HomeMy WebLinkAboutCAP062322
CITY OF CENTRAL
POINT
Oregon
City Council Meeting Agenda
Thursday, June 23, 2022
Mayor
Hank Williams
Ward I
Neil Olsen
Ward II
Kelley Johnson
Ward III
Melody Thueson
Ward IV
Taneea Browning
At Large
Rob Hernandez
At Large
Michael Parsons
At Large
Michael Parsons
Next Res(1711) Ord (2088)
I. REGULAR MEETING CALLED TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. SPECIAL PRESENTATION
1. Heat Index Presenation (Ashwill)
V. PUBLIC COMMENTS
Public comment is for non-agenda items. If you are here to make comments on a specific agenda item, you must speak at
that time. Please limit your remarks to 3 minutes per individual, 5 minutes per group, with a maximum of 20 minutes per
meeting being allotted for public comments. The council may ask questions but may take no action during the public
comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda.
Complaints against specific City employees should be resolved through the City’s Personnel Complaint procedure. The
right to address the Council does not exempt the speaker from any potential liability for defamation.
VI. CONSENT AGENDA
A. Approval of June 9, 2022 City Council Minutes
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. PUBLIC HEARING
Public comments will be allowed on items under this part of the agenda following a brief staff report presenting the item
and action requested. The presiding officer may limit testimony.
A. First Reading and Public Hearing - An Ordinance Adding Central Point Municipal
Code Chapter 5.44 Mobile Food Businesses And Amending Various Sections In
Title 17 To Be Consistent With The Mobile Food Business Location And
Application Requirements (Gindlesperger)
B. Resolution No. _________, A Resolution of the City of Central Point Approving a
2021-23 Supplemental Budget (Weber)
C. Resolution No. _______, A Resolution Electing to Receive State Revenue
Sharing Funds for Fiscal Year July 1, 2022 Through June 30, 2023 (Weber)
IX. ORDINANCES, AND RESOLUTIONS
A. Resolution No. _______, A Resolution to Levy Taxes for the Fiscal Year July 1,
2022 Through June 30, 2023 (Weber)
B. Resolution No. _______, A Resolution Approving Appointments and Adopting
General Procedures for Fiscal Year 2022-23 (Weber)
C. Resolution No. _______, A Resolution Certifying the Provision of Municipal
Services by the City of Central Point, Oregon (Weber)
D. Resolution No. _______, A Resolution Approving Intergovernmental Agreement
between the City of Central Point, Oregon and Jackson County, Oregon for the
Jurisdictional Transfer of Roads (Samitore)
X. BUSINESS
A. Planning Commission Report (Holtey)
B. Hamrick/Pine Signal Project update (Samitore)
XI. MAYOR'S REPORT
XII. CITY MANAGER'S REPORT
XIII. COUNCIL REPORTS
XIV. DEPARTMENT REPORTS
XV. EXECUTIVE SESSION
The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the
Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast.
XVI. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL POINT
Oregon
City Council Meeting Minutes
Thursday, June 9, 2022
I. REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Taneea Browning Ward IV Absent
Rob Hernandez At Large Present
Michael Parsons At Large Present
Staff members present: City Manager Chris Clayton; Interim City Attorney Riley
McGraw; Police Captain Scott Logue; Parks and Public Works Director Matt Samitore;
Human Resource Director Elizabeth Simas; and City Recorder Deanna Casey.
IV. SPECIAL PRESENTATIONS
1. SOREDI Regional Update
SOREDI Executive Director Coleen Padilla updated the Council on SOREDI
happenings over the last year. They are building staff up after several retirements.
She updated them on the different programs SOREDI offers to the member
jurisdictions. Their financial status is good and they have 15 jurisdictions as
members. She invited the Council Members to Round up on the Rogue Annual
Meeting on June 30th 2022.
RESULT: FOR DISCUSSION ONLY
V. PUBLIC COMMENTS - None
VI. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons
ABSENT: Taneea Browning
A. Approval of May 26, 2022 City Council Minutes
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B. OLCC Application - The Rogue Grape
C. Parks Commission Report May 2022
VII. BUSINESS
A. Central Point Little League Complex Project Update June 2022
Parks and Public Works Director Matt Samitore explained the revised plans for the
Central Point Little League Complex. The cost of construction is increasing for all
projects and we may not be able to complete the play area in Phase 1. The complex
will have 6 fields of different sizes. They are in the process of gathering comments
on the current plan. There was discussion regarding traffic issues on Hanley Road
with the increase in field use. Mr. Samitore stated that we have not completed a
traffic impact study at this stage.
RESULT: FOR DISCUSSION ONLY
VIII. ORDINANCES, AND RESOLUTIONS
A. Resolution No. _______, A Resolution Approving the Little League Use
Agreement and Authorizing the City Manager to Sign the Agreement
Parks and Public Works Director Matt Samitore provided a resolution approving the
Little League Use Agreement between the City and the Little League. In order for the
city to move forward with the project, the ownership of the property will need to be
transferred to the City. As part of this process, Staff has been working with the Little
League Board to develop a use agreement which will define the relationship between
the City and the League relating to use and management of the facility once the
renovation project is complete. The Little League Board has requested long term
lease agreements. They want to ensure they will always have use of the fields.
He explained the specific elements of the contract regarding a user fee and annual
license fee for the League. The Parks and Recreation Commission approved the
agreement and recommend approval by the City Council. We will not be transferring
ownership of the property until the city is prepared to make the improvements and
have financial means to complete them.
Rob Hernandez moved to approve Resolution No. 1706, Approving the Little
League Use Agreement and Authorizing the City Manager to Sign the
Agreement.
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons
ABSENT: Taneea Browning
B. Resolution No. ________, A Resolution Approving Referral to the Electors of
the City of Central Point the Question of Banning Psilocybin Manufacturing
and Service Centers within the City of Central Point
Interim City Attorney Riley MacGraw stated the proposed resolution is to put before
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the electorate a measure to prohibit the establishment of psilocybin product
manufactures and/or service center operations licensed under Measure 109 from
operating within the jurisdiction of Central Point. If approved, the City would adopt an
ordinance to incorporate in its land development code the prohibited uses of
Psilocybin manufacturing and service centers within the city of Central Point.
There was discussion that the statement should be clearer that a Yes vote would be
to prohibit these uses within the city and a No vote would allow them. There are too
many measures put before the citizens that are not clear what a Yes vote and No
vote will decide.
Melody Thueson moved to approve Resolution No. 1707 Approving Referral to
the Electors of the City of Central Point the Question of Banning Psilocybin
Manufacturing and Service Centers within the City of Central Point.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons
ABSENT: Taneea Browning
C. Resolution No. _________, Declaring the Nineteenth of June an Official City
Holiday and Authorizing the City Manager to Amend the City Employee Manual
City Manager Chris Clayton explained the proposed resolution declaring the
Nineteenth of June an Official Holiday in Central Point. He explained we will promote
events around the valley through social media. The financial impact to the city will be
adding another paid legal holiday resulting in minimal overtime personal costs due to
public works on-call staff receiving additional compensation for call-outs on legal
holidays and adding time to the holiday bank for Police Officers.
Kelly Johnson moved to approve Resolution No. 1708 A Resolution Declaring
the Nineteenth of June an official city holiday and authorizing the city manager
to amend the city personnel policies & procedures manual.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons
ABSENT: Taneea Browning
D. Resolution No. _________, A Resolution Extending Worker's Compensation
Coverage to Volunteers of the City of Central Point
Human Resource Director Elizabeth Simas presented a resolution extending
Workers Compensation coverage for our volunteers who work and volunteer for the
city. Our insurance company and SAIF Corporation requires that the City pass a
resolution annually. This resolution continues the current practice of providing
workers compensation coverage for city volunteers, with the exception of special
events volunteers who are covered under a separate accident policy. This resolution
covers those who volunteer on a regular basis such as committee members, police
volunteers, and other various program areas. This comes to about $4.35 per year for
a council member.
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Michael Parsons asked about a conflict of interest for himself as a Volunteer in
Police Service. City Recorder Deanna Casey stated that there was no financial
benefit to a specific council member and therefor no conflict of interest.
Michael Parsons moved to approve Resolution No. 1709, A Resolution
Extending Worker’s Compensation Coverage to Volunteers of the City of
Central Point.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons
ABSENT: Taneea Browning
E. Resolution No. ________, A Resolution Approving the Revised July 1, 2022 -
June 30, 2023 Classification Pay Plan
Human Resource Director Elizabeth Simas explained the proposed, revised pay plan
for changes to all employee groups. We are adding an additional step of 5% to the
top of the schedule and removing the first step for both the General Service and the
Police Bargaining pay plans. We are adding the Recreation Manager to the Salary
Schedule for the non-bargaining section.
Melody Thueson moved to approve Resolution 1710, A Resolution approving
the Revised July 1, 2022 - June 30, 2023 Classification Pay Plan.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons
ABSENT: Taneea Browning
IX. MAYOR'S REPORT
Mayor Williams reported that:
He attended each night at the rodeo. He believes they over sold each night and the
sponsor area was not secure and did not have enough seating for sponsors.
He attended the Fair board meeting. They were very happy with the funds the Rodeo
brought in.
He attended a meeting at ACCESS to discuss the Mayor's United event in Jacksonville.
Mayors are limited to 10 tickets each this year.
He attended Mae Richardson Community 101 celebration. Councilor Thueson did a
great job spearheading that project. They will be setting a world record by doing a 7000
cereal box domino event.
He participated in the Mae Richardson pen pal program with Councilor Thueson’s class.
He plans to have his pen pal hand out candy for the 4th of July.
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He signed up for the DARE Cruise today. We need to encourage participation; they will
take any car and any year.
X. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
Staff is working on an issue at the Costco gas station regarding traffic blocking Table
Rock Road and causing back up in the travel lanes. We are going to work on some
internal circulation issues.
He and Mrs. Simas met with insurance agents today. We are seeing an increase in our
insurance premiums.
The city had a Safety fair at the new facility this week. It was well attended by staff
members.
The property tax collection report came in and the numbers are looking good.
The last week of June he will be touring the new Navigation Center in Medford. He is
working on a tour for Council.
He will be participating on the interview panel for the new Rogue River City Manager.
The clock in the plaza is in working order again.
We have seen an uptick of positive COVID cases among staff.
It has been brought to our attention that there is a sight triangle issue at the Grange. He
will be assigning staff to work with them to remove some bushes.
He would like to suggest appointing Kelley Johnson as a representative to the Medford
Commission on Access, Diversity, Equity & Inclusion. This will keep the city informed of
what is going on multi-culturally in the area.
