HomeMy WebLinkAboutCAP042822
CITY OF CENTRAL
POINT
Oregon
City Council Meeting Agenda
Thursday, April 28, 2022
Mayor
Hank Williams
Ward I
Neil Olsen
Ward II
Kelley Johnson
Ward III
Melody Thueson
Ward IV
Taneea Browning
At Large
Rob Hernandez
At Large
Michael Parsons
At Large
Michael Parsons
Next Res(1704) Ord (2087)
I. REGULAR MEETING CALLED TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. SPECIAL PRESENTATIONS
1. RVCOG Annual Presentation (Clayton)
V. PUBLIC COMMENTS
Public comment is for non-agenda items. If you are here to make comments on a specific agenda item, you must speak at
that time. Please limit your remarks to 3 minutes per individual, 5 minutes per group, with a maximum of 20 minutes per
meeting being allotted for public comments. The council may ask questions but may take no action during the public
comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda.
Complaints against specific City employees should be resolved through the City’s Personnel Complaint procedure. The
right to address the Council does not exempt the speaker from any potential liability for defamation.
VI. CONSENT AGENDA
A. Approval of April 14, 2022 City Council Minutes
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. PUBLIC HEARING
Public comments will be allowed on items under this part of the agenda following a brief staff report presenting the item
and action requested. The presiding officer may limit testimony.
IX. ORDINANCES, AND RESOLUTIONS
A. Resolution No. ________, Approving an Intergovernmental Agreement for a
Coordinated Water Rights Management and Water Sharing Plan and Authorizing
City Manager to Execute Same (Clayton)
B. First Reading - An Ordinance Amending Central Point Municipal Code Charters
3.25.090, 3.26.080, 11.16.080, 11.20.070, and Chapter 13.16 Regarding
Discounted Utility Fees for Extreme Hardship (Weber)
C. Resolution No. ________, Scheduling Biennial Election of Central Point City
Officers on November 8, 2022 (Clayton)
X. BUSINESS
A. Appointment to Citizens Advisory Committee (Clayton)
XI. MAYOR'S REPORT
XII. CITY MANAGER'S REPORT
XIII. COUNCIL REPORTS
XIV. DEPARTMENT REPORTS
XV. EXECUTIVE SESSION ORS 192.660(2)(h) Legal Counsel
The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the
Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast.
XVI. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Administration
FROM: Chris Clayton, City Manager
MEETING DATE: April 28, 2022
SUBJECT: RVCOG Annual Presentation
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Not Applicable
Rogue Valley Council of Governments will be presenting their 2022 Program and Financial
Update as of February 2022.
ATTACHMENTS:
1. 2022_Central_Point
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ROGUE VALLEY
COUNCIL OF
GOVERNMENTS
We shall act as a catalyst to promote quality of life, effective
and efficient services, and leadership in regional communication,
cooperation, planning, and action in Southern Oregon.
Program and
Financial
Update
February 2022
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Contents
ORGANIZATIONAL OVERVIEW ............................................................3
PROGRAM OVERVIEW ........................................................................4
TRANSPORTATION PLANNING ............................................................................. 4
LAND USE PLANNING .......................................................................................... 5
COMMUNITY DEVELOPMENT .............................................................................. 5
TECHNICAL SERVICES .......................................................................................... 6
NATURAL RESOURCES ......................................................................................... 7
SPECIAL MEMBER SERVICES ................................................................................ 8
FOOD & FRIENDS ................................................................................................. 8
SENIOR AND DISABILITY SERVICES....................................................................... 9
AGING AND DISABILITY RESOURCE CONNECTION ............................................. 10
FINANCIAL OVERVIEW ...................................................................... 12
JURISDICTION PROGRAMS AND PROJECTS ........................................ 14
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ORGANIZATIONAL OVERVIEW
What is a COG?
A Council of Governments (COG) is a voluntary association of cities, counties,
and special purpose districts within a distinct region, serving as planning,
coordination, program development, and service delivery organizations.
They promote regional cooperation and provide services and resources
that might not otherwise be affordable or available to local governments.
While COGs differ in their mix of programs from one region to another,
they always share a fundamental purpose – to work with the expressed
consent and support of their members to facilitate outcomes that improve
the local and regional quality of life.
What is RVCOG?
In 1968, under the provisions of Chapter 190 of the Oregon Revised Statutes, the
Rogue Valley Council of Governments (RVCOG) was established by local
jurisdictions to operate in Jackson and Josephine counties. Currently, RVCOG
has 24 members: 15 local governments and 9 other entities (special districts
and higher education). Elected and appointed representatives from each of
the members serve on RVCOG’s Board of Directors, which governs the
organization at the policy level. In addition to the Board, RVCOG’s moving
parts comprise an Executive Committee, professional staff, and a variety of
permanent and temporary advisory committees of stakeholders, members
of the public, and technical experts. In terms of funding, the vast majority
comes through grants and contracts with federal, state, and local governments,
with additional monies collected from donations and membership dues.
How Does RVCOG Provide Services?
We have the long-term responsibility for implementing certain state and federal programs.
For example, we are the home of the Rogue Valley Metropolitan Planning Organization (RVMPO) for the
Greater Bear Creek Valley and the Middle Rogue MPO (MRMPO) for the Greater Grants Pass area. We are
also the Area Agency on Aging for Jackson and Josephine counties.
We collaborate with our members to obtain funding and cooperation from state, federal, and non-
governmental entities.
For example, we have obtained funding from the EPA and the State of Oregon to identify and work
towards mitigating Brownfields in multiple jurisdictions in Jackson and Josephine counties.
We directly contract with our members for specific services.
Our provision of grant administration, information technology, human resources, and financial services
are good examples of this, as is our ability to provide a staff member to serve as a contract land use
planner for several of our jurisdictions.
Although the specifics of RVCOG’s programs have evolved over the years as a response to new needs of
members and changing funding sources, it has always maintained its fundamental role as a regional
resource for technical expertise and project management, as well as a collective voice for the region when
working with the State or Federal government.
Unlike its member
governments, RVCOG
has no legislative,
taxing, or
enforcement
authority
Of the 39,000
general purpose
governments in the
U.S., 35,000+ are
served by COGs
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4
TRANSPORTATION PLANNING
RVCOG’s transportation planning services are primarily focused on the Rogue Valley Metropolitan
Planning Organization (RVMPO) and Middle Rogue Metropolitan Planning Organization (MRMPO).
Federal transportation law requires that transportation planning activities in urbanized areas with a
population in excess of 50,000 be coordinated through Metropolitan Planning Organizations, which were
created to ensure that existing and future expenditures of governmental funds for transportation projects
and programs are based on a continuing, cooperative, and comprehensive (3-C) planning process.
MAJOR HIGHLIGHTS of FY 20/21
RVMPO
• Managed the region’s $1.4 million Congestion Mitigation Air Quality
(CMAQ) program.
• Adopted amendments to the 2021-2024 Transportation Improvement
Program which contains an estimated $143 million in transportation
projects.
• Developed the 2021-2045 Regional Transportation Plan.
• Updated the Public Participation Plan.
• Reviewed and modified project selection criteria.
• Provided funding assistance to the Rogue Valley Transit District in their
development of a Campus Master Plan.
MRMPO
• Adopted 2020-2045 Regional Transportation Plan and Air Quality
Conformity Determination.
• Adopted amendments to the 2021-2024 Transportation Improvement
Program which contains an estimated $91 million in transportation
projects.
• Updated the Public Participation Plan.
• Continued to provide support for the new Citizens Advisory Committee.
OTHER
• Staffed Rogue Valley Area Commission on Transportation (RVACT)
meetings.
Staff Contact
PROGRAM OVERVIEWS
The RVMPO was
established in 1982, and
includes Jackson County
and the cities of Eagle
Point, Medford, Central
Point, Jacksonville,
Phoenix, Talent, and
Ashland, as well as
ODOT and RVTD.
The MRMPO was
established in 2013 and
includes Jackson and
Josephine Counties and
the cities of Grants Pass,
Rogue River, and
Gold Hill.
Karl Welzenbach – Planning Program Director
541-423-1360 kwelzenbach@rvcog.org
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LAND USE PLANNING
RVCOG’s Planning Department offers land use planning services to member jurisdictions. These services
are available on a short- or long-term contract basis, for both current and long-range planning. Among
the services available are zoning ordinance development and updates, Comprehensive Plan updates, front
desk assistance, floodplain management, and collaborative planning processes. RVCOG’s ability to provide
contract planner services to jurisdictions is an excellent example of the benefits of RVCOG membership,
as our member jurisdictions are able to purchase only the services they need when they need them,
without incurring the costs of a full- or part-time employee.
MAJOR HIGHLIGHTS of FY 20/21
• Provided Floodplain Development Management services to the cities of Rogue River, Shady Cove,
Jacksonville, Gold Hill, Talent, and Phoenix.
• Assisted the City of Shady Cove complete an amendment to their Comprehensive Land Use Plan, in
the form of a Buildable Lands Inventory.
• Assisted the Cities of Gold Hill and Rogue River in obtaining grants to update their Development
Codes.
• Provided specific staffing assistance to the cities of Grants Pass, Phoenix, and Talent to cover staffing
gap periods.
• Provided ongoing current planning assistance to the cities of Grants Pass, Jacksonville, Shady Cove,
Gold Hill, Rogue River, and Cave Junction; performed expedited application review for Jackson County.
Staff Contact
COMMUNITY DEVELOPMENT
Over the last decade, Community Development has focused on assisting our members with grant writing,
grant management, RFP/RFQ preparation, environmental assessments, and labor standards compliance.
RVCOG can provide our members with expertise in even the most complicated and burdensome grant
and loan programs—Community Development Block Grants, Water/Wastewater Financing Program, State
Energy Program Grants, Energy Efficiency and Conservation Block Grants, Seismic Rehabilitation Grant
Program, Safe Drinking Water Revolving Loan Fund, Special Public Works Fund, Water and Wastewater
Revolving Loan Fund Grants, Rural Development Loan Assistance, Federal Emergency Management
Agency Grants, Homeland Security Grants, Office of Justice Grants, and Office on Violence Against Women
Grants. Depending on the grant program, RVCOG’s services can be free of cost to the jurisdiction.
MAJOR HIGHLIGHTS of FY 20/21
• Successfully managed a Department of Transportation Small City Allotment grant to pave a mile
of road in Butte Falls providing access to the emergency helicopter landing site.
• Successfully applied for and received a grant award from Pacific Power to the RVCOG for the
installation of an electric vehicle charging station at the RVCOG building.
• Assisted Butte Falls in applying for a FEMA Hazard Mitigation Grant Program (HMGP) Advanced
Assistance grant and submitted a pre-application for an HMGP project grant for wildfire
mitigation.
• Administering a Safe Drinking Water Rotating Loan Fund project for Whispering Pines Mobile
Home Park, to provide safe drinking water for homes affected by the Almeda Fire.
• Administering a Safe Drinking Water Rotating Loan Fund project for Rogue River to install new
water meters, water lines, and add a reservoir.
Ryan Nolan – Principal Land Use Planner
541-423-1382 rnolan@rvcog.org
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• Assisting the Medford Water Commission with administering an EPA Water Infrastructure Finance
and Innovative Act (WIFIA) grant award for major water system upgrades.
• Assisting Jacksonville in preparing and submitting an Oregon Parks and Recreation Department
grant for new pickle ball courts.
• Assisting Jacksonville in submitting FEMA grants for upgrades to their Emergency Operations
Center and for a new pumper truck.
• Assisting Cave Junction in administering a CDBG grant to improve water systems and upgrade the
public library.
• Assisted RVCOG Natural Resources Department in applying for a US Bureau of Reclamation Water
Smart grant to improve fish passage and remove impediments on Bear Creek benefitting several
member jurisdictions.
Staff Contact
TECHNICAL SERVICES
RVCOG’s Technical Services Program offers a variety of geospatial-based services. Using a blend of cutting-
edge geospatial hardware and software, the department assists public and private partners in land use
and transportation planning, public safety, natural resource projects, social justice programs, natural
disaster planning and prevention, housing issues, community engagement, and more.
Geographic Information Services
A wide package of Geographic Information Systems services is offered, including the production of static
and interactive maps, geospatial analysis for compliance with federal, state, and local regulations, and
web-based geospatial design that showcases projects, describes challenges, and ultimately helps
stakeholders understand and connect with the issues our clients care most about. The program also offers
GIS training and account administration to organizations who maintain their own ESRI licenses.
Drone Technology Services
RVCOG Drone Technology Services can provide commercially licensed pilots and a number of licensed and
insured drones equipped with specialized sensors, perfect for detecting thermal anomalies in rugged
terrain or collecting high-resolution imagery of the region. To compliment to raw flight date, the program
can provide 3D modeling, point cloud creation, imagery for inspections, restoration, and damage
assessments.
MAJOR HIGHLIGHTS of FY 20/21
• Conducted fire monitoring during the 2021 fire season in the Ashland Watershed using drone-
mounted thermal sensors.
• Provided GIS mapping support post-Almeda fire.
• Finalized work on the Southern Oregon Activity Based Model for transportation.
• Provided GIS mapping for the Medford 5-year consolidated plan document.
• Provided GIS support for the RVCOG SDS Disaster Registry program.
• Coordinated activities and mapping related to the 2020 Decennial Census.
• Represented Southern Oregon interests on the Oregon Geographic Information Council.
• Created analysis for ALERTWildfire camera locations.
• Launched regional imagery program for the RVMPO.
• Created analysis for the Medford School District graduate success program.
Peter Town – Grants and Contracts Administrator
541-423-1374 ptown@rvcog.org
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• Provided local assistance to Talent, Phoenix, Jacksonville, and Eagle Point - evacuation zone tools,
public works projects, urban forestry programs, hazardous fuels mitigation, Urban Growth Boundary
amendments, and Comprehensive Plan updates.
Staff Contact
NATURAL RESOURCES
The Natural Resources program works with numerous local, state, and federal partners to restore and
improve the health and vitality of our watersheds, natural systems, and recreational assets by providing
RVCOG members and other partner organizations with specialized technical assistance, regionalized
coordination and implementation of programs, and organization support.
MAJOR HIGHLIGHTS of FY 20/21
• Continued to implement the regional water quality monitoring program in Bear Creek, its
tributaries, and storm drains to comply with Clean Water Act Total Maximum Daily Load (TMDL)
requirements. This cooperative program is unique in Oregon and serves as model for the state.
• Continued regional implementation and coordination of TMDL programs in Bear Creek and the
Rogue Basin including the Stream Smart Education Program and community clean-up events. This
was the first year of implementation of a major program update.
• Served as a key member of the Fire Response Team for the Almeda and Table Rock (Central Point)
fires that focused on the short-term needs in the riparian corridor following the fires. Specifically,
the response focused on public safety, site stabilization (erosion prevention and sediment control
through the use of seeding, wattles, matting, willow staking, and other measures, and invasive
species control. The short-term goal was to stabilize the burned area before the rainy season to
reduce the chance for erosion, transport of materials burned in the fire including metals,
potentially hazardous materials, and ash and to allow for the remaining native species to rebound
by reducing the competition from invasive species.
• Worked with the Almeda Fire Monitoring Team to develop a comprehensive monitoring program
to study the impacts of the fire on Bear Creek for years 2-5 post fire. Funding for program
implementation was secured from OWEB and is scheduled to begin in FY 21/22.
• Continued to work a key member of the Bear Creek Restoration Initiative (BCRI), which is looking
at restoration along the entire length of the greenway. Priorities shifted to fire response for most
of 20/21 but moved into mid- and longer-term planning and implementation for restoration.
Funding is being pursued for implantation of BCRI activities. In addition, the technical team meets
monthly to serve as a forum for restoration and also provide expertise and assistance to the region
including input into regional restoration.
• Worked with the Rogue Drinking Water Partnership on a number of projects related to developing
a conceptual framework for developing a Geographic Response Plan for prioritizing and protecting
resources in the event of a disaster.
• Worked with the Medford Water Commission on drinking water protection including the creation
of a GIS-based ranking of sub-basins that pose potential threats to drinking water and also
conducting watershed patrols to field check results and identify potential threats in the field.
• Conducted a successful spring salmon watch season despite limitations from COVID19 and fires
resulting in postponing the season until the spring. We were able to have both virtual sessions
and field sessions reaching almost 800 students with the cooperation of RVSS, Jackson Soil &
Ann Marie Alfrey – Executive Director
541-423-1334 amalfrey@rvcog.org
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Water Conservation District, Bear Creek Watershed Education Partners, the City of Central Point,
ODFW, Oregon State Parks, & local schools.
