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HomeMy WebLinkAboutCM 042822 CITY OF CENTRAL POINT oregw City Council Meeting Minutes Thursday, April 28, 2022 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Finance Director Steve Weber; Police Chief Kris Allison (virtual); Police Captain Scott Logue; Parks and Public Works Director Matt Samitore; Planning Director Stephanie Holtey; and City Recorder Deanna Casey. IV. SPECIAL PRESENTATIONS 1. RVCOG Annual Presentation RVCOG Executive Director Ann Marie Alfrey presented the 2021 RVCOG Annual Report highlighting what is available for the City of Central Point and the projects they do to support our citizens. Food and Friends has 77 volunteers to deliver meals. They are excited to get to work at the Central Point Senior Resource Center. They started using the building on April 1st, they are trying to get ready for a grand reopening. There will be an increase in benefits for Central Point Seniors. The thrift store is still up and operating. RESULT: FOR DISCUSSION ONLY V. PUBLIC COMMENTS Marcia Cavin, Central Point Resident Mrs. Cavin read into the record a letter regarding a burn barrel issue with a neighbor on Maple Street. She would like to see the City amend the code and put a ban on burn barrels. It is not fair to the neighbors when they burn trash and there is continual smoke. City of Central Point City Council Minutes April 28, 2022 Page 2 VI. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of April 14, 2022 City Council Minutes Rob Hernandez moved to approve the Consent Agenda as presented. VII. ORDINANCES, AND RESOLUTIONS A. Resolution No. , Approving an Intergovernmental Agreement for a Coordinated Water Rights Management and Water Sharing Plan and Authorizing City Manager to Execute Same City Manager Chris Clayton introduced Ed Olsen former manager of the Medford Water Commission. In early 2020 the Medford Water Commission and the Partner Cities of Talent, Ashland, Phoenix, Eagle Point, Central Point, and Jacksonville completed a joint water rights strategy related to the water rights authorizing diversion at Medford Water's Duff Water Treatment Plant (WTP) on the Rogue River. This plan proposes an approach to sharing water supply to meet combined short- term and long-term water supply needs. An intergovernmental agreement for Phase 1 was developed and presented to the Council earlier this year. The partner cities are now seeking approval of the IGA. Medford Water Board will complete the adoption process after each individual city council considers adoption. However, the document will be returned for additional approval if significant changes occur after Central Point City Council approval. The Medford Water Commission and the Partner Cities worked together to develop the proposed IGA under the following principals to share water rights already purchased: 1. Medford Water would be the Managing Agency for the Partners, but will not have a fiduciary responsibility to the other Partners but will be compensated for that role. 2. The agreement must be consistent with the City of Medford's January 1, 1999, City Charter. 3. The agreement must ensure that Medford Water retains control of its water rights, the Duff WTP, and related infrastructure. 4. The agreement should relate only to water rights associated with the Duff WTP and not to the Big Butte Creek water rights. 5. The Phase 1 IGA would provide for water sharing among the Partner Cities and would seek commitments to develop a Phase 2 agreement. Medford Water would not be bound to enter into a Phase 2 agreement. 6. Medford Water could withdraw from the sharing agreement. 7. All cities will retain their water rights. If one city withdraws from the IGA the others remain in effect. 8. The agreement does not bind a party to enter into Phase 2. Legal counsel of all parties have reviewed the IGA. This agreement is intended to be City of Central Point City Council Minutes April 28, 2022 11 Page 3 supplemental to the Treat and Transport and wholesale water agreements that already exist between Medford Water and the partner cities. Chris Luz, former Phoenix Mayor Mr. Luz thanked Mayor Williams and City Manager Clayton for hammering the Water Commission over the years. He is concerned about the cities who have purchased enough water rights and will be loaning to cities who have not. Phoenix and Talent over purchased water rights and have been paying the maintenance fees. He would like to see a reimbursement progam in place for these cities. Taneea Browning moved to approve Resolution No. 1704, Approving an Intergovernmental Agreement for a Coordinated Rights Management and Water Sharing Plan and Authorizing City Manager to Execute Same. RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Ordinance No. , -An Ordinance Amending Central Point Municipal Code Charters 3.25.090, 3.26.080, 11.16.080, 11.20.070, and Chapter 13.16 Regarding Discounted Utility Fees for Extreme Hardship Finance Director Steven Weber explained that the city has offered any household with city water and other city fees the eligibility to participate in the city's utility rate discount for extreme hardship discount based on multiple criteria, including income limits. The Central Point Municipal Code mentions this discount program in various chapters. Staff has determined it would provide clarity to create a separate code section for the utility discount program and direct each of the fee chapters to the new section. Amendments were also made for consistency between current policy and the code with regard to income limits equal to 150% of the Federal poverty guidelines. Kelley Johnson moved to second reading an Ordinance Amending Central Point Municipal Code Chapters 3.25.090, 3.26.080, 11.16.080, and chapter 13.16 