Mayor Williams suggested the appointed of Kelley Johnson to the Medford Commission
on Access, Diversity, Equity & Inclusion. Michael Parsons moved to appoint Kelley
Johnson as a representative to the Medford Commission on Access, Diversity,
Equity & Inclusion.
A. Motion to: Michael Parsons moved to appoint Kelley Johnson to the Commission
on Access, Diversity, Equity & Inclusion.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Neil Olsen, Ward I
AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons
ABSENT: Taneea Browning
XI. COUNCIL REPORTS
Council Member Melody Thueson reported that:
Everyone is welcome between 3:00 and 6:00 p.m. tomorrow to help stack cereal boxes.
The Pen Pal Picnic was a huge event.
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Council Member Michael Parsons reported that:
He attended the DARE daze celebrations for the City’s 5th graders.
He attended the Community 101 awards Ceremony at Mae Richardson. Kudos to
Councilor Thueson for a job well done. Our future looks good with these children.
He attended the Planning Commission meeting where the primary topic was food trucks.
Council Member Rob Hernandez reported that he attended the lamb and goat auction
with Mayor Williams, they didn't buy anything because the prices were over inflated.
Council Member Kelley Johnson had no report this week.
Council Member Neil Olsen reported that:
He attended the Community 101 awards ceremony.
He attended the Planning Commission meeting.
XII. DEPARTMENT REPORTS
Parks and Public Works Director Matt Samitore reported that:
We are working on the concerns at Don Jones Park regarding the control wire for the
water system.
We are having delays regarding the doors for the new facility are still not here. It is
possible we may have to cancel and go with another provider.
Human Resources Director Elizabeth Simas reported that there has been two weeks of
gatherings for staff. We had Polaris Competency training and the Safety Fair was
Wednesday with Heat Awareness Training and Wellness 2000 health assessments.
Police Captain Scott Logue reported that:
The Crater graduation cruise was a couple of nights ago. There were no issues with the
events around graduation.
There were a couple of burglaries in the Downtown area this week. We have some video
of the suspect but looking for more information.
XIII. ADJOURNMENT
Neil Olsen moved to adjourn the meeting at 8:35 p.m.
The foregoing minutes of the June 9, 2022, Council meeting were approved by the City Council
at its meeting of _________________, 2022.
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Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Community Development
FROM: Justin Gindlesperger, Community Planner II
MEETING DATE: June 23, 2022
SUBJECT: First Reading and Public Hearing - An Ordinance Adding Central Point
Municipal Code Chapter 5.44 Mobile Food Businesses And Amending
Various Sections In Title 17 To Be Consistent With The Mobile Food
Business Location And Application Requirements
ACTION REQUIRED:
Public Hearing
Ordinance 1st Reading
RECOMMENDATION:
None Forwarded
BACKGROUND INFORMATION:
On June 7, 2022, the Planning Commission unanimously approved Resolution No. 894
recommending the City Council approve text amendments to the municipal code to
expand opportunities for mobile food businesses and to provide clear requirements and
standards for their location and regulation. The amendments consolidate rules for
mobile food businesses into a new chapter in Title 5-- Business Licenses and
Regulations.
Despite their regional popularity, opportunity to operate a mobile food business in
Central Point is limited. Currently, food trucks are allowed on private property within the
Tourist and Office Professional (C-4) commercial zoning district as a permitted use, and
within the Thoroughfare Commercial (C-5) zoning district as a conditional use. The
proposed amendments expand the allowable location of mobile food businesses and
establish clear standards for mobile food businesses as follows:
Section 5.44.010, Purpose, states the purpose of the amendments to expand
opportunities and provide clear rules for mobile food business operation in
Central Point.
Section 5.44.020, Definitions, establishes the four (4) types of mobile food
businesses allowed in Central Point, including: mobile food vendors (single
vehicle), mobile food pod (up to three vehicles), mobile food court (cluster of 4-12
as part of a permanent installation) and specialty mobile food vendors (operate in
right-of-way or parking lots on a temporary basis and sell pre-packaged goods,
such as ice cream). Subsequent regulations in Chapter 5.44 are based on the
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type of mobile food business as defined in this section.
Section 5.44.030, Mobile Food Vendors, establishes the applicable use
requirements for mobile food vendors in Item A; permit requirements in Item B;
and, operational standards in Item C. Mobile food businesses are allowed in all
commercial zones except for the Employment Commercial (EC) zone because
this is where the downtown is located. All mobile food businesses require a
business license. A minor site plan review is required to assure that the special
use standards in Item C are met, as well as underlying zoning requirements (e.g.
property setbacks, etc.). Finally, there are provisions to assure that applicable
County health Department and OLCC permitting requirements are met.
Standards in Item C address hours of operation, and standard operating
procedures including power and utilities, adult beverage sales, trash, and parking
requirements.
Section 5.44.040, Mobile Food Pods, establishes the applicable use and permit
requirements for mobile food pods in Items A & B, respectively. Operational
standards for a mobile food pod are similar to single vendors, except multiple
vendors operating together in a pod may be closer together on a site. Due to
increased intensity of use, a major site plan review is required.
Section 5.44.050, Mobile Food Courts, sets forth the location/use, application
requirements and standards that apply to food court installations. Due to the
unique nature of mobile food courts in terms of being a restaurant-like facility with
integrated mobile food vendors providing food service, the Planning Commission
recommended this use be subject to a conditional use permit to assure any
unique circumstances related to traffic, site design, or other unusual impacts
have the opportunity to be mitigated.
Section 5.44.060, Specialty Mobile Food Vendors, provides standards for
vendors that are temporary and are highly mobile. Ice cream trucks are examples
of vendors that may employ a business model whereby the vendor travels to
various neighborhoods or key destinations to sell pre-packaged food products to
individuals residing or visiting their temporary parking location. This type of use
has been allowed in the past; however, there are no standards in the municipal
code that address this use and provide the certainty and clarity needed to
businesses and administrators now and in the future. The proposed amendments
in this section aim to formalize the historic use as permitted and provide clear
standards for the use and its operation.
Section 5.44.070, Denial, Revocation or Suspension of Permit, provides that
a business license authorization may be denied, revoked or suspended if it is
found that any provision of applicable condition of approval will be or has been
violated. This section addresses how applicants or permit holders will be notified
of the action and the appeal process.
Section 5.44.080, Penalties, establishes the enforcement provisions in the
event code standards are violated and not remedied. This section utilizes the
existing enforcement framework provided in Section 1.16.010 and states that,
following two (2) infractions, the permit shall be revoked for a period of at least
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one (1) year.
The above amendments were developed as a collaboration between staff, the Citizen’s
Advisory Committee and Planning Commission involving several meetings and drafts
over the past year. Comments and discussion with the Planning Commission noted that
properly permitting food trucks and expanding the use can complement existing
businesses and attract more visitors – creating more pedestrian traffic and increasing
vibrancy downtown. At the June 23, 2022 City Council Meeting, staff will present the
proposed amendments for a public hearing.
FINANCIAL ANALYSIS: The proposed code amendments do not generate additional
cost to the City beyond in-kind staff expense.
LEGAL ANALYSIS:
There are two (2) issues as noted below:
The primary issues to be considered and discussed at the meeting will be related to
CPMC 17.10.400.
1. A decision for a text amendment shall be based on approval criteria, applicable
regulations and factual evidence in the record.
2. A decision may be for denial, approval or approval with conditions.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Vibrant Economy, Goal 5 – Support business development and entrepreneurship.
STAFF RECOMMENDATION:
Conduct a first reading of the ordinance for proposed mobile food business
amendments and a duly noticed public hearing and forward the Ordinance to a second
reading with or without changes.
RECOMMENDED MOTION:
I move to Second Reading the Ordinance approving amendments to Chapter 5.44 –
Mobile Food Businesses and various sections of Title 17 of the Central Point Municipal
Code to a second reading at the July 14, 2022 Council Meeting.
.
ATTACHMENTS:
1. Revised Ordinance (1st Reading)
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ORDINANCE NO. ________
AN ORDINANCE ADDING CENTRAL POINT MUNICIPAL CODE
CHAPTER 5.44 MOBILE FOOD BUSINESSES AND AMENDING VARIOUS
SECTIONS IN TITLE 17 TO BE CONSISTENT WITH THE MOBILE FOOD BUSINESS
LOCATION AND APPLICATION REQUIREMENTS
Recitals:
A. Words lined through are to be deleted and words in bold are added.
B. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time
make revisions to its municipal code which shall become part of the overall
document and citation.
C. Pursuant to the requirements set forth in CPMC 17.10.100 Zoning Map and
Zoning Code Text Amendments – Purpose and Chapter 17.05.500, Type IV
Review Procedures, the City has initiated an application and conducted the
following duly advertised public hearings to consider the proposed
amendments:
a. Planning Commission hearing on June 7, 2022
b. City Council hearing on June 23, 2022 and July 14, 2022
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
SECTION 1. Adds Chapter 5.44 of the Central Point Municipal Code to expand
opportunities for mobile food businesses and establish clear application requirements and
standards:
5.44.010 Purpose
5.44.020 Definitions
5.44.030 Mobile Food Vendors
5.44.040 Mobile Food Courts
5.44.050 Specialty Food Vendors
5.44.060 Denial, revocation or suspension of permit
5.44.070 Penalties
5.44.010 Purpose.
Expand opportunities for mobile food businesses and establish clear standards
and application process for authorizing mobile food businesses on a temporary
and semi-permanent basis.
8.A.a
Packet Pg. 13 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
5.44.020 Definitions.
A. “Mobile Food Business” means mobile food services provided in a
motorized vehicle, trailer or push cart located on private property with
permission of the property owner(s). There are four (4) types of mobile food
businesses for purposes of this code:
1. “Mobile Food Vendor” means a single mobile food retailer that is
located on single parcel of land.
2. “Mobile Food Pod” means two (2) to three (3) mobile food vendors
that are located on a single parcel of land.
3. “Mobile Food Court” means a group of four (4) to twelve (12) mobile
food vendors located on a single parcel of land.
4. “Specialty Food Vendor” means a mobile retailer of pre-packaged or
whole food products that do not involve onsite preparation. Specialty
food vendors operate in parking lots and the public-right-of-way for
durations that do not exceed fifteen (15) minute time periods.
Examples of a specialty food vendor include ice cream trucks,
mobile farm stands, etc.
5.44.030 Mobile Food Vendors & Pods.
A. Applicability.
1. Permitted Use. Mobile food vendors and pods shall be a permitted
use on privately owned property in the C-N, C-4, C-5, GC, M-1, M-2
and Civic zoning districts subject to the application procedures and
standards in items B-D of this section below.
