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HomeMy WebLinkAbout11022021 Planning Commission minutesCity of Central Point Planning Commission Meeting Minutes November 2, 2021 I. MEETING CALLED TO ORDER AT 6:00 P.M. II. Pledge of Allegiance III. ROLL CALL Commissioners Tom Van Voorhees (chair), Jim Mock, Kay Harrison, Pat Smith, Chris Richey, Amy Moore, Brad Cozza were present. Also in attendance were Planning Director Stephanie Holtey, Com*nity Planner Justin Gindlesperger and Planning secretary Karin Skelton IV. CORESPONDENCE Handout of title 17 City Zoning Map V. MINUTES Kay Harrison made a motion to approve the August 3, 2021 minutes. Jim Mock seconded the motion. ROLL CALL: Kay Harrison, yes; Jim Mock, yes; Pat Smith yes; Chris Richey, abstain; Amy Moore, abstain; Brad Cozza, abstain. Motion passed. VI. PUBLIC APPEARANCES None. VII. DISCUSSION A. Land Use/Zoning Study Session Ms. Holtey explained the need to reorganize and update the regulations of Title 17 She gave an overview of zoning and how the City approaches it. She said the City is currently in the process of making updates to the code to make it more clear and align with current development. Essentially zoning is a regulatory framework for how we look at land and how things are built. It is designed to avoid harmful impacts from incompatible uses. In Central Point a lot of focus has been on parking and traffic issues. Design standards are also important in the development of the City. Our code is primarily based on the land use but does include some form based code standards. She said zoning actually comes from our Comprehensive Code Land Use Element which establishes general land use designations based on general use categories. The Land Use Element was last updated in 2018. She explained the different regulations in each zoning district. The commissioners discussed the various zones and thought there was some crossover in the commercial zones and wondered about combining them. Ms. Holtey Planning Commission Minutes Nov 2, 2021 Page 2 said that could be explored if they wanted staff to review the matter. She reviewed where to locate the zoning code on the City's website. Ms. Holtey explained the Zoning Code Refresh, its objectives and approach. She stated it needed to align with the updated Comprehensive Plan Element, be better organized with clearer standards, eliminate conflicts and outdated standards and provide more options for housing and innovation while implementing the City's vision and goals. This is planned in three phases. The first would be to update the residential districts. The second would be the employment districts and the last phase would reorganize everything to make it more clear and functional. Essentially all residential zones would be in one chapter. Additionally, she said the non-conforming use designations would be combined into one set of standards. She informed the Commissioners that the issue of small wireless facilities has come up recently. There is one company that wants to locate in the City. The City's code is out of compliance with FCC rules so this will be coming before the Commissioners probably in February of 2022. B. Cottage Housing Discussion (continued) Ms. Holtey stated this discussion was a continuation of the discussion from the October 5, 2021 meeting. She referenced the visit to two cottage housing developments in Ashland the commissioners had made with members from the Citizen's Advisory Committee and City Council. They had had the opportunity to see and hear from the developer, planner, and residents. She reviewed the two developments and asked for the Commissioners' input with regard to cottage housing and how it might work in the City. The first site which contained 12 units and 12 parking spaces had a maximum cottage size of 800 square feet. This allowed only one bathroom per unit. The Commissioners thought the units were too small. They thought 850 sq. feet would a better minimum and would allow for two bathrooms which would be much more livable. Additionally they were too expensive. They approved of the net zero energy aspect of the buildings. Ms. Holtey reviewed the second site which included 16 units ranging in size from 837 to 1154 square feet. It included both detached and attached units with 24 total parking spaces. They discussed whether the units would be owner occupied or rentals. Ms. Holtey said it could be both. Amy Moore said a contractor could develop property with the requirement that a certain number of units needed to be owner occupied. Ms. Holtey said the City does not regulate rentals. The commissioners also discussed vacation rentals by owners (VRBO's) and how that might impact a cottage development. They agreed a Homeowners Association would be required for smooth operation. The commissioners thought the size of the units was better in this development, but the layout had less privacy. They thought the prices were expensive. They noted a lack of storage space and garages but generally thought cottage housing offered an additional option for the City. Ms. Holtey identified zones and possible locations which might be used for such developments. Planning Commission Minutes Nov. 2, 2021 Page 3 VIII. ADMINISTRATIVE REVIEWS None. X. MICELLANEOUS DEVELOPMENT UPDATE There was a pre application meeting for development at 15 W. Vilas but no application has been received yet. There would need to be a rezone if it is proposed for a commercial use. ■ We have received questions from a realtor regarding someone who is interested in the Mon Desire property. • There is an annexation application for 4461 Hamrick Rd. • ODOT is in the process of submitting an application for expansion of their facility on Hamrick Rd. ■ There has been an inquiry about a mobile food court near Meadowbrook and E. Pine Street. • The parks and public works office facility on S. Haskell should be completed by January. The Warehouse should be complete by February or March. • There was a productive meeting about the Community Rating System and the evaluation of our submittal is moving forward in obtaining the points needed to keep insurance rates down. • The Transportation System Plan (TSP) update for Scenic and Hwy. 99 is moving forward. • Before any lands in the Urban Growth Boundary can be annexed we need to update the TSP, Public Facilities Element and Environmental Element. Also we have gotten a grant for up to $250,000 to update the TSP. The estimated timeline for completion of the TSP updates would be possibly mid 2023. • The City is taking ownership of some of the greenway lands. • The property on S. Haskell that will connect to Beall is in escrow and will close soon Planning Commission Minutes Nov 2, 2021 Page 4 PLANNING COMMISSION REPORTS Ms. Holtey informed the Commissioners she would like to implement a Planning Commission report at the end of each meeting when the Commissioners could report on items they were interested in or things they have observed in the community. The Commissioners stated they appreciated the trip to see the cottage housing developments and expressed interest in doing more such excursions. They also said they would like to know more about the City's plans for the greenway.Ms. Holtey stated Public Works will be maintaining the land. She said she would ask Dave Jacob from Parks to present information at the December meeting. X. ADJOURNMENT Chris Richey moved to adjourn the meeting. Kay Harrison seconded the motion. Meeting was adjourned at 8:00 p.rrh Tom VanVoohree�," fylanning Commission Chair