HomeMy WebLinkAboutCAP021722
CITY OF CENTRAL
POINT
Oregon
City Council Meeting Agenda
Thursday, February 17, 2022
Mayor
Hank Williams
Ward I
Neil Olsen
Ward II
Kelley Johnson
Ward III
Melody Thueson
Ward IV
Taneea Browning
At Large
Rob Hernandez
At Large
Michael Parsons
At Large
Michael Parsons
Next Res(1697) Ord (2086)
I. REGULAR MEETING CALLED TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. SPECIAL PRESENTATIONS
V. PUBLIC COMMENTS
Public comment is for non-agenda items. If you are here to make comments on a specific agenda item, you must speak at
that time. Please limit your remarks to 3 minutes per individual, 5 minutes per group, with a maximum of 20 minutes per
meeting being allotted for public comments. The council may ask questions but may take no action during the public
comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda.
Complaints against specific City employees should be resolved through the City’s Personnel Complaint procedure. The
right to address the Council does not exempt the speaker from any potential liability for defamation.
VI. CONSENT AGENDA
A. Approval of January 27, 2022 City Council Minutes
B. Proclamation - Arbor Week 2022
C. Parks and Recreation Commission Appointment
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. ORDINANCES, AND RESOLUTIONS
A. Ordinance No. ________, An Ordinance Amending the Transportation System
Plan (TSP) of the Central Point Comprehensive Plan to Add Road Diet
Improvements to Project No. 230 (Holtey)
B. Resolution No. ________, Accepting the Lowest Responsible Bid from Central
Pipeline Inc. for the Gebhard Road Storm Drain Project and Authorizing the City
Manager to Execute a Contract (Samitore)
C. Resolution No. ________, A Resolution Approving an Intergovernmental
Agreement with the Rogue Valley Council of Governments for Temporary Use of
the Senior Center Building (Jacob)
IX. BUSINESS
A. Transit Oriented Development (TOD) Fence Code Update Discussion (Holtey)
B. Resolution No. ________, A Resolution of the City of Central Point Setting a
Water Rate Adjustment Effective March 21, 2022 (Samitore)
X. MAYOR'S REPORT
XI. CITY MANAGER'S REPORT
XII. COUNCIL REPORTS
XIII. DEPARTMENT REPORTS
XIV. EXECUTIVE SESSION
The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the
Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast.
XV. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL POINT
Oregon
City Council Meeting Minutes
Thursday, January 27, 2022
I. REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
Michael Parsons At Large Present
Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer
(Remote); Police Chief Kris Allison (Remote); Police Captain Dave Croft; Police Captain
Scott Logue (Remote); Parks and Public Works Director Matt Samitore; Planning
Director Stephanie Holtey; Finance Director Steve Weber; IT Director Jason Richmond
(Remote); and Accounting Business Services Coordinator Rachel Neuenschwander.
IV. PUBLIC COMMENTS
Mr. Bogenoff spoke to the council regarding someone breaking windows of houses and
cars along Freeman Rd, and someone parking a trailer and van in front of his and his
neighbors house for an extended period of time.
V. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
A. Approval of January 13, 2022 City Council Minutes
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING
A. Resolution Authorizing Exemption from Competitive Solicitation - RH2
Engineering, Inc.
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City Attorney Sydnee Dreyer presented a resolution authorizing exemption from
competitive solicitation - RH2 Engineering Inc. Under city code the contracting board
is authorized to exempt a contract from competitive bidding, if certain factors in your
code are met. In this case there would be substantial cost savings to grant the
exemption from competitive bidding.
Exemption is sought for a Design and Engineering contract for the improvements to
the Central Point Little League Property. Much of the work toward these
improvements was previously completed by RH2, the City’s engineer, on the basis of
previously authorized contracts for a conceptual plan, detailed cost estimate, project
schedule and summary of tasks to be performed to complete the project.
The estimated cost for the design and engineering work is $275,858.00 (scope and
project estimate attached). Exempting this project is likely to result in significant cost
savings given that the initial conceptual plan, budget and detailed summary of tasks
has already been prepared by RH2, which result in lower costs to finalize the design
and engineering of the improvements. Additionally, this project is subject to
significant time restraints given that a portion of the funding is subject to the
American Rescue Plan Act (ARPA) guidance. Awarding the contract to RH2 will
allow the design and engineering to be completed much more quickly as RH2 is
already in possession of a portion of the information, analysis and survey it will need
to finalize these plans.
Council was concerned on how the contingency is handled the $25,000, Parks and
Public Works Director Matt Samitore stated that they have to make a request to use
the contingency. In the past RH2 has been really good at not needing to use the
contingency.
Council asked if the project schedule completion date of September 2022 is
accurate. Mr. Samitore stated that this is what they were wanting but in this day and
time it is not realistic. Summer of 2023 construction, product will be the biggest
issue. City Manager Chris Clayton stated the design will get done but as we work on
the design if bid is completed in the first halve of the summer will contractors work
during the summer. They will be meeting with the little league in the next couple of
weeks. Everyone is working towards doing this as soon as possible, however the
most likely it will be done the following year. The Planning Dept. will be starting the
land use component, this is EFU lands with their being an existing facility it should be
fine.
Kelley Johnson moved to approve Resolution No. 1696 Adopting Findings
Authorizing an Exemption from Competitive Solicitation and Awarding a
Contract to RH2 Engineering, Inc. For Design and Engineering of Little League
Fields.
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RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
VIII. ORDINANCES, AND RESOLUTIONS
A. Ordinance No. _______, An Ordinance amending Central Point Municipal Code
Chapter 13.20 in Part Regarding Backflow Prevention Devices
Mr. Samitore presented the second reading of an Ordinance amending the Central
Point Municipal code regarding backflow prevention devices. No changes since the
first reading.
Council wanted clarification that this matches what Medford Water Commission, Matt
stated yes and the City of Ashland adopted something similar this last year, and
Eagle Point has already updated there requirements.
Melody Thueson moved to approve Ordinance No 2083 an Ordinance
Amending Central Point Municipal Code Chapter 13.20 in Part Regarding
Backflow Prevention Devises.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Ordinance No. ________, An Ordinance Amending in Part Central Point
Municipal Code Chapters 5.34.010 and 5.34.020 Pawnbrokers and Secondhand
Dealers
City Attorney Sydnee Dreyer presented the second reading of ordinance amending
in part CPMC 5.34.010 and 5.34.020 Pawnbrokers and Secondhand Dealers
requires pawnbrokers and secondhand dealers to maintain a report of all property
received on deposit, pledged or purchased and to submit that electronic report to the
City. There were no changes since the first reading.
Council was concerned if the current businesses know this is coming. Captain Croft
stated that other cities are doing this and that they will be notified of this change.
Council questioned secondhand clothing stores having to do this. Mrs. Dreyer stated
that if they are not currently using the electronic system then they would not need to
do this.
Mike Parsons moved to approve Ordinance No 2084 an Ordinance Amending
in Part Central Point Municipal Code 5.34.010 and 5.34.020 Pawnbrokers and
Secondhand Dealers
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RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
C. Ordinance No. _______, An Ordinance Establishing a Franchise Agreement
Between United States Cellular Operating Company of Medford for Use of the
Public Right of Way Relating to Small Cell Wireless Facilities
Sydnee Dreyer presented the second reading of an Ordinance Establishing a
Franchise Agreement Between United States Cellular Operating Company of
Medford (“USCC”) for use of Public Right of Way Relating to small cell wireless
facilities. No changes were made since the first reading.
Council was concerned if these towers interfere with the airport, Jeff Colantino with
USCC answered that the proposed locations will not have any impact on air travel.
Rob Hernandez moved to approve Ordinance No. 2085 an Ordinance
Establishing a Franchise Agreement Between United States Cellular Operating
Company of Medford for use of the Public Right of Way Relating to Small Cell
Wireless Facilities.
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
D. Public Hearing and First Reading - An Ordinance Amending the Transportation
System Plan (TSP) of the Central Point Comprehensive Plan to Add Road Diet
Improvements to Project No. 230
Planning Director Stephanie Holtey presented the first reading of an Ordinance
Amending the transportation system plan of Central Point Comprehensive plan to
add road diet improvements to Project No 230 at the intersection of Scenic Avenue
and Highway 99 when warrants are met. The project is identified in the TSP to
address safety issues at the intersection. A traffic report performed by the Oregon
Department of Transportation (ODOT) documented 36 accidents over a 10-year
period that resulted in serious injuries and one (1) fatality. The traffic analysis shows
that the current five (5) lane road configuration does not meet warrants and that
adding road improvements reconfiguring Highway 99 to three (3) lanes allows signal
warrants to be met as needed for the project to proceed.
There is no cost for the proposed amendment other than in-kind staff expenses
associated with processing the application. It is important to note, however, that
approval of the proposed amendment will allow ODOT to apply grant funds
authorized through the All Roads Transportation Safety (ARTS) Program to construct
Project No. 230 improvements. The total project cost is $3M and the City, per a
revised Intergovernmental Agreement, is contributing $650K. The City was
previously obligated to fund the project in its entirety as a condition for opening a
new railroad crossing in Twin Creeks. Approval of the proposed TSP Amendment will
allow grant fund disbursement allowing the City meet its obligation for the Twin
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Creeks Rail Crossing at significant cost savings.
Council was concerned as to why it needs to be a three lane rd. Mr. Samitore stated
that there is not enough traffic to install a light with five lanes but with three lanes this
would warrant a light to be installed
Melody Thueson moved to approve the first reading of Ordinance Amending
the Transportation System Plan (TSP) of the Central Point Comprehensive Plan
to Add Road Diet Improvements to Project No. 230.
RESULT: 1ST READING [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
IX. BUSINESS
A. ARPA Project Eligibility Update
Finance Director Steve Weber presented an update on the ARPA Project Eligibility
and that at the September 9, 2021 City Council meeting, staff presented a revised
spending plan based on the City’s updated allocation ($4.184 million) of the
American Rescue Plan Act (ARPA) stimulus package that was approved by the
Federal Government. The spending plan was compiled based staff’s interpretation of
the U.S. Treasury guidelines issued at the time. For two of the projects, staff sought
input from legal counsel that the projects are permitted under the referenced
categories in the guidelines.
The two projects are the Dennis Richardson Memorial Project and the Central Point
Little League Project, the City Attorney reviewed these projects in categories that
were identified and these two projects fit in the treasury guidelines. The American
Rescue Plan Act (ARPA) award is included in the City’s 2021-23 biennial budget.
B. Discussion of 2022 Water Rates
Matt Samitore presented Water Rate Study - The City rehired the FCS group to
determine what rate structure adjustments the City of Central Point would need for
the next decade. The revised rate would be based upon four dynamics. 1) is the
projected annual increases from the MWC. 2) is that we did not achieve our water
fund revenue projections/targets for FY 2020-2021. 3) dynamic involves the
increasing price for goods and services. 4), with the UGB expansion forthcoming
(and the associated need for a new reservoir), we need to plan for retiring debt
service from the Vilas Pump Station and Reservoir by 2031, two years before what
was initially planned.
Current water rates are based more on consumption then the base rates. Tiered
rates are causing the consumption to go down, other cities are increasing the base
rate $1 every year. Central Point now has the 2nd lowest rates in Southern Oregon.
Two options were presented, A) is to continue to increase rates based on annual
review of MWC Rate, inflation, previous water season revenue. B) would be to
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increase the base rate from $15.57 to $18.58, with the next potential increase in
March of 2026.
Base on the math increasing the base rate is the best option, it is not popular for
those who do not use much water and does not give them a chance to save. Right
now the City’s rates are 1/3 on base 2/3 on consumption. Consultants state you
want 2/3 base and 1/3 consumption. Tiered rates encourages conservation, and
certain amount of blight, base rates are regressive for residential customers on fixed
incomes, we have a hardship program available. The state of Oregon has changed
there metric of who is low income to 200% of the federal poverty level.
Council would like to see a stronger presentation on the Hardship Program to the
seniors.
City Manager Chris Clayton stated that a phased approach to the base rate, if the
council passed the plan and not implement it all at once, $2 this year, $2 next year,
and $1 the third year would still accomplish the city’s goals.
Council shared that inflation is understandable, and cost of water. Council would like
to see what a $2 raise would do and what other options may look like.
City Manager Chris Clayton stated that this money is not eligible to be spent on
anything outside of the water system, the only debt the water fund has is the water
reservoir, and it will be taking on part of the corporation yard. Shortening the debt by
2yrs is to keep from having more debt on the water fund. Currently the city can only
handle so much growth before we need another reservoir.
X. MAYOR'S REPORT
Mayor Hank Williams reported that he attended the Study Session.
XI. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
He received and email followed by a letter to the editor in the Mail Tribune about the City
not displaying flags on Martin Luther King Day. Currently the flags are displayed on
Presidents Day, Oregon's Birthday, Peace Officers Memorial Day, Armed Forces Day,
Memorial Day, Flag Day, Independence Day, Labor Day, 9/11 Remembrance Day,
Veterans Day and Pearl Harbor Day. With councils recommendation we can add Martin
Luther King Day.
Discussion was made to amend the list and include MLK day.
February Council Meeting changes, Council meeting will be on the February 17th and
a Study Session on February 28th
Changes made with opportunities for recycling electronic waste in the valley
Dr. Bruce Dingler passed away.
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The RVCOG board approved the transition and the purchase of the senior center.
Staff met with COG staff today and are working on a the plan for social and
recreational opportunities for seniors.
He has information on who is planning on purchasing the Banner Bank property
MWC made an error in the cities favor in the amount of $12,000 on the city’s monthly
statements.
XII. COUNCIL REPORTS
Council Member Kelley Johnson reported that she attended the study session, and
appreciated seeing the public works building.
Council Member Neil Olsen reported that he attended the study session.
Council Member Taneea Browning reported that:
Attended listening session in Vale, great attendance and participation from the region
including Sen. Finley, several representatives from each city, including Nyssa, Burns,
Ontario. Learned about the boarder board that addresses issues that arise specifically
from being located near the border of Idaho and Oregon. The Board has additional tools
available to these communities. Specifically, they had two onion sheds relocated to
Idaho due to significant additional cost to rebuild in Oregon.
March 10th listening session here in CP - much shorter car ride than when we all
traveled to GP in my Subaru to elected essentials.
She will be flying into DC next week for the State League Presidential fly in for NLC, this
meeting along with the appointment to the state cabinet on infrastructure logistics is
going to assist all of our Oregon cities in hopes to see the fed funding monies.
Study session touring the new public works facility, very excited!
Council Member Rob Hernandez reported that:
He attended by Zoom Jackson County/Central Point Community Center meeting.
He attended the study session
District 6 Bond Oversite Committee went and looked at new gym and Jewett and the
new learning center.
Council Member Mike Parsons reported that:
Attended the January Rogue Valley Services Board meeting. Housekeeping issues,
personal policies updates, adjustments to the compensation plan were performed, and
appointments to the budget committee were made.