2. Special Events. Mobile food vendors and mobile food pods
associated with Special Events as defined in CPMC 5.42 shall obtain
a Special Event Permit from the Parks Department and are exempt
from the requirements of this Chapter.
3. Parks & Publically-Owned Property. Mobile food vendors may be
allowed in Don Jones Park, Pfaff Park, Twin Creeks Park and Bohnert
Park subject to a Special Event Permit obtained by the Parks
Department.
B. Application Requirements. Mobile food vendors shall obtain the required
application approvals, as applicable, prior to locating and operating the
8.A.a
Packet Pg. 14 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
mobile food businesses including the following:
1. Minor Site Plan & Architectural Review Approval (Type I) in
accordance with CPMC 17.05.200 and the submittal and approval
criteria listed in CPMC 17.72 and Section 5.44.030(C).
2. Business License. This is an annual license that authorizes users to
conduct business in the City of Central Point at a specified location.
The business license shall be subject to approval of a Minor Site
Plan and Architectural Review per Item 1 above.
3. Jackson County Environmental Health Permit.
4. Oregon Liquor and Cannabis Commission (OLCC) Liquor License
and Alcohol Service Permits if alcohol sales are part of the mobile
food business.
C. Mobile Food Vendor Standards. The following site and operational
standards shall apply to mobile food vendors:
1. Business activity shall be limited to the hours of 7:00 a.m. to 11:00
p.m.
2. Mobile food vendor vehicle (i.e. truck, trailer or pushcart) shall be
removed from the site each day when the business activities have
ceased.
3. Mobile food vendor vehicle (i.e. pushcart, truck, trailer ,etc.) shall
comply the base zone setbacks set forth in Title 17, the clear vision
areas in the Public Works Standard Specifications and the following
location requirements:
a. The mobile food vendor vehicle shall be placed on a paved
surface.
b. Located at least 100-feet from an existing restaurant’s front
door and outdoor eating area;
c. 50-feet from other permitted mobile food vendor location(s);
d. At least 15-feet from a fire hydrant;
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Packet Pg. 15 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
e. At least 300-feet from residential zones if the mobile food
vendor utilizes a generator for power;
f. If placed in a pod, is at least 10-feet from other mobile food
vendor vehicles; and,
g. Mobile food vendors and pods, including all items associated
with their operation, shall be located to avoid obstructing any
existing or required pedestrian pathway, driveway, and drive
aisles; and,
h. Mobile food vendors and pods shall be located so as to not
create a traffic or safety hazard.
4. Parking.
a. The mobile food vendor vehicle shall not occupy required
off-street parking spaces for the primary use on the site.
b. Two (2) off-street parking spaces shall be provided in
accordance with the off-street parking standards in CPMC
17.75.039.
c. Shared parking between the mobile food vendor and the
primary use is subject to the requirements in CPMC
17.64.040(D).
5. Utilities. The mobile food vendor vehicle shall be self-contained
unless the site has permanent utility connections permitted by the
Central Point Building Official.
a. Temporary connection to power is permitted provided that
extension cords are covered or screened to prevent a
tripping hazard.
b. Generators used for mobile food businesses shall be
consistent with applicable Fire Code.
6. Support Equipment and Accessories.
a. Awning(s) may be provided to shelter customers provided
the awning(s) are integral to the mobile food vendor vehicle,
have a minimum vertical clearance of seven (7) feet eight (8)
8.A.a
Packet Pg. 16 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
inches, and be able to be closed or removed.
b. No support equipment or accessories, including but not
limited to counters, awnings, etc. shall extend more than four
(4) feet from the edge of the cart, trailer or vehicle in any
direction
c. The cooking mechanism, including BBQ grills must be
enclosed and permanently built into the structure of the
vehicle.
7. Signage shall be limited to what can be physically attached to the
vehicle, except for temporary sings authorized by Chapter 15.24.
Unsecured menu boards and sidewalk signs are prohibited.
8. Trash and Recycling.
a. Mobile food vendors shall provide trash and recycling
receptacles for use by business patrons.
b. Mobile food vendor operators are responsible for keeping the
site and adjacent right-of-way areas clean and attractive.
Operators shall collect and appropriately dispose of any litter
on the same throughout operating hours.
9. No waste shall be discharged into the city’s storm drain system,
directly or indirectly, as provided in CPMC 8.05, Storm Drain
Protection.
5.44.040 Mobile Food Courts.
Mobile food courts are considered permanent installations that, due to their
unique nature, are a conditional use in the CN, C-4, C-5, and GC zoning districts.
They are subject to the same site plan and architectural review requirements as
brick and mortar restaurants. Additionally each mobile food vendor within a
mobile food court shall comply with the standards in CPMC 5.44.030 except as
modified below.
A. Overnight parking within the mobile food court is allowed subject to
requirements of the mobile food court owner/operator, provided that each
mobile food business vehicle remains operable and road-ready.
8.A.a
Packet Pg. 17 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
B. Designated, paved parking pads shall be provided for each mobile food
vehicle to be located within the mobile food court.
C. Outdoor equipment and accessories are permitted and include items such
as tables and seating, canopies, grills, and other amenities for guests.
D. Restroom facilities shall be plumbed in accordance with the Oregon
Specialty Building Codes. No portable/chemical toilets are permitted.
E. Full utility connections shall be provided for mobile food businesses
operating in the mobile food court, including:
1. Water.
a. A site dedicated master water meter is required. The size,
installation and applicable fees shall be coordinated with the
Public Works Department.
b. Private water line extensions from the master water meter to
each vendor shall be required per the Uniform Plumbing
Code.
2. Sanitary sewer. The mobile food court shall be connected to sanitary
sewer lines consistent with Rogue Valley Sewer Services
requirements.
3. Underground power shall be stubbed to each mobile food business
parking pad.
5.44.050 Specialty Mobile Food Vendor.
Specialty mobile food vendors shall obtain a Temporary Use Permit and Central
Point Business License. Specialty mobile food vendors are subject to the
following requirements:
A. Specialty Mobile Food Vendors may be authorized to conduct business for
a three (3) month period, which is renewable subject to compliance with the
requirements of this section.
B. Limit length of stop for sales activity to no more than fifteen (15) minutes in
a single location.
C. Specialty food vendors shall not impede traffic on any road right-of-way.
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Packet Pg. 18 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
D. Trash receptacles shall be provided for customers.
E. Specialty Food Vendors shall be limited to operating between 10:00 a.m.
and 7:00 p.m.
5.44.060 Denial, Revocation or Suspension of Permit.
A. The City Manager or his or her designee may deny, revoke or suspend a
Mobile Food Vendor permit upon finding that any provision herein or
condition of approval will be or has been violated.
B. Upon denial, revocation or suspension, the City Manager or his or her
designee shall give written notice of such action to the applicant or
permittee stating the action taken and the reason. The decision shall be
effective immediately. Appeals are subject to the applicable procedures in
CPMC 17.05.
5.44.070 Penalties.
Any violation of this chapter shall be an infraction as defined in Section 1.16.010
and is punishable by a fine as set forth in that section. The City Manager or his or
her designee is authorized to issue a citation to any person or business violating
the provisions of this chapter. After two (2) infractions, the mobile food business
permit authorization shall be revoked for a period of at least one (1) year.
SECTION 2. Amendments to CPMC 17.32.020 identify mobile food vendors and pods
as a permitted use as provided in and to be consistent with CPMC 5.44.
The following uses and their accessory uses are permitted outright, subject to
compliance with all applicable municipal, state and federal environmental, health, and
safety regulations as well as the requirements for site plans in Chapter 17.72:
A. Professional and financial offices and personal service establishments;
B. Retail stores, shops and offices supplying commodities or performing services
other than vehicle and fuel sales;
C. Eating and drinking establishments including mobile food vendors and pods
as provided in CPMC 5.44;
D. Desktop publishing, xerography, copy centers;
E. Temporary tree sales, from November 1st to January 1st;
F. Public and quasi-public utility and service buildings, structures and uses;
G. Neighborhood shopping centers, which may include any of the permitted uses in
this section;
H. Other uses not specified in this or any other district, if the planning commission
finds them to be similar to the uses listed above and compatible with other
8.A.a
Packet Pg. 19 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
permitted uses and with the intent of the C-4 district as provided in
Section 17.60.140, Authorization for similar uses.
SECTION 3. Amendments to CPMC 17.32.030 add mobile food courts as a conditional
use subject to requirements in CPMC 5.44, Mobile Food Businesses and as provided in
CPMC 17.76, Conditional Uses. The change is needed to provide consistency between
Title 5 and Title 17.
The following uses and their accessory uses are permitted in the C-N district when
authorized in accordance with Chapter 17.76 of this title:
A. Automobile repair facilities and related fuel sales;
B. Outdoor storage of commodities associated with a permitted, special permitted or
conditional use. All storage shall be within an area surrounded by a solid wall or
fence six feet in height unless otherwise specified in the conditional use permit.
In no case shall materials or equipment be stored higher than the wall or fence;
C. Churches or similar religious institutions;
D. Medical or dental offices and similar health care services;
E. Family-oriented commercial recreation establishments including, but not limited
to, pool/billiard centers, health spas, exercise or physical fitness centers, martial
arts schools, arcades/amusement centers, and similar facilities that are
neighborhood oriented and consistent with the purpose and intent of the
neighborhood convenience center.
F. Mobile food courts as provided in CPMC 5.44.
SECTION 4. Amendments are needed to CPMC 17.44.020(B) to clarify that mobile food
vendors and pods are a permitted use in the C-4, Tourist and Office Professional Zone
consistent with CPMC 5.44, Mobile Food Businesses. The proposed amendments read
as follows:
The following uses are permitted in the C-4 district:
B. Tourist and entertainment-related facilities, including but not limited to:
1. Convenience market, meat, poultry, fish and seafood sales; fruit and
beverage stands;
2. Drugstores;
3. Automobile service station, automobile and recreational vehicle parts sales
and repairs, and truck rentals;
4. Motel and hotel;
5. Walk-in movie theater;
8.A.a
Packet Pg. 20 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
6. Bowling alley;
7. Photo and art galleries;
8. Photo processing pickup station;
9. Travel agencies;
10. Barber and beauty shops;
11. Sit-down restaurants or dinner houses (including alcohol);
12. Cocktail lounges and clubs serving alcoholic beverages;
13. Tavern with beer only;
14. Commercial parking lot;
15. Community shopping centers which may include any of the permitted uses
in this section and may also include but not be limited to:
a. Supermarkets;
b. Department stores;
c. Sporting goods;
d. Books and stationery;
e. Gifts, notions and variety;
f. Florists;
g. Leather goods and luggage;
h. Pet sales and related supplies;
i. Photographic supplies;
j. Health food;
k. Self-service laundry;
l. Antique shop;
m. Delicatessen;
n. Pastry and confectionery;
o. General apparel;
p. Shoes and boots;
q. Specialty apparel;
r. Jewelry;
s. Clocks and watches, sales and service;
t. Bakery, retail only;
u. Bicycle shop;
v. Audio, video, electronic sales and service;
w. Printing, lithography and publishing;
16. Mobile food vendors and pods as provided in CPMC 5.44;
8.A.a
Packet Pg. 21 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
17. State-regulated package liquor stores;
18. Other uses not specified in this or any other district, if the planning
commission finds them to be similar to the uses listed above and compatible
with other permitted uses and with the intent of the C-4 district as provided
in Section 17.60.140, Authorization for similar uses;
19. Large retail establishments.
SECTION 5. Amendments are needed to CPMC 17.46.030 to add mobile food courts as
a conditional use in the C-4, Commercial Thoroughfare Zone consistent with CPMC
5.44, Mobile Food Businesses.