Regarding Discounted Utility Fees for Extreme Hardship. RESULT: 1ST READING [UNANIMOUS] Next: 5/26/2022 7:00 PM MOVER: Kelley Johnson, Ward II SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons C. Resolution No. . Scheduling Biennial Election of Central Point City Officers on November 8, 2022 City Manager Chris Clayton explained the proposed resolution sets the date for the next general election of city officers to coincide with the statewide General Election City of Central Point City Council Minutes April 28, 2022 Page 4 on November 8, 2022. The filing period begins July 11, 2022 through August 29, 2022. Election packets are being prepared by the City Recorder. Rob Hernandez moved to approve Resolution 1705, Scheduling Biennial Election of Central Point City Officers on November 8, 2022. RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons VIII. BUSINESS A. Appointment to Citizens Advisory Committee City Manager Chris Clayton explained there are two vacancies on the Citizens Advisory Committee. We have received four applications but only three were able to interview before tonight's meeting. The interview committee is interested in interviewing the fourth person before filling both vacancies. Mayor Williams stated that he is recommending appointment of Paul Contreras to the Citizens Advisory Committee and wait to appoint the second vacancy until all applicants have been interviewed. Neil Olsen moved to appoint Paul Contreras to the Citizens Advisory Committee. RESULT: APPROVED [UNANIMOUS] MOVER: Neil Olsen, Ward I SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons IX. MAYOR'S REPORT Mayor Williams reported that he attended a fair board meeting where they talked about the Rodeo, and the Central Point Chamber Mixer. X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • The first notification has been sent for a chronic nuisance house on Grand Avenue. • He and Finance Director Steve Weber met with representatives from Avista Utilities. • On Monday final documents for the Greenway were signed. The next step is to Annex the property into the city limits. • The Wild Rogue Pro Rodeo is May 12-14. We are recommending cancelling the first meeting in May so Council can attend the Sponsor Dinner and event. City of Central Point City Council Minutes April 28, 2022 Page 5 • He attended a meeting regarding the Little League Field Complex. • We will be having a health and safety fair in June for City Staff, providing basic health screening options. XI. COUNCIL REPORTS Council Member Melody Thueson had no report. Council Member Michael Parsons reported that: • He attended the Study Session. • He attended the Chamber Greeter's event. • He attended the Rogue Valley Sewer System Board meeting. The Board filled a vacant seat with Jim Lewis of Jacksonville. • He attended the monthly Jackson County Local Public Policy Coordinating Committee meeting. They had a presentation by Pause First Academy and author of"Mindfulness for Warriors" a program of prevention and harm reduction for First Responders. • He attended and chaired the RVSS budget committee meeting. Council Member Rob Hernandez reported that he: • Attended the Study Session. • Attended the School District 6 Bond oversight committee meeting. • He attended the Jackson County Fire District No. 3 Budget Committee meeting. He was appointed as Vice Chair. • He attended the Community Center meeting with Jackson County. Council Member Taneea Browning reported that: • She has done a lot of traveling as LOC President this year and we have the best water. She had traveled for 16 weeks all over the state and our water is the best water in the state. • She has concluded most of her LOC travels. She attended the LOC Spring Conference in Hermiston, there was a great turnout and a great event. • She attended the Study Session. • She attended the Chamber mixer at The Point. • She continues to work with the Infrastructure Cabinet for the Governor's office. Council Member Kelley Johnson reported that: City of Central Point City Council Minutes April 28, 2022 Page 6 • She attended the Study Session. • She attended the RVCOG Budget meeting. The Board of Directors meeting covered challenges state wide. • Jackson County has been approved for 48 new full time mental health employees. Council Member Neil Olsen stated that he attended the Study Session. XII. DEPARTMENT REPORTS Planning Director Stephanie Holtey reported that they are preparing for the Planning Commission meeting next week. Captain Scott Logue reported that: • There has been some improvements regarding Grand Avenue, we will continue to communicate with the neighbors and the property owner. • Two people are moving through the interview process. • Today he did a news interview with Channel 10 regarding the effects of Measure 110 and local police departments. He thinks it will be aired next week. • Made in Southern Oregon is Saturday May 7th City Attorney Sydnee Dreyer stated that we will be having an Executive Session tonight under ORS 192.660(2)(h) Legal Counsel. XIII. EXECUTIVE SESSION ORS 192.660(2)(h) Legal Counsel City Attorney Sydnee Dreyer stated that no action will be taken after the Executive Session and the regular meeting will adjourn as soon at the Executive Session adjourns. Taneea Browning moved to adjourn to Executive Session at 9:15 under ORS 192.660(2)(h). Michael Parsons seconded and the meeting was adjourned to Executive Session. XIV. ADJOURNMENT No further action was taken and the meeting was adjourned at 9:45 p.m. The foregoing minutes of the April 28, 2022, Council meeting were approved by the City Council at its meeting of inn ala , 2022. Dated: Sl 3,`izz ki4"'q City of Central Point City Council Minutes April 28, 2022 ri Page 7 c c Mayor Hank Williams AT City Recorder v