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Home My WebLink AboutDCP031022 City of Central Point Development Commission Agenda March 10, 2022 6:30 p.m. Central Point Central Point City Hall 140 South 3rd Street Central Point, Oregon Members: Hank Williams Taneea Browning Neil Olsen Kelley Johnson Melody Thueson Michael Parsons Rob Hernandez Staff Liaison: Chris Clayton Meeting time, date, or location may be subject to change. Please contact the City Recorder at 541-423-1026 for additional information. I. MEETING CALLED TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. Community Development Commission - Regular Meeting - Jan 27, 2022 6:30 PM IV. DISCUSSION ITEMS A. 2022-2023 Development Commisison Budget Development(Presented by Clayton) V. ADJOURNMENT Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request, please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov. Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por favor llame con 72 horas de anticipación al 541-664-3321 ext. 201 CITY OF CENTRAL POINT Oregon Community Development Commission Regular Meeting Minutes Thursday, January 27, 2022 I. MEETING CALLED TO ORDER II. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Taneea Browning Ward IV Present Neil Olsen Ward I Remote Kelley Johnson Ward II Present Melody Thueson Ward III Present Michael Parsons At Large Present Rob Hernandez At Large Present Also present: City Manager Chris Clayton; Finance Director Steven Weber; City Attorney Sydnee Dreyer; IT Director Jason Richmond; and Account Specialist Rachel Neuenschwander. III. APPROVAL OF MINUTES A. Community Development Commission - Regular Meeting - Sep 23, 2021 6:00 PM Taneea Browning moved to approve the Minutes as presented. RESULT: ACCEPTED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Melody Thueson, Ward III AYES: Williams, Browning, Olsen, Johnson, Thueson, Parsons, Hernandez IV. DISCUSSION ITEMS A. Resolution No. 2022 - ______, A Resolution of the Central Point Development Commission Adopting Findings Authorizing an Exemption from Competitive Solicitation for Sole Source Procurement and Awarding a Contract to Elaine Howard Consulting(Presented by Dreyer) City Manager Chris Clayton presented the approval of a contract with Elaine 3.A Packet Pg. 2 Minutes Acceptance: Minutes of Jan 27, 2022 6:30 PM (APPROVAL OF MINUTES) City of Central Point Development Commission January 27, 2022 Page 2 Howard Consulting, LLC to pursue a significant amendment to its Urban Renewal plan adding property and projects and make other updates. The project includes hearings before the Planning Commission; City Council; consultation with taxing districts; and public involvement. The City is seeking a sole source exemption from competitive solicitation to award the contract to Elaine Howard Consulting, LLC, based on the determination that the consultant has more than 30-years’ experience assisting Oregon jurisdictions in such matters, and has been used by neighboring cities. in pursuing similar matters. The 2021-2022 City of Central Point Development Commission Budget includes a $50,000 appropriation for professional services. The proposed consulting contract would be funded from the current year professional services budget line item. The Development Commission may authorize a sole source exemption upon a finding that the professional services are available from only one source or other factors or circumstances that support the conclusion that the services are available from only one source. Kelley Johnson moved to approve Resolution No 2022-01 A Resolution of the Central Point Development Commission Adopting Findings Authorizing an Exemption from Competitive Solicitation for Sole Source Procurement and Awarding a Contract to Elaine Howard Consulting. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Rob Hernandez, At Large AYES: Williams, Browning, Olsen, Johnson, Thueson, Parsons, Hernandez V. ADJOURNMENT Mike Parsons moved to adjourn the meeting. All said aye and the meeting was adjourned at 6:40 p.m. The foregoing minutes of the January 27, 2022, Development Commission meeting were approved by the Development Commission at its meeting of _________________________. Dated: _________________________ Chair Hank Williams ATTEST: __________________________ 3.A Packet Pg. 3 Minutes Acceptance: Minutes of Jan 27, 2022 6:30 PM (APPROVAL OF MINUTES) City of Central Point Development Commission January 27, 2022 Page 3 City Recorder 3.A Packet Pg. 4 Minutes Acceptance: Minutes of Jan 27, 2022 6:30 PM (APPROVAL OF MINUTES) City of Central Point Staff Report ISSUE SUMMARY TO: Community Development Commission DEPARTMENT: City Manager FROM: Chris Clayton, City Manager MEETING DATE: March 10, 2022 SUBJECT: 2022-2023 Development Commisison Budget Development ACTION REQUIRED: Information/Direction RECOMMENDATION: None Forwarded BACKGROUND INFORMATION: Although the General City remains on a biennial budget cycle, the Development Commission/Urban Renewal Agency continues to use annual budgets. Inasmuch, the Planning Director, Public Works Director, Finance Director, and City Manager have developed the proposed/draft 2022-2023 Development Commission Budget. The formal budget adoption process generally concludes in late Spring; however, we want to have an opportunity to discuss our proposal and receive public input. FINANCIAL ANALYSIS: The Development Commission continues to be active in 2021-2022 with the city’s façade improvement program, replacement of the Pfaff Park restrooms, and meeting its debt service obligations related to the Pine Street Improvement Project. Moving to the next budget cycle, the Development Commission is well-positioned with total annual resources in the amount o $2,165,865. This total includes 1.138 million in carryover (cash on hand), and approximately 1 million in additional tax increment. Although a primary function of Urban Renewal agencies is to finance debt projects and use tax increment to fund associated debt service obligations, the proposed budget does not include borrowing funds during fiscal year 2022-2023. Instead, we propose spending fund balance resources on designing two major capital projects (Community Center & Bear Creek Greenway) and investing in a crucial public works infrastructure project (Pine & Hamrick Intersection Improvements). Additionally, we continue the city’s façade improvement program and commit $50,000 to planning requirements associated with climate-friendly areas (CFA’s). After completing the designs for both the Community Center and Bear Creek Greenway, we would anticipate the 2023-2024 Development Commission budget proposal to include significant financing to meet Urban Renewal obligations to the capital construction of these 4.A Packet Pg. 5 projects. LEGAL ANALYSIS: The proposed budget meets the legal standards required under Oregon Revised Statute. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Strategic Priority Community Investment Public and private investments in Central Point include physical (i.e., new buildings, streets, waterlines, businesses, parks, etc.); social (e.g., programs and services that support people: families, youth, retirees, etc.); and economic (i.e., programs and facilities that foster new growth and development necessary to fuel the local economy and provide jobs for residents). GOAL 1 Build a strong city that is fiscally sustainable and provides enhanced services and small-town nuance. STRATEGY 1 Partner with Urban Renewal to develop objective criteria to prioritize incentives and investments for planning and infrastructure projects that maximize value to the community in terms of cost- benefit, providing a connection between the east and west sides of town, and providing an urban form that is walkable, attractive and resilient to change. STAFF RECOMMENDATION: Staff is recommending Development Commission discuss, comment, suggest, and amend the proposed 2022-2023 budget