A. The following uses are permitted in the C-4 district when authorized in accordance
with Chapter 17.76, Conditional Use Permits:
1. Campgrounds and recreational vehicle overnight facilities;
2. Drive-in movie theater;
3. Golf course/driving range;
4. Ice and roller skating rinks;
5. Dance halls;
6. Billiard/pool halls;
7. Miniature golf courses;
8. Amusement center (pinball, games, etc.);
9. Nonindustrial business/vocational schools;
10. Physical fitness/conditioning center; martial arts schools;
11. Carwash;
12. Taxicab dispatch office;
13. Ambulance/emergency services;
14. Day care center;
15. Drive-in fast food outlets;
16. Other specialty food outlets, including mobile food courts as provided in
CPMC 5.44;
17. Television and radio broadcasting studio;
8.A.a
Packet Pg. 22 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
18. Accessory buildings and uses customarily appurtenant to a permitted use,
such as incidental storage facilities, may be permitted as conditional uses when
not included within the primary building or structure;
19. Permitted uses that are referred to the planning commission by city staff
because they were found to exhibit potentially adverse or hazardous
characteristics not normally found in uses of a similar type and size.
B. Uses other than those listed above may be permitted in a C-4 district when included
as a component of a commercial, tourist, or office-professional planned unit
development that consists predominantly of uses permitted in the zone and is planned
and developed in accordance with Chapter 17.68, Planned Unit Development (PUD).
These uses shall include the following:
1. Department stores;
2. Sporting goods;
3. Books and stationery;
4. Gifts, notions and variety;
5. Florists;
6. Leather goods and luggage;
7. Pet sales and related supplies;
8. Photographic supplies;
9. Health food;
10. Self-service laundry;
11. Antique shop;
12. Delicatessen;
13. Pastry and confectionery;
14. General apparel;
15. Shoes and boots;
16. Specialty apparel;
17. Jewelry;
18. Clocks and watches, sales and service;
19. Bakery, retail only;
20. Bicycle shop;
21. Audio, video, electronic sales and service; and
8.A.a
Packet Pg. 23 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
22. Printing, lithography and publishing.
SECTION 6. Amendments are needed to CPMC 17.46.020(C) to clarify that mobile food
vendors and pods are a permitted use in the C-5, Commercial Thoroughfare zoning
district consistent with CPMC 5.44, Mobile Food Businesses.
The following uses are permitted in the C-5 district:
C. Retail outlets, including but not limited to:
1. Auto and truck sales (new and used),
2. Tire sales and service,
3. Glass and mirror sales and service,
4. Wallcovering, floorcovering, curtains, etc.,
5. Major appliances sales and service,
6. Hardware sales,
7. Monument sales,
8. Supermarket,
9. Convenience market,
10. Drugstore,
11. Feed, seed and fuel (within enclosed structure),
12. Electrical and plumbing supplies,
13. Heating and air-conditioning equipment;
14. Stone, tile and masonry supplies,
15. Nursery and gardening materials and supplies,
16. Antique shop,
17. Art and engineering supplies,
18. Pawnshop,
19. Sit-down restaurants, including service of beer, wine and liquor,
20. Drive-in fast food establishments,
21. Tavern, beer sales only,
22. Public/quasi-public utilities and services,
23. Florist sales,
24. Pet sales,
25. General apparel;
8.A.a
Packet Pg. 24 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
26. Furniture sales, including used furniture,
27. Sporting goods sales, including firearms,
28. State-regulated package liquor stores,
29. Community shopping centers, which may include any of the permitted uses in
this section and the C-4 district,
30. Large retail establishment eighty thousand square feet or less as defined in
Section 17.08.010, Retail establishment, large; and,
31. Mobile food vendors and pods as provided in CPMC 5.44.
SECTION 7. Amendments are needed to CPMC 17.46.030 to add mobile food courts as
a conditional use in the C-5 Commercial Thoroughfare zoning district consistent with
CPMC 5.44, Mobile Food Businesses.
The following uses are permitted in the C-5 district when authorized in accordance with
Chapter 17.76:
1. Automobile and truck paint shops;
2. Recreational vehicle overnight facilities;
3. Drive-in movie theater;
4. Heavy equipment sales and service;
5. Mobile home and recreational vehicle sales;
6. Boats and marine equipment sales and service;
7. Motorcycle and snowmobile sales and service;
8. Dinner houses and restaurants serving alcoholic beverages;
9. Cocktail lounges and clubs;
10. Other specialty food outlets, mobile food vendors;
11. Meat, fish, poultry and seafood, light processing and sales;
12. Dairy products sales;
13. Paint and related equipment and supplies;
14. Cleaning and janitorial supplies;
15. Secondhand store or thrift shop;
16. Mortuary;
17. Amusement center (pinball, games, etc.);
18. Manufacturing for on-premises sales;
19. Taxidermist;
8.A.a
Packet Pg. 25 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
20. Auction house (excluding livestock);
21. Wholesaling of permitted use products;
22. Adult businesses, as defined in Chapter 5.24;
23. Small engine sales and service;
24. Vocational, technical and trade schools, including facilities related to industrial
trades;
25. Accessory uses and buildings customarily appurtenant to a permitted use, such
as incidental storage facilities, may be permitted as conditional uses when not
included within the primary building or structure;
26. Permitted uses that are referred to the planning commission by city staff because
they were found to exhibit potentially adverse or hazardous characteristics not
normally found in uses of a similar type or size;
27. Large retail establishments greater than eighty thousand square feet as defined
in Section 17.08.010, Retail establishment, large;
28. Regional shopping centers;
29. Mobile food courts as provided in Chapter 5.44.
SECTION 8. Amendments are needed to CPMC 17.48.020 to add mobile food vendors
and pods as a permitted use in the M-1, Industrial zoning district consistent with CPMC
5.44, Mobile Food Businesses.
The following uses and their accessory uses are permitted in an M-1 district, subject to
the limitations imposed in Section 17.48.030:
A. Warehousing;
B. Storage and wholesaling of prepared or packaged merchandise;
C. Dwellings for a caretaker, watchman, or other person regularly employed on the
premises;
D. Administrative, educational and other related activities and facilities in
conjunction with a permitted use;
E. Ambulance and other emergency service facilities, including police and fire
stations;
F. Municipal corporation and public utility buildings, structures and yards, including
the storage, repair and maintenance of vehicles and equipment;
8.A.a
Packet Pg. 26 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
G. All types of automobile, motorcycle, truck, and equipment sales, service, repair
and rental, including automobile and truck service stations;
H. Boat building, sales and repair;
I. Cold storage plants, including storage and office;
J. Printing, publishing and book binding;
K. Scientific research or experimental development of materials, methods of
products, including engineering and laboratory research;
L. Vocational, technical and trade schools, including facilities related to industrial
trades;
M. Retail and/or wholesale lumber and building materials sales yard, not including
concrete mixing;
N. Light fabrication and repair shops such as blacksmith, cabinet, electric motor,
heating, machine, sheet metal, signs, stone monuments, upholstery and welding;
O. Assembly, manufacture, or preparation of articles and merchandise from
previously prepared materials, such as canvas, cloth, cork, fiber, tobacco, wire,
wood, excluding sawmills and other wood processing plants, and similar
materials;
P. Manufacture, compounding, processing, packing or treatment of such products
as bakery goods, candy, cosmetics, dairy products and meat, drugs, perfumes,
pharmaceuticals, toiletries; excluding the rendering of fats and oils, fish and meat
slaughtering, and fermented foods such as vinegar and yeast;
Q. Processing uses such as bottling plants, creameries, blue-printing and
photocopying, laundries, carpet cleaning, tire retreading, recapping and
rebuilding;
R. Manufacture of electric, electronic, or optical instruments or related devices;
S. Manufacture of products used by the medical and dental professions, including
artificial limbs, dentures, hearing aids, surgical instruments and dressings, and
similar products;
T. Developer’s project and sales offices, including mobile homes adapted to that
purpose, during construction only;
U. Planned unit developments, subject to the provisions of Chapter 17.68;
8.A.a
Packet Pg. 27 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
V. Mini-storage facilities;
W. Mobile food vendors and pods as provided in Chapter 5.44.;
X. Other uses not listed in this or any other district, if the planning commission finds
them to be similar to those listed above and compatible with other permitted uses
and with the intent of the M-1 district.
SECTION 9. Amendments are needed to CPMC 17.29.050 to add mobile food vendors
and pods as a permitted commercial use in the Civic zoning district consistent with
CPMC 5.44, Mobile Food Businesses.
Use Categories Civic Zoning (C)
Commercial
Entertainment N
Professional Office N
Retail Sales and Service
Sales-Oriented/Concessions
Mobile Food Vendors and Pods
Personal Service-Oriented
Repair-Oriented
Drive-Through Facilities
Quick Vehicle Service
Vehicle Sales, Rental and Repair
C1
L2
N
N
C1
N
N
N – Not permitted
P – Permitted
C – Conditional use
C1 – Conditional use limiting sales oriented space to a maximum of four hundred square feet
L1 – School athletic and play fields only. School building and parking lots are not permitted.
L2 Mobile food vendors and pods are only allowed subject to the requirements in CPMC 5.44,
Mobile Food Businesses.
