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HomeMy WebLinkAboutCM 031022 CITY OF CENTRAL POINT oregaw City Council Meeting Minutes Thursday, March 10, 2022 REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez ; At Large Present Michael Parsons At Large Present Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Police Lt Brian Day; Parks and Public Works Director Matt Samitore; Planning Director Stephanie Holtey; and City Recorder Deanna Casey. IV. PUBLIC COMMENTS - None V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of February 17, 2022 City Council Minutes B. Planning Commission Member Appointment VI. ITEMS REMOVED FROM CONSENT AGENDA VII. PUBLIC HEARING A. First Reading and Public Hearing -An Ordinance Adding Central Point Municipal Code Chapter 5.44 Mobile Food Businesses And Amending Various Sections In Title 17 To Be Consistent With The Mobile Food Business Location And Application Requirements 111 Planning Director Stephanie Holtey explained that after legal review it was decided to make some changes to the Mobile Food Business Ordinance and City of Central Point City Council Minutes March 10, 2022 Page 2 return to the Planning Commission for further discussion. This item will return to City Council at a later date. IRESULT: WITHDRAWN VIII. ORDINANCES, AND RESOLUTIONS A. Resolution No. . Accepting the lowest responsible bid from Knife River Materials Inc. for$456,789 for the 2022 Roadway Repairs Projects and authorizing the City Manager to execute a contract. Parks and Public Works Director Matt Samitore explained the City conducted a bid letting procedure for the 2022 Roadway Repairs project. The City received two bids for the project, with the low bid being from Knife River Materials for$456,789.00. This project consists of removing existing handicap ramps that do not meet current ADA requirements, failing curbs and gutters, and failing asphalt. Repair methods employed will be grinding and inlaying of asphalt, installation of new ADA compliant ramps, paving, and minor adjustments of structures and obstructions. Work will be performed at the following locations: • North 2nd and 3rd Streets from Pine Street to Hazel Street • Scenic Avenue from Highway 99 to Dobrot Way • Scenic Avenue in front of the new FD#3 facility • North Haskell Street from Taylor Road to Pine Street. This work will be done after school is out for the summer. Rob Hernandez moved to approve Resolution No. 1700, accepting the lowest responsible bid from Knife River Materials Inc. for $456,789 for the 2022 Roadway Repairs Projects and authorizing the City Manager to execute a contract. RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons IX. BUSINESS A. Horn Creek Culvert Discussion Parks and Public Works Director Matt Samitore explained that the City has been working on a solution to resolve a private culvert installed in the 1980s at 211 Donna Way. The Council has been to several meetings to discussion the issue with the private culvert. The discussion focused on finding the most price-effective way of dealing with the issue. Since our last meeting, we have worked with Northwest Hydraulic Consultants to analyze the city's bypass channel effectiveness for the main creek. We also had them explore if the surrounding properties would see flooding if the culvert failed. The hydraulic analysis does indicate some urbanized flooding would occur upstream City of Central Point City Council Minutes March 10, 2022 r Page 3 of the existing culvert if it fails. However, if it fails, the biggest issue is the volume of water in the stream affecting the neighbors to the north and the loss of land because no bank protection would be in place. Staff has given direction to get the necessary environmental permits for the project and be ready for construction this summer. However, before any money is spent on construction, another meeting with the City Council will be necessary. Currently all the surrounding land owners have signed off on the permit except the owners of 211 Donna Way. When staff returns for final approval the City Council will need to decide who will ultimately be responsible for the cost of the repair. The owners of 211 Donna Way installed the culvert without permit from any jurisdiction. RESULT: FOR DISCUSSION ONLY B. Elk Creek Culvert Replacement Update Mr. Samitore stated that following the September 2020 wildfire, the culvert at Elk Creek near its juncture with Bear damaged. The damage caused the creek to partially flow under the culvert limiting fish passage and weakening the structural integrity of the entire structure. The City hired RH2 engineering to prepare a plan to submit to FEMA for wildfire replacement funds. FEMA approved the initial plan costing around $180,000. After a review by FEMA Region 10, it was determined additional hydraulic analysis