proposal as necessary. After making necessary revisions, staff will return with approval proceedings under our normal budget adoption process. RECOMMENDED MOTION: Not applicable. ATTACHMENTS: 1. Draft URA Budget Resources 2. Draft URA Budget Requirements 4.A Packet Pg. 6 RESOURCES General Fund 1 488,426$ 623,094$ 956,840$ 956,840$ 1 Available cash on hand* (cash basis) or 1,138,815$ 1,138,815$ 1,138,815$ 2 -$ -$ -$ -$ 2 Net working capital (accrual basis)-$ -$ -$ 3 11,389$ 11,587$ 11,000$ 18,710$ 3 Previously levied taxes estimated to be received 18,000$ 18,000$ 18,000$ 4 11,438$ 11,554$ 11,000$ 12,625$ 4 Interest 11,000$ 11,000$ 11,000$ 5 -$ -$ -$ -$ 5 -$ -$ -$ 6 6 OTHER RESOURCES -$ -$ 7 -$ -$ -$ -$ 7 -$ -$ -$ 8 -$ -$ -$ -$ 8 -$ -$ -$ 9 9 10 10 11 11 12 12 13 13 14 14 15 15 16 16 17 17 18 18 19 19 20 20 21 21 22 22 23 23 24 24 25 25 26 26 27 27 28 28 29 511,253$ 646,235$ 978,840$ 988,175$ 29 Total resources, except taxes to be levied 1,167,815$ 1,167,815$ 1,167,815$ 30 659,250$ 815,700$ 30 Taxes estimated to be received 998,050$ 998,050$ 998,050$ 31 510,570$ 582,800$ 31 Taxes collected in year levied 32 1,021,823$ 1,229,035$ 1,638,090$ 1,803,875$ 32 TOTAL RESOURCES 2,165,865$ 2,165,865$ 2,165,865$ FORM LB-20 Central Point Development Commission Historical Data RESOURCE DESCRIPTION Budget for Next Year 2022-23 Actual Adopted Budget This Year 2021-22 Projected This Year 2021-22 Proposed By Budget Officer Approved By Budget Committee Adopted By Governing BodySecond Preceding Year 2019-20 First Preceding Year 2020-21 4.A.a Packet Pg. 7 Attachment: Draft URA Budget Resources (1514 : 2022-2023 Development Commission Budget Development) FORM LB-30 REQUIREMENTS DESCRIPTION Adopted Budget Second Preceding First Preceding This Year Proprosed By Approved By Adopted By Year 2019-20 Year 2020-21 2021-22 Budget Officer Budget Committee Governing Body PERSONAL SERVICES 1 -$ -$ -$ Salaries & Wages -$ -$ -$ 2 -$ -$ -$ City Taxes & Benefits -$ -$ -$ 3 -$ -$ -$ -$ TOTAL PERSONAL SERVICES -$ -$ -$ MATERIALS AND SERVICES 4 -$ -$ 1,000$ 400$ Advertising/Legal Notices $2,000 2,000$ 2,000$ 5 4,849$ 8,325$ 50,000$ 40,000$ Professional Services $40,000 40,000$ 40,000$ 6 8,835$ 15,811$ 30,000$ 15,400$ Contract Services, Admin. Staff $20,000 20,000$ 20,000$ 7 3,396$ 4,869$ 1,000$ 400$ Office Supplies/Postage/Phone $2,000 2,000$ 2,000$ 8 -$ -$ -$ -$ Postage $0 -$ -$ 9 -$ -$ -$ -$ Community Grant $0 -$ -$ 10 17,080$ 29,005$ 82,000$ 56,200$ TOTAL MATERIALS AND SERVICES $64,000 64,000$ 64,000$ CAPITAL OUTLAY 11 -$ -$ 100,000$ 100,000$ Highway 99 Pedestrian Crossing (Crater Works)-$ 12 -$ -$ 275,000$ -$ Hamrick/Pine Street Drop Lane 600,000$ 600,000$ 600,000$ 13 -$ -$ 200,000$ 200,000$ Pfaff Park Restroom -$ 14 23,354$ 20,000$ 35,000$ 20,000$ Economic Incentive Program (Façade)35,000$ 35,000$ 35,000$ 15 -$ -$ -$ -$ Capital Project Design Costs 650,000$ 650,000$ 650,000$ 16 -$ -$ -$ -$ TPR Planning 50,000$ 50,000$ 50,000$ 17 23,354$ 20,000$ 610,000$ 320,000$ TOTAL CAPITAL OUTLAY 1,335,000$ 1,335,000$ 1,335,000$ DEBT SERVICE 18 125,000$ -$ -$ -$ City Loan -$ -$ -$ 19 -$ -$ -$ -$ Community Center, Interest Only -$ -$ -$ 20 233,295$ 223,190$ 288,860$ 288,860$ FY16-17 Bond 312,920$ 312,920$ 312,920$ 21 358,295$ 223,190$ 288,860$ 288,860$ TOTAL DEBT SERVICE 312,920$ 312,920$ 312,920$ TRANSFERRED TO OTHER FUNDS 22 -$ -$ -$ -$ -$ -$ -$ 23 -$ -$ -$ -$ -$ -$ -$ 24 -$ -$ -$ -$ TOTAL TRANSFERS -$ -$ -$ 25 -$ -$ OPERATING CONTINGENCY 50,000$ 50,000$ 50,000$ 26 623,094$ 956,840$ Ending balance (prior years) 27 657,230$ 1,138,815$ UNAPPROPRIATED ENDING FUND BALANCE 403,945$ 403,945$ 403,945$ 28 1,021,823$ 1,229,035$ $1,638,090 $1,803,875 TOTAL REQUIREMENTS $2,165,865 $2,165,865 $2,165,865 Historical Data Budget For Next Year 2022-23ActualProjected This Year2021-22 REQUIREMENTS SUMMARY Central Point Development Commission - General Fund 4.A.b Packet Pg. 8 Attachment: Draft URA Budget Requirements (1514 : 2022-2023 Development Commission Budget Development)