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HomeMy WebLinkAbout03022021 Planning Commission minutesCity of Central Point Planning Commission Minutes March 2, 2021 Meeting Held Via Zoom and in person I. MEETING CALLED TO ORDER AT 6:04 P.M. II. ROLL CALL Commissioners Tom Van Voorhees (chair), and Jim Mock were present via Zoom .Kay Harrison, Brad Cozza and Pat Smith were present in person. Also in attendance were, Stephanie Holtey, Principal Planner (in person) Matt Samitore, Public Works Director, (via Zoom) Justin Gindlesperger, Community Planner (in person) and Karin Skelton, Planning Secretary (in person). III. CORESPONDENCE None. IV. MINUTES Kay Harrison made a motion to approve the February 2, 2021 minutes. Pat Smith seconded the motion. ROLL CALL: Kay Harrison, yes; Brad Cozza, yes; Jim Mock, yes; Pat Smith, yes. Motion passed. V. PUBLIC APPEARANCES There were no public appearances. VI. BUSINESS A. Public Hearing to consider a Conditional Use Permit application to allow the Parks & Public works Department to operate a Public Facility at 235 South Haskell Street. The 5.19 acre site is within the General Commercial (GC) zoning district in the Transit Oriented Development (TOD) Corridor and is identified on the Jackson County Assessor's map as 37 2W IOAD, Tax Lots 700 & 798. Applicant: City of Central Point Parks & Public Works Department: Agent: S&B James Construction Management. Chair Tom Van Voorhees opened the meeting at 6:05 p.m. He read the rules for a quasi- judicial public hearing. The commissioners had no conflicts of interest, ex parte contact or bias to declare. Justin Gindlesperger, Community Planner described the Conditional Use Permit for the construction and operation of a public facility for the City of Central Point Public Works Operation Center. He said the property is located at 235 South Haskell Street, near the Planning Commission Meeting March 2, 2021 Page 2 intersection of Cheney Loop and South Haskell Street. It is currently undeveloped and the application for Conditional Use Permit is being reviewed concurrently with an application for Site Plan and Architectural Review. He noted that specific site development considerations are detailed in that application. Mr. Gindlesperger said a public facility is designated a conditional use in the GC zoning district. He explained the proposed facility will consist of a 7,746 square foot 2 -story office building, an approximately 15,000 square foot warehouse, and parking for equipment and machinery and on-site storage of materials. There will be additional site improvements for the facility to include frontage improvements, landscaping and perimeter fencing. The project will have two points of access: the main entrance for staff and visitors is along South Haskell Street, which aligns with the intersection of Cheney Loop, and an access is proposed near the northeast corner of the property along Ash Street, which will be used by large trucks, equipment and machinery The project is not anticipated to create traffic conflicts due to low traffic volume and separate access provided on Ash Street for larger fleet traffic and South Haskell Street for office and visitor trips. The initial phase of development proposes to occupy the first floor of the office building and approximately 11,000 square feet of the proposed warehouse. This will not generate enough peak hour trips to require a TIA. Future development, including development of future phases, will require additional traffic analysis. Mr. Gindlesperger said the proposed office building design will complement the existing residential developments and landscape areas will provide a visual buffer. He said the building situated closest to the residential properties is the proposed office building, which will be designed to complement the residential development and landscape areas will provide a visual buffer. The proposed site design and building designs will be reviewed for compliance as part of the Site Plan and Architectural Review. He explained the equipment and maintenance facilities will be located to the rear of the property, along the railroad right-of-way, at the farthest location on the project site from the residential properties The area experiences a large amount of traffic noise along South Front Street and the nearby railroad tracks. The buildings will provide a buffer from the traffic noise. Ptiblic llea_ring was opened Commissioner Cozza asked Matt Samitore, the applicant, for information regarding the timing of employee traffic to and from the site. Mr. Samitore answered morning traffic would be 6:30 a.m. which is before school starts and afternoon traffic would be around 4:30 which is before the afternoon peak traffic hour. Time frame for the project is possibly starting in the next few weeks and hopefully finishing in December of 2021. Planning Commission Meeting March 2, 2021 Page 3 Completion by early winter of 2022 is the ultimate goal. They clarified there would not be any rezoning. Public Hearing was closed. Kay Harrison made a motion to approve Resolution 888 approving a Conditional Use Permit application to allow the Parks & Public works Department to operate a Public Facility at 235 South Haskell Street within the General Commercial (GC) zoning district. Pat Smith seconded the motion. The commissioners expressed appreciation of the thought given to the impact on the neighborhood. They felt it was a good location, especially when South Haskell