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HomeMy WebLinkAbout01192021 Planning Commission minutesCity of Central Point Planning Commission Minutes -Tck v► . ! C I Z OZ Meeting Held Via Zoom and in person I. MEETING CALLED TO ORDER AT 6:04 P.M. II. ROLL CALL Commissioners Tom Van Voorhees (chair), Kay Harrison, Amy Moore, Chris Richey and Jim Mock were present via zoom. Brad Cozza, was present in person. Also in attendance were Community Development Director Tom Humphrey (via zoom), Stephanie Holtey, Principal Planner (in person Matt Samitore, Public Works Director, (via zoom) Justin Gindlesperger, Community Planner (via zoom) and Karin Skelton, Planning Secretary (in person). III. CORESPONDENCE IV. MINUTES Kay Harrison made a motion to approve the December 1, 2020 minutes. Jim Mock seconded the motion. ROLL CALL: Kay Harrison, yes; Amy Moore, yes; Brad Cozza, yes; Jim Mock, yes; Chris Richey, abstain. Motion passed. V. PUBLIC APPEARANCES There were no public appearances. VI. BUSINESS A. Public hearing to consider a Tentative Subdivision Plan for the development of a 5 -lot residential subdivision, to be known as Covington Court. The project site is located in the Residential Single Family (R-1-6) zoning district and is identified on the Jackson County Assessor's map as 37 2W 11D, Tax Lot 500. Applicant: Jason Artner. Tom Van Voorhees read the rules for a quasi-judicial public hearing. The commissioners had no conflicts of interest, ex parte contact or bias to declare. Mr. Gindlesperger described the proposed subdivision as a 1 acre property at the intersection of Pittview Avenue and Covington Court. He said the tentative plan proposes frontage improvements along both streets. There are adequate services available for the proposed subdivision. He said it is consistent with the existing development pattern and is within the minimum and maximum density. Each lot complies with the lot dimension standards in the R-1- 6 zoning district. Mr. Gindlesperger explained that during the review of the application, it was noted that the development will need to address storm water management and identify how surface water runoff will be conveyed and treated. The west side of Covington Court features a rolled curb Planning Commission Meeting January 19, 2021 Page 2 that is ineffective in directing large amounts of runoff. Homes on the proposed lots must be constructed high enough to provide positive drainage away from the house. He added that currently the County has jurisdiction of the road however the city is negotiating to take over jurisdiction. The Public Hearing was opened Lisa Turner, 998 Covin ton Court. Ms. Turner said she was concerned about parking. She said there have been parking issues in the past. Mr. Gindlesperger answered the street would be widened, sidewalk would be constructed and that there would be parking on one side of the street. He added Public Works would make the decision regarding which side of the street would have parking at the time of the street improvements. Fire District 3 would be involved to assure a fire lane was adequate. The Commissioners discussed various parking scenarios. Ms. Turner asked if garbage pickup would be able to continue down the length of the street or if it would be too narrow. Mr. Gindlesperger said Rogue Disposal had been notified of the development and had not made any comments. The Pubic Hearing was closed. Kay Harrison made a motion to approve Resolution 845 approving a tentative plan for a 5 lot subdivision to be known as Covington Court subject to conditions of approval. Brad Cozza seconded the Motion. The Commissioners discussed the subdivision lots and driveway access. Mr. Samitore said each lot would have driveway access on Covington Court. The corner lot would be allowed one access on Covington and one on Pittview if the applicant requests it. ROLL CALL: Kay Harrison, yes; Amy Moore, yes; Brad Cozza, yes; Jim Mock, yes; Chris Richey, yes_ Motion passed B. Public Hearing and consideration of a Major Modification to the Write Hawk Master Plan concerning the Phasing Plan and the Site Plan and Housing Plan in Proposed Phase 1. The 18.91 acre project site is located on property identified by the Jackson County Assessor's Map as 37S 2W 03 Tax Lots 2700 and 2701. The Master Plan area includes land zoned Low Mix Residential (LMR) and Medium Mix Residential (MMR). Modifications to approved plans are subject to the requirements set forth in CPMC 17.09 and are limited in scope to the proposed changes. Applicant: White Hawk Properties/KDA Homes; Agent: Urban Development Services, LLC. Fine No. MOD — 20005. Principal planner