• Continued developing and implementing a local Brownfields program with EPA funding. The
project was extended to allow for continued outreach, completing additional Phase I and Phase II
ESA’s, and area wide plans (AWPs).
• Assisted the Medford Water Commission and Jackson County in issues of vernal pool
conservation.
• Assisted the City of Shady Cove in identifying properties in and near the City that are in need of
Defensible Space work to reduce the risk of the spread of and damage from wildfires.
• Developed proposals for, and continued or began implementation of, various Bear Creek riparian
restoration projects in partnership with the Medford, ODOT, Oregon Stewardship, & others to
project native species, to control invasive species, and restore burned areas.
• Continued implementation of education programs supporting stormwater programs (NPDES
Phase II), TMDL Implementation, Stream Smart, and other projects.
Staff Contact
SPECIAL MEMBER SERVICES
RVCOG’s Administration Department offers a range of services to its members, such as computer network
services; accounting and payroll services; human resources and benefits administration; and special
projects.
MAJOR HIGHLIGHTS of FY 20/21
• Provided information technology services to Shady Cove, Jackson Soil and Water Conservation
District, and Rogue River (City and Police).
• Provided full accounting services (accounts payable, bank reconciliations, payroll, financial
reporting, and budget and audit preparation) for SOREDI, interim payroll services for Jackson County
Library District, and reporting and billing services for the TAP Intertie project (Talent, Ashland, and
Phoenix).
• Provided City Manager recruitment services for Talent and general Human Resources and
recruitment services for Phoenix.
Staff Contact
FOOD & FRIENDS
RVCOG’s Meals on Wheels and Senior Meals Program has been serving Jackson
and Josephine Counties since 2001. The program provides balanced nutrition
and frequent social contact, key to maintaining good health and vitality for
those who wish to continue living as independently as possible. The program,
appropriately called Food & Friends, provided 237,550 meals in the two-county
area during FY 20/21. Each month, approximately 350 dedicated volunteers deliver nearly 16,000 meals
to individuals living independently at home whose health prevents them from preparing their own meals.
In many cases volunteers are the only people our seniors see on any given day, and often the meal that is
delivered is a client’s main or even sole source of nutrition. In addition to home delivery, approximately
2,000 meals a month are served at congregate meal sites located throughout the two-county area. These
projected service levels are based on operations under normal circumstances. Due to State mandates
Jodi Wilson – Human Resources Manager/Assistant to Executive Director
541- 423-1335 jwilson@rvcog.org
Greg Stabach – Natural Resources Program Manager
541-423-1370 gstabach@rvcog.org
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regarding senior meal programs during the COVID-19 pandemic, congregate meals were provided on a
“to go” only basis. Meal sites are gradually reopening effective November 2021.
Since Federal and State funding constitutes less than 2/3 of what Food & Friends needs to provide its
meals and its critical safety net, fundraising activities are an essential part of staff’s responsibilities. The
program relies on foundations, cities, counties, service organizations, businesses, churches, and clients to
help close the financial gap and to maintain the program’s goal of preventing a waitlist for service.
MAJOR HIGHLIGHTS of FY 20/21
• 451 volunteers in Jackson County donated 31,857 hours to help provide 129,047 meals to
homebound seniors and 11,776 meals to seniors at congregate sites, for a total of 140,823 meals.
• 139 volunteers in Josephine County donated 19,273 hours to help provide 75,501 meals to
homebound seniors and 21,226 meals to seniors at congregate sites, for a total of 96,727 meals.
Staff Contact
SENIOR AND DISABILITY SERVICES
Rogue Valley Council of Governments’ Senior and Disability Services (SDS) functions
as the Area Agency on Aging for Jackson and Josephine Counties and implements a
variety of programs to enable older adults and adults with disabilities to live in their
homes for as long as possible. These programs include Oregon Project Independence,
Veterans Directed Care, and Family Caregiver Support Program. SDS also offers health
promotion programs to individuals or their caregivers with chronic conditions to
increase their quality of life and provides behavioral health support programs to assist
those living with mild to moderate depression and those impacted by loneliness and
social isolation. In addition, SDS works in partnership with the local Aging and People
with Disabilities (APD) offices to administer the state's Long-Term Care and Financial Assistance
programs. The collaborative goal of RVCOG SDS and APD is to provide a seamless service system to
seniors and people with disabilities in the two-county area.
MAJOR HIGHLIGHTS of FY 20/21
• SDS staff responded swiftly and effectively to provide support and resources to those displaced by the
devastating September 2020 wildfires and those impacted by the on-going COVID-19 pandemic. These
efforts included:
o Activated the Disaster Registry during the September 8, 2020, wildfires to alert 220 vulnerable
persons who were within the fire’s path; all of whom were safely evacuated. The Disaster
Registry for vulnerable populations, including seniors, people with disabilities, and others who
would require special attention from emergency services in the event of a disaster, currently
has an enrollment of 657 individuals, 345 long-term care facilities, and 287 childcare facilities.
o Conducted widespread outreach to locate older adults and adults with disabilities displaced by
the wildfires and to connect them to Red Cross, FEMA, housing, financial assistance, food, and
other supportive services.
o Made reassurance calls to connect 263 isolated seniors and adults with disabilities to safety
supports.
Jon Pfefferle – Nutrition Program Operations Manager
541- 734-9505 X 4 jpfefferle@rvcog.org
Kristi Welburn – Nutrition Program Administrative Manager
541- 734-9505 X 3 kwelburn@rvcog.org
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o Provided 13,662 occurrences of outreach by SDS staff to those in crisis due to the wildfires or
pandemic. These outreach efforts included distribution of food and durable goods, financial
assistance grants, and connection to additional resources and supports.
o Created Options for People to Address Loneliness (OPAL), a program designed to address social
isolation and loneliness. During the first 8 months of the program’s existence, 57 clients were
served.
o Launched a vaccine initiative to promote access and transportation for older adults and adults
with disabilities to their first and second doses of the COVID-19 vaccine. In the first two months
of the program, more than 700 individuals received vaccinations.
o Switched to virtual delivery of health promotions classes, behavioral health sessions, options
counseling, and trainings for community partners to maintain the delivery of services during the
pandemic. Purchased Grandpads and laptops to provide undisrupted delivery of supports to
those clients who otherwise had no access to technology.
• Developed and adopted the Area Agency on Aging 2021-2025 Area Plan.
• Oregon Project Independence (OPI) served 153 individuals, age 60 and older, and 44 individuals with
disabilities. This year, SDS launched a special in-home supportive equipment initiative for OPI clients
and provided approximately $90,000 worth of durable medical equipment and emergency
preparedness supplies to 89 OPI clients.
• Program to Encourage Active, Rewarding Lives (PEARLS) served 40 individuals with Mental Health
outreach services designed for isolated older adults and people with disabilities who live with mild to
moderate depression.
• Veteran Directed Care Program served 52 Veterans and enabled them to live independently and avoid
long-term care placement.
• Family Caregiver Support Program served 247 people who provide unpaid caregiving services; the
majority of whom were provided with respite care grants.
• RVCOG continues to build its Lifelong Housing Certification program for accessible/adaptable housing
in both counties. Currently, there are 104 certified homes in Jackson County. The RVCOG-created
standards have been adopted by the Real Estate Standards Organization (RESO) as approved
terminology to be used by Multiple Listing Services across the United States.
Staff Contact
AGING AND DISABILITY RESOURCE CONNECTION
Before Oregon’s implementation of the Aging and Disability Resource
Connection (ADRC) program, locating accurate and unbiased information about
services to help seniors or adults with disabilities to maintain their
independence and health was a frustrating and time-consuming process. With
ADRC now statewide, that situation has been significantly improved. Although
the State’s ADRCs are operated on a local basis, they can be accessed through
a single phone number (855-ORE-ADRC) or a single website (www.ADRCofOregon.org). Rogue Valley
Council of Governments operates the ADRC phone lines Monday through Friday from 9 am to 4 pm with
trained and certified staff ready to help connect Jackson and Josephine County residents to services and
supports. ADRC services can range from responding to a simple request for information to
comprehensive sessions of Person-Centered Options Counseling to ensure that clients and family
members are given the range of choices they need to make an informed decision about available
options.
Constance Wilkerson – SDS Program Director
541- 423-1364 cwilkerson@rvcog.org
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MAJOR HIGHLIGHTS of FY 20/21
• In Jackson and Josephine counties, staff received and answered 2,865 information and assistance calls
and referred 37 persons to in-depth Options Counseling sessions provided by Senior and Disability
Services staff.
Staff Contact
Katie Merola – SDS Program Supervisor
541- 423-1365 kmerola@rvcog.org
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FINANCIAL OVERVIEW
Budget and Revenue
RVCOG’s budget continues on a relatively stable trend between $8M and $9M, indicative of the stability
of our major federal and state funding sources.
Expenditures
As for the core considerations of the cost of RVCOG’s services, we continue to hold expenditures as low
as we possibly can for our jurisdictions and funders. Not only are dues continuing to be the lowest they
have ever been, but the COG also continues to be aggressive in providing effective and efficient services
to maximize the cost benefit to our members.
Fund Equity
The FY 20/21 ending fund equity was $3,690,876. The increase in fund equity of $158,517 over the prior
year was due to revenues in excess of expenditures for several of our special revenue programs.
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22
Budget Revenues Expenditures Fund Equity
Recent Financial History and Current Budget
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FINANCIAL OVERVIEW
Revenue Sources FY 20/21
Federal and State Grants / Contracts, 52.7%
Intergovernmental Contracts, 12.5%
Member Jurisdiction Dues, 1.1%
Charges for Services, 10.9%
Donations, 1.4%
Other Income, 1.1%
Indirect Charges, 4.6%
Departmental Admin, 0.5%
Interfund Charges and
Transfers, 14.9%
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14 | P a g e
JURISDICTION
PROGRAMS
AND
PROJECTS
4.1.a
Packet Pg. 17 Attachment: 2022_Central_Point (1532 : RVCOG Annual Presentation)
Activities Contractual Direction Funded By
ALERTWildfire camera system RVCOG coordination between
University of Oregon Hazards Lab and
member jurisdictions
RVCOG member dues and Indirect
ShakeAlert early warning system Executive Director, member of
Oregon ShakeAlert Committee
(ORCCEO)
RVCOG member dues and Indirect
Jefferson Regional Health Alliance
(JRHA) - A cross-sector collaborative
learning community of regional
leaders working together to improve
the health and health care resources
of Southern Oregonians
Executive Director, ex-officio board
member
RVCOG member dues and Indirect
Reimagine & Rebuild Rogue Valley
(R3V) - A group of community
stakeholders with a mission to
expand the community circle of
prosperity and resilience by
reimaging, redesigning, and
rebuilding the Rogue Valley's
community, economy, and housing
options
Executive Director, committee
member
RVCOG member dues and Indirect
Coordination of activities and
mapping related to the 2020
Decennial Census
RVCOG regional coordination efforts RVCOG member dues and Indirect
Represent Southern Oregon interests
on the Oregon Geographic
Information Council
RVCOG regional coordination efforts RVCOG member dues and Indirect
Rogue Valley Metropolitan Planning
Organization (RVMPO) coordination
and staffing
IGA with Oregon Department of
Transportation (ODOT)
Federal Metropolitan Planning
(PL) funds with State match;
Federal 5303 funds with local
match
Rogue Valley Area Commissin on
Transportation (RVACT) coordination
and staffing
IGA with Oregon Department of
Transportation (ODOT)
Oregon Transportation
Commission
Post-fire drone flights to map fire
area from Table Rock to Pine St
IGA with member jurisdiction(s)Central Point - $1,120
CENTRAL POINT
Coordination and Project Development
Transportation Planning
Technology and Geographic Information Services (GIS)
15 | Page
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Packet Pg. 18 Attachment: 2022_Central_Point (1532 : RVCOG Annual Presentation)
Activities Contractual Direction Funded By
GIS support for RVCOG Disaster
Registry
Internal departmental assistance RVCOG
Continued to implement the regional
water quality monitoring program in
Bear Creek, its tributaries, and storm
drains to comply with Clean Water
Act Total Maximum Daily Load
(TMDL) requirements
IGA with member jurisdiction(s)Central Point - $6,310.40
Storm Water Assessment and
Monitoring - three Central Point sites
IGA with member jurisdiction(s)Central Point - $8,349.98
Continued regional implementation
and coordination of TMDL programs
in Bear Creek and the Rogue Basin
including the Stream Smart Education
Program and community clean-up
events
RVCOG regional coordination efforts Various local funding sources
Served as a key member of the Fire
Response Team for the Almeda and
Table Rock (Central Point) fires that
focused on the short-term needs in
the riparian corridor following the
fires
RVCOG regional coordination efforts Various local funding sources
Worked with the Almeda Fire
Monitoring Team to develop a
comprehensive monitoring program
to study the impacts of the fire on
Bear Creek for years 2-5 post fire
RVCOG regional coordination efforts Oregon Watershed Enhancement
Board (OWEB) Grant
Continued work as a key member of
the Bear Creek Restoration Initiative
(BCRI), which is looking at restoration
along the entire length of the
greenway
RVCOG regional coordination efforts Various local funding sources; EPA
Technical Assistance Grant
Continued Peninger Fire Restoration
work
IGA with member jurisdiction(s)Central Point - $7,273.52
Assistance with a restoration
proposal submitted to the Blue Sky
Habitat Fund
Pre-project member jurisdiction
assistance
RVCOG pre-project funding
provided by half of member dues
and Indirect - $2,181
Natural Resources
16 | Page
4.1.a
Packet Pg. 19 Attachment: 2022_Central_Point (1532 : RVCOG Annual Presentation)
Activities Contractual Direction Funded By
Worked with the Rogue Drinking
Water Partnership on a number of
projects related to developing a
conceptual framework for developing
a Geographic Response Plan for
prioritizing and protecting resources
in the event of a disaster
RVCOG regional coordination efforts Various local funding sources
Senior Meals Program - Congregate
and Meals on Wheels Home Delivery
759 congregate meals served to 17
residents
17,440 home delivered meals
provided to 127 residents
77 volunteers donated 6,104 hours
and 11,430 miles
IGA with Oregon Department of
Human Services (ODHS)
Area Agency on Aging (AAA) Older
Americans Act Funding
Central Point - $12,000 program
contribution plus an additional
$20,000 Community Grant Cares
Hardship funding
Made reassurance calls to connect
263 isolated seniors and adults with
disabilities to safety supports
IGA with Oregon Department of
Human Services (ODHS)
Area Agency on Aging (AAA) Older
Americans Act COVID Disaster
funding
Provided 13,662 occurrences of
outreach by SDS staff to those in
crisis due to the wildfires or
pandemic
IGA with Oregon Department of
Human Services (ODHS)
Area Agency on Aging (AAA) Older
Americans Act COVID Disaster
funding
Created Options for People to
Address Loneliness (OPAL), a
program designed to address social
isolation and loneliness
IGA with Oregon Department of
Human Services (ODHS)
Area Agency on Aging (AAA) Older
Americans Act funding
Launched a vaccine initiative to
promote access and transportation
for older adults and adults with
disabilities to their first and second
doses of the COVID-19 vaccine
IGA with Oregon Department of
Human Services (ODHS)
Area Agency on Aging (AAA) Older
Americans Act COVID Disaster
funding
Food & Friends
Senior and Disability Services
17 | Page
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Packet Pg. 20 Attachment: 2022_Central_Point (1532 : RVCOG Annual Presentation)
Activities Contractual Direction Funded By
Switched to virtual delivery of health
promotions classes, behavioral health
sessions, options counseling, and
trainings for community partners to
maintain the delivery of services
during the pandemic
IGA with Oregon Department of
Human Services (ODHS)
Area Agency on Aging (AAA) Older
Americans Act COVID Disaster
funding
Oregon Project Independence (OPI)
served 153 individuals, age 60 and
older, and 44 individuals with
disabilities
IGA with Oregon Department of
Human Services (ODHS)
State funding
Program to Encourage Active,
Rewarding Lives (PEARLS) served 40
individuals with Mental Health
outreach services designed for
isolated older adults and people with
disabilities who live with mild to
moderate depression
IGA with Oregon Department of
Human Services (ODHS)
Area Agency on Aging (AAA) Older
Americans Act funding
Veteran Directed Care Program
served 52 Veterans and enabled
them to live independently and avoid
