
Parks Commission Agenda
January L9, 2OL7 (DRAFT)
MEETING CALLED TO ORDER: 6:30 pm
ROLL CALL: Patricia Alvarez, Dennis Browning, John Beck, Neil Olsen, Mark
Ludwiczack, Lee Orr, Allen Broderick, Staff- Jennifer Boardman
REVIEW MINUTES: Minutes approved, Patricia Alvarez made a motion and Lee
Orr seconded with just one spelling correction.
CHANGES TO AGENDA: Jennifer added an item to other business that Matt
Samitore asked the Parks Commission to discuss. lt will be added at item F under
Other Business.
PUBLIC APPEARANCES: No public appearances
BUSINESS
A. Review and Approval of Master Plan - Conservation Technix: Steve Duh was
on hand at the meeting to help answer any questions and to note any
changes that were proposed to the Master Plan by the commission. See
attached sheet with the changes that were requested by parks commission
members. The primary changes that the commission suggested were to
ensure that Parks and Recreation has a plan of action for trail systems as well
as communication with planning and other local agencies to ensure trails are
a priority for the community. The Commission stated that the Master Plan
document was well put together and very detailed.
B. Budget Discussion- Grant for Bonnhert Park, Grant for Pfaff, Tennis Court
Resurface, Bocce Ball court at Twin Creeks. Parks Commission Members to
ORPA in Bend- November. Jennifer provided updates on the grant
applications that will be added to the upcoming two year budget. She also
discussed putting into the budget money for changing one volleyball court at
Twin Creeks into a Bocce ball court as requested by several residents of the
retirement community. ln addition, Jennifer asked Parks Commission
members of their interest in going to the annual ORPA conference in Bend.
This conference provides training for not only park staff, but commission and
board members as well.
OTHER BUSINESS -
A. Upcoming meetings for 2Ot7- May 18, Sept 21, November 16: The May
meeting will be the annual dinner meeting for the parks commission
members and staff. lt will be held at 6:00 pm on May L8. The business
meeting will begin immediately after the dinner.
B. Skyrman Arboretum-Project Update: Jennifer stated that the first group of
kids went through the arboretum on a tour in December. She also stated
that there were five Boy Scouts that would be working on projects in the
V
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Central Point
Parks & Recreation Master Plan
Plan Document Edits following Parks & Recreation Commission Discussion (L/I9/L7)
Page 68,2nd paragraph Edit:
Additional on-street and riparian corridors så€üld+€-€€tqsid€r.ed are needed to
expand the trail network and improve connectivity and accessibilitv for users.
Page79, _Edit:
Given the momentum to establish a multi-use community recreation facility for
programming, this Plan recommends the continued review of funding
alternatives...
Page 88, Goal 1 New item added
Page 89, Goal 2 Edit:
2.7 Leverage city resources by forming and maíntaining partnerships with
public, non-profit and private recreation providers to deliver recreation services;
coordinate with the school district for end+e€{rre access to existing facilities
(e.g. seheels gvmnasiums, tracks. fields) for commun¡ty recreat¡onal use.
Page 91, Goal 4 Edits:
Goal 4: Develop a hígh-quality system of multi-use trails and bicycle and
pedestrian corridors that connects to regíonal trails and provides access to
public facilities, neighborhoods and businesses to oromote exercise, walkins
and bikins.
4.1, Coordinate recreational path and traÍl system planning and
development with the City's and Jackson County's Transportation System Plan
to provide a comprehensive pedestrian and bicycle network. Coordinate with
POINT
Parks and Recreation Department
Matt Samitore, DirectorSTAFF REPORT
To:
From:
Subject:
Date:
Oregon
Central Point Parks Commission
Matt Samitore
Basketball Sound lssues
May 9,2017
Purpose: The City received a complaint about excessive sound issues associated with the
basketball courts at Don Jones Memorial Park.
Background: The City received a complaint about excessive noise coming from the
Basketball Courts at Don Jones Memorial Park. The complaint had two main issues:
One was the time associated with overall noise, and the second aspect was the players
and their language and propensity to stay after the park had officially closed. Our
Response has been as follows: First, we have requested that the police department add
additional patrols to the park and surrounding neighborhoods at or near closing time of
the park to ensure that people are leaving when they should. Secondarily, as part of the
concession stand project slated for construction this year we are collaborating with the
police department to incorporate a police substation into the design. We believe an
increased police presence will be an excellent addition to this facility.