Attended the Study Session, tour of Public Works Building.
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Attended the Jackson County Public Safety Coordinating Council meeting. Funding
mechanisms and collaborations to address behavior health housing needs were
addressed by Julie Jackson with Jackson Care Connect.
Council Member Melody Thueson reported that she attended the study session.
XIII. DEPARTMENT REPORTS
Planning Director Stephanie reported that:
The City’s UGB Amendment is being reviewed by the State Department of Land
Conservation and Development (DLCD) and the Department of Justice. The deadline for
UGB Acknowledgement is February 23, 2022. Due the fact an objection was filed, the
UGB Amendment is subject to more rigorous review. However the objection had to with
the State allowing prime farmland to be included in the City’s urban reserves and not the
City’s application of criteria governing UGB Amendments. As such, no delay in the
acknowledgement process is anticipated by the State. Once in the UGB, the newly
added lands are not eligible to be annexed until the Transportation System Plan (TSP),
Environmental Element and zoning code update and complete. All three projects are
currently underway and scheduled to be completed concurrently within the next 18-24
months.
All spaces at the new commercial building located at 98 Freeman Road are full except
for one 1,100 square foot space that is seeing interest from a bagel shop and shipping
center. Other spaces are leased to a dental office, physical therapy office, real estate
office, Mazatlán Grill restaurant and Edward Jones office.
Smith Crossing Phase 3 is scheduled for a Pre-Application Conference in mid-February.
The development objective is to expand Smith Crossing into another phase East of Pear
Valley. The site has several challenges associated with access, easements and
floodplain impacts. The purpose of this meeting is to identify viable solutions to advance
the project.
Police Captain Dave Croft reported that:
A couple weeks ago the Police Department launched a pod cast called The Wide Blue
Line. 1st episode was launched a couple of weeks ago, and Wednesday the 26th the
2nd episode was launched.
In the last 2-3 weeks there was bank robbery and a robbery at the Purple Parrot, they
have some good leads and good information on the vehicles and hope to have some
conclusion to those soon.
Parks and Public Works Director Matt Samitore reported that:
The restroom at Pfaff Park contractor is having some supply and demand issues,
restroom not to be installed until the end of April. Temporary porta-potties will be setup.
Meeting with ODOT and Jackson County regarding Beebe Rd extension UGB
Expansion and Community Center.
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Attended a kickoff meeting on the Bear Creek Greenway plan.
Finance Director Steve Weber reported that the amended financing for the Public Works
Operations Center closed
Jackson County Commissioner Dave Dotterer reported that:
Greenway project was a great meeting.
Special Session of the Oregon Legislature on the Marijuana and Hemp issues went well.
XIV. EXECUTIVE SESSION
XV. ADJOURNMENT
Rob Hernandez moved to adjourn. All said aye and the meeting was adjourned at
8:55 p.m.
The foregoing minutes of the January 27, 2022, Council meeting were approved by the City
Council at its meeting of _________________, 2022.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Parks and Recreation Commission
FROM: Dave Jacob, Park Planner
MEETING DATE: February 17, 2022
SUBJECT: Proclamation - Arbor Week 2022
ACTION REQUIRED:
Consent Agenda Item
RECOMMENDATION:
Approval
Purpose: The proclamation illustrates the value of tree awareness and of Arbor Week in
Central Point.
Background: The Arbor Week proclamation is important to the City of Central Point in
that it will assist in securing recertification for the eighth year of the Tree City USA
designation for 2022 To qualify as a Tree City USA community, a city must meet the
required standards established by The Arbor Day Foundation and the National
Association of State Foresters. The standards help to ensure that every qualifying
community, no matter the size, has a viable tree management plan which includes the
celebration of Arbor Week. In addition to accomplishing Tree City USA goals,
establishing an Arbor Week celebration will help to raise awareness of the importance of
trees in Central Point, expand the tree canopy by planting additional trees, and enhance
the parks and open spaces where the trees are planted.
Recommendation: Approve the Arbor Week proclamation and join Central Point Parks and
Recreation Department in celebration of Arbor Week: April 3 - 9, 2022.
ATTACHMENTS:
1. ARBOR WEEK PROCLAMATION 2022.docx
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ARBOR WEEK PROCLAMATION
WHEREAS, J. Sterling Morton proposed to the Nebraska Board of Agriculture in
1872 that a special day be set aside for the planting of trees; and
WHEREAS, Arbor Day was first observed with the planting of more than a million
trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of topsoil by wind and water, reduce
heating and cooling costs, moderate the temperature, clean the air,
produce oxygen, strengthen stream bank integrity, provide flood
mitigation, and provide a habitat for wildlife; and
WHEREAS, trees are a renewable resource that provides paper, wood, fuel for our
fires, and countless other wood products; and
WHEREAS, trees in our city increase property values, enhance the economic
vitality of business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual
renewal,
NOW, THEREFORE, I __________________________________ Mayor of the city of Central Point,
do hereby proclaim April 3rd – 9th, 2022 as
Arbor Week
in the City of Central Point, and I urge all citizen to celebrate Arbor
Week and to support efforts to protect our trees and woodland and
Futher, I urge all citizens to plant and care for trees to gladden the heart and
promote the well-being of this and future generations.
Date this ______________ Day of ___________________ in the Year __________________
Mayor _______________________________________
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Packet Pg. 13 Attachment: ARBOR WEEK PROCLAMATION 2022.docx (1507 : Proclamation - Arbor Week 2022)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Administration
FROM: Deanna Casey, City Recorder
MEETING DATE: February 17, 2022
SUBJECT: Parks and Recreation Commission Appointment
ACTION REQUIRED:
Consent Agenda Item
RECOMMENDATION:
In December 2021 Parks and Recreation Commissioner Jennifer Horton resigned because she
moved out of the city limits. This leaves one vacancy on the Central Point Parks and
Recreation.
City staff advertised in the city newsletter in December and January and have received one
application from Eden Foster. Mrs. Foster is currently on the Budget Committee and the current
board president for the Park and Recreation Foundation. She was active during the Daffodil
project last year.
Staff recommends appointing Ms. Foster to the Parks and Recreation Commission to complete
the current term ending December 31, 2023.
Current Parks and Recreation Commission members:
Patricia Alvarez Lee Orr Stephanie Hendrickson
Ronald Woodhead Dennis Browning Fran Cordeiro-Settell
Recommended motion:
I move to approve the Consent Agenda as presented.
ATTACHMENTS:
1. Eden Foster Application_Redacted
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Packet Pg. 15 Attachment: Eden Foster Application_Redacted (1508 : Park Commission Appointment)
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Packet Pg. 17 Attachment: Eden Foster Application_Redacted (1508 : Park Commission Appointment)
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Packet Pg. 18 Attachment: Eden Foster Application_Redacted (1508 : Park Commission Appointment)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Community Development
FROM: Stephanie Holtey, Planning Director
MEETING DATE: February 17, 2022
SUBJECT: Ordinance No. ________, An Ordinance Amending the Transportation
System Plan (TSP) of the Central Point Comprehensive Plan to Add
Road Diet Improvements to Project No. 230
ACTION REQUIRED:
Ordinance 2nd Reading
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
On January 11, 2022, the Planning Commission unanimously approved Resolution No. 892
recommending the City Council approve a Major Amendment to the Transportation System Plan
(TSP), to add road diet improvements to Project No. 230. As currently written, Project No. 230 is
to install a traffic signal at the intersection of Scenic Avenue and Highway 99 when warrants are
met. The project is identified in the TSP to address safety issues at the intersection. A traffic
report performed by the Oregon Department of Transportation (ODOT) documented 36
accidents over a 10-year period that resulted in serious injuries and one (1) fatality. The traffic
analysis shows that the current five (5) lane road configuration does not meet warrants and that
adding road improvements reconfiguring Highway 99 to three (3) lanes allows signal warrants to
be met as needed for the project to proceed.
During deliberations, the Planning Commission discussed concerns associated with potential
impacts of the road diet on emergency evacuations and future traffic volume increases. These
concerns were addressed in the Staff Report dated January 11, 2022 and during the meeting.
The Planning Commission’s recommendation reflects resolution of the issues and is based on
the documented need to address unsafe conditions at the intersection and findings of fact and
conclusions of law that demonstrate the proposed amendment is consistent with applicable
state and local criteria.
At the January 27, 2022 City Council meeting staff presentented the proposed amendment for
public hearing and first reading of the ordinance approving the amendment.
FINANCIAL ANALYSIS:
There is no cost for the proposed amendment other than in-kind staff expenses associated with
processing the application. It is important to note, however, that approval of the proposed
amendment will allow ODOT to apply grant funds authorized through the All Roads
Transportation Safety (ARTS) Program to construct Project No. 230 improvements. The total
project cost is $3M and the City, per a revised Intergovernmental Agreement, is contributing
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$650K. The City was previously obligated to fund the project in its entirety as a condition for
opening a new railroad crossing in Twin Creeks. Approval of the proposed TSP Amendment will
allow grant fund disbursement allowing the City meet its obligation for the Twin Creeks Rail
Crossing at significant cost savings.
LEGAL ANALYSIS:
The proposed Comprehensive Plan Amendment to the TSP is subject to the approval criteria in
CPMC 17.96.500 for Major Amendments. To approve a Major Amendment, the City Council
must find that it is consistent with applicable Statewide Planning Goals, the City of Central Point
Comprehensive Plan and the State Transportation Planning Rule. As demonstrated in the
Findings of Fact and Conclusions of Law, the proposed amendment is consistent with the
applicable state and local criteria.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
The proposed TSP Amendment is consistent with the following goals and strategies in the 2040
Strategic Plan:
Community Investment, Goal 5 - Plan, design and construct modern and efficient
infrastructure in all areas and systems.
The current configuration at the intersection of Highway 99 and Scenic Avenue is
skewed and has not been upgraded to urban standards. The proposed urban upgrade
improvements are generally consistent with Goal 5 and specifically Strategy 3, which
has to do with seeking partnerships with the County and ODOT to eliminate
infrastructure deficiencies and build for the future. This proposed amendment will allow
the City to capitalize on partnerships with ODOT and the County to fund needed
improvements to the intersection.
Responsible Governance, Goal 1 – Maintain a strong financial position that balances the
need for adequate service levels and capital requirements against the affordability that is
desired by our citizens.
Strategies 2 and 3 address working with and soliciting support from partnering agencies
for the purpose of maximizing efficiency and maintaining a robust financial position. The
proposed amendment supports the City’s ability to partner with ODOT and the County to
design and build improvements that maximize cost savings to City will providing
improvements needed to minimize traffic and hazards and provide connectivity for
vehicle, bicycle, pedestrian and railroad transportation modes.
Vibrant Economy, Goal 1. Manage growth to provide a timely and orderly provision of
facilities and services.
This goal recognizes the connection between transportation, land use and the City’s
ability to support a vibrant economy. The proposed amendment will allow an identified
and needed project in the TSP to be built for the benefit of existing and new
development within the City’s UGB.
STAFF RECOMMENDATION:
Consider the second reading of the Ordinance Approving a Major Amendment to the
Comprehensive Plan Adding Road Diet Improvements to Project No. 230 in the Transportation
System Plan and forward it to a second reading without changes.
8.A
Packet Pg. 20
RECOMMENDED MOTION:
I move to approve Ordinance No. ______, an Ordinance Approving a Major Amendment to the
Comprehensive Plan Adding Road Diet Improvements to Project No. 230 in the Transportation
System Plan.
ATTACHMENTS:
1. TSP Amendment Ordinance (First Reading)
2. Exhibit 1 to CC Ordinance
8.A
Packet Pg. 21
ORDINANCE NO. _______
AN ORDINANCE AMENDING THE TRANSPORTATION SYSTEM PLAN (TSP)
OF THE CENTRAL POINT COMPREHENSIVE PLAN TO ADD ROAD DIET
IMPROVEMENTS TO PROJECT NO. 230.
Recitals:
A. Words lined through are to be deleted and words in bold are added.
B. The City of Central Point (City) is authorized under Oregon Revised
Statute (ORS) Chapter 197 to prepare, adopt and revise
comprehensive plans and implementing ordinances consistent with the
Statewide Land Use Planning Goals.
C. The City has coordinated its planning efforts with the State in
accordance with ORS 197.040(2)(e) and OAR 660-030-0060 to assure
compliance with goals and compatibility with City Comprehensive
Plans.
D. Pursuant to the requirements set forth in CPMC Chapter 17.96.100
Comprehensive Plan and Urban Growth Boundary Amendments –
Purpose and Chapter 17.05.500, Type IV Review Procedures, the City
has initiated an application and conducted the following duly advertised
public hearings to consider the proposed amendment:
a) Planning Commission hearing on January 11, 2022
b) City Council hearing on January 27, 2022.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
Section 1. Amendments to TSP Chapter 7 – Street System, 2008-2030 to read:
Table 7.4 Transportation Projects, 2008-2030
Ref.
No. Project Location Improv. Category Project Description
230 Hwy. 99 & Scenic Av.
Intersection major
Install a traffic signal when signal
warrants are met and reconfigure
from 5 to 3 lanes from MP 1.95 to
the Exit 35 Interchange at MP 0.35.
8.A.a
Packet Pg. 22 Attachment: TSP Amendment Ordinance (First Reading) (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy
Pg. 2 Ordinance No. ____________ (__/__/___)
Section 2. Amendments to TSP Chapter 12 – Transportation System Financing
Program to read:
Table 12.5. Tier 1 – Long Term Projects
Ref.
No. Project Location Improv. Category Project Description
230 Hwy. 99 & Scenic Av.
Intersection major
Install a traffic signal when signal
warrants are met and reconfigure
from 5 to 3 lanes from MP 1.95 to
the Exit 35 Interchange at MP 0.35.
Section 3. Evidence. Based on all the information received, the City Council
adopts Planning Commission Resolution No. 892 and its attachments (Exhibit 1)
as evidence that justifies adoption of the TSP Amendment as set forth in Sections
1 and 2 of this Ordinance.
Section 4. The City Manager is directed to conduct post acknowledgement
procedures defined in ORS 197.610 et seq. upon adoption of the TSP Amendment.
Section 5. Effective Date. The Central Point City Charter states that an ordinance
enacted by the council shall take effect on the thirtieth day after its enactment. The
effective date of this ordinance will be the thirtieth day after the second reading.