long-term care placement
IGA with Multnomah County Federal funding pass-through
from Multnomah County
Family Caregiver Support Program
served 247 people who provide
unpaid caregiving servis
IGA with Oregon Department of
Human Services (ODHS)
Area Agency on Aging (AAA) Older
Americans Act funding
Lifelong Housing Certification
program for accessible/adaptable
housing - standards have been
adopted bye the Real Estate
Standards Organization (RESO) as
approved terminology to be used by
Multiple Listing Services across the
United States
RVCOG-created age-in-place housing
initiative
Various local funding sources,
including AARP
Aging and Disability Resource
Connection answered 2,865
information and assistance calls and
referred 37 persons to in-depth
Options Counseling sessions
IGA with Oregon Department of
Human Services (ODHS)
Area Agency on Aging (AAA) Older
Americans Act funding
18 | Page
4.1.a
Packet Pg. 21 Attachment: 2022_Central_Point (1532 : RVCOG Annual Presentation)
Activities Contractual Direction Funded By
Maintained Disaster Registry for
vulnerable seniors and people with
disabilities to assist in disaster
response - activated during the
September 2020 wildfires to alert
220 vulnerable persons in the fire's
path
RVCOG-created initiative to support
vulnerable seniors and people with
disabilities
Area Agency on Aging (AAA) Older
Americans Act funding
Grant application assistance to
Natural Resources Department for a
US Bureau of Reclamation Water
Smart grant to improve fish passage
and remove impediments on Bear
Creek
Internal departmental assistance RVCOG
Community Development
19 | Page
4.1.a
Packet Pg. 22 Attachment: 2022_Central_Point (1532 : RVCOG Annual Presentation)
Rogue Valley Council of Governments
H human resources serviceshydraulic & hydrologic modeling
L labor standards complianceland development code development & revision
land use application review land use planning (current & long range)lifelong housing certification
G grant/loan administration (all major state & federal)grant writinggreenway planning & designGIS custom map productionGIS interactive web-based maps
GIS spatial analysisGIS large format plotting (maps, graphics)
D dementia support programsdemographic analysis, esp. Title VI/Envrmntl Justicedrone data collection, data analysis, & GIS productshoarding behavior programs
S senior & disability services planning & trainingsenior & disability services research
solar potential analysisstormwatereducation & outreachstormwaterprogram development
stormwater management plansstormwatertechnical assistance
E ecological connectivity researchecological evaluation (field research)economic impact analysis (transportation)eldercare consultation for employersemployee benefits administrationendangered species planning (ESA)environmental assessment
environmental education & outreachenvironmental permitting environmental reg. compliance--NEPA, 404, DSL
erosion prevention / sediment control
F
T
A accounting servicesair quality planningaquatic habitat assessment / monitoring / enhancement
financial planning & forecasting (transportation)
fish passage assessment fish passage barrier removalfloodplain management (certified floodplain manager)
R recreational corridor planningRFP / RFQ preparationriparian restoration & planting
P payroll processing servicesparks planning (environmental aspects)pedestrian-friendly urban planningplanting site design
public advisory group recruitment & managementpublic involvement strategies
C census/ACS data managementchronic disease self management trainingClean Water Act planning & permittingcomputer hardware purchasing & installation computer network design & maintenancecomputer software purchasing & installationconservation planning
M multimodal transportation planning
W water quality implementation planning (TMDLs)water quality monitoring & laboratory analysis
water quality program designwatershed assessmentwetland conservation planningwetland habitat mitigation, restoration, enhancementwildlife surveys
B behavioral health consultation
behavioral health in-home assessmentbicycle transportation planningbrownfields inventory, assessment, public outreach
buildable lands inventories N native plant collection & propagationnatural hazards mitigation planningnoxious weed control
technical planning assistancetransit oriented development (TOD) planningtransit services planning
transportation forecastingtransportation system planningtransportation safety planning
www.rvcog.org / 541-664-6674
Professional Services2022 2022
O options counseling ordinance preparation (land use, environmental)
4.1.a
Packet Pg. 23 Attachment: 2022_Central_Point (1532 : RVCOG Annual Presentation)
ADMIN / IS SERVICES
accounting services
computer hardware purchasing & installation computer network design & maintenancecomputer software purchasing & installationemployee benefits administration
human resources servicespayroll processing services
TRANSPORTATION
air quality planning
bicycle transportation planningdrone data collection, analysis, and GIS map productseconomic impact analysis
financial planning & forecastingmultimodal transportation planningpedestrian-friendly urban planningtechnical planning assistance
transit oriented development (TOD) planningtransit services planningtransportation forecasting
transportation system planning
transportation safety planning
NATURAL RESOURCES
aquatic habitat assessment, monitoring & enhancementbrownfields inventory, assessment, public outreachconservation planning
Clean Water Act planning & permittingdrone data collection, analysis, and GIS map productsecological connectivity researchecological evaluation (field research)
endangered species planning (ESA)environmental education & outreachenvironmental permitting assistance
environmental regulatory compliance (NEPA, 404, DSL)erosion prevention / sediment controlfish passage assessment & barrier removalgrant writing
greenway planning & designhydraulic & hydrologic modelingnative plant collection & propagation
noxious weed controlparks planning (environmental & operational aspects)planting site designpublic advisory group recruitment & management
public involvement strategiesrecreational corridor planningriparian restoration & planting
stormwater education & outreachstormwaterprogram development & management plansstormwatertechnical assistance water quality implementation planning (TMDLs)
water quality monitoring analysis & program designwatershed assessmentwetland conservation planning
wetland habitat mitigation, restoration, & enhancementwildlife surveys
SOCIAL SERVICES
behavioral health consultation behavioral health in-home assessmentchronic disease self management trainingdementia support programs
eldercare consultation/training for employers & employeesemergency preparedness planning for vulnerable pop’shoarding behavior programs
lifelong housing certificationsenior & disability services research, planning, & trainingoptions counseling
GIS MAPPING
custom map productiondrone data collection, analysis, and GIS map productsinteractive web-based maps
solar potential analysisspatial analysislarge format plotting (maps, graphics)
PLANNING &
COMMUNITY DEVELOPMENT
buildable lands inventoriescensus/American Community Survey data managementdemographic analysis (esp. Title VI / Environmental Justice)environmental assessment
floodplain management (certified floodplain manager)grant/loan administration (all major state & federal)grant writing
labor standards complianceland development code development & revisionland use application review land use planning (current & long range)
natural hazards mitigation planningordinance preparationRFP / RFQ preparation
PUBLIC INVOLVEMENT
large format plotting (maps, graphics)public advisory group recruitment & managementpublic involvement strategies
Rogue Valley Council of Governments
Professional Services2022 2022
4.1.a
Packet Pg. 24 Attachment: 2022_Central_Point (1532 : RVCOG Annual Presentation)
ROGUE VALLEY COUNCIL OF GOVERNMENTS
ESTABLISHED IN 1968
TO SERVE THE COMMUNITIES OF JACKSON
AND JOSEPHINE COUNTIES
Jackson county Josephine county CITY OF
ASHLAND TOWN OF BUTTE FALLS CITY OF CAVE
JUNCTION CITY OF CENTRAL POINT CITY OF
EAGLE POINT CITY OF GOLD HILL CITY OF GRANTS
PASS CITY OF JACKSONVILLE CITY OF MEDFORD
CITY OF PHOENIX CITY OF ROGUE RIVER CITY OF
SHADY COVE CITY OF TALENT EMERGENCY
COMMUNICATIONS OF SOUTHERN OREGON
JACKSON COUNTY FIRE DISTRICT 3 JACKSON
COUNTY LIBRARY DISTRICT JACKSON SOIL AND
WATER CONSERVATION DISTRICT ROGUE
COMMUNITY COLLEGE ROGUE VALLEY SEWER
SERVICES ROGUE VALLEY TRANSPORTATION
DISTRICT SOUTHERN OREGON REGIONAL
ECONOMIC DEVELOPMENT, INC. SOUTHERN
OREGON UNIVERSITY
4.1.a
Packet Pg. 25 Attachment: 2022_Central_Point (1532 : RVCOG Annual Presentation)
CITY OF CENTRAL POINT
Oregon
City Council Meeting Minutes
Thursday, April 14, 2022
I. REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Remote
Kelley Johnson Ward II Remote
Melody Thueson Ward III Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
Michael Parsons At Large Present
City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Captain Scott Logue;
Planning Director Stephanie Holtey, Parks and Public Works Director Matt Samitore, IT
Director Jason Richmond, Human Resources Director Elizabeth Simas, and Public
Works Office Assistant Cyndi Weeks were also present.
IV. SPECIAL PRESENTATIONS
1. Employee Award Presentation
Human Resource Director held a special presentation to welcome new employees
Chris Doss, Dylan Bridges, and Isaiah Alarcon to the water department, as well as
the employees that won awards for outstanding service in 2021.
Derek Docken, Joseph Knighton, JP Kristich, Mitchell Reagles, and Steve Weber
have 5 years of service with the City, Jason Richmond and Troy Tibbets have 10
years of service with the City, Stephanie Holtey, Kenneth Parent and Mike Reese
have 15 years of service with the City. Lara Caldwell and Mitchell Reagles received
Growth & Achievement Awards and the Streets crew won the Teamwork Award.
Troy Tibbets received the Project Management Award, Doug Norman won the
Manager of the Year Award, and Derek Brown won Employee of the Year.
V. PUBLIC COMMENTS
6.A
Packet Pg. 26 Minutes Acceptance: Minutes of Apr 14, 2022 7:00 PM (CONSENT AGENDA)
City of Central Point
City Council Minutes
April 14, 2022
Page 2
Several residents of Grand Avenue spoke to the council to raise awareness of a
problematic neighbor. They all described acts of domestic violence, drug use,
intimidation, hoarding and even gunshots being fired. Neighbors are fearful to let their
kids play outside and feel they can’t enjoy the outdoors themselves. Captain Scott Logue
responded to the concerns that the next step in the process has been set forth, but it is a
long process to deem a home a nuisance property. The home owner has been sent a
letter warning that his property is at risk of becoming a nuisance property if certain steps
are not taken.
VI. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
A. Approval of March 10, 2022 City Council Minutes
Mike Parsons moved to approve the Consent Agenda as presented.
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. ORDINANCES, AND RESOLUTIONS
A. Resolution No. ________, Accepting the Lowest Responsible Bid from Knife
River Inc. for the Dennis Richardson and War Memorial Project and
Authorizing the City Manager to Execute a Contract
Parks and Public Works Director Matt Samitore reported that prices have
skyrocketed since the bid for this project went out, coming in over $100,000 over
budget. Amending the plans to remove some features that are not as needed such
as granite, additional benches, some landscaping and simplified concrete. The final
bid came at $552,374.00 and working on some ways that could save another $8,000.
Depending on the status of the electrical work needed, there might be another
savings there. There will be no add-ons or contingencies. The printed resolution
mistakenly had a wrong amount of $452,374. This resolution will be amended to
reflect the correct bid amount. The goal is the have the project done by Veteran’s
Day in November.
Rob Hernandez made a motion to approve Resolution 1701, Accepting the
Lowest Responsible Bid from Knife River Inc. for the Dennis Richardson and
War Memorial Project and Authorizing the City Manager to Execute a Contract.
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Resolution No. ______, Declaring Certain Real Property Located at 123 N. 2nd
Street, Central Point Surplus and Authorizing the Sale of Such Property to
Rogue Valley Council of Governments
6.A
Packet Pg. 27 Minutes Acceptance: Minutes of Apr 14, 2022 7:00 PM (CONSENT AGENDA)
City of Central Point
City Council Minutes
April 14, 2022
Page 3
City Attorney Sydnee Dreyer reported that the City has entered into an agreement
with RVCOG to use the property for their Meals on Wheels program. The City can
declare property as surplus and turn it over to a governmental entity without a public
hearing as long as it is beneficial to the public interest. The property was appraised
at $375,000, which is the sales price. A few minor repairs are being made.
Melody Thueson made a motion to approve Resolution No. 1702, Declaring
Certain Real Property Located at 123 N 2nd Street, Central Point Surplus and
Authorizing the Sale of Such Property to Rogue Valley Council of
Governments.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
C. Resolution No. _______, Approving an Agreement between the City of Central
Point and the Central Point Chamber/Visitor Information Center for Community
Outreach and Engagement Services
City Manager Chris Clayton presented an agreement between the City and Central
Point Chamber. The previous agreement has expired. Efforts have been made to
move the location of the Chamber to City Hall until the Community Center is
constructed, but the Chamber prefers to stay at the E. Pine Street location. The
proposed agreement shall see the City funding $38,400 per year for operating the
Visitor Information Center for community outreach services rather than splitting the
same amount paying for the lease and operation cost. Negotiating the lease for the
E. Pine Street location will be the responsibility of the Chamber Board.
Melody Thueson made a motion to approve Resolution No. 1703, Approving
and Agreement between the City of Central Point and the Central Point
Chamber/Visitor Information Center for Community Outreach and Engagement
Services.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
IX. BUSINESS
A. Planning Commission Report
Planning Director Stephanie Holtey reported that the Planning Commission focused
on two items at their April meeting. The first item was looking at municipal codes that
focused on mobile food vendors. Some additional revisions need to be made.
Specialty mobile food vendors need to renew temporary permits more frequently
than business licenses, and change the definition of restaurant as it pertains to the
code of how many feet a mobile food vendor must be from a brick and mortar
restaurant.
6.A
Packet Pg. 28 Minutes Acceptance: Minutes of Apr 14, 2022 7:00 PM (CONSENT AGENDA)
City of Central Point
City Council Minutes
April 14, 2022
Page 4
The second item of business was about small wireless facilities, otherwise known as
5G. There is interest in a provider that would like to put some facilities in the right-of-
way, but there are no current standards in the code. This was an informational
discussion at this time.
There is an online training opportunity for planning topics that would be over the
course of 10 months during the regularly scheduled meetings.
The Planning Commission welcomed Robin Stroh as the new member.
RESULT: FOR DISCUSSION ONLY
B. Discussion - Jackson County Road Transfer
Parks and Public Works Director Matt Samitore reported an update on the
Intergovernmental Agreement with Jackson County Roads. West Pine Street was
removed from the transfer due to issues with the grant. Pittview Avenue, Freeman
Road, Gebhard Road, Beebe Road and South Hamrick are the streets listed within
this agreement to transfer to City of Central Point’s jurisdiction. After the City
Attorney reviews the agreement, it will go to Jackson County for review before going
to the Board Commissioners for approval.
RESULT: FOR DISCUSSION ONLY
X. MAYOR'S REPORT
Mayor Williams reported that he attended:
Fair Board meeting with discussion about Wild Rogue Pro Rodeo.
Retirement party for Rogue Credit Union’s President.
Chamber of Commerce Denim and Diamonds event where he was presented a
Lifetime Achievement Award.
XI. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
A big thank you goes to the Public Works department for helping Medford with the
Pacific Pride fire this week.
There will be a Community Center Project meeting at the Expo on Tuesday.
Staff is looking at avenues for utility assistance, there will be a first reading for an
ordinance to set poverty level standards at the next council meeting
The temporary site Providence has provided for employees after the fire is up for
discussion of whether to continue to allow people to live there. Medford Water
Commission has had to pass a special temporary resolution to allow continued water
service to that site. More will come in the future.
6.A
Packet Pg. 29 Minutes Acceptance: Minutes of Apr 14, 2022 7:00 PM (CONSENT AGENDA)
City of Central Point
City Council Minutes
April 14, 2022
Page 5
Covid has changed the needs of customer service in the way that more things are done
online. This allows the Finance department to see huge savings of about $200,000 in
employee salary in the 2021-2023 budget year.
Study Session will have an update on the airport.
There is an upcoming offer on the Old Military Road property.
XII. COUNCIL REPORTS
Council Member Kelley Johnson reported that she attended:
The Study Session.
an RVCOG meeting, RVCOG Budget Committee meeting.
Council Member Melody Thueson reported that:
She attended a Softball game and soccer game to watch students play.
The Rogue Primary School will be delayed so the district will be locating students to
Central Point Elementary until it is ready.
She has created a Community 101 program for 4th & 5th graders to research and support
non-profits.
She has establish pen pals with Twin Creeks Retirement for her students.
Council Member Rob Hernandez reported that he:
Attended a Retirement party for Gene Pelham from Rogue Credit Union.
Attended the Chamber of Commerce Denim and Diamonds.
Attended the Study Session.