SECTION 10. Amendments are needed to CPMC 17.65.050, Table 1 commercial uses
to clarify that mobile food vendors, pods and courts are not permitted in the EC,
Employment Commercial zone. In the GC, General Commercial zone, mobile food
vendors and pods are a permitted use and mobile food courts are a conditional use as
provided in CPMC 5.44, Mobile Food Businesses. Restaurant/food service businesses
8.A.a
Packet Pg. 28 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
are defined as entertainment in CPMC 17.05.410(D)(1), which includes the mobile food
businesses as provided in L7-L9 in the amendments below:
Table 1
TOD District Land Uses
Use Categories Zoning Districts
LMR MMR HMR EC GC C OS
Commercial
Entertainment N N C P, L7 P, L8, L9 N N
Professional Office C L3 L3, L4 P P P N
Retail Sales and Service
Sales-oriented C L3 L3 P P N N
Personal service-oriented C L3 L3, L4 P P N N
Repair-oriented N N N P P N N
Drive-through facilities N N N P P N N
Quick vehicle service N N N P P N N
Vehicle sales, rental and
repair
N N N P P N N
Tourist Accommodations
Motel/hotel N N C P P N N
Bed and breakfast inn C C P P P N N
N--Not permitted.
P--Permitted use.
N--Not permitted.
P--Permitted use.
P1--Permitted use, one unit per lot.
C--Conditional use.
L1--Only permitted as residential units above ground floor commercial uses.
L2--School athletic and play fields only. School building and parking lots are not permitted.
L3--Permitted in existing commercial buildings or new construction with ground floor businesses with multifamily
dwellings above ground floor. Maximum floor area for commercial use not to exceed ten thousand square feet per
tenant.
L4--Second story offices may be permitted in areas adjacent to EC zones as a conditional use.
L5--Only permitted as a transition between lower density zones and/or when adjacent to an environmentally sensitive
area.
L6--Permitted only when part of an existing or proposed senior housing project on abutting property under the same
ownership within the MMR or HMR district.
L7—Mobile Food Vendors, Pods and Mobile Food Courts are prohibited as provided in CPMC 5.44, Mobile
Food Businesses.
L8—Mobile food vendors and pods are subject to the application requirements and provisions in CPMC 5.44,
Mobile Food Businesses.
L9—Mobile Food Courts may be permitted in the GC zone as a conditional use in accordance with CPMC
5.44, Mobile Food Businesses and per CPMC 17.76, Conditional Use Permits.
8.A.a
Packet Pg. 29 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
SECTION 11. Codification. Provisions of this Ordinance shall be incorporated in the City
Code and the word Ordinance may be changed to “code”, “article”, “section”, “chapter”,
or other word, and the sections of this Ordinance may be renumbered, or re-lettered,
provided however that any Whereas clauses and boilerplate provisions need not be
codified and the City Recorder is authorized to correct any cross references and any
typographical errors.
SECTION 12. Effective Date. The Central Point City Charter states that an ordinance
enacted by the council shall take effect on the thirtieth day after its enactment. The
effective date of this ordinance will be the thirtieth day after the second reading.
Passed by the Council and signed by me in authentication of its passage this _____ day
of April, 2022.
_______________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
8.A.a
Packet Pg. 30 Attachment: Revised Ordinance (1st Reading) (1558 : Mobile Food Business Text Amendments)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber, Finance Director
MEETING DATE: June 23, 2022
SUBJECT: Resolution No. _________, A Resolution of the City of Central Point
Approving a 2021-23 Supplemental Budget
ACTION REQUIRED:
Motion
Public Hearing
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
Oregon Revised Statutes allow for changes to a budget after adoption when various events
occur. More specifically, ORS 294.471 Supplemental Budget in certain cases; no increase in
property taxes permitted. (1) Notwithstanding requirements as to certain estimates of and
limitation on expenditures, during the fiscal year or budget period for which the original budget
was adopted, the governing body may make one or more supplemental budget under certain
circumstances. One such circumstance is an occurrence or condition that is not ascertained
when preparing the original budget or a previous supplemental budget for the current year or
budget period and that requires a change in financial planning.
There are multiple circumstances that fall under ORS 294.471. The first one is a school safety
grant received by the Police Department through the Department of Justice. This resolution will
recognize an additional $60,000 of unanticipated revenue and expenses related to the grant.
The second circumstance that requires a budget adjustment is the City’s American Rescue Plan
Act (ARPA) allocation. At the time of budget adoption, the City’s initial allocation was targeted
as $3,841, 860. Not only did the City’s final allocation amount increase to $4,185,245, but an
additional $500,000 was received through the Oregon Legislature (HB5006) via Representative
Duane Stark. Therefore, an additional $843,385 in unanticipated revenue and expenses related
to the grants are recognized in this resolution.
The final circumstance for this budget adjustment is the new public works corporation yard.
$4,500,000 in debt financing was part of the originally adopted biennial budget. However,
additional financing was required due to rising contractor and supply costs. The final amount of
debt financing was $6,551,300. This resolution will recognize an additional $2,051,300 in
unanticipated revenue (financing proceeds) and expenses related to the project. These
amounts are divided between the Street, Water and Stormwater funds respectively.
FINANCIAL ANALYSIS:
With the adoption of the changes contained in this supplemental budget ($2,984,685) the 2021-
8.B
Packet Pg. 31
23 biennial budget will increase to $66,453,355. The originally adopted 2021-23 biennial budget
was $63,498,670.
LEGAL ANALYSIS:
N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority - Responsible Governance
GOAL 1 - Maintain a strong financial position that balances the need for adequate service levels
and capital requirements against the affordability that is desired by our citizens.
GOAL 2 - Invite Public Trust.
STRATEGY 5 – Communicate effectively and transparently with the public.
STAFF RECOMMENDATION:
Approve resolution as presented.
RECOMMENDED MOTION:
I move to approve Resolution No. _____ A resolution of the City of Central Point Approving a
2021-23 Supplemental Budget.
ATTACHMENTS:
1. RESO Supplemental Budget 21-23
8.B
Packet Pg. 32
RESOLUTION NO. ______
A RESOLUTION OF THE CITY OF CENTRAL POINT
APPROVING A 2021-23 SUPPLEMENTAL BUDGET
Recitals:
A. ORS 294.471 (1) (c) allows the governing body to adopt a supplemental budget when
funds are made available by another of federal, state or local government and the
availability of which could not reasonably be foreseen when preparing the original
budget or a previous supplemental budget for the current year or current budget
period.
B. The City of Central Point Police Department was awarded a school safety grant
through the Department of Justice. Grant revenue and corresponding expenditures
of $60,000 will be added to the 2021-23 biennial budget.
C. The City’s draft American Rescue Plan Act (ARPA) allocation was $3,841,860. The
final allocation was $4,185,245. In addition, the City received an additional grant of
$500,000 with the passage of House Bill 5006 in the Oregon legislature.
D. The new public works corporation yard construction was originally budgeted with
debt financing of $4,500,000. In order to complete the project, additional financing
in the amount of $2,051,300 was needed. The additional financing proceeds will be
split between the Street, Water and Stormwater funds respectively.
The City of Central Point resolves as follows:
8.B.a
Packet Pg. 33 Attachment: RESO Supplemental Budget 21-23 (1555 : Approving a 2021-23 Supplemental Budget)
Section 1.
Adjusted
Budget Revenues Expenses Budget
General Fund 24,539,670$ 24,539,670$
Police Donations/ Grants 140,000$ 60,000$ 200,000$
Materials & Services - Police 1,850,000$ 60,000$ 1,910,000$
General Fund - Revised 24,599,670$ 24,599,670$
Fed. Stimulus Grant Fund 3,841,860$ 3,841,860$
Federal Grants 1,920,930$ 843,385$ 2,764,315$
Capital Outlay 2,300,000$ 843,385$ 3,143,385$
Fed. Stimulus Grant Fund - Revised 4,685,245$ 4,685,245$
Street Fund 10,491,935$ 10,491,935$
Financing Proceeds 1,500,000$ 683,767$ 2,183,767$
Capital Outlay 3,125,000$ 683,767$ 3,808,767$
Street Fund - Revised 11,175,702$ 11,175,702$
Water Fund 11,361,255$ 11,361,255$
Financing Proceeds 1,500,000$ 683,767$ 2,183,767$
Capital Outlay 2,845,000$ 683,767$ 3,528,767$
Water Fund - Revised 12,045,022$ 12,045,022$
Stormwater Fund 5,951,505$ 5,951,505$
Financing Proceeds 1,500,000$ 683,766$ 2,183,766$
Capital Outlay 2,245,000$ 683,766$ 2,928,766$
Stormwater Fund - Revised 6,635,271$ 6,635,271$
Passed by the Council and signed by me in authentication of its passage this 23rd day of
June 2022.
Mayor Hank Williams
ATTEST
Deanna Casey, Recorder
8.B.a
Packet Pg. 34 Attachment: RESO Supplemental Budget 21-23 (1555 : Approving a 2021-23 Supplemental Budget)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber, Finance Director
MEETING DATE: June 23, 2022
SUBJECT: Resolution No. _______, A Resolution Electing to Receive State Revenue
Sharing Funds for Fiscal Year July 1, 2022 Through June 30, 2023
ACTION REQUIRED:
Motion
Public Hearing
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
Although the City Council adopted the 2021-23 biennial budget at the June 24, 2021 meeting,
certain Oregon Revised Statutes and Local Budget Law require annual certifications.
ORS 221.770 requires cities to annually pass an ordinance or resolution requesting state
revenue sharing money. The law mandates public hearings to be held by the City,
certification of these hearings is required.
FINANCIAL ANALYSIS:
For the 2022-23 fiscal year, the corresponding revenue for each of the resolutions are budgeted
as follows:
$1.892 million in cigarette, liquor and highway taxes
$242,420 in state revenue sharing funds
$6.421 million in property taxes
LEGAL ANALYSIS:
N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority - Responsible Governance
GOAL 1 - Maintain a strong financial position that balances the need for adequate service levels
and capital requirements against the affordability that is desired by our citizens.
GOAL 2 - Invite Public Trust.
STRATEGY 5 – Communicate effectively and transparently with the public.
STAFF RECOMMENDATION:
1) Hold a public hearing for citizens to ask questions or comment on the use of state
8.C
Packet Pg. 35
revenue sharing funds, and for the purpose of allowing citizens to comment or ask
questions about the budget as a whole.
2) Approve the resolution as presented.
RECOMMENDED MOTION:
I move to approve Resolution No. _____, a resolution electing to receive state revenue sharing
funds for fiscal year July 1, 2022 through June 30, 2023
ATTACHMENTS:
1. 2022 State Revenue Sharing
8.C
Packet Pg. 36
RESOLUTION NO._______
A RESOLUTION ELECTING TO RECEIVE STATE REVENUE SHARING
FUNDS FOR FISCAL YEAR JULY 1, 2022 THROUGH JUNE 30, 2023
Recitals:
The State of Oregon sets forth requirements for eligibility of State Revenue Sharing funds.
