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HomeMy WebLinkAbout12072021 PC Agenda PacketAOM& PLANNING COMMISSION AGENDA CENTRAL December 7, 2021- 6:00 p.m. POINT Email planning(a�-centralpointoregon.gov to request a Zoom link for virtual participation I. MEETING CALLED TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL Planning Commission members, Tom Van Voorhees (chair), Amy Moore, Jim Mock, Pat Smith, Kay Harrison, Brad Cozza IV. CORRESPONDENCE V. MINUTES Review and approval of the November 2, 2021 Planning Commission meeting minutes. VI. PUBLIC APPEARANCES VII. BUSINESS VIII. DISCUSSION A. Bear Creek Greenway Fire Area Master Plan Presentation B. Mobile Food Vendor Code Amendments (ZC-21003) /:�_1�]►gill►1E.'��:7_��1�/�:7��/I��Jh'� X. MISCELLANEOUS A. Development Update B. Planning Commissioner Reports XI. ADJOURNMENT Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 72 hours prior to the Planning Commission meeting. To make your request, please contact the City Recorder at 541-423-1026 (voice), or by e-mail at: deanna.case a,centralpointore�zon.gov . Si necesita traductor en espanol o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por favor llame con 72 horas de anticipaci6n al 541-664-3321 ext. 201. City of Central Point Planning Commission Meeting Minutes November 2, 2021 I. MEETING CALLED TO ORDER AT 6:00 P.M. II. Pledge of Allegiance III. ROLL CALL Commissioners Tom Van Voorhees (chair), Jim Mock, Kay Harrison, Pat Smith, Chris Richey, Amy Moore, Brad Cozza were present. Also in attendance were Planning Director Stephanie Holtey, Community Planner Justin Gindlesperger and Planning secretary Karin Skelton IV. CORESPONDENCE Handout of title 17 City Zoning Map V. MINUTES Kay Harrison made a motion to approve the August 3, 2021 minutes. Jim Mock seconded the motion. ROLL CALL: Kay Harrison, yes; Jim Mock, yes; Pat Smith yes; Chris Richey, abstain; Amy Moore, abstain; Brad Cozza, abstain. Motion passed. VI. PUBLIC APPEARANCES None. VII. DISCUSSION A. Land Use/Zoning Study Session Ms. Holtey explained_the need to reorganize and update the regulations of Title 17 She gave an overview of zoning and how the City approaches it. She said the City is currently in the process of making updates to the code to make it more clear and align with current development. Essentially zoning is a regulatory framework for how we look at land and how things are built. It is designed to avoid harmful impacts from incompatible uses. In Central Point a lot of focus has been on parking and traffic issues. Design standards are also important in the development of the City. Our code is primarily based on the land use but does include some form based code standards. She said zoning actually comes from our Comprehensive Code Land Use Element which establishes general land use designations based on general use categories. The Land Use Element was last updated in 2018. She explained the different regulations in each zoning district. The commissioners discussed the various zones and thought there was some crossover in the commercial zones and wondered about combining them. Ms. Holtey Planning Commission Minutes Nov. 2, 2021 Page 2 said that could be explored if they wanted staff to review the matter. She reviewed where to locate the zoning code on the City's website. Ms. Holtey explained the Zoning Code Refresh, its objectives and approach. She stated it needed to align with the updated Comprehensive Plan Element, be better organized with clearer standards, eliminate conflicts and outdated standards and provide more options for housing and innovation while implementing the City's vision and goals. This is planned in three phases. The first would be to update the residential districts. The second would be the employment districts and the last phase would reorganize everything to make it more clear and functional. Essentially all residential zones would be in one chapter. Additionally, she said the non -conforming use designations would be combined into one set of standards. She informed the Commissioners that the issue of small wireless facilities has come up recently. There is one company that wants to locate in the City. The City's code is out of compliance with FCC rules so this will be coming before the Commissioners probably in February of 2022. B. Cottage Housing Discussion (continued) Ms. Holtey stated this discussion was a continuation of the discussion from the October 5, 2021 meeting. She referenced the visit to two cottage housing developments in Ashland the commissioners had made with members from the Citizen's Advisory Committee and City Council. They had had the opportunity to see and hear