As far are the noises associated with the courts the options are fairly limited and staff
needs guidance from the commission from the following options:
l. Do Nothing - Other than increased police patrol, no physical changes to park.
2. Backboard Upgrades - We can look at changing out the backboards and netting to
lessen the sound effects.
140 South Third Street . Central Point, OR 97502 o 541.664.3321 . Fax 541.664.4056
CENTRAL Parks and Recreation Department
STAFF REPORT
To:
From:
Subject
Date:
POINT(Jt-eî,tr-¡
Matt Samitore, Director
Central Point Parks Commission
Matt Samitore
Community Center
INf.ay 9,2017
Purpose: Community Center Update 2017
Background: Staff has initiated an update to the Community Center plan that was
previously discussed in 2011. The update reflects changes based upon community needs
and wants from the 2016 Parks Master Plan and the 2015 Community Survey. The
project has been simplified focusing on active indoor play and classrooms and a seasonal
aquatic facility.
Staff will give a power point presentation on overall concept and ask for input on
architectural styles.
Recommendation: No recommendation at this time.
140 South Third Sfreef . Central Point, OR 97502 .541.664.3321 . Fax 541.664.4056
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CE Parks and Recreation Department
Matt Samitore, DirectorSTAFF REPORT
To:
From:
Subject:
Date:
INT
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Central Point Parks Commission
Cory Long, Parks & Recreation Department
Facility Rental Policies & Deposits
May 9,2017
Purpose: Adopt changes to facility rental fees and deposits.
Background: We are seeing an increase in park usage and facility rentals which is
increasing staff time and also has shown an increase on the wear and tear of park
facilities. Some areas in need of attention regarding our policies and procedures are:
1. Damase Deposits- On numerous occasions people with reservations, have left
behind substantial messes to include excessive amounts of trash. We hope to
discourage this behavior with aDamage Deposit for special events, to be
expanded to gazebo rentals if necessary, in conjunction with the possibility for a
seasonal park employee staffing over the weekends. This would enable for a
check in and check out of facilities for the enforcement of our "keep it clean"
policy.
2. Fee Schedule - Currently we are offering special permitting in conjunction with
events that carry attached fees. This includes amplified equipment at $20.00 and
alcohol permits at $15.00 respectively. We also offer bounce house permitting but
are not currently charging for this special permit. Staff would like to update these
fees to be standardized as well as look at covering cost of employee staffing.
3. Vendor Application - In conjunction with the building of the vendor gazebo at
Don Jones, we feel it is time to consider implementing a vendor application and
special permit with an application fee for those who wish to sell items such as ice-
cream, sno-cones, etc in our parks, with emphasis on the Don Jones V/ater Park
area.
140 South Third Sfreeú . Central Point, OR 97502 .541.664.3321 . Fax 541.664.4056
Booth Name
Contact Name
Phone Number
CITY OF CENTRAL POINT
Official Vendor Application - Don f ones Park
140 S. 3.d St, Central Point OR 97502
BOOTH & CONTACT INFORMATION
Booth Size ft x ft
list the items you will be selling or promoting:
E-mailAddress
Mailing Address
City, State, Zip
Yes No Will you need access to 110 power?
AGREEMENT
Hold Harmless Agreement: For myself and on behalf of my booth staff and representatives, I hereby release, acquit and
forever discharge the City of Central Point and all departments, agencies, officers, board members, employees,
representatives and all other related legal persons or entities not named herein, from any and all liability for injuries,
expenses, damages or loss of any type whatsoever which may arise directly or indirectly out of my participation with the
City of Central Point Events. This release includes but is not limited to claims for wages, monies, damages, attorneys'
fees, emotional distress, stress, workers' compensation injury and occupational disease, physical injuries, and medical
expenses. I agree that my partic¡pation in the Event is voluntary and at my own risk. I give permission to the City of
Central Point and event promoters and/or officials of the City of Central Point, the right to use any videos and
photographs taken at the event for legitimate purposes.
Print Name Signature Date
VENDOR POLICIES & PROCEDURES
Vendor: limited to Don Jones Memorial Park Date
The booth fee is SZS.00 to vend at the park.
Booth spaces can be up to 20'x20' and vending space will be assigned by the City of Central Point Parks.
1L0 power hook up is available at a limited number of spaces, please note on your application if power is
needed. Vendors must provide their own extension cords.
Water hook ups are not available; however, access to water is available if needed.
No parking on the grass, street closures, or medians. Must park in assigned area.
Vendors may set up at _7am_. And must packed up by _8pm_.