The City of Central Point has qualified and desires to receive such funds.
Therefore, the City of Central Point resolves as follows:
Section 1. The City hereby elects to receive distribution under ORS 221.770 of the State
Revenue Sharing funds.
Section 2. The City hereby certifies as follows:
A. The City held a public hearing before the Budget Committee on May 3, 2021
at which time citizens had the opportunity to provide written and oral
comment to the City Council on the possible uses of State Revenue Sharing
funds.
C. The City held a second public hearing before the City Council on June 24,
2021, at which time citizens had the opportunity to provide written and oral
comment and ask questions of the City Council on the proposed use of State
Revenue Sharing funds for the biennial budget period of July 1, 2021 through
June 30, 2023.
D. The City levied a property tax for the year proceeding the year in which State
Revenue Sharing funds are sought hereunder and pursuant to ORS 471.810.
Section 3. A copy of this resolution shall be filed with the executive department of the
State of Oregon prior to July 31, 2022.
Passed by the Council and signed by me in authentication of its passage this 23rd
day of June 2022.
____________________________
Mayor Hank Williams
ATTEST:
_________________________
City Recorder
8.C.a
Packet Pg. 37 Attachment: 2022 State Revenue Sharing (1551 : Electing to Receive State Revenue Sharing Funds)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber, Finance Director
MEETING DATE: June 23, 2022
SUBJECT: Resolution No. _______, A Resolution to Levy Taxes for the Fiscal Year
July 1, 2022 Through June 30, 2023
ACTION REQUIRED:
Motion
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
Although the City Council adopted 2021-23 biennial budget at the June 24, 2021 meeting,
certain Oregon statutes and Local Budget law require annual certifications.
ORS 294.456 requires, in part, to declare the ad valorem property tax amount or rate to
be certified to the assessor for either the ensuing year or each years of the ensuing
budget period and to itemize the ad valorem property tax amount or rate as required
under ORS 310.060
FINANCIAL ANALYSIS:
For the 2022-23 fiscal year the corresponding revenues for each of the resolutions are budgeted
as follows:
$1.892 million in cigarette, liquor and highway taxes
$242,420 in state revenue sharing funds
$6.421 million in property taxes
LEGAL ANALYSIS:
N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority - Responsible Governance
GOAL 1 - Maintain a strong financial position that balances the need for adequate service levels
and capital requirements against the affordability that is desired by our citizens.
GOAL 2 - Invite Public Trust.
STRATEGY 5 – Communicate effectively and transparently with the public.
STAFF RECOMMENDATION:
Move to approve the resolution as presented
9.A
Packet Pg. 38
RECOMMENDED MOTION:
I move to approve Resolution No. _____ a resolution to levy taxes for the fiscal year July 1,
2022 through June 30, 2023
ATTACHMENTS:
1. 2022 LevyTaxes
9.A
Packet Pg. 39
RESOLUTION NO.__________
A RESOLUTION TO LEVY TAXES FOR THE FISCAL YEAR
JULY 1, 2022 THROUGH JUNE 30, 2023
RECITALS:
A. Oregon statute (ORS 294.326) requires municipalities to prepare and adopt a financial
plan (budget) containing estimates of revenues and expenditures in compliance with
Oregon budget laws prior to making expenditures or tax certification.
B. The City of Central Point changed from an annual to a biennial budget cycle in June,
2015; therefore this coming fiscal year 2022/23 is the second period of the 2021/23
biennial budget.
C. A public hearing was duly held by the City Council of Central Point, Oregon on June 24,
2021 and the biennial budget was adopted in the amount of $63,498,670.
The City of Central Point resolves as follows:
To levy taxes for the second period of the biennial budget beginning fiscal year July 1, 2022 and
ending June 30, 2023.
Section 1.
As authorized by law and the Charter of the City of Central Point, Oregon, there is hereby levied
upon the taxable property of said city as shown on the tax rolls of Jackson County, Oregon, for
the fiscal period July 1, 2022 through June 30, 2023, the rate of $4.47 per $1,000 of assessed
valuation for general government purposes, as follows:
Subject to Not Subject to
General Government Measure 5 Limits Measure 5 Limits Total
ASSESSED LEVY $4.47 $4.47
Section 2.
The Finance Director is hereby directed to certify to the Assessor of Jackson County, Oregon,
the levy of taxes of the City of Central Point, Oregon, and to take all other steps with regard to
said budget and levy as required by law.
Passed by the Council and signed by me in authentication of its passage this 23rd
Day of June, 2022.
___________________________
Mayor Hank Williams
ATTEST:
_________________________
City Recorder
9.A.a
Packet Pg. 40 Attachment: 2022 LevyTaxes (1553 : Resolution to Levy Taxes)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber, Finance Director
MEETING DATE: June 23, 2022
SUBJECT: Resolution No. _______, A Resolution Approving Appointments and
Adopting General Procedures for Fiscal Year 2022-23
ACTION REQUIRED:
Motion
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
Each fiscal year the City Council considers a general procedures resolution which appoints
specific individuals or firms to represent the City in the capacity of City Attorney, City Engineer,
Municipal Judge and Insurance Agent of Record. Furthermore, the general procedures
resolution establishes and regulates procedures regarding the following: council expenses;
designation of depository; authority to keep, invest, transfer and expend funds; accounting
principles; interfund and overhead fees; outstanding checks; capital acquisition; summons,
complaints and claim notices.
The attached general procedures resolution recommends no significant changes for fiscal year
2022-23.
FINANCIAL ANALYSIS:
Budgetary appropriations for the contracted services referenced in the 2022-23 general
procedures resolution are included in the 2021-23 biennial budget adopted by City Council at
the June 24, 2021 meeting. More specifically, these costs are generally contained in individual
department budget line items for contracted and professional services. The only exception
would be the budget appropriation for insurance premiums which has an individual line item in
the inter-departmental section of the General Fund.
LEGAL ANALYSIS:
N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority - Responsible Governance
GOAL 2 - Invite Public Trust.
STRATEGY 5 – Communicate effectively and transparently with the public.
9.B
Packet Pg. 41
STAFF RECOMMENDATION:
Move to approve resolution as presented.
RECOMMENDED MOTION:
I move to approve Resolution No. _____ a resolution approving appointments and adopting
general procedures for the fiscal year July 1, 2022 through June 30, 2023.
ATTACHMENTS:
1. General Procedures Resolution 2022-2023
9.B
Packet Pg. 42
RESOLUTION NO. _______
A RESOLUTION APPROVING APPOINTMENTS AND ADOPTING GENERAL
PROCEDURES
FOR FISCAL YEAR 2022-2023
RECITALS:
A. The Central Point City Council deems it appropriate to authorize certain appointments and
procedures relating to City administration, budget, and fiscal management for fiscal year
2022-2023.
The City of Central Point resolves as follows: For the fiscal year 2022-2023, the following appointments
are hereby made; the following policies and procedures are imposed, and the same are hereby adopted:
Section 1. Appointments.
A. Insurance Agent of Record. Brown & Brown Northwest is hereby appointed to continue
as Insurance Agent of Record for the City for property, general liability, vehicle liability,
workers compensation and bond insurance through June of 2023.
B. City Attorney. Sydnee Dreyer of Jarvis, Dreyer, Glatte & Larsen, LLP is hereby appointed
to the office of City Attorney and is designated as a sworn officer under the terms of the
legal services contract through June 2023.
C. Municipal Judge. Jackson County Justice of the Peace, Damian Idiart, is hereby appointed
as Municipal Court Judge under the terms of the intergovernmental agreement between
the City of Central Point and Jackson County through June 2023.
D. City Engineer. Jeff Ballard with RH2 Engineering Inc. is hereby appointed as City
Engineer of the City of Central Point under the terms of the contract through June 2022.
Section 2. Council Expenses.
City Council members may elect to receive compensation of $150 per month, and the Mayor may
elect to receive compensation of $250 per month. In addition to said compensation,
reimbursement may also be made to the Mayor or Council members for actual expenses incurred
while on official City business.
Section 3. Designation of Depository.
Any Central Point branch of an FDIC insured bank, the State of Oregon Local Government
Investment Pool, and all successors in interest to those institutions are each hereby designated
as depositories for City funds, and the Finance Director or designee may deposit monies
belonging to the City in any or all of said institutions in accordance with applicable law until further
order of the City Council.
9.B.a
Packet Pg. 43 Attachment: General Procedures Resolution 2022-2023 (1554 : General Procedures for Fiscal Year 2022-23)
Section 4. Authority to Keep, Invest, Transfer and Expend Funds
A. The Finance Director or designee is hereby authorized to invest any surplus funds in
accordance with ORS 294.035 and ORS 294.810, in such investments as are authorized
by said statutes, and to transfer funds from one account to another.
B. The Finance Director or designee is hereby authorized to establish a petty cash fund with
a balance not to exceed $2,000. The fund may be used to maintain cash drawer change
funds and provide for miscellaneous expenditures not to exceed $100 per transaction;
except that upon approval of the City Manager or the Finance Director a maximum
expenditure of $200 per transaction may be made.
C. The City Manager or designee is authorized to expend funds in accordance with budget
appropriations. All revenues received and expenditures incurred by the City in
implementing the budget appropriations shall be reported to the Council. Such reports will
normally be made on a quarterly basis.
Section 5. Accounting Principles.
The City shall maintain its financial records in accordance with current generally accepted
accounting principles, and all applicable laws and regulations.
Section 6. Interfund and Overhead Fees.
Expenditures incurred by one fund for the benefit of another fund may be reimbursed in
accordance with acceptable accounting procedures as determined by the Finance Director.
Section 7. Outstanding Checks.
Outstanding checks stale dated will be handled in accordance with the abandoned property
provisions under ORS 98.352.
Section 8. Capital Acquisition.
Assets with an initial, individual cost of more than $5,000 and an estimated useful life in excess
of two years shall be capitalized.
Passed by the Council and signed by me in authentication of its passage this 23rd day of
______June, 2022.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
9.B.a
Packet Pg. 44 Attachment: General Procedures Resolution 2022-2023 (1554 : General Procedures for Fiscal Year 2022-23)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber, Finance Director
MEETING DATE: June 23, 2022
SUBJECT: Resolution No. _______, A Resolution Certifying the Provision of
Municipal Services by the City of Central Point, Oregon
ACTION REQUIRED:
Motion
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
Although the City Council adopted the 2021-23 biennial budget at the June 24, 2021 meeting,
certain Oregon statutes and Local Budget Law require annual certifications.