Attended the SOREDI board meeting.
will be attending the School District 6 meeting tomorrow.
Will be attending the Fire District 3 budget meeting next week.
Council Member Taneea Browning reported that she attended the:
Cheese Festival at the Expo, the venue was perfect with plenty of room.
Medford Water Commission meeting
Governor’s Cabinet meeting on Infrastructure Rollout
Regional Workforce Development Board Executive meeting about their activities and
ways to support their mission in Southern Oregon.
Greenway re-visioning project.
Tour at the airport to see new and upcoming projects.
6.A
Packet Pg. 30 Minutes Acceptance: Minutes of Apr 14, 2022 7:00 PM (CONSENT AGENDA)
City of Central Point
City Council Minutes
April 14, 2022
Page 6
A meeting with LOC Lobbyists regarding Measure 110 to help repeal the measure.
Municipalities are not immune to labor market issues. Looking to develop a pilot program
teaching civics in schools.
NLCC Conference in Washington DC and met with our senators and representatives for
the State of Oregon. I had official meetings with Rep Bentz and Merkley to discuss
needs for all 241 cities.
Will be at a Spring Conference next week in Hermiston
Council Member Mike Parsons reported that he attended the:
Chamber of Commerce Denim and Diamonds Dinner.
RVSS board meeting.
Shamrock Run.
Parks & Recreation meeting.
Little League parade.
Planning Commission meeting.
Citizens Advisory Committee meeting.
Council Member Neil Olsen reported that he attended the:
Planning Commission meeting.
Cheese Festival.
Pear Blossom 10 mile race where he was a top finisher.
XIII. DEPARTMENT REPORTS
Parks and Public Works Director Matt Samitore reported that:
Recreation staff have moved into the new Public Works Operations Center and classes
start there next week, but due to the delay in the rollup doors, crews can’t move in until
possibly June.
Paving of 3rd Street will begin tomorrow, while Pine Street from the bridge to Table Rock
will be in May
The Pfaff Park restroom will arrive next week and operational in May
Planning Director Stephanie Holtey reported that:
A complaint came in about an accessory structure in a neighbor’s back yard that does
not fit in with the residential area due to it being very high with metal siding. It does meet
all standards and was permitted through the City. Changes may be looked at in regards
to building material types and proportionality to other structures.
6.A
Packet Pg. 31 Minutes Acceptance: Minutes of Apr 14, 2022 7:00 PM (CONSENT AGENDA)
City of Central Point
City Council Minutes
April 14, 2022
Page 7
Scenic is reconstructing the parking lot and improving the private access drive off of
Scenic as well as moving bus drop-off area to Aurora Lane and exit on Comet Way. A
public hearing is set for May 3rd.
Police Captain Scott Logue had nothing further to report.
XIV. EXECUTIVE SESSION - None
XV. ADJOURNMENT
Rob Hernandez moved to adjourn, all said “aye” and the Council Meeting was adjourned
at 8:30 p.m.
The foregoing minutes of the April 14, 2022, Council meeting were approved by the City Council
at its meeting of _________________, 2022.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
6.A
Packet Pg. 32 Minutes Acceptance: Minutes of Apr 14, 2022 7:00 PM (CONSENT AGENDA)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Manager
FROM: Chris Clayton, City Manager
MEETING DATE: April 28, 2022
SUBJECT: Resolution No. ________, Approving an Intergovernmental Agreement
for a Coordinated Water Rights Management and Water Sharing Plan
and Authorizing City Manager to Execute Same
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
In early 2020, Medford Water Commission and the Cities of Talent, Ashland, Phoenix, Eagle
Point, Central Point and Jacksonville (Partner Cities) completed a joint water rights strategy
related to the water rights authorizing diversion at Medford Water’s Duff Water Treatment Plant
(WTP) on the Rogue River. The water rights strategy included a proposed approach to ensure
orderly certification of the water rights at the Duff WTP; it also included a proposed plan for
sharing water supply to meet combined short-term (Phase 1) and long-term (Phase 2) water
supply needs. An intergovernmental agreement (IGA) to implement Phase 1 was developed and
presented to the Council earlier this year. The City Manager is now seeking approval of the IGA
as presented. The Medford Water Commission Board will complete the adoption process after
each individual city council considers adoption. However, the document will be returned for
additional approval if significant changes occur after Central Point City Council
consideration/approval.
The results of the water rights strategy process were presented to the City Council during
several meetings in 2020-2021. The Medford Water Commission Board provided General
Manager, Brad Taylor, to work with “other cities” partners to develop the proposed IGA under
certain guiding principles. These principals included the following:
1. Medford Water would be (and receive compensation for being) the Managing Agency for
the Partners but will not have a fiduciary responsibility to the other Partners.
2. The agreement must be consistent with the City of Medford’s January 1, 1999, City
Charter.
3. The agreement must ensure that Medford Water retains control of its water rights, the
Duff WTP, and related infrastructure.
4. The agreement should relate only to water rights associated with the Duff WTP (and not
to the Big Butte Creek water rights).
5. The Phase 1 IGA would provide for water sharing among the Partner Cities and would
seek commitments to develop a Phase 2 agreement. Medford Water would not,
9.A
Packet Pg. 33
however, be bound to enter into a Phase 2 agreement.
6. Medford Water could withdraw from the sharing agreement.
Over the past two years, Medford Water has met monthly with representatives of the Partner
Cities to develop an IGA to implement Phase 1 of a water-sharing agreement. The Partners
have developed an IGA that provides for orderly certification of the water rights at the Duff WTP,
and a mechanism by which the Partner Cities would share water supply under their water rights
and Medford Water would function as the Managing Agency. The IGA provides that the Partner
City water-sharing agreement would begin on October 1, 2022, but a “dry run” is planned for
May through September 2022. The IGA would renew every five years, consistent with the term
of existing water supply agreements. The IGA provides for an annual meeting to review the
water sharing calculations and discuss other issues related to provisions in the IGA.
The proposed IGA meets the guiding principles provided by the MWC Board. Medford Water will
be the Managing Agency, and costs associated with these functions will be passed to the cities
through costs of service and associated water rates. Additionally, the IGA pertains to only the
water rights associated with the Duff WTP and expressly states that Medford Water (and all
other partners) retain ownership of their water rights, and Medford Water retains ownership of
the Duff WTP and related infrastructure. The agreement provides for water sharing among the
Partner Cities and includes a mechanism for Partners to withdraw from the sharing agreement.
The IGA recognizes that the water rights strategy recommended a second phase but provides
that entering into the Phase 1 agreement does not bind a party to enter into a Phase 2
agreement.
Finally, the proposed IGA has been reviewed by legal counsel of the Medford Water
Commission and Partner Cities. The IGA is included in the packet for review by the Council and
public. The IGA is intended to be supplemental to the Treat and Transport and wholesale water
agreements that already exist between Medford Water and the partner cities.
FINANCIAL ANALYSIS:
City of Central Point’s financial obligations under the proposed IGA are described in section VII.
Additionally, costs associated with Medford Water’s management of the program will be
included in partner cities’ rates.
LEGAL ANALYSIS:
As described above, legal counsel from various partner agencies have been involved
throughout the IGA development process.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
2040 City of Central Point Strategic Plan
Strategic Priority: Community Engagement
Goal 1: Strategy 3
Communicate, collaborate, and partner with other governmental agencies, public and private
enterprises to pool and/or leverage resources to achieve optimal outcomes for the community.
9.A
Packet Pg. 34
STAFF RECOMMENDATION:
Staff is recommending that the City Council authorize approval of the IGA as presented.
RECOMMENDED MOTION:
I move to approve a Resolution No. ______, Approving an Intergovernmental Agreement for a
Coordinated Water Rights Management and Water Sharing Plan and Authorizing City Manager
to Execute Same
ATTACHMENTS:
1. IGA All Sections April 14 2022
2. Water Rights Strategy Table_(Updated Version)
3. Participating Partner Cities water right volumes (Updated Version)
4. PP Water IGA
5. RESO Approving Ph 1 Water Rights IGA
6. Water Rights IGA Referenced Attachments
9.A
Packet Pg. 35
INTERGOVERNMENTAL AGREEMENT FOR
A COORDINATED WATER RIGHTS MANAGEMENT AND WATER SHARING PLAN
I. Parties
This Intergovernmental Agreement (IGA) is between the Medford Water Commission
(MEDFORD WATER) and the Cities of Ashland, Central Point, Eagle Point,
Jacksonville, Phoenix, and Talent, hereinafter PARTNERS when referred to collectively,
and MEDFORD WATER, ASHLAND, CENTRAL POINT, EAGLE POINT,
JACKSONVILLE, PHOENIX, and TALENT when referred to individually, and
PARTNER CITIES when referring to ASHLAND, CENTRAL POINT, EAGLE POINT,
JACKSONVILLE, PHOENIX, and TALENT.
II. Recitals
A. The PARTNERS all own and operate water systems that supply water to their respective
customers;
B. The PARTNERS recognize the vital importance of providing a reliable source of water to
all their respective customers for public health, safety, and welfare and for sustaining
economic development;
C. The PARTNERS recognize the importance of water conservation, and each take actions
to conserve their water supply.
D. The PARTNERS have invested in and each hold water right(s) that are diverted and
treated at the Duff Water Treatment Plant (WTP) located on the Rogue River, and
understand the importance of strategically managing those water rights;
E. The Duff WTP, owned by MEDFORD WATER, provides treated water to the
PARTNERS and is a critical regional water supply facility.
F. The PARTNER CITIES receive water treated at the Duff WTP under Treat and Transport
contracts with MEDFORD WATER. These contracts include rates of water that the
PARTNER CITIES can receive from the MEDFORD WATER’s water supply system
during identified time periods.
G. The PARTNERS value the important role each utility plays in meeting the water supply
needs of the Rogue Valley Region;
H. The PARTNERS entered into a cooperative agreement for developing a water rights
strategy in 2019, which resulted in development of a Final Report entitled WATER
RIGHTS STRATEGY FOR PARTNER WATER PROVIDERS (February 2020). The
cooperative agreement and report executive summary are included in Attachment 1;
I. The WATER RIGHTS STRATEGY FOR PARTNER WATER PROVIDERS
recommends Phase I of the Coordinated Water Rights Management and Sharing Plan,
which includes a coordinated water rights certification strategy for water rights diverted
at the Duff WTP and a PARTNER CITIES water sharing framework;
J. The WATER RIGHTS STRATEGY FOR PARTNER WATER PROVIDERS
recommends a Phase II of the Coordinated Water Rights Management and Sharing Plan
to continue the water rights certification strategy for water rights diverted at the Duff
9.A.a
Packet Pg. 36 Attachment: IGA All Sections April 14 2022 (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
WTP and a PARTNER CITIES and MEDFORD WATER water sharing framework. A
separate IGA will need to be developed and approved for Phase II;
K. The PARTNERS recognize that this IGA is related to Phase I of the Coordinated Water
Rights Management and Sharing Plan; and
L. The PARTNERS enter this agreement in a spirit of good will and mutual cooperation,
understanding that entering this IGA for Phase I of a Cooperative Water Rights
Management and Water Sharing Plan is intended to improve the current and long-term
reliability of individual and collective water supplies and is in the highest public interest.
III. Scope and Purpose
To develop, refine and implement Phase I of a Coordinated Water Rights Management
and Water Sharing Plan that includes a coordinated water rights certification strategy for
water rights diverted at the Duff WTP and a PARTNER CITIES water sharing
framework. This IGA does not address Phase II of a Coordinated Water Rights
Management and Water Sharing Plan, which would be established in a separate IGA.
Being a signatory to this IGA does not require a PARTNER to become a signatory to an
IGA developed for Phase II.
IV. Retention of Asset Ownership
A. Each Partner will retain ownership of its water right(s). Nothing in this IGA will have
the effect of conveying a water right to any other entity.
B. MEDFORD WATER will retain ownership of the Duff WTP, the associated intake on the
Rogue River, and all related infrastructure. Nothing in this IGA will have the effect of
conveying any of MEDFORD WATER’s water system to any other entity.
V. Water Right Certification Coordination
A. The PARTNERS developed a strategy for managing the timing of certification of their
existing water use permits and transfers, which is described in the Water Rights
Certification Strategy Table provided in Attachment 2. The table identifies the water
rights that have been or can be certificated at the current Duff WTP capacity (70 cfs), and
the permits and transfers to be certificated at each subsequent WTP capacity (100 cfs,
131 cfs, 162 cfs and 193 cfs). Except as provided in subsection D of this section, only
the portion of the Water Rights Certification Strategy Table for the Duff WTP’s existing
capacity of 70 cfs is applicable to this IGA for Phase I of the Water Rights Management
and Water Sharing Plan.
B. The PARTNERS agree to submit claims of beneficial use (COBUs) and requests for
water right certificates to the Oregon Water Resources Department (OWRD) only at
times consistent with the portion of the Water Rights Certification Strategy Table for the
Duff WTP’s existing capacity of 70 cfs, except as provided in subsection D of this
section.
C. At least 14 days prior to submitting a COBU and request for water right certificate to
OWRD, PARTNERS agree to provide the Managing Agency with written notice of their
intention to file a COBU.
9.A.a
Packet Pg. 37 Attachment: IGA All Sections April 14 2022 (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
D. The Water Rights Certification Strategy Table will be reviewed by the PARTNERS
annually as described in Section VIII, and will be updated to reflect the issuance of water
right certificates consistent with Water Rights Certification Strategy.
E. Each PARTNER will continue to be responsible for maintaining its own water rights,
which will include but is not limited to filing water use reports with OWRD, developing
claims of beneficial use and requesting water right certificates, and developing water
management and conservation plans.
VI. Water Sharing
A. Consistent with the PARTNER CITIES’ contracts with MEDFORD WATER, each
PARTNER CITY will use water under its individual water rights beginning May 1 of
each year and ending September 30 of each year.
B. By November 15 of each year, MEDFORD WATER will calculate the total volume of
water used by each PARTNER CITY during the period of May 1 through September 30
based on meter readings for each city, referred to as each city’s “Annual Metered
Volume.” The meters used to determine each PARTNER CITY’S “Annual Metered
Volume” are listed in Attachment 3.
1. The owner of each meter will ensure its meter(s) are calibrated to manufacturer
standards.
2. If a meter breaks or malfunctions the PARTNERS will use the best practicable
information available to estimate water use.
C. MEDFORD WATER will compare each PARTNER CITY’S Annual Metered Volume to
the total volume of water authorized by each PARTNER CITY’S water rights (referred to
as each PARTNER CITY’S “Total Authorized Water Volume”) as shown in Attachment
4.
D. The PARTNER CITIES will notify MEDFORD WATER of any changes to their Total
Authorized Water Volume that occur during the May 1 through September 30 period.
E. If a PARTNER CITY’S Annual Metered Volume exceeds its Authorized Water Volume,
as provided in VI. C., MEDFORD WATER will subtract the Authorized Water Volume
from the Annual Metered Volume to obtain that PARTNER CITY’S “Volume of Excess
Use” for the year.
F. If a PARTNER CITY’S Annual Metered Volume is less than that city’s Authorized
Water Volume, as provided in VI. C., MEDFORD WATER will subtract the Annual
Metered Volume from the Authorized Water Volume to obtain that PARTNER CITY’S
“Excess Water Right Volume” for the year.
G. For each PARTNER CITY with a Volume of Excess Use, MEDFORD WATER will
allocate the Volume of Excess Use equally among all PARTNER CITIES with an Excess
Water Right Volume for that year. MEDFORD WATER will allocate the Volume of
9.A.a
Packet Pg. 38 Attachment: IGA All Sections April 14 2022 (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Excess Use equally up to, but not in excess of, the PARTNER CITIES’ Authorized Water
Volumes. If equal allocation of a PARTNER CITY’S Volume of Excess Use would
exceed one or more PARTNER CITY’S Authorized Water Volume, the Volume of
Excess Use will be allocated equally among the PARTNER CITIES in the amount of the
smallest Excess Water Right Volume. The remaining Volume of Excess Use will then be
allocated equally among the remaining PARTNER CITIES with Excess Water Right
Volume. This process will be repeated until the PARTNER CITY’S entire Volume of
Excess Use has been allocated to other PARTNER CITIES. Attachment 5 provides an
example of the intended process.
H. Any PARTNER CITY with a Volume of Excess Use will provide compensation to
PARTNER CITIES with Excess Water Right Volume according to the volume of water
allocated to that PARTNER CITY, and the Method of Cost Allocation provided in
Section VII.