is extended to Beall. Mr. Samitore stated the City is in the process of obtaining an appraisal and preparing an offer to the landowner for the road extension. If that offer is accepted the extension will be included in the next two year budget. ROLL CALL: Kay Harrison, yes; Jim Mock, yes; Pat Smith, yes; Brad Cozza, yes. Motion passed. B. Public Hearing to consider a Site Plan and Architectural Review for the construction of a public facility that includes a 7,746 square foot 2 -storey office building, a 15,000 square foot warehouse, parking for equipment, on-site storage of materials, and landscape areas. the 5.19 acre project site is located at 235 South Haskell Street in the General Commercial (GC) zoning district in the Transit Oriented Development (TOD) Corridor and is identified on the Jackson County Assessor's map as 37 2W 10AD, Tax Lots 700 & 798. Applicant: City of Central Point Parks & Public Works Department: Agent: S&B James Construction Management Mr. Van Voorhees stated the rules for the public hearing stood as previously read. The Commissioners had no conflict of interest, ex parte contact or bias to declare. Mr. Gindlesperger reviewed the description of the application stating it is a Site Plan and Architectural Review for the construction of a public facility for use as the Parks & Public Works Department Operations Center. He stated the Improvements include a 7 - foot wide sidewalk and 7 -foot wide landscape row adjacent to the project site. He described the proposed building design and said it complies with the building design standards in CPMC 17.75.042. There is off-street parking to accommodate employees, visitors and large vehicles and equipment used in daily operation. The parking areas include interior and perimeter landscape improvements to reinforce pedestrian and vehicular circulation, including parking lot entries, pedestrian access ways, and parking aisle. He said the proposed warehouse will cross an existing 20 -foot wide utility easement. It will be necessary to vacate the utility easement. He noted that staff has presented a Planning Commission Meeting March 2, 2021 Page 4 condition of approval that the applicant demonstrate the easement is vacated prior to construction, however due to the delay that would cause, Staff is suggesting changing that to require proof of vacation prior to issuance of certificate of occupancy. Also, the trash enclosure is situated within the right-of-way for Ash Street. The City will need to vacate the unused portion of the right-of-way or find a suitable location outside the security fence for the trash enclosure. Staff recommends requiring that the unused portion of the Ash Street right-of-way be vacated and incorporated into the project site. The applicant's site plan identifies proposed landscape areas to comply with the standards for frontage landscape along South Haskell Street and Ash Street and parking facility interior and perimeter landscaping standards. However, the application did not include a landscape plan that identifies the number, size and location of trees and shrubs specified in the standards. He said staff has suggested condition of approval requiring submittal of a landscape and irrigation plan demonstrating compliance with design and landscape requirements before building permits are issued. He reviewed the conditions of approval + Prior to final inspection/certificate of occupancy, provide documentation that demonstrates the 20 -foot utility easement, bisecting Tax Lot 700 east -to -west, is vacated or relocated to avoid conflicts with proposed structures. ■ Provide a revised site plan that depicts the location of the proposed trash enclosure entirely on the subject property and outside of the public right-of-way; or initiate a right-of-way vacation of the unused portion of Ash Street. The right- of-way vacation shall be complete prior to final inspection and certificate of occupancy. ■ Provide a landscape and irrigation plan that demonstrates compliance with frontage and parking facility landscape requirements, including a minimum of 19 street trees along South Haskell, a minimum of six (6) street trees along Ash Street and a minimum of five (5) trees and 24 shrubs along the perimeter of the parking area facing South Haskell Street. Demonstrate compliance with the following conditions listed in the Public Works Department Staff Report. ■ Submit civil improvement plans to the Public Works Department for the street frontage improvements. The applicant shall use the 2014 revised Public Works Standards and Specifications for all new construction drawings. ■ Submit a storm water management plan for the entire tax lot demonstrating compliance with the MS4 Phase II storm water quality standards. Planning Commission Meeting March 2, 2021 Page 5 • Any modifications to the site plan necessary to meet storm water quality requirements shall be subject to CPMC 17.09, Modifications to Approved Plans and Conditions of Approval. • Apply for an erosion and sediment control permit and provide a copy to the Public Works Department. • Pay all System Development Charges and permit fees. • Demonstrate compliance with conditions of approval provided by the Rogue Valley Sewer Services in a letter dated February 11, 2021. • Demonstrate compliance with conditions of approval listed in the Jackson County Fire District No. 3 Staff Report submitted on February 10, 2021. Prior to Public Works Final Inspection, the applicant shall