Passed by the Council and signed by me in authentication of its passage this
_____ day of _____________________, 20___.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
8.A.a
Packet Pg. 23 Attachment: TSP Amendment Ordinance (First Reading) (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy
8.A.b
Packet Pg. 24 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 25 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 26 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 27 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 28 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 29 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 30 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 31 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 32 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 33 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 34 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 35 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 36 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 37 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 38 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 39 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 40 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 41 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 42 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 43 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 44 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 45 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 46 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 47 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 48 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 49 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 50 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 51 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 52 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 53 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: February 17, 2022
SUBJECT: Resolution No. ________, Accepting the Lowest Responsible Bid from
Central Pipeline Inc. for the Gebhard Road Storm Drain Project and
Authorizing the City Manager to Execute a Contract
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City conducted a bid letting procedure for the Gebhard Road Storm Drain project. This
joint project will provide drainage for the remaining undeveloped areas of East Central Point
as well as future growth areas as part of the current Urban Reserve. The project will include
the installation of 1800 feet of storm drain from Gebhard Road to Bear Creek through land
currently owned by Jackson County and managed by the Expo.
The engineer’s estimate for the project was $521,000. The City received six qualified bids
for the project. The lowest responsible bidder for the project is from Central Pipeline Inc. for
$488,515.00. The project will be paid for from the storm drain and street funds.
FINANCIAL ANALYSIS:
The project was initially budgeted in the 2021/23 Storm Drain Fund for $488,515. The
additional monies will be funded by the Street Fund for the work occurring within the limits of
Gebhard Road.
LEGAL ANALYSIS:
The City of Central Point public contracts/bidding is governed by Oregon Revised Statute
(ORS) Chapter 279 and Central Point Municipal Code (CPMC) Chapter 2.40.
8.B
Packet Pg. 54
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Community Investment; Goal 5 – Plan, design, and construct modern and efficient
infrastructure in all areas and systems. Strategies 3 and 4.
STAFF RECOMMENDATION:
Approve a resolution awarding the Gebhard Road Stormdrain project to Central Pipeline, Inc.
RECOMMENDED MOTION:
I move to approve Resolution No. ____ accepting the lowest responsible bid from Central
Pipeline Inc. for $488,515 for the Gebhard Road Storm Drain project and authorizing the City
Manager to execute a contract.
ATTACHMENTS:
1. Gebhard Rd SD Outfall - Engineers Estimate_20210803
2. gebhard road sd bid ad
3. gebhard road sd project overview
4. resol_gebhard road sd
8.B
Packet Pg. 55
Gebhard Road Stormwater Outfall AGENCYCity of Central PointKIND OF WORKStorm Drainage Improvements200 TEMPORARY FEATURES AND APPURTENANCES10 210MOBILIZATIONLS1 $60,000.00 $60,000.00 $41,218.00 $41,218.00 $12,000.00$12,000.00 $25,000.00 $25,000.00 $55,000.00 $55,000.00 $13,450.00 $13,450.00 $75,000.00 $75,000.00 $40,000.00 $40,000.0020 225TEMPORARY WORK ZONE TRAFFIC CONTROL, COMPLETE LS1 $1,500.00 $1,500.00 $1,225.00 $1,225.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $4,567.00 $4,567.00 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $12,000.00 $12,000.0030 280EROSION AND SEDIMENT CONTROL LS1 $2,500.00 $2,500.00 $7,000.00 $7,000.00 $6,500.00 $6,500.00 $7,300.00 $7,300.00 $3,000.00 $3,000.00 $6,300.00 $6,300.00 $7,000.00 $7,000.00 $18,000.00 $18,000.00300ROADWORK40 305CONSTRUCTION SURVEY WORKLS1 $2,500.00 $2,500.00 $3,500.00 $3,500.00 $1,700.00 $1,700.00 $2,000.00 $2,000.00 $5,975.00 $5,975.00 $1,620.00 $1,620.00 $2,000.00 $2,000.00 $10,000.00 $10,000.0050 330GENERAL EXCAVATIONCY160 $30.00 $4,800.00 $18.00 $2,880.00 $25.00 $4,000.00 $15.00 $2,400.00 $27.00 $4,320.00 $26.00 $4,160.00 $51.00 $8,160.00 $60.00 $9,600.00400DRAINAGE AND SEWERS60 44548 INCH CONC PIPELF1118 $350.00 $391,300.00 $335.00 $374,530.00 $360.00 $402,480.00 $350.00 $391,300.00 $441.00 $493,038.00 $436.00 $487,448.00 $502.00 $561,236.00 $360.00 $402,480.0070 445SLOPED END SECTIONS, 48 INCHEA1 $1,000.00 $1,000.00 $1,100.00 $1,100.00 $1,500.00 $1,500.00 $1,000.00 $1,000.00 $2,500.00 $2,500.00 $1,700.00 $1,700.00 $700.00 $700.00 $16,000.00 $16,000.0080 460PAVED CULVERT END SLOPESSF98 $45.00 $4,410.00 $15.00 $1,470.00 $40.00 $3,920.00 $70.00 $6,860.00 $42.00 $4,116.00 $46.00 $4,508.00 $50.00 $4,900.00 $87.00 $8,526.0090 470CONCRETE STORM SEWER MANHOLES EA4 $12,000.00 $48,000.00 $12,478.00 $49,912.00 $15,500.00$62,000.00 $13,000.00 $52,000.00 $15,575.00 $62,300.00 $18,000.00 $72,000.00 $21,700.00 $86,800.00 $29,500.00 $118,000.001000 RIGHT OF WAY DEVELOPMENT AND CONTROL100 1040PLANT MATERIALS - WILLOW PLUGS EACH475.00 $10.00 $4,750.00 $12.80 $6,080.00 $8.00 $3,800.00 $14.00 $6,650.00 $9.00 $4,275.00 $8.00 $3,800.00 $10.00 $4,750.00 $23.00 $10,925.00SUBTOTAL:$521,000.00 $488,915.00 $499,400.00 $496,510.00 $639,091.00 $596,986.00 $755,546.00 $645,531.00PROJECT TOTAL$521,000.00 $488,915.00 $499,400.00 $496,510.00 $639,091.00 $596,986.00 $755,546.00 $645,531.00Upper RogueUNIT COST TOTALUNIT COST TOTALKnife River MaterialsUNIT COST TOTALJRTUNIT COST TOTAL2/10/22UNIT COSTITEM # SPEC # ITEM DESCRIPTION UNIT QUANTITYPilot RockENGINEER'S OPINION OF PROBABLE COSTProbable CostDATETOTALUNIT COST TOTALLedfordUNIT COST TOTALCentral PipelineUNIT COST TOTALJesse Rodriguez1 of 12/10/20228.B.aPacket Pg. 56Attachment: Gebhard Rd SD Outfall - Engineers Estimate_20210803 (1510 : Gebhard Road Storm Drain - Bid Opening)
AFFIDAVIT OF PUBLICATION COPY OF ADVERTISEMENT
**'* THIS IS NOT A BILL ****
On Behalf of:
Clry OF CENTRAL POINT-Legal
140 S THIRD ST
CENTRAL POINI OR 97502
STATE OF OREGON COUNW OF JACKSON:
l, Kristy Gallon, being first duly sworn, depose and say that I am the
principal clerk of Mail Tribune, a newspaper of general circulation, as
defined by ORS 193.010 and 193.020; printed at Medford in the
aforesaid county and state; that the public notice, a printed copy of
which is hereto annexed, was published in the entire issue of said
newspaper br 4- successive and consecutive insertion(s) in the
following issues 1/9/2022, 111612022 (HERE SET FORTH DATES OF
rssuE).
Dsparlmsnt ol Publlc Worfts
ADVERTISEMENT FOR BIDS
IOTICE TO CONTRACTORS
PUBLIC IMPROVEMENT PROJECTi
Gebhard Road Stomwater Outfall
PROJECT #En97070
Soalod bid6 will b6 op€md and publlcly r€ad at tho Clty of Central Poinl, City Hall, i40
S. 3rd Street, CentEI Point, OR 97502 6t 2:00 PDT on Thu6day, February 8. 2022 forhe abov€ rsfeen@d prqed. Blds mugt b€ sbmlt{ed to MaU Samltqe, PEfts aMPubllc Works DiEctor, at ttro 66me addrc$ prior to 2:00 PDT on tho abovo dat€.
Sub@nvaclor DisclosuE fom mu6t be 6ubmlttod prlor to 4:00 PDT on lho sams dat€.
BlddeB must be prequalmed in order to be ellglblo for award. Prc{udifetbo may bewlth ltF Clty ol C€nlcl Polnl, Clly of Modford or tho OFgon Oepartm€nl ot
TEnsportation. lf the bHdtr lr dlsqualmod ln sny of thes Jurisdiclions, tho tiddorwill b€lrcllglblo for this @nlEct.
Awsrd ot @nlEci will not bg fin6l unlll tho lstor ol: 1) thre bu6ine6s days afrer the Cityof C€nlGl Point announ@o Notl@ ot lnlent to Award, ot 2) tho Clty of Canfal Polntprovid69 a writt€n rGpons to @ch tlm€ly prol68l, denylng th6 prolgst and amming the
award.
On all prclect8, work p€rformd by lho Contr6ctor'8 own organlzalion must bg al loa6t
30% ot Iho awardd @nhed emount.
Plans and spoclff€tioN will be avallable ohline only w.quoslodn.@m b€ginnlng
January1slh, 2022. 4ny addenda l$u6d will bs patsd s llF abovs websltes.
COST ESTIMATE: 9300,000 . $425,000
Thls prcject @nslsts of gtom dElnage lmprovemgnts lrom the @9t side ot Gebhard
Road to Bear Cr€ek. Thls ls a Clty fundod prcjeot.
Work shall begln no oarli6. lhan Fobru8ry 22,2022 and mu6l bs @mpleled no latetthan
July 'lslh, 2022. Please dlrocl all qusetioE to GFg Gravos at 541-6d4-3321 (x2251 otgGg.grav€s@@ntclpolnl.gor Th€ doadlln8 for qusllons is February 3, 202,
No bid wlll b€ roFlvod orcon8ld€rcd by th6 Clty ofCsnlral Polnt unl€s Hddershne tho
bld st t€m€nl.
Ths @ntrct ls tor publlo work subJ€ot to ORS 279C.800 to 279,870. Thle proJeot le
8lblect to Orogon prevalllng wsg€ cles.
The Clty of C€nksl Polnt may rcjecl any bld rct ln @mplhnce wilh all publlc biddlngprcedurc8 end requlEmonls end may rglgcl for good 6us6 any or 6ll blds upon e
findlng by tho City ofC€ntral Pont that ll ls ln the publlc lnterest to do $.
Affiant
Subscribed and sworn to before me thisarL) day of Qb 2022.
L,l 1 a,z
CITY OF CENTML POINT
Matt SamltoE, Pdr*s end Public Wo*s Dkoclor
PUBLISHED:
Mall T.lbune
PUBLISH DATE:
January gth,2022 and January 16,2022
January I 6nd '16,2022
Niiary State of Oregon Countv of Jack$
2"t@
My commission expires
Rosebud Media - Mail Tribune
1'11 N Fir St, Medford, OR 97501
Publication Cost: $388.74 | Department of Public Works
Ad No:4964 Customer No: 100867
@
OFFICIAL STAMP
TERRIE ROGERS
NOTARY PUELIC-OREGON
coMMrssroN N0.979444
MY COIIIIIS$ION OFIRES SEPTEMNER 24, N22
Page t of 1
8.B.b
Packet Pg. 57 Attachment: gebhard road sd bid ad (1510 : Gebhard Road Storm Drain - Bid Opening)
Page 1 of 1
DJC Oregon
a division of BridgeTower Media
PO Box 745929
Atlanta, GA 30374-5929
1 (612)333-4244
City of Gentral Point
CyndiWeeks
140 S 3rd St
Central Point, OR 97502-2216
INVOICE 10032589
1t14t2022
74s289209
12066906
NET 30
2
GEBHARD ROAD STORMWATER OUTFALL
Daily Journal of Commerce (OR)
Bids - Other / Construction
City of Central Point; Bid Location Central Point, OR, Jackson
County; Due 0210812022 at02:00PM
01t07t2022,1t14
-Base Charge
-/u'qu
4o
1 colx 8.10in
416 wrd / 76ln
31 1.60
Acceptable Payment Methods:
To Pay by Check:
BridgeTower OpCo, LLC
PO Box 745929
Atlanta, GA 30374-5929
To Pay by ACH:
Bank: Bank of America
Contact Linda Burnette
Account Number: 237 025443017
Routing Number: 0530001 96
To Pay by Credit Card:
Contact Accounts Receivable:
866-802-8214
Please have your lnvoice Number
and Credit Card Number Ready
8.B.b
Packet Pg. 58 Attachment: gebhard road sd bid ad (1510 : Gebhard Road Storm Drain - Bid Opening)
AFFIDAVIT OF PUBLICATION
Order No.:
Client Reference No
OFFICIALrys
11 NE Martin Luther King Jr. Blvd. Suite 201 / Portland, OR 97232-3579
(503) 226-1311
STATE OF OREGON, COUNTY OF MULTNOMAH-ss.
l, Nlck Biork , being first duly sworn, depose and say that I am a Publisher of the Daily Journal of Gommerce , a newspaper
of general circulation in the counties ol CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS 193.010 and
193.020; published at Portland in the aforesaid County and State; that lknow lrom my personal knowledge that the
Construction notice described as
Case Number: NOT PROVIDED
GEBHARD ROAD STORMWATEH OUTFALL
City of Central Point; Bid Location Central Point, OR, Jackson County; Due 0210812022 al02:00 PM
a printed copy of which is hereto annexed, was published in the entire issue of said newspaper lor 2 time(s) in the following
issues:
11712022 111412022
State of Oregon
County of Multnomah
SIGNED OR ATTESTED BEFORE ME
ON THE 14th DAY OF ,2022 SEE
EXHIBIT A
Nick Bjork
DJCoRHGoN
s
ffi -unH,liififfissh
,.,ffi , *,of PHfrEgRUJt.; 331'3J,2022
Notary Public-State Oregon
Cyndi Weeks
City of Central Polnt
140 S 3rd St
Central Point, OR 97502-2216
i{AKa tii
1 2066906
8.B.b
Packet Pg. 59 Attachment: gebhard road sd bid ad (1510 : Gebhard Road Storm Drain - Bid Opening)
EXHIBIT A
CITY OF CENTRAL POINT
DEPABTMENTOF PUBLIC
WORKS
PUBLIC IMPROVEMENT PROJECT:
G EBHARD ROAD STORMWATER
OUTFALL
Bids due 2:00 pm, Fsbruary 8, A)22
ADVERTISEMENT FOR BIDS
PROJECT #8097070
Sealed bids will be opened and publicly
read at the City ol Central Point, City
Hall, 140 S. 3rd Street, Central Point, OR
97502 at 2:00 PDT on Thursday,February 8, 20n lor lhe above
referenced project. Bids musl b€
submitted to Malt Samitore, Parks and
Public Works Dhector, at lhe same
address prior to 2:00 PDT on the abovedate. Subcontractor DiscloElre forms
must be submitted prlor to 4:00 PDT on
the same date.
Bldders must be prequalif led ln order tobe eliglble for award, Pr€-qualification
may be with the Clty ol Central Point,City ol Medlord or lh€ Oregon
D€partment ol Transportatlon. ll the
bidder is disqualili€d in any ol these juris-
dicllons, the bidder wlll be ineligible for
this contrac't.