from the developer, planner, and residents. She reviewed the two developments and asked for the Commissioners' input with regard to cottage housing and how it might work in the City. The first site which contained 12 units and 12 parking spaces had a maximum cottage size of 800 square feet. This allowed only one bathroom per unit. The Commissioners thought the units were too small. They thought 850 sq. feet would a better minimum and would allow for two bathrooms which would be much more livable. Additionally they were too expensive. They approved of the net zero energy aspect of the buildings. Ms. Holtey reviewed the second site which included 16 units ranging in size from 837 to 1154 square feet. It included both detached and attached units with 24 total parking spaces. They discussed whether the units would be owner occupied or rentals. Ms. Holtey said it could be both. Amy Moore said a contractor could develop property with the requirement that a certain number of units needed to be owner occupied. Ms. Holtey said the City does not regulate rentals. The commissioners also discussed vacation rentals by owners (VRBO's) and how that might impact a cottage development. They agreed a Homeowners Association would be required for smooth operation. The commissioners thought the size of the units was better in this development, but the layout had less privacy. They thought the prices were expensive. They noted a lack of storage space and garages but generally thought cottage housing offered an additional option for the City. Ms. Holtey identified zones and possible locations which might be used for such developments. Planning Commission Minutes Nov. 2, 2021 Page 3 VIII. ADMINISTRATIVE REVIEWS None. X. MICELLANEOUS DEVELOPMENT UPDATE • There was a pre application meeting for development at 15 W. Vilas but no application has been received yet. There would need to be a rezone if it is proposed for a commercial use. • We have received questions from a realtor regarding someone who is interested in the Mon Desire property. • There is an annexation application for 4461 Hamrick Rd. • ODOT is in the process of submitting an application for expansion of their facility on Hamrick Rd. • There has been an inquiry about a mobile food court near Meadowbrook and E. Pine Street. • The parks and public works office facility on S. Haskell should be completed by January. The Warehouse should be complete by February or March. • There was a productive meeting about the Community Rating System and the evaluation of our submittal is moving forward in obtaining the points needed to keep insurance rates down. • The Transportation System Plan (TSP) update for Scenic and Hwy. 99 is moving forward. • Before any lands in the Urban Growth Boundary can be annexed we need to update the TSP, Public Facilities Element and Environmental Element. Also we have gotten a grant for up to $250,000 to update the TSP. The estimated timeline for completion of the TSP updates would be possibly mid 2023. • The City is taking ownership of some of the greenway lands. They will be maintained by Public Works. • The property on S. Haskell that will connect to Beall is in escrow and will close soon Planning Commission Minutes Nov. 2, 2021 Page 4 PLANNING COMMISSION REPORTS Ms. Holtey informed the Commissioners she would like to implement a Planning Commission report at the end of each meeting when the Commissioners could report on items they were interested in or things they have observed in the community. The Commissioners stated they appreciated the trip to see the cottage housing developments and expressed interest in doing more such excursions. They also said they would like to know more about the City's plans for the greenway. She said she would ask Dave Jacob from Parks to present information at the December meeting. X. ADJOURNMENT Chris Richey moved to adjourn the meeting. Kay Harrison seconded the motion. Meeting was adjourned at 8:00 p.m. Tom VanVoohrees, Planning Commission Chair AF%L CENTRAL POINT December 7, 2021 To: Planning Commission From: Dave Jacob, Park Planner Re: Bear Creek Greenway Fire Area Master Plan Parks and Recreation Department Matt Samitore, Director Following the September 2020 wildfire that swept through the Bear Creek Greenway from just south of the Table Rock Road overpass to within several hundred feet of the Holiday Inn Express (Attachment 1), the City of Central Point has taken a proactive approach to managing the burned area. Along with regular vegetation maintenance to minimize the threat of future wildfires, the Police Department also began regular patrols to maintain public safety in the area. City staff also