VII. Method of Cost Allocation
A. By March 1 of each year, each PARTNER CITY will provide to MEDFORD WATER a
copy of any Statement of Account or other invoices from the U.S. Army Corps of
Engineers, or annual assessment from the Medford Irrigation District and/or Rogue River
Irrigation District the PARTNER CITY received in the previous year related to their
water rights associated with the Duff Water Treatment Plant as described in Attachment
2.
B. Based on the information provided in subsection A., MEDFORD WATER will calculate
the following total annual costs. An example of the calculations is provided in
Attachment 6.
1. The Total Annual Operation and Maintenance (O&M) Costs for storage space
for Lost Creek Reservoir will be calculated by adding together the annual
O&M costs for Ashland, Jacksonville, Phoenix, and Talent. This cost is
associated with 3,892 AF of storage space in the reservoir, as shown in Table 1
of Attachment 6;
2. The Total Annual Repair Replacement and Rehabilitation (RR&R) Costs for
storage space for Lost Creek Reservoir will be calculated by adding together
any annual RR&R costs for Ashland, Jacksonville, Phoenix, and Talent. This
cost is associated with the 3,892 AF of storage space, as shown in Table 2 of
Attachment 6.
3. The 5-year Rolling Average RR&R Cost for storage space for Lost Creek
Reservoir will be calculated by adding together the Total Annual RR&R Costs
for the preceding five years and dividing by 5. This calculation is shown in
Table 3 in Attachment 6.
4. The Total Annual Assessment Costs will be calculated by adding together the
annual costs charged to Central Point and Eagle Point by Medford Irrigation
District and Rogue River Irrigation District. This cost is associated with the
9.A.a
Packet Pg. 39 Attachment: IGA All Sections April 14 2022 (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
3,123.7 AF for which the irrigation districts charge assessments, as shown in
Table 4 of Attachment 6.
5. The Total Water Volume Associated with the Costs is 7,015.7 AF, which is
calculated by adding 3,892 AF associated with storage space plus 3,123.7 AF
associated with the irrigation districts, as shown in Table 5 of Attachment 6.
C. The Average Annual Cost Per Acre Foot will be calculated as follows.
1. Calculate the Total Annual Cost by adding together the Total Annual O&M
Cost for storage space, the Five-Year Rolling Average RR&R Cost, and the
Total Annual Assessment Cost.
2. Calculate the Annual Average Cost Per Acre Foot by dividing the Total
Annual Cost by the Total Water Volume Associated with the Costs (7,015.7
AF), as shown in Table 5 of Attachment 6.
D. MEDFORD WATER will provide the PARTNER CITIES with the Average Annual Cost
Per Acre Foot by March 30 of each year.
E. Each year after completing the calculations described in Section VI., for each PARTNER
CITY with a Volume of Excess Use, MEDFORD WATER will multiply the Volume of
Excess Use allocated to each PARTNER CITY (determined according to Section VI. D.)
by the Average Annual Cost Per Acre Foot to obtain the “Annual Cost for Excess Use”
owed to each PARTNER CITY.
F. By December 15 of each year, MEDFORD WATER will provide the PARTNER CITIES
an Annual Summary Report of Water Sharing that includes the following information for
the previous May through September:
1. Each PARTNER CITY’S Annual Metered Volume;
2. Each PARTNER CITY’S Authorized Water Volume;
3. Each PARTNER CITY’S Excess Water Right Volume, or Volume of Excess Use
for the year; and
4. For each PARTNER CITY with a Volume of Excess Use, the volume of water
allocated to each PARTNER CITY with an Excess Water Right Volume, and the
associated Annual Cost for Excess Use. An example Annual Summary Report of
Water Sharing is provided in Attachment 7.
G. By January 15 of each year, the PARTNERS will meet to review the Annual Summary
Report of Water Sharing, and will work in good faith to resolve any discrepancies raised
by a PARTNER CITY.
H. By February 15 of each year, each PARTNER CITY with a Volume of Excess Use shall
pay the Annual Cost for Excess Use to other PARTNER CITIES as provided in the
Annual Summary Report of Water Sharing.
VIII. Annual Meeting
A. Medford Water will schedule an annual meeting with the PARTNERS during the month
of April each year at a time and location agreeable to the PARTNERS.
9.A.a
Packet Pg. 40 Attachment: IGA All Sections April 14 2022 (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
B. Each PARTNER will, to the extent possible, have at least one representative at the annual
meeting.
C. Agenda items will include, but are not limited to, the following:
1. An explanation of the processes established by this IGA, as necessary.
2. Estimations provided by each PARTNER CITY of the amount of water it expects
to use during the upcoming period of May 1 through September 30.
3. Any available estimations of water supply expected to be available during the
upcoming period of May 1 through September 30
4. A review of the Water Rights Certification Strategy Table (the current version is
provided in Attachment 2), and a discussion of any updates to the table that are
needed or any plans to certificate a water right included in the table.
5. Coordination of any other activities regarding the Water Rights so that all Partners
are apprised of actions by a Partner that may affect them.
6. Any amendments needed to this IGA. The process for adoption of amendments is
provided in Section XIV.
IX. Designation, Tasks and Powers of Managing Agency
A. Medford Water shall perform the duties of the Managing Agency hereunder including but
not limited to:
1. Coordinating use of the Partners’ Rogue River water rights at the Duff Water
Treatment Plant in accordance with the terms and conditions of this Agreement.
2. Schedule and convene meetings with the Partners in accordance with the terms
of this Agreement and as necessary to meet the requirements of this Agreement,
maintain public records in accordance with the Oregon Public Records Law and
rules, policies and procedures of Medford Water, and provide administrative
support.
3. Provide public communications and outreach, including response to public
information, media or records requests in coordination with the Partner Cities.
4. Retain consultants, attorneys, auditors, accountants and other professional
services to assist the Managing Agency in accordance with Managing Agency
contracting rules.
5. Provide the Partners and their agents with reasonable access to books and records
maintained by the Managing Agency specifically related to administration of this
Agreement.
6. Perform ministerial and administrative tasks to implement this Agreement.
B. The General Manager of Medford Water shall be the person authorized to act for the
Managing Agency, unless the Medford Water Commission specifies otherwise.
X. Governance
A. Each Partner shall appoint a representative, elected or staff member, to receive notices,
attend meetings as called and act as a liaison to the Partner’s governing body. A
9.A.a
Packet Pg. 41 Attachment: IGA All Sections April 14 2022 (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Partner’s representative shall serve at the discretion of the Partner’s governing body, or
the City Manager or City Administrator.
B. The Representatives shall meet in accordance with the terms of this Agreement and as
deemed necessary by the Managing Agency upon reasonable notice to carry out the terms
and conditions of this Agreement.
XI. Failure to Perform/Breach/Remedies
A. If a Partner fails to perform any obligation or term of this Agreement, (Defaulting
Partner) the Managing Agency will notify the Defaulting Partner in writing and request
performance and cure. If the Defaulting Partner cures the default within 30 days of
notice or commences to diligently cure a default within 30 days and completes cure
within a mutually agreed time, then the matter will be deemed resolved.
B. If the default continues after notice and opportunity to cure, the Managing Agency and
the Representative of the Defaulting Partner shall meet within 45 days to discuss and
resolve. Other Partners (Remaining Partners) shall be apprised and may attend.
C. If no satisfactory resolution is reached, the parties agree to mediate any disputes under
ORS Chapter 36.
XII. Termination and Withdrawal
A. A Partner may elect to withdraw from this Agreement (Withdrawing Partner) by
providing written notice to the Managing Agency no later than October 1 of each year. If
timely notice is given, the withdrawal shall be effective on the following May 1.
B. The Managing Agency will provide the Remaining Partners with timely notice of the
withdrawal notice.
C. Withdrawal from this Agreement will terminate the obligation to participate in water
sharing under this agreement but will not affect any pre-existing agreements that may be
operative. Withdrawal shall not relieve the Withdrawing Partner of any outstanding
obligations remaining unpaid.
D. Upon withdrawal, the Managing Agency will cause the Attachments to this Agreement
affected by such Partner’s withdrawal to be revised and adjusted as necessary to remove
the Withdrawing Partner and its water rights, Authorized Water Volumes, and associated
costs identified in the Attachments. The Managing Agency may create a new Attachment
for addition to this Agreement to account for change in membership to identify the
Partners, and their water rights, Authorized Water Volumes, and associated costs.
E. The Managing Agency shall provide the Partner Cities with timely copies of the new or
revised Attachment(s).
F. This Agreement shall continue after withdrawal of a Partner unless dissolved as provided
in Section XV, below.
XIII. Representations
By execution of this Agreement, each Partner represents to the others that the Agreement
has been approved by the governing body and that the person executing the Agreement
has full authority to do so and the Agreement is binding on the Partner. Further the
9.A.a
Packet Pg. 42 Attachment: IGA All Sections April 14 2022 (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
designated Representative of the Partner is vested with authority to act on behalf of the
Partner except for those decisions that require specific governing body approval:
amendment and dissolution.
XIV. Amendment
A. A Partner seeking an amendment to the Agreement shall provide a notice to all other
Partners that specifies the section(s) of the Agreement that the Partner seeks to
amend, and the nature of the requested amendment.
B. The proposed amendment shall be included in the agenda for the next annual meeting.
C. This Agreement may be amended only by mutual written agreement of all the
Partners, and the amended agreement will become effective on the next October 1 or
as otherwise mutually agreed upon by the Partners.
XV. Term, Dissolution and Winding Up
A. This Agreement shall become effective on October 1, 2022, (effective date) and will
continue for five years from the effective date or until the remaining Partners
mutually agree to terminate or there is only one Partner remaining, whichever is
sooner.
B. This Agreement will automatically renew every five years on October 1 (fifth year
anniversary date) without further action.
C. If this Agreement is amended as provided in Section XIV, the amended agreement
will automatically renew every five years from the effective date of the amended
agreement without further action.
XVI. Notices
Any notice required to be given shall be sufficient if given electronically, personal
delivery or regular U.S. Mail to the following. A Partner may change the recipient by
written notice to the others.
If to Medford Water: Medford Water
Attn: General Manager
200 S. Ivy St. – Room 177
Medford, Oregon 97501
If to Ashland: City of Ashland
Attn: City Manager
20 East Main Street
Ashland, OR 97520
9.A.a
Packet Pg. 43 Attachment: IGA All Sections April 14 2022 (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
If to Central Point: City of Central Point
Attn: City Manager
140 S. 3rd Street
Central Point, OR 97502
If to Eagle Point:
If to Jacksonville:
If to Phoenix:
If to Talent: Jordan Rooklyn
PO Box 445
110 E Main St
Talent, OR 97540
9.A.a
Packet Pg. 44 Attachment: IGA All Sections April 14 2022 (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Water Rights Certification Strategy Table
Action Rate
(cfs)
Development
Deadline
Total Rate in Water Right Certificate Status
(cfs)
Duff WTP - Existing Capacity – 70 cfs
Current Status - Existing Certificates and Pending COBUs
Central Point’s Certificate 93754 1.13 N/A
65.26
Central Point’s Certificate 93755 1.13 N/A
Eagle Point’s Certificate 88552 0.90 N/A
Eagle Point’s Certificate 89864 1.25 N/A
Jacksonville’s Certificate 87360 No rate (400 AF) N/A
MWC’s Certificate 86832 60.85 N/A
Talent’s Certificate 91134 No rate (533 AF) N/A
Ashland’s Certificate 96166 No rate (550.6 AF) N/A
Central Point’s Transfer T-10465 1.20 10/1/2014 66.46
Eagle Point’s Transfer T-10527 0.50 10/1/2013 66.96
Phoenix’s Permit S-47672 (COBU on hold) 5.0 10/1/2001 (71.96)
Transactions
Certificate Central Point’s Transfer T-9900 1.846 10/1/2030 68.806
Certificate Eagle Point’s Transfer T-10614 1.15 10/1/2030 69.956
Total at this capacity 69.956 cfs
Duff WTP Capacity – 100 cfs in approximately 2028
Certificate Jacksonville’s Permit S-54974* No rate (200 AF) 11/19/2035 69.956 cfs
Certificate Talent’s Permit S-53898* No rate (759 AF) 10/1/2065 69.956 cfs
Certificate Ashland’s Permit S-54337* No rate (449.4 AF) 9/7/2021 69.956
Certificate Phoenix’s Permit S-47672 5.0 10/1/2001 74.956
Certificate Eagle Point’s Transfer T-10960 1.77 10/1/2030 76.726
Certificate Eagle Point’s Transfer T-12221 0.7 10/1/2030 77.426
Certificate Phoenix’s Permit S-52650 3.1 10/1/2030 80.526
Partially certificate MWC’s Permit S-54935 (estimated rate) 19.474 10/1/2056 100
Total at this capacity 100 cfs
Duff WTP Capacity – 131 cfs in approximately 2036
Partially certificate MWC’s Permit S-23210 31 10/1/2050 131
Total at this capacity 131 cfs
Duff WTP Capacity – 162 cfs (TBD)
Partially certificate remainder of MWC’s Permit S-23210 8.15 10/1/2050 139.15
Partially certificate MWC’s Permit S-54935 (estimated rate) 22.85 10/1/2056 162.0
Extend MWC’s Permit S-54935 as needed 10/1/2056
Total at this capacity 162.0 cfs
Duff WTP Capacity – 193 cfs (TBD)
Certificate remainder of MWC’s Permit S-54935 (estimated rate) 7.676 10/1/2056 169.676
Total at this capacity 169.676 cfs
Notes
* These steps assume that certificating the “volume-only” water rights would not negatively impact the ability to certificate the other Partner water rights, and all elements of seeking a certificate can be met.
AF: acre-feet cfs: cubic feet per second
COBU: claim of beneficial use MWC: Medford Water Commission
9.A.b
Packet Pg. 45 Attachment: Water Rights Strategy Table_(Updated Version) (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Partner Cities’ Authorized Water Volumes
Water Right
Authorized Water Volume
From Water
Right
(acre-feet)
Calculated
from Rate
(acre-feet)
Total Water
Right
(acre-feet)
Limitations1
Total Authorized
Water Volume2
(acre-feet)
Ashland
Permit S-54337 449.4
Certificate 96166 550.6
Total 1,000 1,000
Central Point
Transfer T-9900 666.0
Certificate 93754 412.4
Certificate 93755 412.4
Transfer T-10465 438.0
Total 1,104.0 824.8 1,928.8
Eagle Point
Certificate 88552 321.3
Transfer T-10527 181.5
Transfer T-10614 273.7
Transfer T-10960 520.3
Certificate 89864 356.94
Transfer T-12221 207.2
Total 1,860.94 1,860.94
Jacksonville
Certificate 87360 400.0
Permit S-54974 200.0
Total 600 600
Phoenix
Permit S-47672 400
Permit S-52650 600
Total 1,000 1,000
Talent
Permit S-53898 759.0
Certificate 91134 533.0
Total 1,292 1,292
Partner Cities’
Authorized
Water Volumes
6,856.94 824.8 7,681.74
1 Limitations on a Partner City’s authorized volume of water could include regulation of their water right by the
OWRD watermaster, or limitations on use provided in a final order approving their water management and
conservation plan.
2 Total Authorized Water Volume equals the total water right minus limitations.
9.A.c
Packet Pg. 46 Attachment: Participating Partner Cities water right volumes (Updated Version) (1533 : Resolution Adopting Regional Water Rights Strategy
4/22/2022
1
Coordinated
Water Rights
Management
and Water
Sharing
Agreement
GSI Water Solutions, Inc.2
Historical Perspective
- Medford Water Commission – Formed by City Charter Change 1922
- Charter Allows MWC to Sell only “Surplus Water”
- 1930 – 1960 Added 3 Cities (Eagle Point, Central Point and Jacksonville) – “Surplus
Water Supply Agreements”
- In 70’s Realized may not have Surplus 2030-2040
- Cities of Phoenix, Talent & Ashland Req’d to Obtain Water Rights when Added - “Treat
and Transport Water Supply Agreements”
- In mid 90’s, MWC meet with Cities (J’ville, E. Point and C. Point) to Determine Best
Method to Proceed – Agreed to have Cities Obtain Own Water Rights.
- All Cities Have Obtained Own Water Rights – Treat and Transport Agmts (summer only)
- Cities and MWC have spent 50+ years working together on water supply issues
9.A.d
Packet Pg. 47 Attachment: PP Water IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
4/22/2022
2
GSI Water Solutions, Inc.