Stephanie Holtey gave an overview of the original White Hawk Master Plan and the proposed modifications_ She said the applicant proposes to build Phase 3 first and Phase 1 last. She reviewed correspondence received last night and this afternoon from residents in the area expressing concern regarding developmental impact on local wells and traffic. Ms. Holtey explained the original Master Plan. She stated the White Hawk Master Plan included a traffic impact analysis and an environmental assessment. Planning Commission Meeting January 19, 2021 Page 3 She added the Master Plan was approved by the Planning Commission on November 3, 2015. The new owner of the property has requested modification of the Master Plan. She said the scope of this meeting is not to review the Master Plan itself, only the proposed changes. She said the applicant originally presented findings of fact for a minor modification however after review, staff recommended that due to the changes in alley access and housing design it should come before the Planning Commission. She added the changes amend the phasing plan, the site plan for proposed Phase 1 and the housing design. The proposed change to the phasing plan changes phase 3 to phase 1. To comply with the master plan requirements, the applicant proposes to realign the intersection of Gebhard and Beebe Road to provide a safe turning radius. Proposed phase 2 is the Park and Phase 3 includes the apartment development. Aside from timing, no changes are proposed to either Phase 2 or 3 at this time. There will also be frontage improvements along Beebe and Gebhard Road. The city has performed a realignment study for Gebhard Road. Beebe Park Drive and White Hawk Way will have roundabouts to accommodate the future Gebhard Road realignment. Ms. Holtey clarified that when the traffic impact analysis was prepared for the original master plan it identified an impact to the intersection of Beebe and Hamrick Roads. When 107 PM Peak Hour trips are generated it will trigger the installation of a signal The Planning commission imposed a 96 PM Peak hour Trip cap after which no additional development can occur until the signal is complete. The proposed change in the phasing plan provides for a 96 PM Peak Hour trip cap which will allow construction to continue without triggering the construction of a signal until the last phase of the project. She said the proposed changes to the building design represent a departure from the original Master Plan approval, including reduction in building materials and architectural details. The change to contemporary design reflects a more minimalist fagade. The proposal meets the residential fagade requirements for single family housing types by providing varied rooflines, vertical articulation, use of two primary building materials (i.e. horizontal lap siding and panel siding) adequate window and door area and use of alley loaded garages. She reviewed the master plan conditions of approval. Soil Mitigation. The approved Master Plan sets forth conditions approval relative to the timing of construction and mitigation of arsenic contamination in the soil. The prior owner of the property completed all soil mitigation actions per an approved mitigation plan. On August 14, 2019, the City the Department of Environmental Quality issued a No Further Action letter. The proposed modification requires no further action to remediate contaminated soils. Shallow Well Mitigation. To avoid potential impacts of the development process on the water table and shallow wells, the prior property owner was required to survey and sample identified wells in the vicinity of the project site. This work was completed between December 2015 and April 2016 and a report was prepared including recommended mitigation actions for the design and construction of underground utilities. Per the Public Works Staff Report dated January 4, 2021, the Applicant is required to address the Planning Commission Meeting January 19, 2021 Page 4 shallow well mitigation requirements prior to Civil Improvement Plan approval and the start of construction. Staff recommends that the Planning commission approve Condition No. 2 that the Applicant satisfy all Public Works conditions of approval in the Staff Report dated January 4, 2021. Ms. Holtey stated that all existing conditions of approval still apply. She added Emergency services has requested renaming streets Park Street another street Beebe Park drive be renamed to not be similar -to existing street names. She said block length complies with standards. The right of way dedication accommodates future roundabouts and the trips generated