demonstrate compliance with the following: a. Complete frontage improvements along South Haskell and Ash Streets as required per the civil improvement and landscape and irrigation plans approved by the Public Works Department. b. Complete storm water management improvements per the Storm water Management Plan approved by the Public Works Department. c. Record an operations and maintenance agreement for all new storm water quality features Clarified the security fence around only the warehouse and equipment yard. Mr. Samitore said the fence height will be six feet. Also camera system for security. The Public Hearing was opened Neil Olson, fill Silver Creek Drive Mr. Olson asked what was going to be done with the unused portion of the property. Matt Samitore responded. He said it is important to buffer this site from the neighborhood. There is over one acre right along the street between the project and the neighborhood which is not being utilized. Mr. Samitore stated the City has the option to lease or sell this portion of the property in the future. He added the property will be re -platted to create this portion as a separate parcel and also to clean up all the old easements on the site. Mr. Samitore explained the City is consolidating 5 different parks/public works locations into Planning Commission Meeting March 2, 202/ Page 6 one central location. There will be joint usage of the different locations until they can all be consolidated. Once that is accomplished the planned Community Center can be built utilizing the property currently occupied by the different public works entities. He stated the City was exploring options to sell property on Old Military Road to fund the storage and equipment buildings which are not yet funded. He said the City is trying to secure prices and lock them in so we can proceed. If those buildings cannot be done concurrently the project will be done in a phased approach Mr. Samitore explained it will take Pacific Power 5 months to process the easement vacation due to covid restrictions. He said it will be done prior to the building getting the certificate of occupancy. Public hearing was closed. Kay Harrison made a motion to approve Resolution 889 Site Plan and Architectural Review for the construction of a public facility that includes a 7,746 square foot 2 -storey office building, a 15,000 square foot warehouse, parking for equipment, on-site storage of materials, and landscape areas. The 5.19 acre project site is located at 235 South Haskell Street in the General Commercial zoning district in the Transit Oriented Development Corridor. With the modified condition that the vacation of the Pacific Power Easement would be completed prior to final plat. Pat Smith Seconded the motion. The Commissioners discussed their appreciation of the architecture and staff efforts to buffer the surrounding neighborhood. ROLL CALL: Kay Harrison, yes; Jim Mock, yes; Pat Smith, yes; Brad Cozza, yes. Motion passed. VII. DISCUSSION Ms. Holtey gave a Development Update She listed the projects currently under construction • Premier Oil • A 2 story commercial building by the emergency veterinary hospital on Biddle which will have a regular veterinary clinic on the first floor and a transportation broker on the second floor • Les Schwab ■ Southern Oregon Spine and Rehab ■ 12 unit apartment complex on Hamrick Road • White hawk was approved and should be doing public improvements to street construction soon Planning Commission Meeting March 2, 2021 Page 7 • Professional office and commercial bldg. on Freeman • Jewett Elementary is constructing a gym and multi -use building • On Hwy 99 Dusty's Transmission is using a fagade improvement grant to modify their fagade • Continued residential development She said the following projects are In the plan review stage • Firestone/Bridgestone ■ Early learning Center In Current Planning are: • Application for Twin Creeks Village mixed use development • Two Buildings for Central Point Station Tom Humphrey joined the meeting via zoom. He said • Twin Creeks Village will have approximately 11,000 — 12,000 square feet of commercial space • Rogue Valley Bin is gradually getting the property ready for sale • He is working on transitional housing for Jackson County for people displaced by the fire ■ The City is beginning to work on the next 2 year budget Ms. Holtey said • the City Council will be conducting a public hearing on the UGB next Thursday • The Board of County Commissioners will be conducting their public hearing on the Ordinance to adopt the UGB Amendment. The second reading would be on May 12tH Mr. Van Voorhees stated the Creamery has been contacted regarding the possibility of locating multiple food trucks at their property on 119 W. Pine Street. He said it wasn't something the Creamery could make happen. Ms. Holtey said the City has been contacted also. Mr. Humphrey said there were multiple things to consider before approving a food court type of area in the city. He added it might be a discussion item on the April agenda. Mr. Van Voorhees asked if FEMA would want to locate some mobile units on the Creamery property. Mr. Humphrey said he would need to discuss this with the County and various organizations. VIII. ADMINISTRATIVE REVIEWS Planning Commission Meeting March 2, 2021 Page 8 IX. MISCELLANEOUS X. ADJOURNMENT Pat Smith moved to adjourn the meetin�Aay/Warrt on seconded the motion. Meeting was adjourned at 7: 25 m. Ptann =9 Commission Chair