Vendors may use canopies, but for safety reasons (there are irrigation and power sources underground),
vendors cannot drive stakes or any other objects into the ground to secure the canopy. Canopy weights are
available at sporting good stores for this purpose. Canopies must be flame retardant.
Vendors are required to have a minimum of $1 million liability insurance and submit a copy to the City.
Vendors must also supply Jackson County Food Handling Licenses if applicable.
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City ofCentral Point o 140 S. 3rd Street, Central Point, OR 97502
Phone: 154t) a23.1978 o Fax: (541) 664-6384 o Email: cory.long@CentralPo¡ntoregon.gov
Cerúral Poùú Parl¡^o an"d ßecrealÌott
E
Special Event and Wedding Facility Rental Fees
A refundable depos¡t and all fees must be paid in full at time of application. Special Event and Wedding applications are subject to facil¡ty ava¡labil¡ty
and a reviewal process. Applications must be submitted a minimum of 30 days prior to event/desired reservation date. Please see Damage Depos¡t
Policy for refund requirements.
Group Size Gazebo Gazebo
first 4 hours
Non
Resident Sub Total
75-100 75.00s S3s.oo
L01_-L50 125.00s N/A
151-200 150.00s N/A
201-300 175.00s N/A
301+200.00s
Deposit
s 2s.00
s so.oos 7s.00
S i.oo.oo
s 1s0.00
s
$
s
5
s
Resident
N/A
ses.oo
N/A
N/A
N/A
ea. addtl. 2 hrs
25.00
25.00
25.00
25.00
2s.00
N/A
**Fees are for one gazebo only. lf additional gazebos are needed please see Extra Gazebo rental fees below**
Gazebo and Field Rental Fees
A refundable deposit and all fees must be paid in full at time of appl¡cation. Gazebo applicat¡ons are subject to availability and must be submitted a
minimum of 3 days prior to reservat¡on date. Please see Damage Deposit Policy for refund requirements,
Group Size Gazebo Gazebo
under 75 Minimum 2 hours
Non
Resident ea. addtl. 2 hrs Quantity Sub-Total
s0.00s s60.o0 25.00s
Extra Gazebo Extra Gazebo
Minimum 4 hours ea. addtl. 2 hrs Quantity
25.00s N/A 2s.00s
F¡eld Rental Field Rental
Minimum 2 hours
Non
Res¡dent ea. addtl. 2 hrs Quant¡ty
s0.00s s60.oo 25.00s
Seasonal Field Seasonal Field
March - June Sept - Nov
125.00s 125.00s
Special Permit Fees
All fees must be paid in full at time of application. Special permit applications must be subm¡tted a minimum of 30 days prior to desired date of event
or reservation. Special Perm¡ts are subject to department approval and are not guaranteed. lf the permit is denied, a refund for the permit fee will be
issued.
Sub-Total
Alcohol Permit
Bounce House
Amplified Equip.
Vendor Day Use
$
s
s
s
20.00
20.00
20.00
75.00
Parks and Rec. Representative Date lrornl
E
CenIraI Poùú Park^o arld ßecrenl¡ut
Special Event and Wedding Facility Rental Fees
There is an application fee of $25.00 due at t¡me of application submission. lt is included in the cost of the rental and is not an addit¡onal fee, but it
¡s requ¡red in order to process the application. lf the application is denied, any payments will be returned. lf the event is cancelled by applicant for
any reason, the application fee is non-refundable. Refunds are conditional, see refund policy.
Group Size Gazebo Gazebo
first 4 hours
Non
Resident Sub-Total ea. addtl. 2 hrs
Non
Resident Sub-Total Total
75-100 s 75.00 Ses.oo s 25.00 S3s.oo
101-1_50 s 125.00 N/A s 25.00 N/A
151-200 s 150.00 N/A s 2s.00 N/A
201-300 s L75.00 N/A s 25.00 N/A
301+s 200.00 N/A s 25.00 N/A
**Fees are for one gazebo only. lf additional gazebos are needed please see Extra Gazebo rental fees below**
Special/Small Event Gazebo and Field Rental Fees
There is an application fee of 525.00 due at time of application submission. lt is included ¡n the cost of the rental and ¡s not an additional fee, but ¡t
is required in order to process the application. lf the appl¡cation is denied, any payments will be returned. lf the event is cancelled by applicant for
any reason, the application fee is non-refundable. Refunds are conditional, see refund policy.
