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HomeMy WebLinkAboutParks Commission Minutes 022422 CITY OF CENTRAL POINT PARKS AND RECREATION COMMISSION MINUTES FEBRUARY 24, 2022 I. MEETING CALLED TO ORDER II. ROLL CALL Attendee Name Title Status Arrived Eden Foster Committee Member Absent Patricia Alvarez Parks Commissioner Present Dennis Browning Parks Commissioner Absent Fran Cordeiro-Settell Parks Commissioner Present Stephanie Hendrickson Parks Commissioner Present Lee Orr Parks Commissioner Present Ron Woodhead Parks Commission Present III. APPROVAL OF MINUTES A. Parks and Recreation Commission - Regular Meeting - Dec 2, 2021 6:00 PM RESULT: ACCEPTED [UNANIMOUS] MOVER: Lee Orr, Parks Commissioner SECONDER: Fran Cordeiro-Settell, Parks Commissioner AYES: Alvarez, Cordeiro-Settell, Hendrickson, Orr, Woodhead ABSENT: Eden Foster, Dennis Browning IV. CHANGES TO AGENDA V. PUBLIC APPEARANCES VI. BUSINESS A. Forest Glen Park Playground Update Dave reported that over the past ten years the Parks Department had been replacing outdated play structures at various parks throughout the city which included Van Horn Park, Robert Pfaff Park, and Flanagan Park. Of course there was also a new play structure at the Don and Flo Bohnert Farm Park as well. The next play structure scheduled to be replaced is located at Forest Glen Park. The Park and Recreation Commission approved the playground design last year but due to budget constraints, installation is on hold until at least the next fiscal year beginning July 1, 2022. Due to multiple issues including a new surcharge for materials, costs for the play structure had risen from $139, 895 last January to $174,829. While the project is still on hold, if it is finally approved in the next fiscal year, the schedule would be to remove the existing structure in fall 2022 and install the new equipment winter 2023 with an expected opening spring 2023. B. Central Point Cementery Update and Work Plan Dave reported that the transfer of the Central Point Cemetery to the city had finally been completed in December and all paperwork had been submitted to the Oregon City of Central Point Parks and Recreation Commission Minutes February 24, 2022 Page 2 State Cemetery Board for the cemetery license. A state license is required since the cemetery is considered active. In this case no new sales of plots will be made, but contracts for plots sold years ago must be honored. A work plan for the year ahead had been developed as well. A botanical survey will be complete in early spring. This will provide information on tree, shrub, and forbs types, numbers, and locations within the cemetery. Dave is working with Dirk Siedlecki, who is with the Friends of the Jacksonville Cemetery, to schedule a headstone repair workshop for both park staff and volunteers. This will be part of developing a volunteer program for the cemetery. A new cemetery map will be developed along with new signage and an information kiosk. VII. UPDATES Community Center: Nikki reported that city staff and Jackson County had been in discussions about developing a cooperative recreation center. The site would be just south of the Expo, near the Expo Ponds and the Bear Creek Greenway Trail. A conceptual plan had been created which includes eight basketball courts, classrooms, kitchens, office space, and other elements. The architect has not developed costs for this plan yet. Meetings with the county will continue and at some point designs will be brought back to the Park and Recreation Commission for public review. Central Point Little League: Dave reviewed the funding and rough schedule for the project which would completely rebuild the existing Central Point Little League Fields. The Noel Moore family had committed $1.5 million towards the project and the city would provide an additional $1.5 million which would come American Rescue Act funds. The cost is expected to be somewhat higher than the $3 million provided so additional funds would need to come from donations, grants, etc. At this time, the schedule would be to complete the design phase by June 2022 and begin construction sometime shortly after. This schedule is likely to change. Nikki reported that city staff had been meeting with the Central Point Little League Board to work out the details for the project and to develop a use agreement between the city and the board. Oregon Fallen War Heroes Memorial Upgrade and Dennis Richardson Memorial Construction Projects: Dave reported that the combined projects had gone out to bid in December. The expected costs for both projects was approximately $477,000. Only one bid was received from Knife River and they estimated the cost at over $703,000. City staff was working with the landscape architect who had developed the plan to make adjustments to the project in order to bring the cost down. If the project is finally awarded, work would not start for at least five months. If everything works out both projects could be completed prior to Veterans Day 2022. City of Central Point Parks and Recreation Commission Minutes February 24, 2022 Page 3 Central Point Senior Center: Dave reported the city is in the process of selling the Central Point Senior Center facility to the Rogue Valley Council of Governments (RVCOG). RVCOG manages the Food and Friends program, which is the meals on wheels program for both Jackson and Josephine counties, and the Senior Meals Program which provides onsite meals in both counties as well. Currently, Food and Friends uses the Grange Hall to prepare meals but will move over to their new building when it’s available. Onsite meals will be provided in the senior center in late spring or early summer. The nonprofit that had been using the facility decided to disband so the city’s recreation program will provide onsite programming for seniors in the future. Special Events: Nikki reported that the Eggstravaganza would be held in person and they were expecting several thousand to attend. There will be a drive-in movie at the Central Point Little League Fields with all proceeds going to the League. Made in Southern Oregon would be held on May 7th in downtown Central Point. There will be over a hundred vendors. A movie will be held in the Central Point Cemetery on May 13th. It will be a fundraiser for the cemetery. Another may be held in the fall if it goes well. No event will be held on Memorial Day due to the condition of War Memorial. The recreation program will move into its new facility in the near future. Recreation Program: Elizabeth reported that winter classes have been going well although some classes had to be moved due to the recreation facility being unfinished. She is beginning work on the on the Summer Recreation Guide so if anyone knows someone who might be interested in teaching a class let her know. VIII. UPCOMING MEETING DATE The next meeting is scheduled for Thursday, May 19th. IX. ADJOURNMENT The meeting was adjourned at 7:10 PM. The next scheduled meeting is May 19, 2022.