began to consider a long-term plan for the Greenway area contracting with Pardee Landscape Architects to develop a conceptual plan (Attachment 2). This conceptual plan provides for recreational amenities along with managed natural spaces with the goal of creating an area along the Greenway that is not only wildfire resistant but also safe for public use. Specific elements of the conceptual plan include dog parks, bicycle pump track, picnic area, and Frisbee golf. Creating and restoring natural areas will also be an important element of the project. Please note that this is not the final design but a concept to provide for public and agency input. At the CAC meeting, staff will provide an overview of the conceptual plan, discuss current ownership and project financing as well as other ongoing activities that will impact the planning area. This next step in this process will be to develop a more detailed master plan for the Greenway area which will provide the design and construction plans needed to fully develop the site. The goal is to have this plan completed within a year. This presentation is for information only. No action from the Citizens Advisory Committee is required at this time. The City of Central Point 1 140 South 31 Street, Central Point, OR 97502 1541.664.3321 Attachment 1: Bear Creek Greenway Burn Area, September 2021 i Attachment 2: Bear Creek Greenway Conceptual Plan — July 2021 a O I�1 n �(D Dsr9„ (D ry I f A n �g OPP ►� Oz I r PLANNING Memorandum CITY OF CENTRAL POINT, OREGON File No: ZC-21003 Mobile Food Vending Text Amendments Planning commission Discussion Date: December 7, 2021 To: Planning Commission From: Justin Gindlesperger, AICP, Community Planner II Re: Mobile Food Business Code Amendments Discussion In response to increased interest from the public in permitting food trucks in Central Point, the Citizens Advisory Committee (CAC) and Planning Commission met through the spring and summer to evaluate expanding the use of mobile food vendors and discuss possible regulations for their use within the City. Despite the regional popularity of mobile food businesses, their use in Central Point is limited due to a lack of specific regulations or restrictions on their placement. The current Central Point Municipal Code (CPMC) only permits these businesses on private property within the Tourist and Office Professional (C-4) commercial zoning district, as a permitted use, and within the Thoroughfare (C-5) commercial district, as a conditional use. The CPMC does not permit the operation of mobile food businesses within the right-of-way of streets or alleys. The discussions at each meeting were generally favorable to expanding the use of food trucks, with members of both boards commenting that properly permitting food trucks and expanding the use can complement existing businesses and attract more visitors — creating more pedestrian traffic and increasing vibrancy downtown. It was through these discussions and comments from the Planning Commission and public that provide the basis for the draft text amendments. At the December 7th meeting, Staff will present an overview of the latest revisions to the draft mobile food business text amendments. At the conclusion of the meeting, staff is requesting that the Planning Commission direct staff to schedule a public hearing to consider the code amendments with or without further revisions/clarifications. Attachment: Draft Code Amendments — Mobile Food Businesses CPMC 5.44 Mobile Food Businesses 5.44.010 Purpose 5.44.020 Definitions 5.44.030 Mobile Food Vendors 5.44.040 Mobile Food Courts 5.44.050 Specialty Food Vendors 5.44.060 Denial, revocation or suspension of permit 5.44.070 Penalties CPMC 5.44.010 - Purpose Expand opportunities for mobile food vendors and establish clear standards and application process for authorizing mobile food vendors on a temporary and semi-permanent basis. CPMC 5.44.020 - Definitions • Mobile food business — mobile food services provided in a motorized vehicle, trailer or push cart located on private property with permission of the property owner(s). There are three (3) types of mobile food businesses for purposes of this code: o Mobile Food Vendor — Single mobile food retailer that is located on single parcel of land. o Mobile Food Pod — Two (2) to three (3) mobile food vendors that are located on a single parcel of land. o Mobile Food Court — Group of four (4) to twelve (12) mobile food vendors located on a single parcel of land. o Specialty Food Vendor. A mobile retailer of pre-packaged or whole food products that do not involve onsite preparation. Specialty food vendors do not operate in parking lots and the public -right-of-way for durations that do not exceed fifteen (15) minute time periods. Examples of a specialty food vendor include ice cream trucks, mobile farm stands, etc. CPMC 5.44.030 - Mobile Food Vendors & Pods A. Applicability. 