ORS 221.760 provides that cities located within a county having more than 100,000
inhabitants must provide four or more municipal services to be eligible to receive state
shared revenues (cigarette, liquor and highway taxes).
FINANCIAL ANALYSIS:
For the 2022-23 fiscal year the corresponding revenues for each of the resolutions are budgeted
as follows:
$1.892 million in cigarette, liquor and highway taxes
$242,240 in state revenue sharing funds
$6.421 million in property taxes
LEGAL ANALYSIS:
N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority - Responsible Governance
GOAL 1 - Maintain a strong financial position that balances the need for adequate service levels
and capital requirements against the affordability that is desired by our citizens.
GOAL 2 - Invite Public Trust.
STRATEGY 5 – Communicate effectively and transparently with the public.
STAFF RECOMMENDATION:
Move to approve resolution as presented
9.C
Packet Pg. 45
RECOMMENDED MOTION:
I move to approve Resolution No. _____ a resolution certifying the provision of municipal
services by the City of Central Point, Oregon.
ATTACHMENTS:
1. 2022 Certifying Services
9.C
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RESOLUTION NO._________
A RESOLUTION CERTIFYING THE PROVISION OF MUNICIPAL
SERVICES BY THE CITY OF CENTRAL POINT, OREGON
Recitals:
ORS 221.760 provides that for cities located within counties having population over 100,000
to receive state revenues from cigarette, gas and liquor taxes, the State of Oregon must be
satisfied that the City provides certain municipal services.
Therefore, the City of Central Point resolves as follows:
That the citizens of Central Point are provided the following services;
Police protection
Street construction, maintenance and lighting
Storm sewers
Planning, zoning and subdivision control
Water utilities
Passed by the Council and signed by me in authentication of its passage this 23rd
Day of June 2022.
__________________________________
Mayor Hank Williams
ATTEST:
_________________________
City Recorder
9.C.a
Packet Pg. 47 Attachment: 2022 Certifying Services (1552 : Certifying the Provision of Municipal Services)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: June 23, 2022
SUBJECT: Resolution No. _______, A Resolution Approving Intergovernmental
Agreement between the City of Central Point, Oregon and Jackson
County, Oregon for the Jurisdictional Transfer of Roads
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Not Applicable
BACKGROUND INFORMATION:
City staff has been in active dialogue with Jackson County Roads regarding transferring
jurisdiction to many county roads within the City of Central Point that Jackson County currently
owns. As funds have become available over the past ten years, the City has consistently added
county roads to the City street system. Instead of transferring jurisdiction on a road-by-road
basis, City and County staff developed an Intergovernmental Agreement (IGA) to transfer these
roads as part of the 21/23 FY Budget. In addition, the IGA sets forth additional prior negotiations
between the City and County regarding road improvements and/or cash contributions from
Jackson County as a condition of road transfer. Since the last review, the City and County have
agreed on a larger share of cash contributions from Jackson County for the Hamrick/Pine Signal
Improvements and paving project. The County will now be contributing approximately $850,000
toward the project. In exchange, the City has agreed to take on a few more local county streets.
The roads subject to the draft IGA are: (See Attachment A)
1. Beebe Road
2. Boes Avenue (Teresa Way - 250' West of Raymond Way)
3. Carlton Avenue (Tulane Avenue - Sunland Avenue)
4. Edella Avenue (Beall Lane - 1630' North)
5. Gebhard Road
6. Hamrick Road
7. Hanley Road (West Pine Street – Beall Lane)
8. Libby Street (Edella Avenue – Bursell Road)
9. Old Upton Road
10. Pittview Avenue (Bursell Road - 1,220' east)
11. Raymond Way (Old Upton Road – 230' North of Boes Avenue)
12. Sunland Avenue (Taylor Road – Tulane Avenue)
13. Taylor Road (200' west of Silver Creek Drive – east intersection with Grant Road)
9.D
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14. Teresa Way
15. Tulane Avenue
16. West Pine Street (Glenn Way – Hanley Road)
The vast majority of the streets listed 1-15 above are currently maintained by the City;
transferring jurisdiction will make city maintenance and urban development easier. Streets 1, 5,
and 6 above are all within either existing or planned development and must become the City's
as part of existing urbanization agreements. The portion of West Pine to be transferred to the
City is eligible for a grant for street improvements that the City obtained in 2017 that has been
delayed due to the Twin Creeks Crossing issues, which have now been resolved with additional
funding from the MPO. The City must own that section of the road before work is performed per
the grant requirements. The City is scheduled to start design during the 21-23 FY Budget, and
Construction occurring in 2023-25.
FINANCIAL ANALYSIS. The County will construct pavement treatment for South Hamrick as
part of the transfer and contribute a total of $850,000, which will help offset the ownership costs.
South Hamrick was discussed as an urban transfer because of the existing annexations and
development, such as USF Reddaway, the Jackson County Justice Center, and the Knife River
office. Street Utility Fees are already being generated for these roads.
Beebe Road and Hamrick Roads are starting to get development activity on them. Jackson
County has agreed to do a chip seal on the roads when needed, thus deferring maintenance
costs until development around them is ongoing. We anticipate the White Hawk Estates'
development will help offset expenses during the 21-23 FY budget.
West Pine Street is surrounded by single and multi-family development already generating utility
fees. The upgraded road will help defer any significant improvements for ten years.
The remaining roads are local streets that have been recently chip sealed and have a low traffic
volume.
LEGAL ANALYSIS: N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Community Investment, Goal 2, Strategy 2.
Community Investment Strategy Goal 5, Strategies 3, 4, and 5.
STAFF RECOMMENDATION: Approve Resolution approving the intergovernmental agreement
between the City of Central Point, Oregon and Jackson County, Oregon, for the jurisdictional
transfer of roads.
RECOMMENDED MOTION: Approve Resolution ___ approving the intergovernmental
agreement between the City of Central Point, Oregon and Jackson County, Oregon, for the
jurisdictional transfer of roads.
9.D
Packet Pg. 49
ATTACHMENTS:
1. County Roads
2. CP JX Exhibit B
3. resol_2022 JC road transfers
4. Central Point-County JX IGA local streets FINAL 6-16-2022
9.D
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9.D.a
Packet Pg. 51 Attachment: County Roads (1559 : Jackson County Intergovernmental Agreement for Road Transfers)
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This map is based on a digital database compiled by
Jackson County from a variety of sources.
Jackson County cannot accept responsibility for
errors, omissions, or positional accuracy.
There are no warranties, expressed or implied.
Date: 06/03/2022; CP JX.mxd; lambersm
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0 0.2 0.40.1
Miles
Jackson County/Central Point IGA
Legend
Subject Roads
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GIS
JACKSON COUNTYSubject Roads
Jurisdictional Exchange
Exhibit B
9.D.b
Packet Pg. 52 Attachment: CP JX Exhibit B (1559 : Jackson County Intergovernmental Agreement for Road Transfers)
Resolution No. ______________(Council Meeting 6/23/2022)
RESOLUTION NO. _______
A RESOLUTION APPROVING INTERGOVERNMENTAL AGREEMENT
BETWEEN THE CITY OF CENTRAL POINT, OREGON, AND JACKSON
COUNTY, OREGON, FOR THE JURISDICTIONAL TRANSFER OF ROADS
RECITALS:
A. WHEREAS, the City and Jackson Count have agreed upon Road
Transfers that are within the City Limits and Urban Growth Boundary of Central
Point;
B. WHEREAS, as a condition of road transfer the County will contribute
$850,000 towards the Hamrick Road at E. Pine Street signal upgrades; and
C. WHEREAS, as an additional condition of road transfer the County will
chip seal Beebe and Gebhard Roads in 2023 FY.
The City of Central Point resolves as follows:
Section 1. The City Council hereby accepts the intergovernmental agreement
between the City of Central Point, Oregon and Jackson County, Oregon, for the
jurisdictional transfer of roads in substantially the form attached hereto as Exhibit
A.
Section 2. The City Manager is hereby authorized to execute the agreement
and any related documents necessary to effectuate the agreement.
Section 3. This Resolution shall take effect immediately from and after its
passage and approval.
Passed by the Council and signed by me in authentication of its passage
this _____ day of _____________________, 2022.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
9.D.c
Packet Pg. 53 Attachment: resol_2022 JC road transfers [Revision 1] (1559 : Jackson County Intergovernmental Agreement for Road Transfers)
Page 1 of 5: Intergovernmental Agreement between the City of Central Point and Jackson County
INTERGOVERNMENTAL AGREEMENT
BETWEEN THE CITY OF CENTRAL POINT, OREGON, AND JACKSON COUNTY,
OREGON, FOR THE JURISDICTIONAL TRANSFER OF ROADS
THIS INTERGOVERNMENTAL AGREEMENT (hereinafter "Agreement") is entered into
by and between the CITY OF CENTRAL POINT, an Oregon municipal corporation (hereinafter
"CITY"), and JACKSON COUNTY, a political subdivision of the State of Oregon (hereinafter
"COUNTY"), collectively referenced herein as the PARTIES, for the jurisdictional exchange of
COUNTY roads within the CITY.
WHEREAS, the COUNTY presently has jurisdiction over COUNTY maintained roads that
are within the corporate limits, or Urban Growth Boundary of the CITY, hereinafter “Subject
Roads,” as defined below and as shown in Exhibit B; and
WHEREAS, the COUNTY will provide improvements to the intersection of Hamrick Road
and Biddle Road, as shown in Exhibit A, hereinafter “PROJECT”; and
WHEREAS, the CITY shall provide the COUNTY $500,000 as financial assistance towards
the PROJECT; and
WHEREAS, the COUNTY will provide asphalt repairs and a chip seal on portions of
Gebhard and Beebe Roads; and
WHEREAS, the CITY has an ongoing street maintenance and improvement program for
Subject Roads; and
WHEREAS, the PARTIES desire to exchange road jurisdiction of Subject Roads under the
jurisdiction of the COUNTY within the corporate limit, or Urban Growth Boundary of the CITY
as provided below; and
WHEREAS, the CITY and COUNTY are authorized to enter into such an agreement
pursuant to Chapter 190 of the Oregon Revised Statutes.