are 40.64 pm peak hour trips which is within the 96 PM peak hour trip cap. Ms. Holtey reviewed the issues raised in the two letters she had received. She said In general the concerns had to do with the impact of the underground utilities on the shallow local wells. When the original master plan was approved there was a condition of approval which required the applicant to send certified letters to all of the property owners within the East Side TOD area to request input so they could identify the shallow wells, survey their depth and verify that the mitigation action plan for the shallow wells was sufficient to minimize any potential impact on the shallow wells. Letters were sent between December 2015 and April 2016. The results were evaluated and a mitigation plan was created as a condition of approval. Both letters raised concerns about the location of the construction of storm drain line on Gebhard Road. It was noted that at some time the storm drain would be relocated from Gebhard Road to the east to White ilawk Way and Beebe Park Drive. Matt Samitore stated it appears the previous applicant had indicated the main line storm drain, instead of coming down Gebhard, could be diverted to Beebe Park Drive and White Hawk Way to connect with a new manhole near Beebe road intersection. When phases 2 & 3 occur that will still happen. He explained that because the ditch on Gebhard Drive was eliminated by the curb, gutter and sidewalk, it would be absolutely necessary to put in a storm drain line on Gebhard Dive to transmit the water from the streets during a major storm water event. This is necessary to allow for safe travel for vehicles. He said the storm drain line needs to exist. He added the city is certainly willing to work with the engineer and developer to limit that line. However should there be a downpour, streets will flood if there are not adequate storm drains. He stated the city's position would be that it adhere to the mitigations provided by the Apex report for all construction of storm drains. The storm drain line on Gebhard should be shallow about 3-4 feet and there is no way to eliminate it completely. Ms. Holtey said the second concern was that the revised phasing plan would route all traffic onto Gebhard Road in the initial phase of construction. She said that will be the case during phase one. There are no criteria in our municipal code that would prevent that from happening. The number of trips during PM Peak Hours is 40.64 which is considerably less that the 96 trip cap. Planning Commission Meeting January 19, 2021 Page 5 Mr. Samitore stated the signal light at Hamrick and Beebe Road would not be required until the number of PM Peak Hour trips exceed the cap. He added there would be left turn lanes installed on Gebhard and Beebe Rd. Mr. Samitore explained the applicant was proposing less development in phase 1 than the original Master Plan so a new traffic study was not warranted. Mr. Samitore added the signal proposed for Hamrick Pine streets and for Hamrick and Beebe Roads were going out for bids within the next month so the design of both signals would begin. The commissioners clarified the improvements would include curb, gutter and sidewalk on the east side of Gebhard and improvements of half street plus 10 feet on the west side but not curb, gutter and sidewalks. That would happen as properties on the west side annexed into the city. On Beebe Road which is already completely in the city, improvements would be constructed on both sides of the street as development occurs. Ms. Holtey said there was a comment in one of the letters regarding the growth rate for the City of Central Point. She explained that the Portland State University Population forecast did indicate a high growth rate and was taken into consideration. She added that the distribution of growth did not occur equally over the entire city and the area in the Eastside TOD has not developed much. The existing traffic impact analysis takes this into account. Ms. Holtey reminded the Planning Commission the scope of this application is limited to the proposed changes to the original Master Plan which was approved in 2015. The appeal period for that approval expired in Nov. 16, 2015. She asked if anyone had questions about any issues in the correspondence. There were no questions The Public Hearing was opened. Mark Knox Urban Develoipment Services Mr. Knox stated he has asked Jim Higday, civil engineer, Amanda Spencer, hydrologist and Robb Mayers, the Applicant to help address any issues or questions. He said the modifications are straightforward. The Applicant will comply with the conditions