Water Rights 101
•Apply for Water Right
•Point of diversion, quantity, type and point of use.
•State makes determination if water is available. If so, grants a water right “permit”.
•Applicant has period of time to “prove up” permit (place water to beneficial use).
•Normally 3 years, except municipals have extended period of time to “grow” into water right.
•Must apply for time extension on periodic basis.
•Once water right has been placed to “beneficial use” water right can be “certified”. (Gold Standard)
•Municipals may prove up a portion of there water right
3
GSI Water Solutions, Inc.
Project Drivers
4
•First step - Project future demands vs existing water rights
•Duff WTP
•20 water rights
•Held by MWC and 6 Partner Cities
•Water Supply Imbalance Among Partners
•There is significant benefits in coordination
•Redundancy / flexibility
•Long-term water supply
•Efficient use of public resources
9.A.d
Packet Pg. 48 Attachment: PP Water IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
4/22/2022
3
GSI Water Solutions, Inc.
Water Rights vs Demands
Future Water Demands were projected by individual Cities
Graph represents “best case” scenario for water rights
Results indicate region has sufficient water rights to meet 2070 demands
Region must coordinate certification process and take other actions to protect “all” current water rights
If we can protect the existing water rights, no realistic need for region to purchase additional water rights
6
9.A.d
Packet Pg. 49 Attachment: PP Water IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
4/22/2022
4
GSI Water Solutions, Inc.
IGA Development Process
•Monthly meetings since January 2021
•Collaborative process to build consensus
•On-going City staff communications with Councils
•Confirm Medford Water Commission Board support of IGA
•Obtain final approval of IGA from other Cities and Board
7
GSI Water Solutions, Inc.
IGA Development Objectives
•Document a certification strategy for water rights
•Develop framework for Partner Cities to share water
supply
8
9.A.d
Packet Pg. 50 Attachment: PP Water IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
4/22/2022
5
GSI Water Solutions, Inc.
Certification Strategy
•Limited ability to get new certificate at current WTP
capacity
•Certificate 20 water rights at future WTP capacity
increments
•Criteria used to establish order of certification
9
GSI Water Solutions, Inc.10
9.A.d
Packet Pg. 51 Attachment: PP Water IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
4/22/2022
6
GSI Water Solutions, Inc.
Guiding Principles for IGA
•Cities and Medford Water retain their water rights
•Medford Water can withdraw from agreement
•IGA allows any City to withdraw from agreement
•If City withdraws, IGA will remain in effect for others
11
GSI Water Solutions, Inc.
Guiding Principles for IGA
•Medford Water to be Managing Agency (with
compensation), but not a fiduciary
•IGA provides that Medford Water is the Managing Agency
•Role is administrative/ministerial
12
9.A.d
Packet Pg. 52 Attachment: PP Water IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
4/22/2022
7
GSI Water Solutions, Inc.
Guiding Principles for IGA
•Medford Water retains control of water
rights/Duff WTP
•IGA provides Medford Water retains
ownership/control of:
•Its water rights
•Duff WTP
•Rogue River intake
•All related infrastructure
13
GSI Water Solutions, Inc.
Guiding Principles for IGA
•Limited to water rights at Duff WTP
•Scope of IGA pertains only to water rights at the Duff WTP
14
9.A.d
Packet Pg. 53 Attachment: PP Water IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
4/22/2022
8
GSI Water Solutions, Inc.
Guiding Principles for IGA
•IGA to be a 2 Phase process
•Current IGA limited to Phase 1 (Duff Plant expansion 2028)
•Phase 2 (Cover Future expansion)
•IGA does not address Phase 2
•Parties not required to join a Phase 2 agreement
15
GSI Water Solutions, Inc.
Water Sharing - Foundation
•Cities retain ownership of water rights regardless of use
•Cities share “excess” water with others that have demands in excess to their water rights (May-Sept)
•Sharing provides source redundancy for Region
•Sharing of water and demands will allows Cities to demonstrate “beneficial use” in excess to their own demands to certify rights
•O&M cost of “excess” water paid by City using water
•Medford Water to determine “excess” water needs and costs annually (2022 to be test year)
16
9.A.d
Packet Pg. 54 Attachment: PP Water IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
4/22/2022
9
GSI Water Solutions, Inc.
Next Steps
•City Councils final review/approval
•Bring back to Medford Water for final review/approval
•Expected start date: October 2022
17
GSI Water Solutions, Inc.
Future Challenges
•Role conservation needs to play in controlling demands and keeping other interest groups “at bay”.
•City’s Water Management and Conservation Plans
•Changing Weather Patterns
•Current impact to capacity of BBS•Annual refilling of Lost Creek Lake (not likely to fill this year)•Impact on other creeks, streams and reservoirs that may impact existing water rights
•Future Regulation Change???
18
9.A.d
Packet Pg. 55 Attachment: PP Water IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
4/22/2022
10
Rogue Basin Snowpack (Melting quickly)Precipitation at BBS (63% of average)
Watershed Precipitation
1.5” rain in last 84 days;
Ja. Co. declared drought emergency March 23
20
9.A.d
Packet Pg. 56 Attachment: PP Water IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
4/22/2022
11
Springflow
Setting new historical minimums each week
Minimum flow for 2 full pipes
21
GSI Water Solutions, Inc.
Questions?
22
9.A.d
Packet Pg. 57 Attachment: PP Water IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Res. No.___________; April 28, 2022 Page 1
RESOLUTION NO. ______________
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR A
COORDINATED WATER RIGHTS MANAGEMENT AND WATER SHARING PLAN AND
AUTHORIZING CITY MANAGER TO EXECUTE SAME
Recitals:
A. Medford Water Commission (MWC) and the cities of Central Point, Ashland, Eagle
Point, Jacksonville, Phoenix and Talent (collectively the “Cities”) recognize the
importance of providing a reliable source of water to their respective customers and
constituents;
B. MWC and the Cities desire to work together to coordinate a Water Rights Strategy
(WRS) to improve current and long-term reliability of individual and collective water
supplies;
C. The City, has authority to enter into intergovernmental agreements pursuant to ORS
Chapter 190;
D. The Intergovernmental Agreement establishes Phase 1 of the WRS which includes a
water rights certification strategy for water rights diverted at the Duff Water
Treatment Plant and a sharing framework for the water between the Cities;
E. The WRS recommends a Phase II for the coordinated water rights management and
sharing plan, that would continue the water rights certification strategy and would
require a separate IGA to be developed and approved for that phase.
F. The proposed agreement provides that each City shall retain ownership of its own
water rights and the agreement does not have the effect of conveying rights to
other entities; rather it provides for a sharing strategy that will manage the timing of
certification of water rights and use and sharing of excess water.
G. The City, as well as all other parties to the agreement may withdraw from the
agreement by providing written notice no later than October 1 of each year.
H. It is in the best interest of the City to enter into this agreement and work with MWC
and the other Cities to develop a collective strategy to help preserve this limited
resource.
9.A.e
Packet Pg. 58 Attachment: RESO Approving Ph 1 Water Rights IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Res. No.___________; April 28, 2022 Page 2
The City of Central Point resolves as follows:
Section 1. The Intergovernmental Agreement for a Coordinated Water Rights Management and
Water Sharing Plan attached hereto as Exhibit “A” is approved and the City Manager is
authorized to execute said agreement and such further documents as necessary to effectuate
this agreement.
Passed by the Council and signed by me in authentication of its passage this _____ day
of April, 2022.
_______________________________
Mayor Hank Williams
ATTEST:
______________________________
City Recorder
9.A.e
Packet Pg. 59 Attachment: RESO Approving Ph 1 Water Rights IGA (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Attachment 1
Cooperative Agreement and Report Executive Summary
Intergovernmental Agreement for a Coordinated
Water Rights Management and Water Sharing Plan
9.A.f
Packet Pg. 60 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
9.A.fPacket Pg. 61Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
9.A.fPacket Pg. 62Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
9.A.fPacket Pg. 63Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
9.A.fPacket Pg. 64Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
1
February 7 , 2020
Executive Summary
Water Rights Strategy for Partner Water Providers
I. Introduction
GSI Water Solutions, Inc. (GSI) is assisting the Partner Water Providers (Partners) to develop a
water rights strategy. The Partners include the Cities of Ashland, Central Point, Eagle Point,
Jacksonville, Phoenix, and Talent (jointly the Partner Cities) and Medford Water Commission
(MWC).1 In early 2019, the Partners signed a Cooperative Agreement to develop the strategy
recognizing the benefits of mutual cooperation and the vital importance of providing source
water to their respective customers for public health, safety and welfare, and for sustaining
economic development.
The water rights strategy focuses on the Partners’ water rights and water supply associated with
the MWC Duff Water Treatment Plant (Duff WTP) on the Rogue River. During the months of
May through September (peak season), much of the MWC’s water supply and all of the Partner
Cities’ water supply is treated at the Duff WTP. During this peak season period, the Partner
Cities currently rely on water rights they have obtained and hold Treat and Transport agreements
with the MWC.
As the Partners plan for their long-term water supply needs, it is important that they have a full
understanding of the status of their water rights and develop a common strategy to protect and
secure them. The water rights strategy is intended to meet those needs.
II. Process
To develop the water rights strategy, GSI initially prepared a comprehensive water rights
summary, which enabled the Partners to develop a shared understanding of the water rights at the
Duff WTP. Next, GSI developed a consolidated water demand projection for each of the
Partners, which included the maximum anticipated demands for the years 2030, 2040 and 2070.
GSI then compared the Partners’ individual and collective demands with their water rights. This
evaluation showed that some of the Partners’ water rights will likely provide them with sufficient
supply past the year 2070, while other Partners’ water rights do not provide sufficient water
supply to meet current demands. The evaluation also showed that if the Partners shared their
water supplies, they would have sufficient supply to meet all of their demands through 2070.
1 MWC’s customers include customers within the City of Medford, White City, Elk City and Charlotte Ann Water Districts, as well as
other customers served by MWC outside of its service area (Outside Customers).
9.A.f
Packet Pg. 65 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
EXECUTIVE SUMMARY - WATER RIGHTS STRATEGY FOR PROJECT PARTNERS GSI WATER SOLUTIONS, INC.
2
III. Goals, Interests and Priorities for Water Rights Strategy
The above-described differences between the Partners’ water rights and projected water demands
demonstrate the value of a strategy related to the Partner water rights at the Duff WTP. The
strategy is intended to meet the following goals, interests, and priorities:
Ensure that the water rights at the Duff WTP are strategically managed.
Secure a long-term water supply for all Partners.
Eliminate the need for Partners to unnecessarily purchase additional water rights.
Retain each Partners’ ownership of its existing water rights and create opportunities to
obtain value for the water rights.
Treat White City, Elk City and Charlotte Ann Water Districts, and other customers
served by MWC outside of its service area (Outside Customers) equitably.
IV. Strategic Management of Partners’ Existing Water Rights
A. Reasons for Developing Coordinated Approach to Water Rights and Water Use
GSI recommends that the Partners consider developing a coordinated approach to managing their
water rights and water supply. This coordination could include not only coordinated
management of the water rights at the Duff WTP, but also creation of an opportunity for the
Partners to share their combined water supplies. Coordination will also be necessary to
strategically secure the 20 existing water rights at the Duff WTP. Additionally, if the Partners
established a combined water supply, it could address the imbalances between water rights and
projected water demands that have been previously described, and eliminate the need for the
purchase of additional water rights to meet their individual needs. Further, establishing a
combined water supply could provide the Partners with some level of supply redundancy; that is,
the arrangement could enable each Partner to obtain water from more than one source of supply.
B. Conceptual Framework for Water Supply Sharing
GSI and the Partners considered multiple approaches to sharing water supply. Based on GSI’s
understanding of the Partners’ goals, interests, and priorities, as well as the Partners’ water
supplies and demands, GSI recommended an approach that provides an opportunity to meet the
Partners’ near-term and long-term goals without jeopardizing any of the Partners’ water rights.
In addition, the Partners would pool their water rights to establish a diverse water rights
portfolio.
Under the recommended option, the Partner Cities and MWC would enter into an
intergovernmental agreement (IGA) to work together on regional water supply. The IGA would
describe how the water rights and water supply would be shared, which would occur in two
phases. Until the Duff WTP capacity was expanded to 100 cfs in approximately 2028, the
Partner Cities and the Outside Customers would share their water supplies. MWC could track
9.A.f
Packet Pg. 66 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
EXECUTIVE SUMMARY - WATER RIGHTS STRATEGY FOR PROJECT PARTNERS GSI WATER SOLUTIONS, INC.
3
each entity’s water use and compare that with the entity’s individual water rights to determine
whether any compensation was required for use of another entity’s water rights. Additionally,
the Partners would follow an agreed-upon strategy to request water right certificates for their
water rights.
In the second phase of this option, the MWC would modify its agreements with the Partner
Cities and Outside Customers and would begin to provide them with surplus water. The water
rights held by the MWC and the Partner Cities would be placed into a regional water supply
pool, which would be managed by the MWC. This would result in the Partners having a diverse
water supply portfolio. The Partner Cities would retain ownership of their water rights, and the
IGA would include a mechanism by which any of the Partner Cities could withdraw from the
group.
The MWC would compensate the Partner Cities for any Operation and Management (O&M)
costs it incurred associated with contracts for stored water that was being used by the Partners.
The MWC would also provide Partner Cities with compensation (based on negotiations between
each Partner City and the MWC) for water rights used by the Partners. The rate the Partner
Cities pay to the MWC would reflect these expenses.
V. Summary of Recommended Option
The option recommended by GSI provides an approach to meeting the Partners’ near-term and
long-term water supply goals without jeopardizing any of the Partners’ collective water rights.
In the near term, the recommended option provides a method for the Partner Cities and MWC on
behalf of the Outside Customers to initiate a shared water supply strategy. It then changes
relatively quickly to reset the relationship with the MWC, which would then provide surplus
water supply to the Partner Cities and Outside Customers. In addition, the Partners would pool
their water rights to establish a diverse water rights portfolio. Finally, this option minimizes
water rights transactions, such as extensions of time for permits and transfers, and decreases the
risks associated with these transactions.
VI. Next Steps
Establishing a water sharing agreement will require completing a series of steps or actions. The
following is a brief summary of some of the actions that will be required:
The Partners’ staff communicate with their councils/boards, and seek approval to develop
a scope of work to develop an IGA.
Staff develop the scope of work for drafting the IGA, and take the scope of work to city
councils/ board for approval.
Staff develop a draft IGA.
Staff take the draft IGA to their city councils/board for review and approval.
9.A.f
Packet Pg. 67 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Attachment 2
Water Rights Certification Strategy Table
Intergovernmental Agreement for a Coordinated
Water Rights Management and Water Sharing Plan
9.A.f
Packet Pg. 68 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Water Rights Certification Strategy Table
Action Rate
(cfs)
Development
Deadline
Total Rate in Water Right Certificate Status
(cfs)
Duff WTP - Existing Capacity – 70 cfs
Current Status - Existing Certificates and Pending COBUs
Central Point’s Certificate 93754 1.13 N/A
65.26
Central Point’s Certificate 93755 1.13 N/A
Eagle Point’s Certificate 88552 0.90 N/A
Eagle Point’s Certificate 89864 1.25 N/A
Jacksonville’s Certificate 87360 No rate (400 AF) N/A
MWC’s Certificate 86832 60.85 N/A
Talent’s Certificate 91134 No rate (533 AF) N/A
Central Point’s Transfer T-10465 1.20 10/1/2014 66.46
Eagle Point’s Transfer T-10527 0.50 10/1/2013 66.96
Phoenix’s Permit S-47672 (COBU on hold)* 5.0 10/1/2001 (71.96)
Transactions
Certificate Central Point’s Transfer T-9900 1.846 10/1/2030 68.806
Certificate Eagle Point’s Transfer T-10614 1.15 10/1/2030 69.956
Certificate Ashland’s Permit S-54337* No rate (1,000 AF) 9/7/2021 69.956
Total at this capacity 69.956 cfs
Duff WTP Capacity – 100 cfs in approximately 2028
Certificate Jacksonville’s Permit S-54974* No rate (200 AF) 11/19/2035 69.956 cfs
Certificate Talent’s Permit S-53898* No rate (759 AF) 10/1/2065 69.956 cfs
Certificate Phoenix’s Permit S-47672 5.0 10/1/2001 74.956
Certificate Eagle Point’s Transfer T-10960 1.77 10/1/2030 76.726
Certificate Eagle Point’s Transfer T-12221 0.7 10/1/2030 77.426
Certificate Phoenix’s Permit S-52650 3.1 10/1/2030 80.526
Partially certificate MWC’s Permit S-54935 (estimated rate) 19.474 10/1/2056 100
Total at this capacity 100 cfs
Duff WTP Capacity – 131 cfs in approximately 2036
Partially certificate MWC’s Permit S-23210 31 10/1/2050 131
Total at this capacity 131 cfs
Duff WTP Capacity – 162 cfs (TBD)
Partially certificate remainder of MWC’s Permit S-23210 8.15 10/1/2050 139.15
Partially certificate MWC’s Permit S-54935 (estimated rate) 22.85 10/1/2056 162.0
Extend MWC’s Permit S-54935 as needed 10/1/2056
Total at this capacity 162.0 cfs
Duff WTP Capacity – 193 cfs (TBD)
Certificate remainder of MWC’s Permit S-54935 (estimated rate) 7.676 10/1/2056 169.676
Total at this capacity 169.676 cfs
Notes
* These steps assume that certificating the “volume-only” water rights would not negatively impact the ability to certificate the other Partner water rights, and all elements of seeking a certificate can be met.