Award ol conlracl will nol b€ final until
the later ol: 1) thro€ business dallg att€rthe City ol C€ntral Point announces
Notce ol lntont to Award, or 2) the City ol
Central Polnt provld€s a wrltten resporNi€to each timely prolest, denying the
protosl and aflirming lh€ award.
On all projects, work perlormed by the
Conlractor's onn organlzalion must be al
l€ast 30% of the award€d contract
amount.
Plans and speclflcatons will be
available onllne only www.quedcdn.
com beglnnlng January 151h, 2022. Any
addsnda lssued wlll be posted on ihe
abov€ websit€s.COST ESTIMATE: $300,000
$425,000
This project consisb of dorm drainage
improvemenls lrom the ea$ side ot
Gebhard Road to Bear Creek. This is a
Cily funded projecl.
Work $all b€gln no earller lhanFebruary 22, 2OA2 and mud be
complstgd no lator lhan July lsthr
2C22. Pl€as€ dlred all queslions to creg
Graves at 3t1 -664-332 1 (x225) or greg.
graves@centralpoint.go/. The deadllne
tor questlons is February 3, 2O22.
No bid will be r€ceiv€d or consider€d
by the Clty ot Cental Polnt unless bldd€r
signs the bid statsment.
The contract ls lor publlc work subjectto OFS 279C.800 to 279.870. Thisprojed ls subiect to Oregon prevalllng
wag€ rat€s.
The City ol C€ntral Point may reiect
any bid not in compliance wittr all public
bidding procedures and r€quiremenls and
may rej€cl lor good cau66 any or all blds
upon a linding by ihe City ol Central Pont
that lt is ln th€ public lntered to do so.
CITY OFCEMRAL POINT
Mail Samllore, Parks and
Public Works Director
Published Jan. 7 & 14, 2022.
I 2066906
8.B.b
Packet Pg. 60 Attachment: gebhard road sd bid ad (1510 : Gebhard Road Storm Drain - Bid Opening)
CIITY OF CEN'TRAL POINT
CENTRAL
POINT
GEtsH.ARD ROAD STQRNIWATER OUTFALL
SUMMER 2021
REPORT SPILLS
ATTENTION:OREGON LAW REQUIRES THAT SPILLS BE REPORTED TO THE FOLLOWNG ENTITIES:
OREGON EMERGENCY RESPONSE SYSTEM:
THE MTIOMT RESPONSE CENTER:
1-800-452{31 1
1{00424-8802
8H3
Aug.6,2021
GRSGD{OV,DWG
PROJECT VICINITY MAP PROJECT LOCATION MAP
DRAWING SDO2
NEWSTORM LINE &
MANHOLES
DMWING SDO1
DRAWING SDO3
I
4t
I
DRAWING INDEX
PROJECT
LOCATION
.l
l*
JACKSON COUNTY
I
3 t
I
Sheet Number Sheet Title Dwg No
01 COVER COV
02 GENERAL NO G01
OJ STOR[/WA PLAN AND PR LE_SHEETlOF SDOl
04 STORIilWA PLAN AND LI _ SHEET 2 3 SDO2
05 STORN/WATER PLAN AND PROFILE _ SHETT 3 OF .3 SDOJ
06 STORIilWATER DETAILS SDO4
CALL 48 HOURS BEFORE YOU DIG
ONE CALL 811
ATTENTION:OREGON LAW REOUIRES YOU TOFOLLOW RULES ADOPTED BY THE OREGON UTILITYNOTIFICATIONCENTER.THOSE RULES ARESET FORTH INoAR 952.001{010 THROUGH OAR952{01-0090.YOU MAY OBTAIN coPtEs OFTHE RUTES BY CALLING THE CENTER AT 50$232-1978
CONTACT PERSONNEL
IYLER DUNCAN, P.E, (PROJECT MAMGER) RH2 ENGINEERING
GREG GRAVES CITY OF CENTRAI- POINT
CONTACT AGENCY PHONE
(541)
(541 )
(541) 326-4448
l541lw-3321x225
60sil00
858-3204
NICK BAKKE
RYLAN WOOD
RVSS
PACIFIC POWER
SECTION AND DETAIL REFERENCES
THE FOLLOWING CONVENTIONS HAVE EEEN USED WTHIN THESE DMWNGS TO
REFER THE READER BETWEEN THE SECTION/DETAILAND THE PLAN FROM WHICH IT IS
REFERENCED,
REFERENCE BUBBLES
PLAN REFERENCE BUEBLE . REFERS READER BACK TO THE PLAN
FROM WHICH THE DETAIL OR SECTION ORIGIMTED.
DETAIUSECTION REFERENCE BUEBLE . REFERS READER TO THE
DRAWING ON WHICH THE DETAIL OR SECTION IS IOCATED.
lD = SECTIoI'UDETAIL REFERENCE NUMBER
## = DRAWNG NUMBER 0N WHICH DETAIL oRIGINATED 0R RESIDES.
SECTl0l'UDETAIL REFERENCE NUMBER CoNVENTI0NS:
SECTIONS OR ELEVATIONS SHOULD HAVE A LETTER REFERENCE NUMBER
(ATHRoUGH Z).
WHERE,
EXPIREa:12r!112021
8.B.c
Packet Pg. 61 Attachment: gebhard road sd project overview (1510 : Gebhard Road Storm Drain - Bid Opening)
IF)[E(N!!4FACENTRALPOINTCITY OF CENTRAL POINTGEBHARD ROAD STORMWATER OUTFALLSTORMWATER PLAN AND PROFILE.SHEET 1 OF 3ffiw0e t0t5{,9}22@: CPTE* GRSOP\9IORIIP.OTYGMIDTscdE A{q2(2tm1MdEUEffiTIIDffiJ8REVISIONSm-o=2FtFf.$+l +++it{d+++++++t++++++!i+++++++++++bl4f--*-l+++++,+++++++++++++++BE+++i1\l\l\lrl\1I''i\r\j1lil{j\jrlllit\ilIIII1:+-";: I.l +I:*d"B!vo!o@mgmhzI.sta?I?=lfir=lIII==@o{vmr!FzIzoIIIIIII---r,..tl_:l * ;;6'.; !z-.z,lIII'*.l"'+!voEo@rI6,7o=o==6E=4@o9@4cvEzomi$tu" ^:n:oozo@frz@-@;;iQgdBA6-aFFsi-F<9Rl"Pu>>.^PBA?);Ys63E6=-oJ-'se*frfrrmz@P@SBzTtsr;:g€:cSFHri*EQaiSsg-58 - "n! da gF xg iZ,E=m€=-fr-a4€.o9)cIo@ruoFmmffiEm422mOOzzaa::{qq@r6)z@Iov^=91,;;;>=891.=atddzoI€firl8HaieilqEqqC"{oT=!Eo=mII6_{zoo-oczI!,o=rI3-EE=Fo2+m+o-I=tro€!Fz=zo@oofrv:S€'- 'o3Nda6!(ooom,=?!IIto>3s!srxaa:9(oo-€EE#Jo=o>Es*sdFaat=tdo?==10P:1224.83omzmTt-zo{mael9lriHegESHfiEEESE*SfiEFEF;E #f;EE *FEHE EiFfiF=f;- *gn $$Es ;gdHExmzo-{m@oo o o o oEFEgEFg3Eg-FEggfi6c EEE gE#gE *sg fia .a H- g. = E goz=!U'0ooq,8.B.cPacket Pg. 62Attachment: gebhard road sd project overview (1510 : Gebhard Road Storm Drain - Bid Opening)
(n)[E(NaooozACENTRALPOINTCITY OF CENTRAL POINTGEBHARD ROAD STORMWATER OUTFALLSTORMWATER PLAN AND PROFILE.SHEET 2 OF 3ffid@m: t0t5{09-,ffi: @TME tp1$EmMm AI6,2ml4ErcilDMJ|BREV|SIONSma-o=zFtdEH.EaIIIIIIIIILINE,sIIt,\'\I\\?r\r\\l1lt\IIr\\\1\I?\\\\cVN\\II&-ir-*a:aBr.?.:- -..TvoTomofi6m=mz4l;'!i|.'-..$i't'IIIII,AilIl.'li,lI',3IlI'33Aaa'lII1243IIII==a>6a#€Ivt|'4EQ!'Ilpr>E.^H*:JFi@Y-o-xuTsNo--6gD)lo6rgoloF*$.%Fm12€6eeOOoozz9i)6{"$^'ttFz,sm=ilEqaegU'-lot=EIorl-m+ililh6JzoovoczI!vo=m)a-\lIlI\oomv=?1pog>F-:o(9qomzmut-zo{m@HHfiEiEEEgEE3EEEFEEfrEfiEEHEEcEEFgfE=EEfrEEmzImzo+-;mmv+oIm4xmzo{mat,A@mm0@vmmt+-E64c-EmIzm@€Izt!vomoG)z6@@mr0=Fsoz{=!u)0ot\)o58.B.cPacket Pg. 63Attachment: gebhard road sd project overview (1510 : Gebhard Road Storm Drain - Bid Opening)
)E(Nx.I-B^a\CENTRALPOINTCITY OF CENTRAL POINTGEBHARD ROAD STORMWATER OUTFALLSTORMWATER PLAN AND PROFILE -SHEET 3 OF 3&wilomr l0l."B,w, cPTre GRSOPSTORIIIPDWGMtrdE A4 6,2021N14ErentDffiJA8REV|SIONSmonr@-o=zFtF**4--TIzoF!-E. r€;ni;olu6:{EFHsr6*zsand2rn(=:lr .l\Iib\!vo!o@mIm=hz{IIllIIIlIIIIlIIll?-II\t=lIIIIIIIIIIIIIIIIIIIImz@fr**t6ddagl6sqes3=tsdz=zi"c1,\-BGS';N=q@,l+,$II.^;-->Yjofr;":Pq:@6-=allR91,@iP6b!97aN5!<t+:600=5fitril'@ *oco2aafN<b!jo6$go<oooos"i==B>9;#€a{a -----:,.=a-:a> ' -#t!Fz,m=I{<2€qEqU'{oI=!uoatl-mnm6Izoo,oczItIoldoQl:a+g'Yao6':9(ooIomzm!t-zo{moxmzo{moo6@-mag@@mZmm9mF4-o6cv@mqv€+izt!7ohIU'oo(to(tr8.B.cPacket Pg. 64Attachment: gebhard road sd project overview (1510 : Gebhard Road Storm Drain - Bid Opening)
1 - Resolution No. _________ 2/17/2022 Council meeting)
RESOLUTION NO. _______
A RESOLUTION APPROVING THE LOWEST QUALIFED BID FOR THE
CONSTRUCTION OF THE GEBHARD ROAD STORM DRAIN PROJECT TO
CENTRAL PIPELINE, INC. AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT.
RECITALS:
A. WHEREAS, the City recently published a solicitation for lowest bids for
the construction of the Gebhard Road Strom Drain Project.
B. WHEREAS, the City received six bids.
C. WHEREAS, the lowest bid was submitted by Central Pipeline, Inc. for
$488,000.
The City of Central Point resolves as follows:
Section 1. The City Council hereby accepts the lowest bid from Central Pipeline,
Inc for the construction of the Gebhard Road Storm Drain Project.
Section 2. The City Manager is hereby authorized to execute a contract and any
related documents necessary to effectuate the acceptance of this award in a form
substantially the same as that included in the specifications.
Section 3. This Resolution shall take effect immediately from and after its passage
and approval.
Passed by the Council and signed by me in authentication of its passage
this _____ day of _____________________, 2022.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
8.B.d
Packet Pg. 65 Attachment: resol_gebhard road sd (1510 : Gebhard Road Storm Drain - Bid Opening)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Parks and Recreation
FROM: Dave Jacob, Park Planner
MEETING DATE: February 17, 2022
SUBJECT: Resolution No. ________, A Resolution Approving an Intergovernmental
Agreement with the Rogue Valley Council of Governments for Temporary
Use of the Senior Center Building
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION
The Rogue Valley Council of Governments (RVCOG) approached the City of Central Point last
year to discuss the purchase of the Central Point Senior Center building. RVCOG manages the
Food & Friends program in Jackson and Josephine Counties which includes the Meals on
Wheels and the Senior Meals program. Currently, RVCOG uses an older facility in Central Point
which only allows them to offer home delivered meals. Moving to the Central Point Senior
Center site will permit RVCOG to expand their food services to include onsite meals. Since
RVCOG will provide low cost or no cost expanded meal services and increased access to
senior resources to city residents, the Central Point City Council approved the sale of the
property.
The Senior Center has been operated for many years by the Central Point Area Senior Citizens,
a nonprofit organization. They have provided daily lunches Monday through Friday along with
limited activities for many years. The hope was that with RVCOG providing meal services, the
nonprofit would be able to offer expanded social activities for residents. After meeting with both
City and RVCOG staff, the nonprofit board of directors decided to disband and will not provide
meals or services after February 28. They will vacate the facility on or before March 31.
The RVCOG Board has approved the purchase of the property, but arrangements for the loan
and the finalized sale will not be completed prior to April 1. This intergovernmental agreement, if
approved, will allow RVCOG to begin using the Senior Center Facility as of April 1, 2022 to
provide for continuity of meal services for a period not to exceed 180 days. RVCOG’s goal is to
move their current meals on wheels program to the facility and to provide onsite meals as soon
as possible after April 1. The existing kitchen will need to be updated to meet federal and state
standards. The actual reopening date is dependent on completion of this work.
FINANCIAL ANALYSIS:
8.C
Packet Pg. 66
The facility will be provided to RVCOG without charge for a period not to exceed 180-days. The
facility is currently leased to the Central Point Area Senior Citizens at no charge. RVCOG will be
responsible for all associated expenses for operating the facility. The IGA will have no financial
impact on the City.
LEGAL ANALYSIS:
Legal counsel drafted the resolution and IGA and has no objections to the agreement.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority: Community Investment
GOAL 2 – Be a city filled with happy, healthy people who are thriving
STRATEGY 1 – Develop and maintain positive partnerships with public and private entities and
the community to understand community needs and leverage resources to develop and deliver
opportunities for personal, professional, and/or vocational development.
STAFF RECOMMENDATION:
Make a motion to approve the resolution.
RECOMMENDED MOTION:
I move to approve Resolution No. ________, a Resolution approving an intergovernmental
agreement with RVCOG for temporary use of the Senior Center building and authorizing the
City Manager to execute same.
