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HomeMy WebLinkAboutCM 052622 CITY OF CENTRAL POINT 11 oregow City Council Meeting Minutes Thursday, May 26, 2022 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by At Large Rob Hernandez II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Absent Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present Staff members present: City Manager Chris Clayton; Interim City Attorney Riley McGraw; Police Captain Scott Logue; Parks and Public Works Director Matt Samitore; Planning Director Stephanie Holtey; and City Recorder Deanna Casey. IV. SPECIAL PRESENTATIONS 1. Jackson County Fire District 3 Annual Report - Rescheduled 2. Rogue Valley Disposal Update Rogue Disposal and Recycling Community & Governmental Affairs Manager Laura Lebrick updated the council on recycling programs and the problems they face around the State. The State has some very ambitious programs to be put into place effective 2025. Oregon is going to begin holding manufactures liable for packaging products indicating the package is recyclable if it isn't. V. PUBLIC COMMENTS - none VI. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Kelley Johnson, Ward II AYES: Olsen, Johnson, Thueson, Browning, Hernandez, Parsons ABSENT: Hank Williams A. Approval of April 28, 2022 City Council Minutes City of Central Point City Council Minutes May 26, 2022 Page 2 Taneea Browning moved to approve the Consent Agenda with a change to her report that has the wrong location for Greeter's last month. It should state The Point, not Jewett. VII. ITEMS REMOVED FROM CONSENT AGENDA VIII. ORDINANCES, AND RESOLUTIONS A. Ordinance No. . -An Ordinance Amending Central Point Municipal Code Charters 3.25.090, 3.26.080, 11.16.080, 11.20.070, and Chapter 13.16 Regarding Discounted Utility Fees for Extreme Hardship City Manager Chris Clayton explained this is the second reading of an Ordinance updating the Municipal Code for our Utility Fee Extreme Hardship Program. The proposed ordinance updates the Central Point Municipal Code Chapters for the various city fees referencing the utility discount program and create a separate code section for the utility discount program itself. We have received several applications for the program through our newsletter and social media outreach. Several of the applications are just over the threshold and will be denied the discount. We are keeping track and will bring it back to council for review. Those who are denied will be directed to other options such as ACCESS and St. Vincent De Paul. Melody Thueson moved to approve Ordinance No. 2087, An Ordinance Amending Central Point Municipal Code Chapters 3.25.090, 3.26.080, 11.16.080, 11.20.070, and Chapter 13.16 Regarding Discounted Utility Fees for Extreme Hardship. RESULT: APPROVED [UNANIMOUS] MOVER: Melody Thueson, Ward Ill SECONDER: Kelley Johnson, Ward II AYES: Olsen, Johnson, Thueson, Browning, Hernandez, Parsons ABSENT: Hank Williams IX. BUSINESS A. Planning Commission Report Planning Director Stephanie Holtey presented the Planning Commission Report from May 3, 2022: • The Commission conducted a duly noticed public hearing and considered a site plan and architectural review application to construct access, circulation and off- street parking lot improvements at Scenic Middle School. The project is part of a larger plan to address increasing enrollment and known traffic congestion issues in and around the school campus. The Commission approved the Site Plan Architectural Review application subject to conditions of approval. An appeal letter was received during the 10 day appeal period but it did not meet the notice of appeal requirements. • The Commission conducted a duly noticed public hearing and considered a Class "C" Variance to the off-street parking/loading and street frontage landscape standards to construct a school bus loading zone. The Commission approved the City of Central Point City Council Minutes May 26, 2022 ri Page 3 variance application as conditioned in the revised staff report. No appeals were received during the appeal period. • Due to the duration of the two prior public hearings, the Mobile Food Business Code revisions were continued to the June 7, 2022. RESULT: FOR DISCUSSION ONLY 1 B. A Discussion/Briefing on how to Respond to Measure 109 Interim City Attorney Riley McGraw explained the background for Measure 109, the Psilocybin Program Initiative. This measure was approved by 56% of voters at the 2020 election. The program becomes operational on January 1, 2023. Psilocybin is classified as a Federal Schedule 1 drug, meaning that it has a high potential for misuse and has no currently accepted medical use for treatment in the United States. Measure 109 allows cities and counties to place referendums on local ballots to prohibit or allow psilocybin-product manufactures or psilocybin service centers within their jurisdictions. This must be done via a local initiative petition during a statewide general election. Staff would like Council direction regarding placing this item on the ballot for the 2022 election in November. There was discussion regarding the pros and cons of allowing this type of business within the city limits. Council members agree this should be up to a vote of our citizens. RESULT: FOR DISCUSSION ONLY i C. Community Center Partnership Update Parks and Public Works Director Matt Samitore explained that over the last several month's staff from the City, Jackson County, and the Expo have worked with Ogden, Roemer, and Wilkerson (ORW) Architecture on developing a concept that would meet the needs of all involved agencies. This process has transitioned from developing a concept based on stakeholder "wants" to stakeholder "needs". Due to rising construction costs, the stakeholders have been forced to create a concept within reasonable financial parameters while still attempting to meet the needs of our citizens and business models. The design has evolved from a 140,000 square foot facility to less than 100,000 square feet to eliminate unrealistic project costs. The proposed facility maintains six full-size basketball courts. It would include recreational classroom space, outdoor recreation opportunities, and office space for our Parks & Recreation Staff. Jackson County wants the facility to include features such as a larger commercial kitchen for feeding evacuees during an emergency, shower facilities, and the previously mentioned gymnasium space that could be used as an emergency shelter. The Expo would like to potentially host some of their indoor shows on certain weekends through the year. 11 The joint community center will require an evaluation, and update, of the Jackson County/Expo facilities master plan. Jackson County will also be required to agree to a Central Point Urban Renewal boundary amendment that would allow Urban Renewal agency funds to be spent on this project. City of Central Point City Council Minutes May 26, 2022 Page 4 There was discussion regarding next steps and finance availability, and options for Urban Renewal assistance. We need to come to an agreement regarding use of the facility between city and expo. RESULT: FOR DISCUSSION ONLY X. MAYOR'S REPORT - None Xl. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • Juneteenth has been approved as a federal/state/county paid holiday. Staff is recommending that Central Point recognize this as a paid holiday. The Black Alliance in the valley is doing a celebration in Medford and has reached out to Central Point to help sponsor the event. As we move forward, we can decide the best way to recognize this type of holiday. His recommendation is to return with a resolution recognizing Juneteenth as a paid holiday. • We had a health screening event for our employees this week and 24 employees signed up and had their blood drawn. The results will be discussed with them at the Health Fair. • Next Thursday we are providing an OSI Polaris training for managers. • He attended the DARE Graduations. The DARE Officers did a great job with the kids and the program. • The state has come down with very stringent regulations working in the heat and smoke. The requirements problematic for the summer months. We are looking to remove the time restrictions about not working prior to 7 a.m. and mowing in the parks. For special events, assigning employees to work the event and still meet the regulations will be a challenge. We may need to change the times for some of our events. XII. COUNCIL REPORTS Council Member Neil Olsen reported that he attended the Fire District No. 3 community focus group and the Planning Commission meeting. Council Member Taneea Browning reported that: • She attended the DARE Graduations at Jewett and Mae Richardson. She was unable to attend the Central Point Elementary due to a schedule conflict. • She attended the Water Commission budget meeting. They talked about budget, a restoration MOU for Watershed Projects. • She attended the Study Session. • She attended the Rodeo Sponsor Dinner. • She attended a SOREDI Board meeting. • She attended a virtual women's caucus meeting in April for LOC. She attended several other virtual meetings with focus groups for LOC. City of Central Point City Council Minutes May 26, 2022 [I Page 5 • She concluded her 12 region travels last week in Bandon for the small cities listening sessions. Council Member Rob Hernandez reported that: • He attended the Friends of the Fair Foundation meeting. • He attended the Community Center meeting • The Fire District 3 Budget Committee approved their Budget. • He attended the Rodeo sponsor dinner Council Member Michael Parsons reported that: • He attended the Planning Commission meeting where they talked about the Scenic Traffic flow issue. • He attended the Made in Southern Oregon Event. • He assisted with the procession for the returning Hero Wounded Warrior motorcade to Eagle Point National Cemetery. • He attended the Rodeo Sponsor dinner. • He attended the Parks and Recreation Committee Meeting. • He assisted with the DARE Graduation at all three elementary schools. • He was able to connect with Kim Colegrove who made the powerful presentation in at the April Coordinating Council meeting. They agreed to continue their conversation, and potentially collaborate in a future endeavor. Council Member Melody Thueson reported that: • She attended the Made in Southern Oregon event. • She is concluding her Community 101 sessions with her students. They will be going to community works and CASA to deliver cereal boxes they have gathered. XIII. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitor reported that: • The bid opening for the Hamrick/Pine signal upgrade came in high. We are exploring options to partner with Jackson County. • Staff will be giving a presentation on the new heat index rules to the Council soon. • The Don Jones Spray Park was turned on today. • The parks projects are already out to bid for parks to start construction. • They are participating with DARE Days tomorrow. 9 City of Central Point City Council Minutes May 26, 2022 Page 6 Planning Manager Stephanie Holtey reported that: • They are working on the June 7th Planning Commission meeting where they will be discussing food trucks code amendments and a flood plain development permit for canal modifications for the culvert issue we have discussed previously. • They are working on the UGB update request for proposals for the wetland and riparian inventory for the environmental element and transportation system plan under the current rules. • The Climate friendly control rule making was amended but will to go into effect in July. • They are working on Code Amendments for July. Captain Scott Logue reported that: • 520 Grand Ave is seeing some improvements to get the homeowner to counseling. Officer Cunningham is working with him and making sure he makes it to his appointments and helps to reschedule appointments. The family hopes to sell the property soon. • Official job offers will be sent to two new officers next week. • He attended all three DARE Graduations. The SRO's have done a wonderful job with the schools. • He also attended Made in Southern Oregon. • He is available to offer perspective on the Community Center. He spent the last five years traveling to sporting events around the country. XIV. EXECUTIVE SESSION - None XV. ADJOURNMENT Taneea Browning moved to adjourn. Neil Olsen seconded and the meeting was adjourned at 9:03 p.m. The foregoing minutes of the May 26, 2022, Council meeting were approved by the City Council at its meeting of , 2022. Dated: &/e!as e Mayor Hank Williams ATTE 6"6(f- City Recorder