AF: acre-feet cfs: cubic feet per second
COBU: claim of beneficial use MWC: Medford Water Commission
9.A.f
Packet Pg. 69 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Attachment 3
Water Meters
Intergovernmental Agreement for a Coordinated
Water Rights Management and Water Sharing Plan
9.A.f
Packet Pg. 70 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Water User Meter Description Source of Information Notes:
Central Point BEALL MASTER MWC Data Export
Central Point HOPKINS MWC Data Export
Central Point VILAS MASTER 10"MWC Data Export
Eagle Point AVENUE G NORTH 8"MWC Data Export
Eagle Point AVENUE G SOUTH 6"MWC Data Export
Eagle Point STEVENS & RILEY 4"MWC Data Export
Eagle Point VISTA POINTE #1 MWC Data Export
Eagle Point VISTA POINTE #2 MWC Data Export
Jacksonville MADRONE/OAKGROVE 6"MWC Data Export
Phoenix MWC Garfield St and Kings Avenue Meter MWC Data Export
Phoenix has two connections to the MWC system, one
direct connection at Garfield and Kings and the
connection via TAP. This is the direct connection.
Phoenix TAP
TAP Master Meter on Samike Drive
less Talent Meter
RVCOG Monthly Utility
Billing Data
Phoenix TAP usage is the equal to the total from the
TAP master meter at Samike, less what is measured at
the Talent Meter on the TAP line.
Talent
Talent Meter at intersection Bear
Creek Drive and Main Street in
Phoenix less Ashland usage
RVCOG Monthly Utility
Billing Data
Talent usage is the total of the Talent meter, less
measured Ashland usage.
Ashland Creel Road and Highway 97
RVCOG Monthly Utility
Billing Data
Meters and Information Source Documentation
9.A.f
Packet Pg. 71 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water
Attachment 4
Participating Partner Cities’ Authorized Water Volumes
Intergovernmental Agreement for a Coordinated
Water Rights Management and Water Sharing Plan
9.A.f
Packet Pg. 72 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Partner Cities’ Authorized Water Volumes
Water Right
Authorized Water Volume
From Water Right (acre-feet) Calculated from Rate (acre-feet)
Total Authorized
Water Volume
(acre-feet)
Ashland
Permit S-54337 1,000
Total 1,000 1,000
Central Point
Transfer T-9900 666.0
Certificate 93754 412.4
Certificate 93755 412.4
Transfer T-10465 438.0
Total 1,104.0 824.8 1,928.8
Eagle Point
Certificate 88552 321.3
Transfer T-10527 181.5
Transfer T-10614 273.7
Transfer T-10960 520.3
Certificate 89864 356.94
Transfer T-12221 207.2
Total 1,860.94 1,860.94
Jacksonville
Certificate 87360 400.0
Permit S-54974 200.0
Total 600 600
Phoenix
Permit S-47673 400
Permit S-52650 600
Total 1,000 1,000
Talent
Permit S-53898 759.0
Certificate 91134 533.0
Total 1,292 1,292
Partner Cities’
Authorized Water
Volumes
6,856.94 824.8 7,681.74
9.A.f
Packet Pg. 73 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Attachment 5
Example Allocation of Excess Water Use
Intergovernmental Agreement for a Coordinated
Water Rights Management and Water Sharing Plan
9.A.f
Packet Pg. 74 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Example Allocation of Excess Water Use:
Four cities hold water rights and use water as follows. Medford Water would calculate
excess water use and unused water rights as shown in the column labeled “difference”
City Water Rights
(AF)
Water Use
(AF)
Difference
(AF)
City A 500 1,490 -990 (excess water use)
City B 1,000 750 250 (unused water rights)
City C 1,500 1,000 500 (unused water rights)
City D 2,000 1,000 1,000 (unused water rights)
Medford Water would calculate the compensation that City A (the only City with excess water
use) would need to provide to Cities B, C and D (who had unused water rights) as follows:
o Total excess use - 990 AF
o Cities B, C, D – each compensated for 250 AF (up to maximum of City B’s water
rights), which accounts for 750 AF
o Remaining excess use - 240 AF
o Cities C and D – each compensated for 120 AF (for a total of 370 AF each)
9.A.f
Packet Pg. 75 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Attachment 6
Example Calculation of Average Annual Cost per Acre-Foot
Intergovernmental Agreement for a Coordinated
Water Rights Management and Water Sharing Plan
9.A.f
Packet Pg. 76 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Table 1: Example Calculation of Total Annual O&M Costs for Storage Space (See VII.B.1. in IGA)
Name Application Permit Contracted Storage
Space (AF)
Total O&M Cost
(2020)
Ashland S-85733 S-54377 1000 $9,653.00
Jacksonville S-80641 S-53445 400 $14,479.50
Jacksonville S-88088 S-54974 200 $9,653.00
Phoenix S-60890 S-47672 400 $24,132.50
Phoenix S-71996 S-52650 600 $31,179.19
Talent S-84029 S-53898 759 $4,826.50
Totals 3,892 $93,923.69
Table 2: Example Calculation of Total RR&R Costs for Storage Space (See VII.B.2. in IGA)
Name Application Permit Contracted Storage
Space (AF)
Total RR&R Cost
(2020)
Ashland S-85733 S-54377 1000 $0
Jacksonville S-80641 S-53445 400 $0
Jacksonville S-88088 S-54974 200 $0
Phoenix S-60890 S-47672 400 $0
Phoenix S-71996 S-52650 600 $0
Talent S-84029 S-53898 759 $0
Totals 3,892 $0
Table 3: Example Calculation of 5-year Rolling Average RR&R Cost (See VII.B.3. in IGA)
Year RR&R Cost
2016 $0.00
2017 $0.00
2018 $0.00
2019 $0.00
2020 $0.00
Total $0.00
5-year Rolling Average
(Divide Total by 5) $0.00
9.A.f
Packet Pg. 77 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Table 4: Example Calculation of Total Annual Assessment Costs (See VII.B.4. in IGA)
Holder Type of Right Certificate
/Transfer
Maximum
Rate (cfs)
Maximum
Volume
(AF)
Period of Use
Volume
Associated
with
Irrigation
Districts
(AF)
Annual
Assessment
Costs (2020)
Central Point Non-District
T-9900 1.846 666 1-Apr 1-Nov
N/A - Non-
District
Water Right
N/A - Non-
District Water
Right
Central Point Non-District
Central Point Non-District
Central Point Non-District
Central Point District 93754 1.13 1-Apr 1-Oct 412.4
$30,677.22
Central Point District 93755 1.13 1-Apr 1-Oct 412.4
Central Point District
T-10465 1.2 447.6 1-Apr 1-Oct 438.0
Central Point District
Central Point District
Central Point District
Central Point District
Eagle Point District 88552 0.9 321.3 1-Apr 31-Oct 321.3
$40,800.00
Eagle Point District T-10527 0.5 181.5 1-Apr 31-Oct 181.5
Eagle Point District T-10614 1.15 273.7 1-Apr 31-Oct 273.7
Eagle Point District T-10960 1.77 520.3 1-Apr 1-Oct 520.3 Eagle Point District 1-Apr 31-Oct
Eagle Point District 89864 1.25 356.94 1-Apr 31-Oct 356.94
Eagle Point District T-12221 0.7 207.2 1-Apr 1-Oct 207.2 Eagle Point District 1-Apr 31-Oct
Totals 3,123.7 $71,477.22
9.A.f
Packet Pg. 78 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water
Table 5: Example Calculation of Average Annual Cost Per Acre Foot (See VII.B.5. and VII.C. in IGA)
Annual
Costs (2020)
Water Volumes
Associated with
the Costs (AF)
Total Annual O&M Cost For
Storage Space $93,923.69
3,892 5-Year Rolling Average RR&R Cost
for Storage Space $0.00
Total Annual Assessment Cost from
Irrigation Districts $71,477.22 3,123.7
Totals $165,400.91 7,015.70
Annual Average Cost Per Acre Foot:
(Divide Total Annual Cost by the Total Water
Volume Associated with the Costs)
$23.58
9.A.f
Packet Pg. 79 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water
Attachment 7
Example Annual Summary Report of Water Sharing
Agreement
Intergovernmental Agreement for a Coordinated
Water Rights Management and Water Sharing Plan
9.A.f
Packet Pg. 80 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water Rights Strategy IGA)
Table 1: Example - Volume of Water Use, Water Purchased, and Water Sold
Table 2: Example - Total Cost Paid and Received by each Partner City
Partner City
Authorized
Water
Volume
(AF/season)
Annual
Metered
Volume
(AF)
Volume of
Excess Use/
Excess
Water Right
Volume (AF)
Water Volume
Purchased (AF)
Water
Volume Sold
(AF)
Authorized Water
Volume
Remaining After
Purchase/Sale
(AF)
Central
Point 1928.8 2023.1 -94.4 94.4 0.0 0.0
Eagle Point 1860.9 1050.5 810.5 0.0 18.9 791.6
Ashland 1000.0 0.0 1000.0 0.0 18.9 981.1
Jacksonville 600.0 529.4 70.6 0.0 18.9 51.7
Phoenix 1000.0 540.5 459.5 0.0 18.9 440.7
Talent 1292.0 559.3 732.7 0.0 18.9 713.9
Average Annual
Cost ($/AF)
Water Volume
Purchased (AF) Total Paid ($)
Water Volume
Sold (AF)
Total
Received ($)
Central Point $23.58 94.4 $2,225.13 0.0 $0.00
Eagle Point $23.58 0.0 $0.00 18.9 $445.03
Ashland $23.58 0.0 $0.00 18.9 $445.03
Jacksonville $23.58 0.0 $0.00 18.9 $445.03
Phoenix $23.58 0.0 $0.00 18.9 $445.03
Talent $23.58 0.0 $0.00 18.9 $445.03
Total 94.4 $2,225.13 94.4 $2,225.13
9.A.f
Packet Pg. 81 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water
Table 3: Example - Matrix of Costs Paid by and to Each Partner City
Receives
Central Point Eagle Point Ashland Jacksonville Phoenix Talent Total Paid Pays Central Point $445.03 $445.03 $445.03 $445.03 $445.03 $2,225.13
Eagle Point $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Ashland $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Jacksonville $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Phoenix $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Talent $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Received $0.00 $445.03 $445.03 $445.03 $445.03 $445.03
9.A.f
Packet Pg. 82 Attachment: Water Rights IGA Referenced Attachments (1533 : Resolution Adopting Regional Water
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber, Finance Director
MEETING DATE: April 28, 2022
SUBJECT: First Reading - An Ordinance Amending Central Point Municipal Code
Charters 3.25.090, 3.26.080, 11.16.080, 11.20.070, and Chapter 13.16
Regarding Discounted Utility Fees for Extreme Hardship
ACTION REQUIRED:
Motion
Ordinance 1st Reading
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
For a number of years, the City has offered any household with City water and/or subject to the
City’s parks maintenance fee; public safety fee; stormwater; water quality; and/or transportation
fee eligibility to participate in the City’s utility rate discount for extreme hardship discount based
on multiple criteria including income limits.
Each of the Central Point Municipal Code Chapters for the various City fees listed above
referenced the utility discount program and staff determined it would provide clarity to create a
separate code section for the utility discount program itself and direct each of the fee chapters
to the new code section. Amendments were also made for consistency between City policy and
City Code with regard to income limits equal to 150% of the Federal poverty guidelines as
published by the Department of Health and Human Services.
FINANCIAL ANALYSIS:
Utility discounts for extreme hardship have been budgeted in the City of Central Point 2021-23
biennial budget.
LEGAL ANALYSIS:
The City Attorney has prepared the proposed ordinance amendments.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
City of Central Point 2040 Strategic Plan
Strategic Priority – Community Engagement
Goal 1 – Build strong relationships between government and its citizens
STAFF RECOMMENDATION:
9.B
Packet Pg. 83
Consider proposed amendment and 1) forward the ordinance to a second reading; or 2) make
revisions and forward the ordinance to a second reading.
RECOMMENDED MOTION:
Move to a second reading an Ordinance amending Central Point Municipal Code Chapters
3.25.090, 3.26.080, 11.16.080, 11.20.070, and Chapter 13.16 regarding Discounted Utility Fees
for Extreme Hardship
ATTACHMENTS:
1. Ordinance Amending Utility Discounts for Extreme Hardship
9.B
Packet Pg. 84
1 – Ordinance No. __________; (Council Meeting _____________, 2022)
ORDINANCE NO. _______
AN ORDINANCE AMENDING CENTRAL POINT MUNICIPAL CODE CHAPTERS
3.25.090, 3.26.080, 11.16.080, 11.20.070, AND CHAPTER 13.16 REGARDING
DISCOUNTED UTILITY FEES FOR EXTREME HARDSHIP
Recitals:
A. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time
make revisions to its municipal code which shall become part of the overall
document and citation.
B. Upon review, staff determined that amendments to the City Code are
necessary with regard to fee discounts for extreme hardship for consistency
between adopted City policy and City Code. In particular, the City desires to
offer discounts for the Parks Maintenance Fee, Public Safety Fee, Stormwater
or Water Quality Rate Fees, Transportation Utility Fee, and Water Rates to any
household in the city with a combined total income which is less than 150% of
the HHS Poverty Guidelines in effect each year.
C. Words lined through are to be deleted and words in bold are added.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
SECTION 1. Chapter 3.25.090 of the Central Point Municipal Code is amended in part
as set forth below.
3.25.090 Parks maintenance fee discount for extreme hardship.
A. Eligible households may apply for a discount of the parks maintenance fee
pursuant to that procedure set forth in Section 13.16.030. Any household in the city
with a combined total income falling below the federal poverty level shall be considered
eligible to apply for a parks maintenance fee rate discount. Persons applying for a parks
maintenance fee rate discount must be the person who receives the monthly water bill
and is the head of a household.
B. Any person desiring to receive the parks maintenance fee rate discount must submit
an application to the city on forms to be provided by the city. Subsequent to initial
qualifications for utility fee discount, any person must reapply on or before June 15th of
each year thereafter. The city manager shall determine whether any applicant meets the
qualifications and requirements for discount as set forth in this chapter.
A. The amount of parks maintenance fee rate discount for eligible persons, provided
under this chapter, shall be equal to the percentage water rate discount for extreme
hardship, as established in Section 13.16.030.
9.B.a
Packet Pg. 85 Attachment: Ordinance Amending Utility Discounts for Extreme Hardship (1529 : First Reading - An Ordinance Amending Utility Discounts for
2 – Ordinance No. __________; (Council Meeting _____________, 2022)
D. It is unlawful for any person to make, assist in making or to derive the benefits from
any false application for discounts provided under this chapter. In addition to other
penalties provided by law, the city shall be entitled to recover from any person or
persons receiving the benefit of discounts as a result of any false statement made in
any application the amount therefor, including interest at the rate of nine percent per
year from the date such discounts were granted.
SECTION 2. Chapter 3.26.080 of the Central Point Municipal Code is amended in part
as set forth below.
3.26.080 Public safety fee discount for extreme hardship.
A. Eligible households may apply for a discount of the public safety fee pursuant
to that procedure set forth in Section 13.16.030. Any household in the city with a
combined total income falling below the federal poverty level shall be considered eligible
to apply for a public safety fee rate discount. Persons applying for a public safety fee
rate discount must be the person who receives the monthly water bill and is the head of
a household.