ATTACHMENTS:
1. RESO IGA RVCOG Senior Center Use
2. IGA 2 - RVCOG - Senior Ctr Use Agt 2-9-2022 (2)
8.C
Packet Pg. 67
1 – Resolution No. _____________; (February 17, 2022)
RESOLUTION NO. ______________
A RESOLUTION APPROVING THAT INTERGOVERNMENTAL AGREEMENT WITH RVCOG FOR
TEMPORARY USE OF SENIOR CENTER BUILDING AND AUTHORIZING CITY MANAGER TO
EXECUTE SAME
Recitals:
A. RVCOG and the City are in the process of negotiating a sale of the Central Point
Senior Center commercial building located at 123 N. 2nd Street in Central Point;
B. RVCOG intends to use the building for provision of senior services and programs
including “Meals on Wheels” and “Food with Friends”;
C. In order to allow continuity of such services pending completion of the sale of the
property, RVCOG and City desire to enter into an Intergovernmental Agreement
allowing RVCOG to use the building for provision of such services.
The City of Central Point resolves as follows:
Section 1. The Council approves the Intergovernmental Agreement attached hereto as Exhibit
“A” and authorizes the City Manager or his designee to sign said Agreement on behalf of the
City.
Passed by the Council and signed by me in authentication of its passage this _____ day
of February, 2022.
_______________________________
Mayor Hank Williams
ATTEST:
______________________________
City Recorder
8.C.a
Packet Pg. 68 Attachment: RESO IGA RVCOG Senior Center Use (1506 : Resolution Approving an IGA with RVCOG for Temporary Use of the Senior Center
INTERGOVERNMENTAL AGREEMENT
TEMPORARY USE OF SENIOR CENTER
This Intergovernmental Agreement is made and entered into in duplicate as of the later of
the dates entered below, by and between the CITY OF CENTRAL POINT, a municipal
corporation, hereinafter “CITY” and ROGUE VALLEY COUNCIL OF GOVERNMENTS,
hereinafter “RVCOG”) regarding temporary use and operation of the Central Point Senior Center
and related facilities for operation of senior services such as “Meals on Wheels” and “Food and
Friends” program.
RECITALS
WHEREAS, the State of Oregon has declared it to be a matter of statewide concern to promote
intergovernmental cooperation for the purposes of furthering economy and efficiency in local
government; and
WHEREAS, Oregon Statutes grant general authority for intergovernmental agreements by units
of local government pursuant to the provisions of ORS 190.010 et seq; and
WHEREAS, the Central Point Senior Center, located at 123 N. 2nd Street in Central Point
(hereinafter the “Premises”) is currently the location in which multiple services to seniors in the
community are offered; and
WHEREAS, RVCOG currently offers meal programs to seniors such as Meals on Wheels and
Food & Friends and desires to purchase the Premises for their meal programs; and
WHERAS, it is necessary and appropriate for RVCOG to secure space to continue providing
senior services pending its negotiation and purchase of the Premises from the CITY; and
WHERAS, CITY and RVCOG deem it to be in their mutual best interest to enter into this
Intergovernmental Agreement for the purpose of allowing RVCOG to utilize the Premises and
related facilities for continuation of senior center operations.
NOW THEREFORE, in consideration of the above recitals and the mutual covenants, terms and
provisions set forth below, the parties agree as follows:
1. The CITY agrees to provide RVCOG use of the Premises for a period up to 180-days
without charge for Senior Center operations, including but not limited to “Meals on
Wheels” and “Food & Friends” subject to the provisions of section 3 below. The Premises
consist of approximately 1800 square feet of commercial building space located at 123 N.
2nd Street, Central Point as well as non-exclusive reasonable use of the common area
surrounding the building space for parking, ingress and egress, in common with CITY.
2. During the period of any such temporary use, RVCOG shall provide all necessary
personnel, volunteers, equipment and supplies and pay all expenses related thereto in
8.C.b
Packet Pg. 69 Attachment: IGA 2 - RVCOG - Senior Ctr Use Agt 2-9-2022 (2) (1506 : Resolution Approving an IGA with RVCOG for Temporary Use of the
connection with RVCOG operations. Should it become necessary for RVCOG to use CITY
equipment on a temporary basis, the parties agree to meet and confer as to the terms of such
use.
3. It is anticipated, at the time of this agreement, that the temporary use of the Premises shall
occur Monday through Friday from 7:00 a.m. to 1:30 p.m. and is subject to the following
restrictions:
3.1 Any modifications to the Premises made by RVCOG shall be subject to prior
approval of CITY. All such modifications shall be at RVCOG’s sole expense.
RVCOG shall be required to obtain all necessary permits for such work. RVCOG
shall pay as due all claims for work done on and for services rendered or material
furnished to the Premises and shall keep the Premises free from any liens. If
RVCOG fails to pay any such claims or to discharge any lien, CITY may do so and
collect the costs from RVCOG. Any amount so added shall bear interest at the rate
of twelve percent (12%) per annum from the date expended by CITY and shall be
payable on demand.
3.2 RVCOG is responsible for its own set up and take down, cleanup, storage, and any
damage done to CITY facilities by its groups or persons whom it may invite to
attend.
3.3 The Premises shall be used for the purpose of providing senior services and other
civic activities.
3.4 Upon termination of this Agreement, except where such termination is the result of
RVCOG’s taking title to the Premises, all fixtures placed upon the Premises during
the term, other than RVCOG’s trade fixtures, shall, at CITY's option, become the
property of CITY. If CITY so elects, RVCOG shall remove any or all fixtures that
would otherwise remain the property of CITY and shall repair any physical damage
resulting from the removal. If RVCOG fails to remove such fixtures, CITY may do
so and charge the cost to RVCOG with interest at the legal rate from the date of
expenditure.
4. This Agreement shall continue in effect until the closing of the sale of the Premises, or until
terminated by either party as provided in paragraph 5.
5. Each party to this Agreement reserves the right to terminate this Agreement by giving the
other party 30-days prior written notice of its intent to terminate.
6. Each party agrees to indemnify and hold harmless the other from liability arising from the
acts or omissions of the elected officials, officers, employees or agents of the party.
7. This Agreement shall be liberally construed to effect the purposes expressed herein.
8. This Agreement is effective when is has been executed by both parties.
8.C.b
Packet Pg. 70 Attachment: IGA 2 - RVCOG - Senior Ctr Use Agt 2-9-2022 (2) (1506 : Resolution Approving an IGA with RVCOG for Temporary Use of the
IN WITNESS WHEREOF, the parties have executed this Agreement in triplicate on the
dates set forth below.
CITY OF CENTRAL POINT ROGUE VALLEY COUNCIL OF
GOVERNMENTS
____________________________________ ____________________________________
By: By:
Its: Its:
8.C.b
Packet Pg. 71 Attachment: IGA 2 - RVCOG - Senior Ctr Use Agt 2-9-2022 (2) (1506 : Resolution Approving an IGA with RVCOG for Temporary Use of the
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Community Development
FROM: Stephanie Holtey, Planning Director
MEETING DATE: February 17, 2022
SUBJECT: Transit Oriented Development (TOD) Fence Code Update Discussion
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Not Applicable
BACKGROUND INFORMATION:
The City received a request from School District #6 to modify current fence standards in the
Transit Oriented Development (TOD) District to allow fences higher than four (4) feet and to
consider allowing powder coated chain-link. The existing fence at this location is a 4-ft
galvanized chain-link fence. The current code standards prohibit the use of chain-link fencing
with or without slats and goes further to specify the materials that are allowed (i.e. masonry,
decorative metal, wood, plant material/hedges or other materials that are approved and
complimentary to adjacent building types). It is also required that fences be setback 2-ft from
adjacent public right-of-way and the 2-ft buffer be landscaped. It is the School District’s objective
to replace the existing fencing to provide a more secure facility for its elementary aged kids.
Metal is the preferred building material; however, the cost of wrought iron is $151 per lineal foot,
which would result in a cost of about $407,000. The City’s Public Works facility is facing similar
challenges in affording compliance with the TOD fencing standards. Although cost alone is not
typically the basis for policy decisions, it is indicative of a broader situation that warrants
evaluation to determine if the current standards continue to be appropriate or if modifications
are needed to mitigate cost while keeping the look and feel desired in the TOD.
At the February 17th City Council meeting, staff will present an overview of the current code
standards in the TOD, provide examples of existing fences for context, and code amendment
options for discussion and direction from Council.
FINANCIAL ANALYSIS:
There is not cost other than in-kind staff contribution for any code amendments that may be
needed to update the City’s fence standards in the TOD.
LEGAL ANALYSIS:
Not applicable at this time.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
The discussion about fence standards is directly related to the Community Investment Strategic
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Priority in Goal 4, “Manage growth to provide places that are timeless and loved by the
community,” and specifically Strategy 2:
Goal 4, Strategy 2: Continually monitor and update the community’s land use to reflect
the community’s preferences for how new growth areas will look, feel, and function. (As
the City grows in response to market demand, this supports the creation of urban form
and architectural character informed by the community’s vision for its future.)
Comment: The discussion about the TOD fence standards was initiated based on
feedback and input from School District #6, the Public Works Department and recent
staff experience and observation. From time to time, community preferences and/or
construction or development practices may necessitate re-evaluation and adjustment of
our local standards. This discussion and any subsequent code amendments reflect the
City’s commitment to monitoring and adjusting standards when needed.
STAFF RECOMMENDATION:
Provide feedback and direction relative to the TOD fence standards concerning height and
building materials.
RECOMMENDED MOTION:
This is a discussion item. No motion is necessary.
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: February 17, 2022
SUBJECT: Resolution No. ________, A Resolution of the City of Central Point Setting
a Water Rate Adjustment Effective March 21, 2022
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City Council discussed issues associated with the water fund at the last meeting in
January, including a series of short and long-term problems that need to be addressed to
continue to have a healthy water system. The staff detailed the 2020 water master plan,
growth within the system, system replacement, Medford Water Commission rates, and
overall inflation. After a healthy discussion, the Council asked staff to continue to conduct
annual reviews and bring back the standard methodology for Council consideration.
As part of this review, staff looked at the discount program the City offers to low-income
residents. The City currently uses 150% of the federal standard. Current code language
is inconsistent with the City’s current program; as such staff intends to draft amendments
for Council consideration at a future meeting.
The Medford Water Commission recently completed an annual rate review/analysis which
determined that the “other cities” water rate category, which includes the City of Central
Point, should be increased by a minimum of 4% and an estimated maximum of 8%
beginning March 1, 2022. This adjustment equates to an additional $44,000 in estimated
cost for purchasing bulk water during 2022-2023 FY. The Water Commission’s rates
directly impact the City’s water rate structure.
The City’s long-term rate plan—without any increases from the MWC—indicates the need
for a 4% rate increase for the 22/23 FY. The City increase is based on three factors. The
cost of replacing older ductible iron pipe at $350,000 annually, inflation on the cost of
services, and eliminating the debt service associated with the Vilas Reservoir and Pump
Station project by 2031 for anticipated new growth to the west of the City. This increase
would incorporate the minimum 4% increase from the Medford Water Commission,
anticipated rate increases in overall personnel cost, and general inflation in the water/steel
market.
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To meet the foregoing requirements, staff recommends an overall rate increase of 5% for
2022/2023 FY.
FINANCIAL ANALYSIS:
City/Public Works staff has prepared an update to the City Water Rates based upon the
past three years of rate increases. The increase is split consistently between the base
rate and the consumptive rate.
Current Rates:
Residential
Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf
5/8"14.57 1.00 15.57 0.98 1.90 3.04
1"19.96 2.45 22.41 0.98 1.90 3.04
1.5"25.34 8.15 33.49 0.98 1.90 3.04
2"36.12 11.15 47.27 0.98 1.90 3.04
3"57.68 25.25 82.93 0.98 1.90 3.04
4"79.24 43.85 123.09 0.98 1.90 3.04
6"149.30 86.00 235.30 0.98 1.90 3.04
8"230.14 139.50 369.64 0.98 1.90 3.04
Proposed Rates:
Residential
Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf
5/8"15.30 1.00 16.30 1.03 2.00 3.19
1"20.96 2.45 23.41 1.03 2.00 3.19
1.5"26.61 8.15 34.76 1.03 2.00 3.19
2"37.93 11.15 49.08 1.03 2.00 3.19
3"60.56 25.25 85.81 1.03 2.00 3.19
4"83.20 43.85 127.05 1.03 2.00 3.19
6"156.77 86.00 242.77 1.03 2.00 3.19
8"241.65 139.50 381.15 1.03 2.00 3.19
Based upon this methodology, the Base Rate will increase by $0.73 and the
consumptive rates by $0.05 for Tier 1, $0.10 for Tier 2, and $0.15 for Tier 3. Attached is
the full rate resolution reflecting residential, commercial, multi-family and irrigation rates
based on the hybrid rate increase proposal.
9.B
Packet Pg. 75
LEGAL ANALYSIS: N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
City of Central Point 2040 Strategic Plan – Strategic Priority – Responsible Governance
GOAL 1 - Maintain a strong financial position that balances the need for adequate service
levels and capital requirements against the affordability that is desired by our citizens.
STRATEGY 1 – Continually update the City’s long-term financial plan/strategy.
STRATEGY 2 – Work with partner agencies and stakeholders to eliminate redundancy
and maximize efficiency in all areas.
STRATEGY 3 – Solicit support from partner agencies in our effort to maintain a robust
financial position.
STAFF RECOMMENDATION: Staff recommends approval of the Resolution.
RECOMMENDED MOTION: I move to approve Resolution. ___ a Resolution of the City of
Central Point Setting a Water Rate Adjustment effective March 1, 2022.
ATTACHMENTS:
1. 2022 wate rate resolution
2. Water rates 2022
3. fcs rate model
9.B
Packet Pg. 76
Res. No.___________; February 17, 2022 Page 1
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY OF CENTRAL POINT
SETTING A WATER RATE ADJUSTMENT EFFECTIVE MARCH 1, 2022
Recitals:
A. The City has received information from the Medford Water Commission that March 1,
2022 the rate for bulk water purchases will increase by a minimum of 4% to a maximum
of 8%, an estimated additional cost of at least $44,000 annually.
B. The City of Central Point conducted an update based on inflationary cost increases and
determined that a 4% increase is needed to handle the increased supply costs and
paying off the Vilas Reservoir and Pump Station bond two years early.
C. The combined increases equate to a 5% increase which would be split between the base
and tier rates.
The City of Central Point resolves as follows:
Section 1. Effective March 1, 2022, the City of Central Point Water Rates shall be adjusted as set
forth on the Attachment A.
Passed by the Council and signed by me in authentication of its passage this _____ day of
February 2022.