1. Permitted Use. Mobile food vendors and pods shall be a permitted use on privately owned property in the C -N, C-4, C-5, GC, M-1, M-2 and Civic zoning districts subject to the application procedures and standards in items B -D of this section below. 2. Special Events. Mobile food vendors and mobile food pods associated with Special Events as defined in CPMC 5.42 shall obtain a Special Event Permit from the Parks Department and are exempt from the requirements of this Chapter. Commented [SH1]: This should require events on church property and events like block parties in residential zones. Commented [SH2]: Up until now, Special Events Permits have administered all applicable safety requirements for their vendors. The exemption avoids overlap and conflicts. We may want to ask Parks staff about their preference. 3. Parks & Publically-owned Property. Mobile food vendors may be allowed in Don Jones Park, Pfaff Park, Twin Creeks Park and Bohnert Park subject to a Special Event Permit obtained by the Parks Department. B. Application Requirements. Mobile food vendors shall obtain the required application approvals, as applicable, prior to locating and operating the mobile food businesses including the following: 1. Minor Site Plan & Architectural Review Approval (Type 1) in accordance with the submittal and approval criteria listed in CPMC 17.72 and Section 5.44.030(C). 2. Business License. This is an annual license that authorizes users to conduct business in the City of Central Point at a specified location. The business license shall be subject to approval of a Minor Site Plan and Architectural Review per Item 1 above. 3. Jackson County Environmental Health Permit. 4. Oregon Liquor and Cannabis Commission (OLCC) Liquor License and Alcohol Service Permits if alcohol sales are part of the mobile food business. C. Mobile Food Vendor Standards. The following site and operational standards shall apply to mobile food vendors: 1. Business activity shall be limited to the hours of 7:00 a.m. to 11:00 p.m. 2. Mobile food vendor vehicle (i.e. truck, trailer or pushcart) shall be removed from the site each day when the business activities have ceased. 3. Mobile food vendor vehicle (i.e. pushcart, truck, trailer ,etc.) shall comply the base zone setbacks set forth in Title 17, the clear vision areas in the Public Works Standard Specifications and the following location requirements: i. The mobile food vendor vehicle shall be placed on a paved surface. ii. Located at least 100 -feet from an existing restaurant's front door and outdoor eating area; iii. 50 -feet from other permitted mobile food vendor location(s); iv. At least 15 -feet from a fire hydrant; v. At least 300 -feet from residential zones if the mobile food vendor utilizes a generator for power; vi. If placed in a pod, is at least 10 -feet from other mobile food vendor vehicles; and, vii. Mobile food vendors and pods, including all items associated with their operation, shall be located to avoid obstructing any existing or required pedestrian pathway, driveway, and drive aisles; and, viii. Mobile food vendors and pods shall be located so as to not create a traffic or safety hazard. 4. Parking. i. The mobile food vendor vehicle shall not occupy required off-street parking spaces for the primary use on the site. ii. Two (2) off-street parking spaces shall be provided in accordance with the off-street parking standards in CPMC 17.75.039. iii. Shared parking between the mobile food vendor and the primary use is subject to the requirements in CPMC 17.64.040(D). 5. Utilities. The mobile food vendor vehicle shall be self-contained unless the site has been permanent utility connections permitted by the Central Point Building Official. i. Temporary connection to power is permitted provided that extension cords are covered or screened to prevent a tripping hazard. ii. Generators used for mobile food businesses shall be limited to propane. 6. Support Equipment and Accessories. i. Awning(s) may be provided to shelter customers provided the awning(s) are integral to the mobile food vendor vehicle, have a minimum vertical clearance of seven (7) feet eight (8) inches, and be able to be closed or removed. ii. No support equipment or accessories, including but not limited to counters, awnings, etc. shall extend more than four (4) feet from the edge of the cart, trailer or vehicle in any direction iii. The cooking mechanism, including BBQ grills must be enclosed and permanently built into the structure of the vehicle. 