of approval of the original master plan. Additionally there was no problem with the request from Emergency Services to change the street names. He reviewed the changes to the phasing plan as set forth in the staff report. Mr. Knox stated the proposed phase 1 would include 32 units and 16 accessory units above the garages. With this phase there would be significant improvements along Gebhard and Beebe Road. He said phase 2, which was the park, would probably be done at the same time as phase 1. He described the proposed units and architecture and said the architect, Ralph Tahran was available for questions as well. The proposed units would have solar access and significant open space. The alleys would be combined to one alley, 25 feet wide and it would have curb, gutter and sidewalk which would create a pedestrian friendly access to the park. He reviewed the parking accommodations for all units. And stressed the benefits and affordability of the accessory dwelling units. The commissioners expressed approval of the solar component and asked Ms. Spencer about the impact on shallow wells. Ms. Spencer stated she had done the original well study for the Master Plan. She stated it had not changed. The mitigation measures in the conditions of approval were still in place and should work to mitigate any impact on the wells. Planning Commission Meeting January 19, 2021 Page 6 Matt Samitore said in 2005 the City had installed new water lines, laterals and boxes to the homes on Beebe and Gebhard Roads. The city will provide water free for a year to residents who want it and they can keep their wells for irrigation. That offer is still in effect to anyone who requests it. The commissioners asked about the timing of the second and third phases. Mr. Knox responded they intend to do the park at the same time as phase 1 if feasible. It will depend on the cost after the engineering has been completed. Amy Moore asked how wide the lots were. Most are 29 feet wide and would accommodate 3 cars parked across. Matt Samitore added the streets are full collector or full residential streets with parking on both sides with the exception of Gebhard Road. The commissioners discussed various options for guest parking noting it was especially difficult with no Parking on Gebhard Road. Mr. Samitore suggested that if the Left turn lane on Gebhard Road was shortened, that might leave enough room in the Right of Way to accommodate some parking on Gebhard. Mr. Knox agreed that might be a good option and said they would need to collaborate with the City to revise the plan. Public Hearing was closed. Chris Richey made a motion to approve resolution 885, consideration of a Major Modification to the White Hawk Master Plan concerning the Phasing Plan and the Site Plan and Housing Plan in Proposed Phase 1. The 18.91 acre project site is located on property identified by the Jackson County Assessor's Map as 37S 2W 03 Tax Lots 2700 and 2701. Amy More seconded the motion. ROU, CALL: Kay Harrison, yes; Amy Moore, yes; Brad Cozza, yes; Jim Mock, yes; Chris Richey, yes. Motion passed. B. Public Hearing and consideration of a 32 -lot Tentative Subdivision Plan for Phase 1 of the White Hawk Master Plan. The project site is located in a portion of property identified on the Jackson County Assessor's Map as 37S 2W03 Tax Lots 2700 and 2701. Phase 1 is within the MMR, Medium Mix Residential zone in the Eastside Transit Oriented Development (ETOD) District. Tentative Plans are subject to the requirements in CPMC 16.10 and the zoning standards for the MMR zone in CPMC 17.65. Tom Van Voorhees stated the rules would stand as previously read. The commissioners had no conflicts of interest, ex parte contact or bias to declare. Stephanie Holtey reviewed the Tentative Subdivision Plan for the revised Phase 1 of the Master Plan. She explained this was a Tentative Plan along with street improvements and Right of Way dedication and reserve acreage for phases 2 and 3. She said the site is located within both the LMR and MMR districts. Ms. Holtey outlined the process and approval criteria for a Tentative Plan. She said in this instance it will be necessary to insure the improvements comply not only with the Public Works Standards but with the mitigation measures in the shallow well report. Street frontage improvements will extend all the way down Gebhard and around the corner to Beebe Road. Planning Commission Meeting January 19, 1021 Page 8 VIII. ADMINISTRATIVE REVIEWS IX. MISCELLANEOUS X. ADJOURNMENT Chris Richey moved to adjourn the meeting. Kay H"sion d the motion. All members said "aye". Meeting was adjourned at 8:3lp.m. Plana ng Co