_______________________________
Mayor Hank Williams
ATTEST:
______________________________
City Recorder
9.B.a
Packet Pg. 77 Attachment: 2022 wate rate resolution [Revision 1] (1509 : 2022 Water Rates)
2022/23 Utility Rates
Attachment A
2017/18 Street Fee
Cost of Service - Water Rates (Per hundred cubit feet)
Res. No. $6.06
(Into effect March 21, 2022)
Residential 2017/18 Stormwater Fee
Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf $6.50
5/8"15.30 1.00 16.30 1.03 2.00 3.19
1"20.96 2.45 23.41 1.03 2.00 3.19 2017/18 Stormwater Quality Fee
1.5"26.61 8.15 34.76 1.03 2.00 3.19
2"37.93 11.15 49.08 1.03 2.00 3.19 $1.00
3"60.56 25.25 85.81 1.03 2.00 3.19
4"83.20 43.85 127.05 1.03 2.00 3.19
6"156.77 86.00 242.77 1.03 2.00 3.19
8"241.65 139.50 381.15 1.03 2.00 3.19 Notes:
Senior-Housing
Monthly Monthly Total Monthly Volume Charge
Units Base Charge R & R Charge Fixed Charge First 8 ccf Backflow Fee
5 22.71 1.25 23.96 1.81 $1.00 w/backflow
10 45.42 2.50 47.92 1.81 $0.25 w/o backflow
15 68.13 3.75 71.88 1.81
20 90.85 5.00 95.85 1.81 Damage Recovery
25 113.56 6.25 119.81 1.81
Minimum $150 + cost of materials, extra for more then one
hour of a PW employee, + 10% admin fee
30 136.27 7.50 143.77 1.81
35 158.98 8.75 167.73 1.81
40 181.69 10.00 191.69 1.81
Multi-Family Residential
Monthly Monthly Total Monthly Volume Charge
Units Base Charge R & R Charge Fixed Charge First 8 ccf
3 24.66 4.50 29.16 1.81
4 32.89 6.00 38.89 1.81
5 41.11 7.50 48.61 1.81
6 49.33 9.00 58.33 1.81
7 57.55 10.50 68.05 1.81
8 65.77 12.00 77.77 1.81
9 73.98 13.50 87.48 1.81
10 82.20 15.00 97.20 1.81
Commercial & Standby
Meter Monthly Monthly Total Monthly Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf
5/8"13.60 1.00 14.60 1.81
1"16.99 2.10 19.09 1.81
1.5"22.65 4.00 26.65 1.81
2"28.31 7.15 35.46 1.81
3"45.29 14.10 59.39 1.81
4"65.66 21.70 87.36 1.81
6"117.16 44.00 161.16 1.81
8"182.79 68.00 250.79 1.81
Irrigation
Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf
5/8"15.30 1.50 16.80 1.03 2.00 3.19
1"20.96 4.15 25.11 1.03 2.00 3.19
1.5"26.61 8.65 35.26 1.03 2.00 3.19
2"37.93 14.00 51.93 1.03 2.00 3.19
3"60.56 28.00 88.56 1.03 2.00 3.19
4"83.20 44.00 127.20 1.03 2.00 3.19
6"156.77 88.00 244.77 1.03 2.00 3.19
8"241.65 139.00 380.65 1.03 2.00 3.19
Hydrant 30.99 20.00 50.99 1.81
9.B.b
Packet Pg. 78 Attachment: Water rates 2022 (1509 : 2022 Water Rates)
Expo 0.00 0.00 0.00 1.81
Hardship Discount 50%50%
Outside City Factor 200%200%
9.B.b
Packet Pg. 79 Attachment: Water rates 2022 (1509 : 2022 Water Rates)
RevenuesRate Revenues Under Existing RatesNon-Rate RevenuesTotal RevenuesExpensesCash Operating ExpensesExisting Debt ServiceNew Debt ServiceSystem Reinvestment FundingAdditions Required to Meet ReservesTotal Expenses$ 3,787,531 $ 3,825,406 $ 3,873,224 $ 3,935,787 $ 3,999,361 $ 4,063,962 $ 4,129,606 $ 4,196,311275,106 277,913 282,003 286,578 291,229 295,955 300,758 305,639$4,062,637 $4,103,319 $4,155,227 $4,222,366 $4,290,590 $4,359,917 $4,430,365 $ 4,50{,950$ 3,313,813509,1 06$ 3,450,685664,71 057.862$ 3,518,233664,22057,862$ 3,587,445662,50457,862$ 3,803,980661,8il57,862$ 3,879,2381,434,09657,862$ 3,658,118 $ 3,730,28s662,552 662,33s57,862 57,862Net Surplus (Deficiency)Additions to Meet CoverageTotal Surplus (Deficiency)Annual Rate lncreaseRevenues After Rate lncreasesAdditional Taxes from Rate lncreaseNet Cash Flow After Rate lncreaseCoverage After Rate lncrease: Bonded DebtCoveraoe After Rate Increase: Total Debt$ 4,173,257 $ 4,240,314 $ 4,307,811 $ 4,378,531 $ 4,450,482 $ 4,523,697 $ 5,371,196$ (6s,e38) $ (85,087) $ (85,446) $ (87,942) $ (s0,565) $ (s3,332) $ (86e,246)$ 3,822,9't9$ 239,718$ 23e,7r8 $ (6e,e38)$ (8s,087)$ (8s,446)$ (87,s42)$ (s0,565)$ (93,332)$ (86e,246)$ 4,016,676 $ 4,219,117 $ 4,442,7303,900 6,700 9,692$ 464,964 $ 317,073 $ 474,727nta 19.99 22.732.14 1 .60 1.8230.32o/"$ 4,695,072 $ 4,949,466 $ 5,180,29612,922 16,169 18,998$ 660,918 $ 845,994 $ r,006,77125.96 29.22 32.082.08 2.35 2.584.00o/o9.20o/o4.00o/o13.57o/o4.00o/o18.'l1o/o4.00o/o22.84o/o3.00%26.52o/o$ 5,660,67324,920$ 570,19538.1 01.443.00o/ou.230/"$ 5,421,89121,992$ 1,176,96135.1 12.822.00%...?!'917.g.Sample Residential Bill (5/8" Meter, x 14 ccf)Annual lncrease ($)$38.37$1.48$41.50$1.60$42.74$1.24$44.O2$1.28$46.25$0.91$45.34$1.32$36.89$1.42$39.$1.9053Revenue Requirement20302029202820272026202520242023CentralPointUtility Rate Study: Water UtilitySummaryPREPARED BY FCS GROUP425-867-1802Water RR v13 (002)2t10t2022Summary - Page 1 of 19.B.cPacket Pg. 80Attachment: fcs rate model (1509 : 2022 Water Rates)
CITY OF CENTRAL POINT
Oregon
City Council Meeting Minutes
Thursday, January 27, 2022
I. REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
Michael Parsons At Large Present
Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer
(Remote); Police Chief Kris Allison (Remote); Police Captain Dave Croft; Police Captain
Scott Logue (Remote); Parks and Public Works Director Matt Samitore; Planning
Director Stephanie Holtey; Finance Director Steve Weber; IT Director Jason Richmond
(Remote); and Accounting Business Services Coordinator Rachel Neuenschwander.
IV. PUBLIC COMMENTS
Mr. Bogenoff spoke to the council regarding someone breaking windows of houses and
cars along Freeman Rd, and someone parking a trailer and van in front of his and his
neighbors house for an extended period of time.
V. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
A. Approval of January 13, 2022 City Council Minutes
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING
A. Resolution Authorizing Exemption from Competitive Solicitation - RH2
Engineering, Inc.
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January 27, 2022
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City Attorney Sydnee Dreyer presented a resolution authorizing exemption from
competitive solicitation - RH2 Engineering Inc. Under city code the contracting board
is authorized to exempt a contract from competitive bidding, if certain factors in your
code are met. In this case there would be substantial cost savings to grant the
exemption from competitive bidding.
Exemption is sought for a Design and Engineering contract for the improvements to
the Central Point Little League Property. Much of the work toward these
improvements was previously completed by RH2, the City’s engineer, on the basis of
previously authorized contracts for a conceptual plan, detailed cost estimate, project
schedule and summary of tasks to be performed to complete the project.
The estimated cost for the design and engineering work is $275,858.00 (scope and
project estimate attached). Exempting this project is likely to result in significant cost
savings given that the initial conceptual plan, budget and detailed summary of tasks
has already been prepared by RH2, which result in lower costs to finalize the design
and engineering of the improvements. Additionally, this project is subject to
significant time restraints given that a portion of the funding is subject to the
American Rescue Plan Act (ARPA) guidance. Awarding the contract to RH2 will
allow the design and engineering to be completed much more quickly as RH2 is
already in possession of a portion of the information, analysis and survey it will need
to finalize these plans.
Council was concerned on how the contingency is handled the $25,000, Parks and
Public Works Director Matt Samitore stated that they have to make a request to use
the contingency. In the past RH2 has been really good at not needing to use the
contingency.
Council asked if the project schedule completion date of September 2022 is
accurate. Mr. Samitore stated that this is what they were wanting but in this day and
time it is not realistic. Summer of 2023 construction, product will be the biggest
issue. City Manager Chris Clayton stated the design will get done but as we work on
the design if bid is completed in the first halve of the summer will contractors work
during the summer. They will be meeting with the little league in the next couple of
weeks. Everyone is working towards doing this as soon as possible, however the
most likely it will be done the following year. The Planning Dept. will be starting the
land use component, this is EFU lands with their being an existing facility it should be
fine.
Kelley Johnson moved to approve Resolution No. 1696 Adopting Findings
Authorizing an Exemption from Competitive Solicitation and Awarding a
Contract to RH2 Engineering, Inc. For Design and Engineering of Little League
Fields.
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City of Central Point
City Council Minutes
January 27, 2022
Page 3
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
VIII. ORDINANCES, AND RESOLUTIONS
A. Ordinance No. _______, An Ordinance amending Central Point Municipal Code
Chapter 13.20 in Part Regarding Backflow Prevention Devices
Mr. Samitore presented the second reading of an Ordinance amending the Central
Point Municipal code regarding backflow prevention devices. No changes since the
first reading.
Council wanted clarification that this matches what Medford Water Commission, Matt
stated yes and the City of Ashland adopted something similar this last year, and
Eagle Point has already updated there requirements.
Melody Thueson moved to approve Ordinance No 2083 an Ordinance
Amending Central Point Municipal Code Chapter 13.20 in Part Regarding
Backflow Prevention Devises.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Ordinance No. ________, An Ordinance Amending in Part Central Point
Municipal Code Chapters 5.34.010 and 5.34.020 Pawnbrokers and Secondhand
Dealers
City Attorney Sydnee Dreyer presented the second reading of ordinance amending
in part CPMC 5.34.010 and 5.34.020 Pawnbrokers and Secondhand Dealers
requires pawnbrokers and secondhand dealers to maintain a report of all property
received on deposit, pledged or purchased and to submit that electronic report to the
City. There were no changes since the first reading.
Council was concerned if the current businesses know this is coming. Captain Croft
stated that other cities are doing this and that they will be notified of this change.
Council questioned secondhand clothing stores having to do this. Mrs. Dreyer stated
that if they are not currently using the electronic system then they would not need to
do this.
Mike Parsons moved to approve Ordinance No 2084 an Ordinance Amending
in Part Central Point Municipal Code 5.34.010 and 5.34.020 Pawnbrokers and
Secondhand Dealers
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RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
C. Ordinance No. _______, An Ordinance Establishing a Franchise Agreement
Between United States Cellular Operating Company of Medford for Use of the
Public Right of Way Relating to Small Cell Wireless Facilities
Sydnee Dreyer presented the second reading of an Ordinance Establishing a
Franchise Agreement Between United States Cellular Operating Company of
Medford (“USCC”) for use of Public Right of Way Relating to small cell wireless
facilities. No changes were made since the first reading.
Council was concerned if these towers interfere with the airport, Jeff Colantino with
USCC answered that the proposed locations will not have any impact on air travel.
Rob Hernandez moved to approve Ordinance No. 2085 an Ordinance
Establishing a Franchise Agreement Between United States Cellular Operating
Company of Medford for use of the Public Right of Way Relating to Small Cell
Wireless Facilities.
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
D. Public Hearing and First Reading - An Ordinance Amending the Transportation
System Plan (TSP) of the Central Point Comprehensive Plan to Add Road Diet
Improvements to Project No. 230
Planning Director Stephanie Holtey presented the first reading of an Ordinance
Amending the transportation system plan of Central Point Comprehensive plan to
add road diet improvements to Project No 230 at the intersection of Scenic Avenue
and Highway 99 when warrants are met. The project is identified in the TSP to
address safety issues at the intersection. A traffic report performed by the Oregon
Department of Transportation (ODOT) documented 36 accidents over a 10-year
period that resulted in serious injuries and one (1) fatality. The traffic analysis shows
that the current five (5) lane road configuration does not meet warrants and that
adding road improvements reconfiguring Highway 99 to three (3) lanes allows signal
warrants to be met as needed for the project to proceed.
There is no cost for the proposed amendment other than in-kind staff expenses
associated with processing the application. It is important to note, however, that
approval of the proposed amendment will allow ODOT to apply grant funds
authorized through the All Roads Transportation Safety (ARTS) Program to construct
Project No. 230 improvements. The total project cost is $3M and the City, per a
revised Intergovernmental Agreement, is contributing $650K. The City was
previously obligated to fund the project in its entirety as a condition for opening a
new railroad crossing in Twin Creeks. Approval of the proposed TSP Amendment will
allow grant fund disbursement allowing the City meet its obligation for the Twin
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Creeks Rail Crossing at significant cost savings.
Council was concerned as to why it needs to be a three lane rd. Mr. Samitore stated
that there is not enough traffic to install a light with five lanes but with three lanes this
would warrant a light to be installed
Melody Thueson moved to approve the first reading of Ordinance Amending
the Transportation System Plan (TSP) of the Central Point Comprehensive Plan
to Add Road Diet Improvements to Project No. 230.
RESULT: 1ST READING [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
IX. BUSINESS
A. ARPA Project Eligibility Update
Finance Director Steve Weber presented an update on the ARPA Project Eligibility
and that at the September 9, 2021 City Council meeting, staff presented a revised
spending plan based on the City’s updated allocation ($4.184 million) of the
American Rescue Plan Act (ARPA) stimulus package that was approved by the
Federal Government. The spending plan was compiled based staff’s interpretation of
the U.S. Treasury guidelines issued at the time. For two of the projects, staff sought
input from legal counsel that the projects are permitted under the referenced
categories in the guidelines.
The two projects are the Dennis Richardson Memorial Project and the Central Point
Little League Project, the City Attorney reviewed these projects in categories that
were identified and these two projects fit in the treasury guidelines. The American
Rescue Plan Act (ARPA) award is included in the City’s 2021-23 biennial budget.
B. Discussion of 2022 Water Rates
Matt Samitore presented Water Rate Study - The City rehired the FCS group to
determine what rate structure adjustments the City of Central Point would need for
the next decade. The revised rate would be based upon four dynamics. 1) is the
projected annual increases from the MWC. 2) is that we did not achieve our water
fund revenue projections/targets for FY 2020-2021. 3) dynamic involves the
increasing price for goods and services. 4), with the UGB expansion forthcoming
(and the associated need for a new reservoir), we need to plan for retiring debt
service from the Vilas Pump Station and Reservoir by 2031, two years before what
was initially planned.