7. Signage shall be limited to what can be physically attached to the vehicle, except for temporary sings authorized by Chapter 15.24. Unsecured menu boards and Commented [SH3]: This section addresses parking lot 1 design and paving requirements. sidewalk signs are prohibited. 8. Trash and Recycling. i. Mobile food vendors shall provide trash and recycling receptacles for use by business patrons. ii. Mobile food vendor operators are responsible for keeping the site and adjacent right-of-way areas clean and attractive. Operators shall collect and appropriately dispose of any litter on the same throughout operating hours. 9. No waste shall be discharged into the city's storm drain system, directly or indirectly, as provided in CPMC 8.05, Storm Drain Protection. CPMC 5.44.040 - Mobile Food Courts Mobile food courts are considered permanent installations that, due to their unique nature, are a conditional use in the CN, C-4, C-5, and GC zoning districts. They are subject to the same site plan and architectural review requirements as brick and mortar restaurants. Additionally each mobile food vendor within a mobile food court shall comply with the standards in CPMC 5.44.030 except as modified below. A. Overnight parking within the mobile food court is allowed subject to requirements of the mobile food court owner/operator, provided that each mobile food business vehicle remains operable and road -ready. B. Designated, paved parking pads shall be provided for each mobile food vehicle to be located within the mobile food court. C. Outdoor equipment and accessories are permitted and include items such as tables and seating, canopies, grills, and other amenities for guests. D. Restroom facilities shall be plumbed in accordance with the Oregon Specialty Building Codes. No portable/chemical toilets are permitted. E. Fully utility connections shall be provided for mobile food businesses operating in the mobile food court, including: 1. Water. i. A site dedicated master water meter is required. The size, installation and applicable fees shall be coordinated with the Public Works Department. ii. Private waterline extensions from the master water meter to each vendor shall be required per the Uniform Plumbing Code. 2. Sanitary sewer. The mobile food court shall be connected to sanitary sewer lines consistent with Rogue Valley Sewer Services requirements. 3. Underground power shall be stubbed to each mobile food business parking pad. CPMC 5.44.050 — Specialty Mobile Food Vendor Specialty mobile food vendors shall obtain a Temporary Use Permit and Central Point Business License. Specialty mobile food vendors are subject to the following requirements: A. (Specialty Mobile Food Vendors may be authorized to conduct business for a three (3) month period, which is renewable subject to compliance with the requirements of this section. I B. Limit length of stop for sales activity to no more than fifteen (15) minutes in a single location. C. Specialty food vendors shall not impede traffic on any road right-of-way. D. Trash receptacles shall be provided for customers. E. Specialty Food Vendors shall be limited to operating between 11:00 a.m. and 17:00 p.m.l CPMC 5.44.060 - Denial, Revocation or Suspension of Permit A. The City Manager or his or her designee may deny, revoke or suspend a Mobile Food Vendor permit upon finding that any provision herein or condition of approval will be or has been violated. B. Upon denial, revocation or suspension, the City Manager or his or her designee shall give written notice of such action to the applicant or permittee stating the action taken and the reason. The decision shall be effective immediately. Appeals are subject to the applicable procedures in CPMC 17.05. CPMC 5.44.070 — Penalties Any violation of this chapter shall be an infraction as defined in Section 1.16.010 an dis punishable by a fine as set forth in that section. The City Manager or his or her designee is authorized to issue a citation to any person or business violating the provisions of this chapter. After two infractions, the mobile food business permit authorization shall be revoked for a period of at least one (1) year. Commented [SH4]: This is for discussion. Do we want to authorize these for a temporary period of time and allow renewals or authorize for a full year? Commented [SH5]: I propose limiting the hours because these are vendors that can theoretically do business in residential districts. My thought process: nobody wants to hear the ice cream truck music or do business when its dark. Could change the end time to sunset.