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HomeMy WebLinkAboutPCRM091516 CITY OF CENTRAL POINT Parks Commission Meeting Minutes September 15, 2016 MEETING CALLED TO ORDER Mark Ludwiczak called the meeting to order at 5:40 P.M. II. ROLL CALL Commission members Patricia Alvarez, Mark Ludwiczak, Neil Olsen, Carl Orndoff, Lee Orr, John Beck and Council liaison Allen Broderick were present. City staff attending: Jennifer Boardman and Dave Jacob. III. REVIEW MINUTES Mark asked that the spelling of"Adjourment"in the May 19 minutes be corrected. With this change Lee moved that the minutes be approved and John seconded. Motion approved by all. IV. CHANGES TO AGENDA Jennifer reported that due to concerns expressed by CIS, Item C. Jump Houses discussion will be tabled until November. There may be additional liability issues if there are additional charges for jump house applications. City and CIS is concerned with overall liability and the additional time and cost related to processing and reviewing jump house applications. Mr. Beck suggested banning them entirely. V. PUBLIC APPEARANCES None VI. BUSINESS A. Al Workman Courts at Robert Pfaff Park Al Workman has been teaching tennis for the Parks and Recreation for the past nine years and at least 1,000 kids have been through his class. To celebrate this fact, Jennifer requested that the tennis court at Robert Pfaff Park be named the"Al Workman Tennis Courts". Allen asked if it was necessary to name the court since this has been a problem in the past for the City Council. Allen suggested instead just placing a plaque on the courts honoring Al. After discussion, the Commission agreed that a plaque would be an appropriate way to honor Al's work. Patty moved that a plaque be placed in recognition of Al's work for the city. Plaque will read: "In Recognition of Al Workman's Dedication and Hard Work to Make Tennis Classes in Central Point Fun". Lee seconded the motion which was approved by all. B. ADA Equipment at Robert Pfaff Park City of Central Point Parks Commission Minutes September 15, 2016 Patty reported that at their June Meeting the Central Point Parks and Recreation Foundation had agreed to support replacing the existing playground at Robert Pfaff Park with an inclusive playground. An inclusive playground is more than just ADA compliant, it provides a playground that is accessible to all children whatever their level of ability. Cost for the project would be approximately $160,000 to $180,000. Jennifer said that if approved the Foundation would start fundraising for the project through a Go Fund Me account. This will need to be approved by the City Council so the Commission will be forwarding this issue to them for final approval. Allan moved to approve the Central Point Parks and Recreation Foundation setting up a Go Fund Me account for an inclusive playground at Robert Pfaff Park. The motion was seconded by Lee Orr and approved by all. C. Vendors in the Park— Possible Addition to Vending Requirements Jennifer reported that there are a number of vendors who want to sell items in the parks. Currently, there is no means of doing background checks to ensure that these potential vendors have health and/or business licenses. Additionally, the City does not receive any fees when they are vending in the parks. Other issues include increased trash which means additional staff time for park maintenance workers.Jennifer recommended charging a fee to 1/400 ensure that at a minimum background check is done.The Commission asked if the movies in the park events had been successful for vendors. Vendors had not done as well as hoped. The event was ran primarily by the Chamber of Commerce and the City did not make any money on the event.The Commission did not make a decision on the issue and will revisit it in November. VII. OTHER BUSINESS A. Upcoming Meetings for 2017 Jennifer suggested the following dates for Commission meetings in the year ahead: January 19, May 18, September 21, and November 16. The Commission agreed to the dates. B. Skyrman Arboretum Project Update Jennifer reported that work at the Skyrman Arboretum which began on July 12 is nearly complete. The Oregon Community Foundation provided $150,000 towards the project with the City supplying $60,000. While there is still work to be completed, an Open House is scheduled for October 26 at 10:00 am. C. Camping at Boes Property for Country Crossing Music Festival Jennifer reported that the City is considering using the Boes property as a camping site City of Central Point Parks Commission Minutes September 15, 2016 for the Country Crossing Music Festival scheduled for July 27-30, 2017. Allen said that he was not sure how many camp sites would be required since the event in the past had been held at a camp site on the coast. John said that the school district was also looking into providing camp sites for the event. D. Slide Hill at Don Jones Park Jennifer discussed the issue at Don Jones Park related to soggy areas near the hill by the water tank. At a recent conference she was introduced to hill slides which would be both a solution to the soggy area and provide another attraction for the park. The Commission was interested in the idea. E. Master Plan Update Jennifer provided the Commission with materials that the Master Plan consultants would be using to show community survey results to residents. A first draft would be presented to the parks commission at the meeting on the 17th of November. F. Park Maintenance Contract Update Jennifer reported that there had been problems and complaints with the current park maintenance contractors related to the quality of their work. To resolve these issues, the City is looking at bidding out the beds only with City staff taking responsibility for all mowing. G. Run for Freedom Update Jennifer reported that 283 runners had signed up for the Run for Freedom in July with 125 paid entrants. All age 16 and under runners were able to run for free. Due to the charges for City staff time, minimal donation was made to Crater High School. The issue of charging staff time for events will be discussed with City Council since the DARE event is not charged for city staff time. H. Recreation Program Update The Fall Recreation Guide is out listing new classes for fall. Cory will working to market classes more effectively. Also, Jennifer reported that an arrangement has been made with the Crater Youth Transitions program to provide funding through Crater to allow them to attend recreation classes at no cost to the students. Upcoming Events The new Battle of the Bones event done in conjunction with the Expo's Harvest Festival will be held on September 16, 17, & 18. The new Grow a Pear 5k Run will be held on October 8. Veterans Day Commemoration is scheduled for November 11 at the Oregon City of Central Point 411110 Parks Commission Minutes September 15, 2016 Fallen Heroes War Memorial at Don Jones Park. Christmas Lights Parade is scheduled for December 3. VII. ADJOURNMENT Mark moved to adjourn the meeting at 6:40 P.M. Carl seconded the motion and all were in favor. IX. NEXT MEETING: Thursday, November 17 2016 at 6:30 PM in the Council Chambers.