Current water rates are based more on consumption then the base rates. Tiered
rates are causing the consumption to go down, other cities are increasing the base
rate $1 every year. Central Point now has the 2nd lowest rates in Southern Oregon.
Two options were presented, A) is to continue to increase rates based on annual
review of MWC Rate, inflation, previous water season revenue. B) would be to
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City of Central Point
City Council Minutes
January 27, 2022
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increase the base rate from $15.57 to $18.58, with the next potential increase in
March of 2026.
Base on the math increasing the base rate is the best option, it is not popular for
those who do not use much water and does not give them a chance to save. Right
now the City’s rates are 1/3 on base 2/3 on consumption. Consultants state you
want 2/3 base and 1/3 consumption. Tiered rates encourages conservation, and
certain amount of blight, base rates are regressive for residential customers on fixed
incomes, we have a hardship program available. The state of Oregon has changed
there metric of who is low income to 200% of the federal poverty level.
Council would like to see a stronger presentation on the Hardship Program to the
seniors.
City Manager Chris Clayton stated that a phased approach to the base rate, if the
council passed the plan and not implement it all at once, $2 this year, $2 next year,
and $1 the third year would still accomplish the city’s goals.
Council shared that inflation is understandable, and cost of water. Council would like
to see what a $2 raise would do and what other options may look like.
City Manager Chris Clayton stated that this money is not eligible to be spent on
anything outside of the water system, the only debt the water fund has is the water
reservoir, and it will be taking on part of the corporation yard. Shortening the debt by
2yrs is to keep from having more debt on the water fund. Currently the city can only
handle so much growth before we need another reservoir.
X. MAYOR'S REPORT
Mayor Hank Williams reported that he attended the Study Session.
XI. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
He received and email followed by a letter to the editor in the Mail Tribune about the City
not displaying flags on Martin Luther King Day. Currently the flags are displayed on
Presidents Day, Oregon's Birthday, Peace Officers Memorial Day, Armed Forces Day,
Memorial Day, Flag Day, Independence Day, Labor Day, 9/11 Remembrance Day,
Veterans Day and Pearl Harbor Day. With councils recommendation we can add Martin
Luther King Day.
Discussion was made to amend the list and include MLK day.
February Council Meeting changes, Council meeting will be on the February 17th and
a Study Session on February 28th
Changes made with opportunities for recycling electronic waste in the valley
Dr. Bruce Dingler passed away.
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January 27, 2022
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The RVCOG board approved the transition and the purchase of the senior center.
Staff met with COG staff today and are working on a the plan for social and
recreational opportunities for seniors.
He has information on who is planning on purchasing the Banner Bank property
MWC made an error in the cities favor in the amount of $12,000 on the city’s monthly
statements.
XII. COUNCIL REPORTS
Council Member Kelley Johnson reported that she attended the study session, and
appreciated seeing the public works building.
Council Member Neil Olsen reported that he attended the study session.
Council Member Taneea Browning reported that:
Attended listening session in Vale, great attendance and participation from the region
including Sen. Finley, several representatives from each city, including Nyssa, Burns,
Ontario. Learned about the boarder board that addresses issues that arise specifically
from being located near the border of Idaho and Oregon. The Board has additional tools
available to these communities. Specifically, they had two onion sheds relocated to
Idaho due to significant additional cost to rebuild in Oregon.
March 10th listening session here in CP - much shorter car ride than when we all
traveled to GP in my Subaru to elected essentials.
She will be flying into DC next week for the State League Presidential fly in for NLC, this
meeting along with the appointment to the state cabinet on infrastructure logistics is
going to assist all of our Oregon cities in hopes to see the fed funding monies.
Study session touring the new public works facility, very excited!
Council Member Rob Hernandez reported that:
He attended by Zoom Jackson County/Central Point Community Center meeting.
He attended the study session
District 6 Bond Oversite Committee went and looked at new gym and Jewett and the
new learning center.
Council Member Mike Parsons reported that:
Attended the January Rogue Valley Services Board meeting. Housekeeping issues,
personal policies updates, adjustments to the compensation plan were performed, and
appointments to the budget committee were made.
Attended the Study Session, tour of Public Works Building.
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City Council Minutes
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Attended the Jackson County Public Safety Coordinating Council meeting. Funding
mechanisms and collaborations to address behavior health housing needs were
addressed by Julie Jackson with Jackson Care Connect.
Council Member Melody Thueson reported that she attended the study session.
XIII. DEPARTMENT REPORTS
Planning Director Stephanie reported that:
The City’s UGB Amendment is being reviewed by the State Department of Land
Conservation and Development (DLCD) and the Department of Justice. The deadline for
UGB Acknowledgement is February 23, 2022. Due the fact an objection was filed, the
UGB Amendment is subject to more rigorous review. However the objection had to with
the State allowing prime farmland to be included in the City’s urban reserves and not the
City’s application of criteria governing UGB Amendments. As such, no delay in the
acknowledgement process is anticipated by the State. Once in the UGB, the newly
added lands are not eligible to be annexed until the Transportation System Plan (TSP),
Environmental Element and zoning code update and complete. All three projects are
currently underway and scheduled to be completed concurrently within the next 18-24
months.
All spaces at the new commercial building located at 98 Freeman Road are full except
for one 1,100 square foot space that is seeing interest from a bagel shop and shipping
center. Other spaces are leased to a dental office, physical therapy office, real estate
office, Mazatlán Grill restaurant and Edward Jones office.
Smith Crossing Phase 3 is scheduled for a Pre-Application Conference in mid-February.
The development objective is to expand Smith Crossing into another phase East of Pear
Valley. The site has several challenges associated with access, easements and
floodplain impacts. The purpose of this meeting is to identify viable solutions to advance
the project.
Police Captain Dave Croft reported that:
A couple weeks ago the Police Department launched a pod cast called The Wide Blue
Line. 1st episode was launched a couple of weeks ago, and Wednesday the 26th the
2nd episode was launched.
In the last 2-3 weeks there was bank robbery and a robbery at the Purple Parrot, they
have some good leads and good information on the vehicles and hope to have some
conclusion to those soon.
Parks and Public Works Director Matt Samitore reported that:
The restroom at Pfaff Park contractor is having some supply and demand issues,
restroom not to be installed until the end of April. Temporary porta-potties will be setup.
Meeting with ODOT and Jackson County regarding Beebe Rd extension UGB
Expansion and Community Center.
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City Council Minutes
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Attended a kickoff meeting on the Bear Creek Greenway plan.
Finance Director Steve Weber reported that the amended financing for the Public Works
Operations Center closed
Jackson County Commissioner Dave Dotterer reported that:
Greenway project was a great meeting.
Special Session of the Oregon Legislature on the Marijuana and Hemp issues went well.
XIV. EXECUTIVE SESSION
XV. ADJOURNMENT
Rob Hernandez moved to adjourn. All said aye and the meeting was adjourned at
8:55 p.m.
The foregoing minutes of the January 27, 2022, Council meeting were approved by the City
Council at its meeting of _________________, 2022.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Parks and Recreation Commission
FROM: Dave Jacob, Park Planner
MEETING DATE: February 17, 2022
SUBJECT: Proclamation - Arbor Week 2022
ACTION REQUIRED:
Consent Agenda Item
RECOMMENDATION:
Approval
Purpose: The proclamation illustrates the value of tree awareness and of Arbor Week in
Central Point.
Background: The Arbor Week proclamation is important to the City of Central Point in
that it will assist in securing recertification for the eighth year of the Tree City USA
designation for 2022 To qualify as a Tree City USA community, a city must meet the
required standards established by The Arbor Day Foundation and the National
Association of State Foresters. The standards help to ensure that every qualifying
community, no matter the size, has a viable tree management plan which includes the
celebration of Arbor Week. In addition to accomplishing Tree City USA goals,
establishing an Arbor Week celebration will help to raise awareness of the importance of
trees in Central Point, expand the tree canopy by planting additional trees, and enhance
the parks and open spaces where the trees are planted.
Recommendation: Approve the Arbor Week proclamation and join Central Point Parks and
Recreation Department in celebration of Arbor Week: April 3 - 9, 2022.
ATTACHMENTS:
1. ARBOR WEEK PROCLAMATION 2022.docx
6.B
Packet Pg. 90
ARBOR WEEK PROCLAMATION
WHEREAS, J. Sterling Morton proposed to the Nebraska Board of Agriculture in
1872 that a special day be set aside for the planting of trees; and
WHEREAS, Arbor Day was first observed with the planting of more than a million
trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of topsoil by wind and water, reduce
heating and cooling costs, moderate the temperature, clean the air,
produce oxygen, strengthen stream bank integrity, provide flood
mitigation, and provide a habitat for wildlife; and
WHEREAS, trees are a renewable resource that provides paper, wood, fuel for our
fires, and countless other wood products; and
WHEREAS, trees in our city increase property values, enhance the economic
vitality of business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual
renewal,
NOW, THEREFORE, I __________________________________ Mayor of the city of Central Point,
do hereby proclaim April 3rd – 9th, 2022 as
Arbor Week
in the City of Central Point, and I urge all citizen to celebrate Arbor
Week and to support efforts to protect our trees and woodland and
Futher, I urge all citizens to plant and care for trees to gladden the heart and
promote the well-being of this and future generations.
Date this ______________ Day of ___________________ in the Year __________________
Mayor _______________________________________
6.B.a
Packet Pg. 91 Attachment: ARBOR WEEK PROCLAMATION 2022.docx (1507 : Proclamation - Arbor Week 2022)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Administration
FROM: Deanna Casey, City Recorder
MEETING DATE: February 17, 2022
SUBJECT: Parks and Recreation Commission Appointment
ACTION REQUIRED:
Consent Agenda Item
RECOMMENDATION:
In December 2021 Parks and Recreation Commissioner Jennifer Horton resigned because she
moved out of the city limits. This leaves one vacancy on the Central Point Parks and
Recreation.
City staff advertised in the city newsletter in December and January and have received one
application from Eden Foster. Mrs. Foster is currently on the Budget Committee and the current
board president for the Park and Recreation Foundation. She was active during the Daffodil
project last year.
Staff recommends appointing Ms. Foster to the Parks and Recreation Commission to complete
the current term ending December 31, 2023.
Current Parks and Recreation Commission members:
Patricia Alvarez Lee Orr Stephanie Hendrickson
Ronald Woodhead Dennis Browning Fran Cordeiro-Settell
Recommended motion:
I move to approve the Consent Agenda as presented.
ATTACHMENTS:
1. Eden Foster Application_Redacted
6.C
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6.C.a
Packet Pg. 93 Attachment: Eden Foster Application_Redacted (1508 : Park Commission Appointment)
6.C.a
Packet Pg. 94 Attachment: Eden Foster Application_Redacted (1508 : Park Commission Appointment)
6.C.a
Packet Pg. 95 Attachment: Eden Foster Application_Redacted (1508 : Park Commission Appointment)
6.C.a
Packet Pg. 96 Attachment: Eden Foster Application_Redacted (1508 : Park Commission Appointment)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Community Development
FROM: Stephanie Holtey, Planning Director
MEETING DATE: February 17, 2022
SUBJECT: Ordinance No. ________, An Ordinance Amending the Transportation
System Plan (TSP) of the Central Point Comprehensive Plan to Add
Road Diet Improvements to Project No. 230
ACTION REQUIRED:
Ordinance 2nd Reading
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
On January 11, 2022, the Planning Commission unanimously approved Resolution No. 892
recommending the City Council approve a Major Amendment to the Transportation System Plan
(TSP), to add road diet improvements to Project No. 230. As currently written, Project No. 230 is
to install a traffic signal at the intersection of Scenic Avenue and Highway 99 when warrants are
met. The project is identified in the TSP to address safety issues at the intersection. A traffic
report performed by the Oregon Department of Transportation (ODOT) documented 36
accidents over a 10-year period that resulted in serious injuries and one (1) fatality. The traffic
analysis shows that the current five (5) lane road configuration does not meet warrants and that
adding road improvements reconfiguring Highway 99 to three (3) lanes allows signal warrants to
be met as needed for the project to proceed.
During deliberations, the Planning Commission discussed concerns associated with potential
impacts of the road diet on emergency evacuations and future traffic volume increases. These
concerns were addressed in the Staff Report dated January 11, 2022 and during the meeting.
The Planning Commission’s recommendation reflects resolution of the issues and is based on
the documented need to address unsafe conditions at the intersection and findings of fact and
conclusions of law that demonstrate the proposed amendment is consistent with applicable
state and local criteria.
At the January 27, 2022 City Council meeting staff presentented the proposed amendment for
public hearing and first reading of the ordinance approving the amendment.
FINANCIAL ANALYSIS:
There is no cost for the proposed amendment other than in-kind staff expenses associated with
processing the application. It is important to note, however, that approval of the proposed
amendment will allow ODOT to apply grant funds authorized through the All Roads
Transportation Safety (ARTS) Program to construct Project No. 230 improvements. The total
project cost is $3M and the City, per a revised Intergovernmental Agreement, is contributing
8.A
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$650K. The City was previously obligated to fund the project in its entirety as a condition for
opening a new railroad crossing in Twin Creeks. Approval of the proposed TSP Amendment will
allow grant fund disbursement allowing the City meet its obligation for the Twin Creeks Rail
Crossing at significant cost savings.
LEGAL ANALYSIS:
The proposed Comprehensive Plan Amendment to the TSP is subject to the approval criteria in
CPMC 17.96.500 for Major Amendments. To approve a Major Amendment, the City Council
must find that it is consistent with applicable Statewide Planning Goals, the City of Central Point
Comprehensive Plan and the State Transportation Planning Rule. As demonstrated in the
Findings of Fact and Conclusions of Law, the proposed amendment is consistent with the
applicable state and local criteria.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
The proposed TSP Amendment is consistent with the following goals and strategies in the 2040
Strategic Plan:
Community Investment, Goal 5 - Plan, design and construct modern and efficient
infrastructure in all areas and systems.
The current configuration at the intersection of Highway 99 and Scenic Avenue is
skewed and has not been upgraded to urban standards. The proposed urban upgrade
improvements are generally consistent with Goal 5 and specifically Strategy 3, which
has to do with seeking partnerships with the County and ODOT to eliminate
infrastructure deficiencies and build for the future. This proposed amendment will allow
the City to capitalize on partnerships with ODOT and the County to fund needed
improvements to the intersection.
Responsible Governance, Goal 1 – Maintain a strong financial position that balances the
need for adequate service levels and capital requirements against the affordability that is
desired by our citizens.
Strategies 2 and 3 address working with and soliciting support from partnering agencies
for the purpose of maximizing efficiency and maintaining a robust financial position. The
proposed amendment supports the City’s ability to partner with ODOT and the County to
design and build improvements that maximize cost savings to City will providing
improvements needed to minimize traffic and hazards and provide connectivity for
vehicle, bicycle, pedestrian and railroad transportation modes.