Group Size Gazebo Gazebo
Under 75 M¡nimum 2 hours
Non
Resident Sub-Total ea. addtl. 2 hrs Quantity Sub-Total Total
s 50.00 560.oo s 25.00
Extra Gazebo Extra Gazebo
Minimum 4 hours Sub-Total ea. addtl. 2 hrs Quantity Sub-Total Total
s 25.00 s 25.00
Field Rental F¡eld Rental
Minimum 2 hours
Non
Resident Sub-Total ea. addtl. 2 hrs Quantity Sub-Tota I Tota¡
s 50.00 s60.oo s 25.00
Seasonal Field Seasonal Field
March - June Sept - Nov Total
s 125.00 s 125.00
Permit Fees
See Additional Explanations/Rules and Regulations regarding these permits.
Total
Alcohol Permit $15.00
**lf your event has 200 or more attendees & alcohol you will need to provide security at your own expense.
+* Twin Creeks Park is the only park authorized for alcohol perm¡ts for any event
Amplified Equip s 20.00
Parks and Rec. Representative Date TOTAL
STAFF REPORT
To:
From:
Subject:
Date:
CENTRAL Parks and Recreation
POINTOregon
Matt Samitore, Director
Central Point Parks Commission
Dave Jacob
KidVenture Program Update
N4ay 9,2017
Purpose: KidVenture Program Update
Background: The Parks and Recreation Department has decided to end the KidVenture
Program at the conclusion of the current school year. The decision was made after much
discussion for the following reasons:
l. Two current, long-term instructors have decided to retire from the program at
the end ofthe year.
2. The program was fìnancially a break-even program at best and this year
brought in less revenue due to combining the moming and aftemoon programs
into a single moming program, resulting in fewer registered students.
3. Required mandatory reporting requirements have become increasingly onerous,
requiring more staff time each year.
Finally, the program served a relatively small number of children, currently there arc 24
registered for the program, and there are other options available in the city. While the
KidVenture Program is ending, the Recreation Program will work to develop classes to
provide preschoolers with fun, educational opportunities in the future.
Recommendation: No recommendation required.
140 South Third Sfreef . Central Point, OR 97502 o 541.664.3321 " Fax 541.664.4056
CENTRAL Parks and Recreation Department
STAFF REPORT
To:
From:
Subject:
Date:
POINTOregon
Matt Samitore, Director
Central Point Parks Commission
Matt Samitore
Budget Update
N4ay 9,2017
Purpose: 2017-2019 Parks and Recreation Budget
Background: The 2017-19 FY Budget was approved by the Budget Committee in April.
The budget highlights include additions to recreation programming and events, in
particular the Grow-A-Pear 5k, Geocache Challenge and Arbor Day.
For Capital lmprovement Projects, the list is as follows:
l Skyrman Planting Phase 2 and building upgrades - $120,000.
2. Don Jones Concession Stand/Police Substation - $95,000
3. Bohnert Park Phase 2 - $150,000 (Grant Project)
4. Pfaff Park Playground Renovation - $150,000
5. White Hawk Park - $450,000 (new park associated with potential new
development)
140 South Third Street . Central Point, OR 97502 . 541.664.3321 . Fax 541.664.4056
POINT
Oregon
Parks and Recreation Department
Matt Samitore, DirectorSTAFF REPORT
To:
From:
Subject:
Date:
Central Point Parks Commission
Dave Jacob
Park Project Update: Bohnert Farm Park & Robert Pfaff Park Playground
May 9,2017
Purpose: Update on park improvement projects
Bohnert Farm Park: Landscaping, irrigation installation, and construction of pathways
will begin this summer. Age Friendly Innovators received a $50,000 grant from an
Oregon Community Foundation in early May to install seven LifeTrail exercise stations.
Installation will take place after July 1 The city has submitted a $168,000 grant to the
Oregon State Parks Local Government Grant Program. If awarded grant funds would be
used for installation of a restroom, a playground, and other park amenities. Awards will
be announced in September. Tennis courts and a gazebo will be installed summer 2018.
Robert Pfaff Park Playground Replacement: This project will replace the existing
playground at Pfaff Park with an inclusive playground. Basic concept drawings for the
replacement project have been developed but we would like to provide an opportunity for
public input into the design. Public meeting will be held at September Park Commission
meeting with plans being approved by the Commission and forwarded to the City
Council for f,rnal review and approval.
Recommendation: No recommendation required.
140 South Third Sfreef . Central Point, OR 97502 o 541 .664.3321 n Fax 541.664.4056