DEFINITIONS
“Subject Roads” is defined and described as all land within the public right of way boundaries
of the roads as follows:
i. Beebe Road
ii. Boes Avenue (Teresa Way - 250' West of Raymond Way)
iii. Carlton Avenue (Tulane Avenue - Sunland Avenue)
iv. Edella Avenue (Beall Lane - 1630' North)
v. Gebhard Road
vi. Hamrick Road
vii. Hanley Road (West Pine Street – Beall Lane)
viii. Libby Street (Edella Avenue – Bursell Road)
9.D.d
Packet Pg. 54 Attachment: Central Point-County JX IGA local streets FINAL 6-16-2022 (1559 : Jackson County Intergovernmental Agreement for Road
Page 2 of 5: Intergovernmental Agreement between the City of Central Point and Jackson County
ix. Old Upton Road
x. Pittview Avenue (Bursell Road - 1,220’ east)
xi. Raymond Way (Old Upton Road – 230’ North of Boes Avenue)
xii. Sunland Avenue (Taylor Road – Tulane Avenue)
xiii. Taylor Road (200’ west of Silver Creek Drive – east intersection with Grant Road)
xiv. Teresa Way
xv. Tulane Avenue
xvi. West Pine Street (Glenn Way – Hanley Road)
AGREEMENT
NOW, THEREFORE, in consideration of the obligations, terms and conditions contained
herein, it is mutually agreed by the CITY and COUNTY as follows:
1. CITY OBLIGATIONS
A. Within 30 calendar days of the Effective Date of this Agreement, the CITY shall
consider passage of appropriate municipal legislation (as described in ORS
373.270(6)(a)) requesting that the COUNTY surrender all right, title, interest,
jurisdiction, maintenance, and control of the Subject Roads to the CITY. The CITY
may place conditions on this request as set forth in Subsection 2.A. of this
Agreement.
B. Within 30 days of the COUNTY issuance of a Notice to Proceed to a licensed
contractor for the PROJECT, CITY shall make a one-time payment of $500,000 to
the COUNTY.
C. CITY shall provide all construction management services for the PROJECT,
including, but not limited to project inspection, submittal reviews, interagency
coordination and review and approval of progress payments.
2. COUNTY OBLIGATIONS
A. Within 30 days of the Effective Date of this Agreement, COUNTY shall execute a
contract with a licensed contractor for the PROJECT. Such contract shall include
provisions requiring the contractor to name both City and County as additional
insured and shall contain provisions requiring said licensed contractor to indemnify
both CITY and COUNTY.
B. The COUNTY will provide asphalt repairs and a chip seal on Gebhard and Beebe
Roads from Aristona Drive to 1,400’ north of the Beebe/Gebhard prior to December
31, 2022.
C. Within 90 days of receipt of appropriate municipal legislation (as described in ORS
373.270(6)(a)) requesting the surrender of all right, title, interest, jurisdiction,
maintenance, and control of the Subject Roads, the COUNTY shall provide notice
and hold a public hearing to consider the request as described in ORS 373.270.
D. If following the public hearing as required in subsection 2.C. of this Agreement, the
COUNTY determines to surrender jurisdiction as requested, COUNTY shall adopt an
Order surrendering jurisdiction. After passage of order, the COUNTY shall have no
9.D.d
Packet Pg. 55 Attachment: Central Point-County JX IGA local streets FINAL 6-16-2022 (1559 : Jackson County Intergovernmental Agreement for Road
Page 3 of 5: Intergovernmental Agreement between the City of Central Point and Jackson County
further obligation, financial, or otherwise, with regard to the Subject Roads.
E. COUNTY agrees to furnish any and all maps, records, permits, as-built drawings and
any other related data in COUNTY’s possession upon adoption of the Order
described in Subsection 2.D. of this Agreement.
3. EFFECTIVE DATE. This Agreement shall become effective upon its execution by both
Parties. If the Parties sign on separate dates, the latter date shall become the Effective
Date.
4. GENERAL PROVISIONS
A. Indemnification. Unless prohibited by the Oregon Tort Claims Act or the Oregon
Constitution, and subject to the limits of the Oregon Tort Claims Act, the PARTIES shall
indemnify and hold harmless each other as follows:
i. Indemnification by City. The CITY shall defend, indemnify and hold
harmless the COUNTY, its elected officials, officers, deputies, employees and agents
from any and all costs, claims, judgments or awards of damages resulting from claims
concerning acts or omissions of the CITY, its officers, employees, elected officials, or
agents acting under this Agreement.
ii. Indemnification by County. The COUNTY shall defend, indemnify and
hold harmless the CITY, its elected officials, officers, deputies, employees and agents
from any and all costs, claims, judgments or awards of damages resulting from claims
concerning acts or omissions of the COUNTY, its officers, employees, elected officials,
or agents acting under this Agreement.
B. Amendments. This Agreement may be amended at any time by the mutual written
agreement of both the CITY and the COUNTY.
C. Entire Agreement. This Agreement contains the complete understanding of the parties
with respect to the subject matter hereof. Any prior agreements, promises, negotiations,
or representations of or between the parties, either oral or written, relating to the subject
matter of this Agreement, which are not expressly set forth in this Agreement, are null
and void and of no further force or effect.
D. Waiver. The waiver by either party of a breach or violation of any provision of this
Agreement shall not operate or be construed as a waiver of any subsequent breach
thereof. No delay or failure to require performance of any provision of this Agreement
shall constitute a waiver of that provision as to that or any other instance.
E. Severability. If any of the provisions contained in this Agreement are held illegal, invalid,
or unenforceable by a court of competent jurisdiction, the remaining provisions shall
remain in full force and effect.
F. Counterparts. This Agreement may be executed in several counterparts, all of which when
9.D.d
Packet Pg. 56 Attachment: Central Point-County JX IGA local streets FINAL 6-16-2022 (1559 : Jackson County Intergovernmental Agreement for Road
Page 4 of 5: Intergovernmental Agreement between the City of Central Point and Jackson County
taken together shall constitute one agreement binding on all Parties, notwithstanding that
all Parties are not signatories to the same counterpart. Each copy of this Agreement so
executed shall constitute an original.
G. Debt Limitation. This Agreement is expressly subject to the debt limitation of the Oregon
counties set forth in Article XI, Section 10, of the Oregon Constitution, and is contingent
upon funds being appropriated therefore.
H. Termination for Breach. This Agreement may be terminated in the event of a breach of the
Agreement by any party. Prior to such termination the party seeking termination shall
give to the other party written notice of the breach and intent to terminate. If the party
committing the breach has not entirely cured the breach within fifteen (15) calendar days
of the date of notice, or within such period as the party giving notice may authorize or
require, then the Agreement may be terminated at any time thereafter by a written notice
of termination by the party giving notice. The rights and remedies of the parties provided
in this subsection are not exclusive and are in addition to any other rights and remedies
provided by law or under this Agreement.
I. Notice. Any notice to another party of this Agreement that is required or permitted under
this Agreement is deemed received by the other party: three (3) days after deposited in
the United States mail, certified and postage paid, and addressed to the address set forth
below or to such other address as may be specified from time to time by either of the
parties in writing, or upon the actual date of personal delivery or service.
If to Jackson County:
Jackson County – County Administrator
10 South Oakdale, Room 214
Jackson County, Oregon 97501
If to the City of Central Point:
City of Central Point- City Manager
140 South Third Street
Central Point, Oregon 97520
9.D.d
Packet Pg. 57 Attachment: Central Point-County JX IGA local streets FINAL 6-16-2022 (1559 : Jackson County Intergovernmental Agreement for Road
Page 5 of 5: Intergovernmental Agreement between the City of Central Point and Jackson County
IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their
respective names by their duly authorized representatives as of the dates set forth below.
CITY OF CENTRAL POINT: JACKSON COUNTY:
______________________________ ______________________________
Chris Clayton, City Manager Danny Jordan, County Administrator
Date: ________________________ Date: _________________________
9.D.d
Packet Pg. 58 Attachment: Central Point-County JX IGA local streets FINAL 6-16-2022 (1559 : Jackson County Intergovernmental Agreement for Road
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Community Development
FROM: Stephanie Holtey, Planning Director
MEETING DATE: June 23, 2022
SUBJECT: Planning Commission Report
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Not Applicable
The Central Point Planning Commission met at their regular meeting on June 7, 2022. There
was one (1) item on the agenda for a continued public hearing to consider text amendments
adding CPMC 5.44, Mobile Food Businesses and making corresponding changes in Title 17,
Zoning.
MOBILE FOOD BUSINESS CODE AMENDMENTS:
The Planning Commission continued a duly noticed public hearing and considered proposed
code amendments to expand opportunities for mobile food businesses in the City. The proposed
changes include application requirements and standards governing the location and operation
of various mobile food business types. After hearing the staff report and receiving no public
testimony, the Planning Commission voted unanimously to recommend approval of the
proposed amendments to the City Council.
MISCELLANEOUS UPDATES:
The Planning Commission will receive a training in the next few months to review public hearing
procedures. At that time, they will have the opportunity to ask the City Attorney any legal or
procedural questions that may have come up during the course of recent meetings.
The City received two (2) Site Plan and Architectural Review applications that are being
reviewed using Type II (Administrative) procedures. The applications include:
Columbia Care Facility Remodel. This is an existing facility located at the intersection of
Manzanita and North 6th Street that will be repurposed as a residential care facility.
Scenic Middle School Classroom Addition. This project is Phase 2 of improvements to
Scenic Middle School providing additional classroom space.
Due to the 4th of July holiday and the lack of agenda items, the July Planning Commission has
been cancelled. The next meeting will be on August 2, 2022.
10.A
Packet Pg. 59
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: June 23, 2022
SUBJECT: Hamrick/Pine Signal Project update
ACTION REQUIRED:
Resolution
Information/Direction
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City conducted a bid letting procedure for the Hamrick Road at E. Pine Street Signal
project. This joint project includes adding a southbound right turn lane as well a protected
northbound left turn lane. Additionally South Hamrick from the intersection through the curve
will also be repaved. This is a primary access to Costco and a wide variety of Industrial
users.
The engineer’s estimate was $850,000 to $1,000,000. The City only received one qualified
bid from Knife River Materials for $1,345,614.00.
The City did not have the funds to pay for the project in its entirety and informed Jackson
County. After negotiations the City agreed to take ownership of some remaining County
roads within the City in exchange for Jackson County taking a larger portion of the project
financially. The County has agreed to pay $845,614.
FINANCIAL ANALYSIS:
The project was budgeted in the 2021/23 Street Fund and Development Commission for
$850,000. Based on the agreement with Jackson County, the City is now contributing
$500,000 towards the project, which will primarily be paid for by the Development Commission.
LEGAL ANALYSIS:
10.B
Packet Pg. 60
The City of Central Point public contracts/bidding is governed by Oregon Revised Statute
(ORS) Chapter 279 and Central Point Municipal Code (CPMC) Chapter 2.40.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Community Investment; Goal 5 – Plan, design, and construct modern and efficient
infrastructure in all areas and systems. Strategies 3 and 4.
STAFF RECOMMENDATION: Update only
10.B
Packet Pg. 61