was needed. RH2 hired Joe Howard of Cascade Creek Solutions to prepare the analysis, with the following changes. • Realignment of Elk Creek: Mr. Howard recommends the realignment to eliminate the 90-degree bend immediately upstream of the existing culverts, which is necessary to prevent scour and possible undercutting/erosion and siltation issues in and around that area. The realignment is planned to include installing gravel streambed material (likely procured from onsite) and installing root wads to improve aquatic habitat and prevent erosion along the banks. • Lowering of the Existing Berm: At some unknown time in the past, the berm between Elk Creek and Bear Creek was constructed of local river run material. This berm constricts the Bear Creek floodway, and its removal would lower and re-open the floodway to more natural conditions and restore this section of the roadway/walking path that was burned. • Bear Creek Dam Remnants Removal and Boulder Installation: Removal of the concrete dam remnants will eliminate human-placed objects within Bear Creek. Bank stabilization and fish habitat will be improved by installing root wads on the banks and boulders within the steam. As previously mentioned, ODFW will require boulders to be placed in-stream if this scenario is implemented. The estimated construction cost item was broken out for this item as the City and the design team have acknowledged that there is no direct and strong nexus between Almeda Fire damage and these improvements other than stabilizing banks that were previously stabilized by vegetation, which was incinerated. Storm drain fund will pay for it if FEMA doesn't come through for some reason. Their only concern is to make sure the fish who winter in that area of the creek do not get washed out with the new design. City of Central Point City Council Minutes March 10, 2022 Page 4 RESULT: FOR DISCUSSION ONLY C. Regional Water Rights IGA City Manager Chris Clayton explained that early in 2020, Medford Water Commission and the Cities of Talent, Ashland, Phoenix, Eagle Point, Central Point and Jacksonville (Partner Cities) completed a joint water rights strategy plan related to the water rights between the Partner Cities. The water rights strategy included a proposed approach to ensure orderly certification of the water rights at the Duff WTP; it also included a proposed plan for sharing water supply to meet combined short-term (Phase 1) and long-term (Phase 2) water supply needs. Over the past 2 years, Medford Water has met monthly with representatives of the Partner Cities to develop an IGA to implement Phase 1 of a water sharing agreement. The Partners have developed a draft IGA that provides for orderly certification of the water rights at the Duff WTP, and a mechanism by which the Partner Cities would share water supply under their water rights and Medford Water would function as the Managing Agency. The IGA provides that the Partner City water sharing agreement would begin October 1, 2022, but a "dry run" is planned for May through September 2022. The IGA would renew every 5 years, consistent with the term of existing water supply agreements. The Water commission has reviewed and given thumbs up to this agreement, next it will be reviewed by all the jurisdictions and again by the water commission before final approval. RESULT: FOR DISCUSSION ONLY D. Draft Chamber Agreement Discussion The agreement between the City and Central Point Chamber of Commerce to operate the City's Visitors Information Center (VIC) has expired. In developing a draft agreement for renewal, the issue of relocating the Visitors Information Center/Chamber of Commerce office to a city-owned facility was discussed. Ultimately, the Chamber Board decided they would prefer to stay at their existing Pine Street location until a space inside the future community center becomes available. Currently, the City is responsible for the lease payment for the commercial office space located at 650 Pine Street ($1,388) and monthly payments for VIC operations ($1,866.67). However, before continuing with those financial assumptions in a draft renewal agreement, the Council needs to provide feedback and direction. There was discussion regarding the City provide funds to the chamber for the VIC operations and a portion of the space rental depending the square footage that is used for the VIC. The Chamber Board should be responsible for negotiating the lease for the current location. The Chamber Board has stated that they would like to keep the Chamber and City as separate entities and not move the office to City Hall. City of Central Point City Council Minutes March 10, 2022 ri Page 5 RESULT: FOR DISCUSSION ONLY E. March Planning Commission Report Planning Manager Stephanie Holtey presented the March 1, 2022 Planning Commission Report: • The