B. Any person desiring to receive the public safety fee rate discount must submit an
application to the city on forms to be provided by the city. Subsequent to initial
qualifications for public safety fee discount, any person must reapply on or before June
15th of each year thereafter. The city manager shall determine whether any applicant
meets the qualifications and requirements for discount as set forth in this chapter.
C. The amount of public safety fee rate discount for eligible persons, provided under this
chapter, shall be equal to the percentage water rate discount for extreme hardship, as
established in Section 13.16.030.
D. It is unlawful for any person to make, assist in making or to derive the benefits from
any false application for discounts provided under this chapter. In addition to other
penalties provided by law, the city shall be entitled to recover from any person or
persons receiving the benefit of discounts as a result of any false statement made in
any application the amount therefor, including interest at the rate of nine percent per
year from the date such discounts were granted.
SECTION 3. Chapter 11.16.080 of the Central Point Municipal Code is amended in part
as set forth below.
11.16.080 Stormwater or water quality rate discounts for extreme hardship.
A. Eligible households may apply for a discount of the stormwater or water
quality fee pursuant to that procedure set forth in Section 13.16.030.Any household
in the city with a combined total income falling below the federal poverty level shall be
considered eligible to apply for a stormwater or water quality rate discount. Persons
9.B.a
Packet Pg. 86 Attachment: Ordinance Amending Utility Discounts for Extreme Hardship (1529 : First Reading - An Ordinance Amending Utility Discounts for
3 – Ordinance No. __________; (Council Meeting _____________, 2022)
applying for a stormwater or water quality rate discount must be the person who
receives the stormwater or water quality bill and the head of a household.
B. Any person desiring to receive the stormwater or water quality rate discount must
submit an application to the city on forms to be provided by the city. Subsequent to
initial qualifications for utility discount, any person must reapply on or before June 15th
of each year thereafter. The city manager shall determine whether any applicant meets
the qualifications and requirements for discount as set forth in this chapter.
C. The amount of stormwater or water quality rate discount for eligible persons,
provided under this chapter, shall be equal to the percentage water rate discount for
extreme hardship, as established in Section 13.16.030.
D. It is unlawful for any person to make, assist in making or to derive the benefits from
any false application for discounts provided under this chapter. In addition to other
penalties provided by law, the city shall be entitled to recover from any person or
persons receiving the benefit of discounts as a result of any false statement made in
any application the amount therefor, including interest at the rate of nine percent per
year from the date such discounts were granted.
SECTION 4. Chapter 11.20.070 of the Central Point Municipal Code is amended in part
as set forth below.
11.20.070 Transportation utility fee discounts for extreme hardship.
A. Eligible households may apply for a discount of the transportation utility fee
pursuant to that procedure set forth in Section 13.16.030.Pursuant to
Chapter 13.16, the annual income for extreme hardship must fall below one hundred
fifty percent of the published federal poverty level in order to qualify for this discount.
B. Any person desiring to receive the transportation utility fee discount must submit an
application to the city on forms to be provided by the city. Subsequent to initial
qualifications for utility discount, any person must reapply on or before June 15th of
each year thereafter. The city manager shall determine whether any applicant meets the
qualifications and requirements for discount as set forth in this chapter.
C. The amount of transportation utility fee discount for eligible persons, provided under
this chapter, shall be equal to the percentage water rate discount for extreme hardship,
as established in Section 13.16.030.
D. It is unlawful for any person to make, assist in making or to derive the benefits from
any false application for discounts provided under this chapter. In addition to other
penalties provided by law, the city shall be entitled to recover from any person or
persons receiving the benefit of discounts as a result of any false statement made in
any application the amount therefor, including interest at the rate of nine percent per
year from the date such discounts were granted.
9.B.a
Packet Pg. 87 Attachment: Ordinance Amending Utility Discounts for Extreme Hardship (1529 : First Reading - An Ordinance Amending Utility Discounts for
4 – Ordinance No. __________; (Council Meeting _____________, 2022)
SECTION 5. Chapter 13.16 of the Central Point Municipal Code is amended in part as
set forth below.
Chapter 13.16
WATER AND UTILITY RATE DISCOUNTS FOR EXTREME HARDSHIP
13.16.010 Qualification for discount.
Any residence being served by city water, and/or subject to a parks maintenance fee,
public safety fee, stormwater or water quality fee, and/or transportation utility fee
and with a combined, total income falling below 150% of the federal poverty
guidelines as published by the Department of Health and Human Services the
federal poverty level shall be considered eligible to apply for a water rate discount to
each of the above-described fees. Persons applying for a water rate discount must be
the person who has signed up for the water service, a water customer of the city and
the occupant of the residence. For all other rate discounts, the person applying for
the rate discount must be the person who receives the respective bill for which
the discount is sought and the occupant of the residence. To qualify for a
discount to any of the foregoing fees or water service, the applicant must not owe
delinquent payments to the City for any utilities and other assessed fees and
charges.
13.16.020 Application.
Any person desiring to receive a the water rate discount must be the occupant of the
residence and must submit an application to the city on forms to be provided by the city.
Subsequent to initial qualifications for utility rate discount, any person must reapply on
or before April June fifteenth of each year thereafter. The finance department shall
determine whether any applicant meets the qualifications and requirements for the
discounts as set forth in this chapter.
13.16.030 Amount of discount.
The amount of discount for eligible persons, provided under this chapter, shall be fifty
percent of the regular rate for water, inclusive of the fixed minimum rate established in
Chapter 13.04, and/or fifty percent of the monthly parks maintenance fee, public
safety fee, stormwater or water quality fee, and/or transportation utility fee.
13.16.040 Unlawful acts--Penalties.
It is unlawful for any person to make, assist in making or to derive the benefits from any
false application for discounts provided under this chapter. In addition to other penalties
provided by law, the city shall be entitled to recover from any person or persons
receiving the benefit of discounts as a result of any false statement made in any
application the amount thereof, including interest at the rate of nine percent per year
from the date such discounts were granted.
9.B.a
Packet Pg. 88 Attachment: Ordinance Amending Utility Discounts for Extreme Hardship (1529 : First Reading - An Ordinance Amending Utility Discounts for
5 – Ordinance No. __________; (Council Meeting _____________, 2022)
SECTION 6. Codification. Provisions of this Ordinance shall be incorporated in the City
Code and the word "ordinance" may be changed to "code", "article", "section",
"chapter" or another word, and the sections of this Ordinance may be renumbered, or
re-lettered, provided however that any Whereas clauses and boilerplate provisions (i.e.
Recitals A-C) need not be codified and the City Recorder is authorized to correct any
cross-references and any typographical errors.
SECTION 7. Effective Date. The Central Point City Charter states that an ordinance
enacted by the Council shall take effect on the thirtieth day after its enactment. The
effective date of this ordinance will be the thirtieth day after the second reading.
PASSED by the Council and signed by me in authentication of its passage this ____ day
of _________________ 2022.
___________________________________
Mayor Hank Williams
ATTEST:
__________________________________
City Recorder
9.B.a
Packet Pg. 89 Attachment: Ordinance Amending Utility Discounts for Extreme Hardship (1529 : First Reading - An Ordinance Amending Utility Discounts for
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Administration
FROM: Chris Clayton, City Manager
MEETING DATE: April 28, 2022
SUBJECT: Resolution No. ________, Scheduling Biennial Election of Central Point
City Officers on November 8, 2022
ACTION REQUIRED:
Motion
Resolution
RECOMMENDATION:
The attached resolution sets the date for the next general election of city officers to coincide
with Statewide General Election on Tuesday November 8, 2022. The positions of Ward I, Ward
II, and Ward III will be up for Election.
The filing period for the election begins Monday July 11, 2022 and runs through Monday,
August 29, 2022.
Election packets are being prepared and will be available July 11, 2022 in City Hall.
RECOMMENDED MOTION:
Move to approve Resolution No. ________, Scheduling Biennial Election of Central Point
City Officers on November 8, 2022.
ATTACHMENTS:
1. Election Resolution 2022_candidates
9.C
Packet Pg. 90
RESOLUTION NO. _____________
A RESOLUTION SCHEDULING BIENNIAL ELECTION OF CENTRAL POINT CITY
OFFICERS ON NOVEMBER 8, 2022
RECITALS:
A. The Central Point City Charter provides that regular City elections shall be held at
the same time and place as biennial general state elections, and the next biennial
state election is scheduled for November 8, 2022;
B. The biennial election of the City of Central Point, Oregon, shall be held
concurrently with the general election of the State of Oregon on November 8, 2022,
between the hours of 7:00 a.m. and 8:00 p.m. Pacific Standard Time, at which
election the citizens shall elect council member from Ward I, Ward II and Ward III.
C. The precincts and judges and clerks of election shall be the same as those provided
within the City of Central Point, Oregon, for the statewide general election held on
the same date.
D. The City Recorder is hereby authorized and directed to give notice of said election
by posting notice thereof in a conspicuous place in the City Hall and in one public
place in each voting precinct of the City. The notice shall state the officers to be
elected and the time and place of the election.
E. All candidates for the offices mentioned in Paragraph B above shall file the proper
forms of nomination with the City Recorder during normal business hours between
Monday, July 11, 2022, and Monday, August 29, 2022.
The City of Central Point resolves as follows:
Section 1. The Central Point City Charter provides that regular City elections shall be held at
the same times and places as biennial general state elections, and the next biennial state election is
scheduled for November 8, 2022;
Passed by the Council and signed by me in authentication of its passage this ____ day of April
2022.
____________________________________
Mayor Hank Williams
ATTEST:
__________________________________
City Recorder
9.C.a
Packet Pg. 91 Attachment: Election Resolution 2022_candidates (1531 : Biennial Election Resolution)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Administration
FROM: Chris Clayton, City Manager
MEETING DATE: April 28, 2022
SUBJECT: Appointment to Citizens Advisory Committee
ACTION REQUIRED:
Motion
RECOMMENDATION:
The Central Point Citizens Advisory Committee (CAC) currently has two vacant positions. This
committee shall consist of seven members, to be selected through an open well-publicized
public process and formally appointed by the Mayor with the approval of the City Council.
Terms for the CAC are for one year. Past practice for the city is to ask each member if they wish
to be reappointed for an additional year.
Interviews with Mayor Williams, City Manager Clayton, and Planning Director Holtey are
scheduled for Tuesday, April 26, 2022. Mayor Williams will make his recommendation for
appointment at the April 28, 2022 Council meeting.
Staff has received three applications (attached) for appointment:
Donald Chandler
Paul Contreras
Marlene Baty
Mitchel Price
RECOMMENDED MOTION:
I move to appoint __(applicant)_____________ and __(applicant)_____________ to the
Central Point Citizens Advisory Committee.
ATTACHMENTS:
1. CAC Application - Baty_Redacted
2. CAC Application - Chandler_Redacted
3. CAC Application - Contreras_Redacted
4. CAC Application - Price_Redacted
10.A
Packet Pg. 92
10.A.a
Packet Pg. 93 Attachment: CAC Application - Baty_Redacted (1530 : CAC Appointment)
10.A.a
Packet Pg. 94 Attachment: CAC Application - Baty_Redacted (1530 : CAC Appointment)
10.A.b
Packet Pg. 95 Attachment: CAC Application - Chandler_Redacted (1530 : CAC Appointment)
10.A.b
Packet Pg. 96 Attachment: CAC Application - Chandler_Redacted (1530 : CAC Appointment)
APPLICATION FOR APPOINTMENT TO CITY OF CENTRAL POINT COMMITTEE
Name: _________________________________________________Date: ___________________________ Address: __ __________________________________________________________________________
Home Phone: _ ________ Business Phone: _______________Cell Phone: ______
Fax: __________________________ E-mail: _ ____________________________________
Are you a registered voter with the State of Oregon? Yes _________ No ___________
Are you a city resident? Yes __________ No __________ If Yes, How long: ________________ Which committee(s) would you like to be appointed to: (Please make sure the dates below work with your
schedule before applying. Council and Planning Commission members are required to file an Annual
Statement of Economic Interest to the State of Oregon.)
Employment, professional, and volunteer background:
Community affiliations and activities:
Previous City appointments, offices, or activities:
City of Central Point, Oregon
140 S 3rd Street, Central Point, OR 97502
541.664.3321 Fax 541.664.6384
www.centralpointoregon.gov
Administration Department
Chris Clayton, City Manager
Deanna Casey, City Recorder
Elizabeth Simas, Human Resource Director
Meeting Dates (All meeting dates are subject to change or additions, times vary for
each committee):
Budget Committee: Meetings vary in April Bi-Annually
Citizens Advisory Committee: 2nd Tuesday of quarterly
Planning Commission: 1st Tuesday of each month
Parks and Recreation Committee/Foundation: Meeting dates vary
10.A.c
Packet Pg. 97 Attachment: CAC Application - Contreras_Redacted (1530 : CAC Appointment)
Central Point Committee Application
Page 2
To provide additional background for the Mayor and City Council, please answer the following questions. 1. Please explain why you are interested in the appointment and what you would offer to the community.
2. Please describe what you believe are the major concerns of the City residents and businesses that this
committee should be concerned about.
3. Please provide any additional information or comments which you believe will assist the City Council in considering your application.
4. Do you anticipate that any conflicts of interest will arise if you are appointed; and if so, how would you handle them?
Please feel free to use additional sheet if you have more information to help the Council make a final decision.
My signature affirms that the information in this application is true to the best of my knowledge. I
understand that misrepresentation and/or omission of facts are cause for removal from any council, advisory
committee, board or commission I may be appointed to. All information/documentation related to service for this position is subject to public record disclosure.
Signature: _______ Date: _______________________
10.A.c
Packet Pg. 98 Attachment: CAC Application - Contreras_Redacted (1530 : CAC Appointment)
City of Central Point, Oregon c Administration ent
Chris Clayton, City Manager
Deanna Casey, City Recorder
Elizabeth Simas, Human Resource Director
140 S 3rd Street, Central Point, OR 97502
541.664.3321 Fax 541 .664.6384
www.central poi ntoregon.gov
Name Mitchel Price
{..) t-i:.t,r t
APPLICATION FOR APPOINTMENT TO
CITY OF CENTRAL POINT COMMITTEE
POINT
Dur".412112022
ooo.",..IAurora Ln Central Point, Or.97502
Home Phone: N/A Business Phone N/A CellPhone
Fax:E-mail @gmail.com
Are you a registered voter with the State of Oregon? Yes X No
Are you a city resident? Yes XNo If Yes, How long:6 years
Which committee(s) would you like to be appointed to: (Please make sure the dates below workwith your
schedule before applying. Council and Planning Commission members are required to ftle an Annual
Statement of Economic Interest to the State of Oregon.)
,, Meeting Dates (All meeting dates are subject to change or additions, times yary for
:: each committee):
Budget Committee: Meetings vary in April Bi-Annually
Citizens Advisory Committe e:2"d Tuesday of quarterly
Planning Commission: 1" Tuesday of each month
Parks and Recreation Committee/Foundation: Meeting dates vary
Employment, professional, and volunteer background:
CFO Price Ventures, CP school district Bond committee, KU academy volunteer, Extreme respo
II
Community affi liations and activities:
Small business owner/manager
Previous City appointments, offices, or activities:
N/A
10.A.d
Packet Pg. 99 Attachment: CAC Application - Price_Redacted (1530 : CAC Appointment)
Central Point Commiuee Application
Page2
To provide additional background for the Mayor and City Council, please answer the following questions.
l. Please explain why you are interested in the appointment and what you would offer to the community
My family and I relocated from South America and chose CP because of schools and small town
2. pfSaJi OelcriUe what you believe are the major concerns of the City residents and businesses that this
committee should be concerned about.
Crime, Traffic, Schools, unfettered growth and quality of life ,e{J
3. Please provide any additional information or comments which you believe will assist the City Council
in considering your application.
I believe a community must try and have an identity which can be used in city projects, business de
E
4. Do you anticipate that any conflicts of interest will arise if you are appointed; and if so, how would you
handle them?
No
Pleasefeelfree to use additional sheet tf you have more information to help the
Council make aJinal decision.
My signature affirms that the information in this application is true to the best of my knowledge. I
understand that misrepresentation andlor omission of facts are cause for removal from any council, advisory
committee, board or commission I may be appointed to. All information/documentation related to service for
this position is subject to public record disclosure.
Dur".412112022Signature:
10.A.d
Packet Pg. 100 Attachment: CAC Application - Price_Redacted (1530 : CAC Appointment)