Commission heard public testimony regarding amendments to the CPMC to include regulations for mobile food trucks. Commissioners suggested minor edits to clarify language. The commission unanimously recommended the City Council approve the proposed amendments. • Staff reported that progress on the rewrite 2022 project has slowed in light of the need to understand and begin addressing the transportation planning rule changes adopted by the Governors Executive Order. • Commissioners discussed the Executive order and generally expressed that we need to do something to address issues affecting climate change and that the city is already well positioned to do that under the current rule. The proposed changes include an aggressive timeline and too much ambiguity and no funding designated to implement the changes. RESULT: FOR DISCUSSION ONLY X. MAYOR'S REPORT Mayor Williams had nothing new to report. XI. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • He attended the LOC Cities Roundtable meeting today. • He will not be attending the Denim and Diamonds event. • He will be taking a vacation day tomorrow so no weekly update. • He wanted to thank those who attended or helped with Captain Crofts Retirement Party. • He attended the Firestone ribbon cutting today. XII. COUNCIL REPORTS Council Member Kelley Johnson reported that she: • She attended the study session last week. • Wanted to thank City Recorder Deanna Casey for publishing the link and notice in the newsletter for the free COVID tests, one of her neighbors was afraid to click any of the links she has seen. • City Manager Chris Clayton did a great job on the article regarding Bruce Dingler. Council Member Neil Olsen stated that he attended the Planning Commission meeting. City of Central Point City Council Minutes March 10, 2022 Page 6 Council Member Taneea Browning reported that: • There was a great turn out today for the LOC Round Table meeting. She thanked all who were able to attend. Councilor Parsons represented Central Point spectacularly. • She attended Captain Dave Croft's Retirement lunch. • She attended the Water Commission meeting last week. • She attended the School District theater production of Newsies last weekend. They did a fantastic job and it is great to have the community out and about together again. • Direct Involvement Recreation Teaching free outdoor afterschool program will begin at Scenic Middle School at the Skyrman Arboretum this spring. • She is pleased and excited with the participation seen through the state and the willingness to come together on issues. We are a lot closer on a lot of the issues then people realize. It may be shocking that the state is more united than divided. We all face similar challenges to different magnitudes, exploring different approaches, but we all have citizens suffering from policies made outside of our control. We are united in our resolution to find better solutions that work for all of Oregon cities. Council Member Rob Hernandez reported that: • He attended the Study Session last week. • He attended a great SOREDI meeting where they talked about the growth at the airport. Council Member Michael Parsons reported that: • He attended Jackson County Local Public Policy Coordinating Council meeting. • He attended Captain Croft's retirement celebration. • He attended the LOC roundtable meeting today hosted by Council Member Browning. • He attended the Firestone Ribbon Cutting. Council Member Melody Thueson reported that she enjoyed the IT Security training videos. XIII. DEPARTMENT REPORTS City of Central Point City Council Minutes March 10, 2022 Page 7 Parks and Public Works Director Matt Samitore reported that a property renter on ' Table Rock Road outside of the City limits, has been using city property illegally as an easement and may have broken the RRID pipe. She claims she has an easement agreement but cannot produce the document and the city does not have record of an easement at this location. . Police Chief Kris Allison reported that: • Captain Dave Crofts retirement celebration had a great turnout. • Tomorrow she and our community works advocate will be getting the new Therapy Dog Luna. • There will be a lot of movement in the Department with staffing changes and positions. City Attorney Sydnee Dryer reported that she attended the LOC roundtable lunch yesterday. County Commissioner Dave Dotterere reported that he is feeling good about the legislature working on the water issues for irrigation. Jackson County has put a n moratorium on new hemp permits. XIV. EXECUTIVE SESSION - None XV. ADJOURNMENT Neil Olson moved to adjourn at 8:30 p.m. The foregoing minutes of the March 10, 2022, Council meeting were approved by the City Council at its meeting of ,2S"/ /44 , 2022. Dated: 44 (/ Mayor Hank Williams ATTE", i, Lam'_,dl . _, City Recorder