Vibrant Economy, Goal 1. Manage growth to provide a timely and orderly provision of
facilities and services.
This goal recognizes the connection between transportation, land use and the City’s
ability to support a vibrant economy. The proposed amendment will allow an identified
and needed project in the TSP to be built for the benefit of existing and new
development within the City’s UGB.
STAFF RECOMMENDATION:
Consider the second reading of the Ordinance Approving a Major Amendment to the
Comprehensive Plan Adding Road Diet Improvements to Project No. 230 in the Transportation
System Plan and forward it to a second reading without changes.
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RECOMMENDED MOTION:
I move to approve Ordinance No. ______, an Ordinance Approving a Major Amendment to the
Comprehensive Plan Adding Road Diet Improvements to Project No. 230 in the Transportation
System Plan.
ATTACHMENTS:
1. TSP Amendment Ordinance (First Reading)
2. Exhibit 1 to CC Ordinance
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ORDINANCE NO. _______
AN ORDINANCE AMENDING THE TRANSPORTATION SYSTEM PLAN (TSP)
OF THE CENTRAL POINT COMPREHENSIVE PLAN TO ADD ROAD DIET
IMPROVEMENTS TO PROJECT NO. 230.
Recitals:
A. Words lined through are to be deleted and words in bold are added.
B. The City of Central Point (City) is authorized under Oregon Revised
Statute (ORS) Chapter 197 to prepare, adopt and revise
comprehensive plans and implementing ordinances consistent with the
Statewide Land Use Planning Goals.
C. The City has coordinated its planning efforts with the State in
accordance with ORS 197.040(2)(e) and OAR 660-030-0060 to assure
compliance with goals and compatibility with City Comprehensive
Plans.
D. Pursuant to the requirements set forth in CPMC Chapter 17.96.100
Comprehensive Plan and Urban Growth Boundary Amendments –
Purpose and Chapter 17.05.500, Type IV Review Procedures, the City
has initiated an application and conducted the following duly advertised
public hearings to consider the proposed amendment:
a) Planning Commission hearing on January 11, 2022
b) City Council hearing on January 27, 2022.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
Section 1. Amendments to TSP Chapter 7 – Street System, 2008-2030 to read:
Table 7.4 Transportation Projects, 2008-2030
Ref.
No. Project Location Improv. Category Project Description
230 Hwy. 99 & Scenic Av.
Intersection major
Install a traffic signal when signal
warrants are met and reconfigure
from 5 to 3 lanes from MP 1.95 to
the Exit 35 Interchange at MP 0.35.
8.A.a
Packet Pg. 100 Attachment: TSP Amendment Ordinance (First Reading) (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy
Pg. 2 Ordinance No. ____________ (__/__/___)
Section 2. Amendments to TSP Chapter 12 – Transportation System Financing
Program to read:
Table 12.5. Tier 1 – Long Term Projects
Ref.
No. Project Location Improv. Category Project Description
230 Hwy. 99 & Scenic Av.
Intersection major
Install a traffic signal when signal
warrants are met and reconfigure
from 5 to 3 lanes from MP 1.95 to
the Exit 35 Interchange at MP 0.35.
Section 3. Evidence. Based on all the information received, the City Council
adopts Planning Commission Resolution No. 892 and its attachments (Exhibit 1)
as evidence that justifies adoption of the TSP Amendment as set forth in Sections
1 and 2 of this Ordinance.
Section 4. The City Manager is directed to conduct post acknowledgement
procedures defined in ORS 197.610 et seq. upon adoption of the TSP Amendment.
Section 5. Effective Date. The Central Point City Charter states that an ordinance
enacted by the council shall take effect on the thirtieth day after its enactment. The
effective date of this ordinance will be the thirtieth day after the second reading.
Passed by the Council and signed by me in authentication of its passage this
_____ day of _____________________, 20___.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
8.A.a
Packet Pg. 101 Attachment: TSP Amendment Ordinance (First Reading) (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy
8.A.b
Packet Pg. 102 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 103 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 104 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 105 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 106 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 107 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 108 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 109 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 110 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 111 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 112 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 113 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 114 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 115 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 116 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 117 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 118 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 119 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 120 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 121 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 122 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 123 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 124 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 125 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 126 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 127 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 128 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 129 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 130 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
8.A.b
Packet Pg. 131 Attachment: Exhibit 1 to CC Ordinance (2022-7 : Transportation System Plan Amendment (Project No. 230 - Scenic Ave/Hwy 99))
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: February 17, 2022
SUBJECT: Resolution No. ________, Accepting the Lowest Responsible Bid from
Central Pipeline Inc. for the Gebhard Road Storm Drain Project and
Authorizing the City Manager to Execute a Contract
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City conducted a bid letting procedure for the Gebhard Road Storm Drain project. This
joint project will provide drainage for the remaining undeveloped areas of East Central Point
as well as future growth areas as part of the current Urban Reserve. The project will include
the installation of 1800 feet of storm drain from Gebhard Road to Bear Creek through land
currently owned by Jackson County and managed by the Expo.
The engineer’s estimate for the project was $521,000. The City received six qualified bids
for the project. The lowest responsible bidder for the project is from Central Pipeline Inc. for
$488,515.00. The project will be paid for from the storm drain and street funds.
FINANCIAL ANALYSIS:
The project was initially budgeted in the 2021/23 Storm Drain Fund for $488,515. The
additional monies will be funded by the Street Fund for the work occurring within the limits of
Gebhard Road.
LEGAL ANALYSIS:
The City of Central Point public contracts/bidding is governed by Oregon Revised Statute
(ORS) Chapter 279 and Central Point Municipal Code (CPMC) Chapter 2.40.
8.B
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COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Community Investment; Goal 5 – Plan, design, and construct modern and efficient
infrastructure in all areas and systems. Strategies 3 and 4.
STAFF RECOMMENDATION:
Approve a resolution awarding the Gebhard Road Stormdrain project to Central Pipeline, Inc.
RECOMMENDED MOTION:
I move to approve Resolution No. ____ accepting the lowest responsible bid from Central
Pipeline Inc. for $488,515 for the Gebhard Road Storm Drain project and authorizing the City
Manager to execute a contract.
ATTACHMENTS:
1. Gebhard Rd SD Outfall - Engineers Estimate_20210803
2. gebhard road sd bid ad
3. gebhard road sd project overview
4. resol_gebhard road sd
8.B
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Gebhard Road Stormwater Outfall AGENCYCity of Central PointKIND OF WORKStorm Drainage Improvements200 TEMPORARY FEATURES AND APPURTENANCES10 210MOBILIZATIONLS1 $60,000.00 $60,000.00 $41,218.00 $41,218.00 $12,000.00$12,000.00 $25,000.00 $25,000.00 $55,000.00 $55,000.00 $13,450.00 $13,450.00 $75,000.00 $75,000.00 $40,000.00 $40,000.0020 225TEMPORARY WORK ZONE TRAFFIC CONTROL, COMPLETE LS1 $1,500.00 $1,500.00 $1,225.00 $1,225.00 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $4,567.00 $4,567.00 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $12,000.00 $12,000.0030 280EROSION AND SEDIMENT CONTROL LS1 $2,500.00 $2,500.00 $7,000.00 $7,000.00 $6,500.00 $6,500.00 $7,300.00 $7,300.00 $3,000.00 $3,000.00 $6,300.00 $6,300.00 $7,000.00 $7,000.00 $18,000.00 $18,000.00300ROADWORK40 305CONSTRUCTION SURVEY WORKLS1 $2,500.00 $2,500.00 $3,500.00 $3,500.00 $1,700.00 $1,700.00 $2,000.00 $2,000.00 $5,975.00 $5,975.00 $1,620.00 $1,620.00 $2,000.00 $2,000.00 $10,000.00 $10,000.0050 330GENERAL EXCAVATIONCY160 $30.00 $4,800.00 $18.00 $2,880.00 $25.00 $4,000.00 $15.00 $2,400.00 $27.00 $4,320.00 $26.00 $4,160.00 $51.00 $8,160.00 $60.00 $9,600.00400DRAINAGE AND SEWERS60 44548 INCH CONC PIPELF1118 $350.00 $391,300.00 $335.00 $374,530.00 $360.00 $402,480.00 $350.00 $391,300.00 $441.00 $493,038.00 $436.00 $487,448.00 $502.00 $561,236.00 $360.00 $402,480.0070 445SLOPED END SECTIONS, 48 INCHEA1 $1,000.00 $1,000.00 $1,100.00 $1,100.00 $1,500.00 $1,500.00 $1,000.00 $1,000.00 $2,500.00 $2,500.00 $1,700.00 $1,700.00 $700.00 $700.00 $16,000.00 $16,000.0080 460PAVED CULVERT END SLOPESSF98 $45.00 $4,410.00 $15.00 $1,470.00 $40.00 $3,920.00 $70.00 $6,860.00 $42.00 $4,116.00 $46.00 $4,508.00 $50.00 $4,900.00 $87.00 $8,526.0090 470CONCRETE STORM SEWER MANHOLES EA4 $12,000.00 $48,000.00 $12,478.00 $49,912.00 $15,500.00$62,000.00 $13,000.00 $52,000.00 $15,575.00 $62,300.00 $18,000.00 $72,000.00 $21,700.00 $86,800.00 $29,500.00 $118,000.001000 RIGHT OF WAY DEVELOPMENT AND CONTROL100 1040PLANT MATERIALS - WILLOW PLUGS EACH475.00 $10.00 $4,750.00 $12.80 $6,080.00 $8.00 $3,800.00 $14.00 $6,650.00 $9.00 $4,275.00 $8.00 $3,800.00 $10.00 $4,750.00 $23.00 $10,925.00SUBTOTAL:$521,000.00 $488,915.00 $499,400.00 $496,510.00 $639,091.00 $596,986.00 $755,546.00 $645,531.00PROJECT TOTAL$521,000.00 $488,915.00 $499,400.00 $496,510.00 $639,091.00 $596,986.00 $755,546.00 $645,531.00Upper RogueUNIT COST TOTALUNIT COST TOTALKnife River MaterialsUNIT COST TOTALJRTUNIT COST TOTAL2/10/22UNIT COSTITEM # SPEC # ITEM DESCRIPTION UNIT QUANTITYPilot RockENGINEER'S OPINION OF PROBABLE COSTProbable CostDATETOTALUNIT COST TOTALLedfordUNIT COST TOTALCentral PipelineUNIT COST TOTALJesse Rodriguez1 of 12/10/20228.B.aPacket Pg. 134Attachment: Gebhard Rd SD Outfall - Engineers Estimate_20210803 (1510 : Gebhard Road Storm Drain - Bid Opening)
AFFIDAVIT OF PUBLICATION COPY OF ADVERTISEMENT
**'* THIS IS NOT A BILL ****
On Behalf of:
Clry OF CENTRAL POINT-Legal
140 S THIRD ST
CENTRAL POINI OR 97502
STATE OF OREGON COUNW OF JACKSON:
l, Kristy Gallon, being first duly sworn, depose and say that I am the
principal clerk of Mail Tribune, a newspaper of general circulation, as
defined by ORS 193.010 and 193.020; printed at Medford in the
aforesaid county and state; that the public notice, a printed copy of
which is hereto annexed, was published in the entire issue of said
newspaper br 4- successive and consecutive insertion(s) in the
following issues 1/9/2022, 111612022 (HERE SET FORTH DATES OF
rssuE).
Dsparlmsnt ol Publlc Worfts
ADVERTISEMENT FOR BIDS
IOTICE TO CONTRACTORS
PUBLIC IMPROVEMENT PROJECTi
Gebhard Road Stomwater Outfall
PROJECT #En97070
Soalod bid6 will b6 op€md and publlcly r€ad at tho Clty of Central Poinl, City Hall, i40
S. 3rd Street, CentEI Point, OR 97502 6t 2:00 PDT on Thu6day, February 8. 2022 forhe abov€ rsfeen@d prqed. Blds mugt b€ sbmlt{ed to MaU Samltqe, PEfts aMPubllc Works DiEctor, at ttro 66me addrc$ prior to 2:00 PDT on tho abovo dat€.
Sub@nvaclor DisclosuE fom mu6t be 6ubmlttod prlor to 4:00 PDT on lho sams dat€.
BlddeB must be prequalmed in order to be ellglblo for award. Prc{udifetbo may bewlth ltF Clty ol C€nlcl Polnl, Clly of Modford or tho OFgon Oepartm€nl ot
TEnsportation. lf the bHdtr lr dlsqualmod ln sny of thes Jurisdiclions, tho tiddorwill b€lrcllglblo for this @nlEct.
Awsrd ot @nlEci will not bg fin6l unlll tho lstor ol: 1) thre bu6ine6s days afrer the Cityof C€nlGl Point announ@o Notl@ ot lnlent to Award, ot 2) tho Clty of Canfal Polntprovid69 a writt€n rGpons to @ch tlm€ly prol68l, denylng th6 prolgst and amming the
award.
On all prclect8, work p€rformd by lho Contr6ctor'8 own organlzalion must bg al loa6t
30% ot Iho awardd @nhed emount.
Plans and spoclff€tioN will be avallable ohline only w.quoslodn.@m b€ginnlng
January1slh, 2022. 4ny addenda l$u6d will bs patsd s llF abovs websltes.
COST ESTIMATE: 9300,000 . $425,000
Thls prcject @nslsts of gtom dElnage lmprovemgnts lrom the @9t side ot Gebhard
Road to Bear Cr€ek. Thls ls a Clty fundod prcjeot.
Work shall begln no oarli6. lhan Fobru8ry 22,2022 and mu6l bs @mpleled no latetthan
July 'lslh, 2022. Please dlrocl all qusetioE to GFg Gravos at 541-6d4-3321 (x2251 otgGg.grav€s@@ntclpolnl.gor Th€ doadlln8 for qusllons is February 3, 202,
No bid wlll b€ roFlvod orcon8ld€rcd by th6 Clty ofCsnlral Polnt unl€s Hddershne tho
bld st t€m€nl.
Ths @ntrct ls tor publlo work subJ€ot to ORS 279C.800 to 279,870. Thle proJeot le
8lblect to Orogon prevalllng wsg€ cles.
The Clty of C€nksl Polnt may rcjecl any bld rct ln @mplhnce wilh all publlc biddlngprcedurc8 end requlEmonls end may rglgcl for good 6us6 any or 6ll blds upon e
findlng by tho City ofC€ntral Pont that ll ls ln the publlc lnterest to do $.
Affiant
Subscribed and sworn to before me thisarL) day of Qb 2022.
L,l 1 a,z
CITY OF CENTML POINT
Matt SamltoE, Pdr*s end Public Wo*s Dkoclor
PUBLISHED:
Mall T.lbune
PUBLISH DATE:
January gth,2022 and January 16,2022
January I 6nd '16,2022
Niiary State of Oregon Countv of Jack$
2"t@
My commission expires
Rosebud Media - Mail Tribune
1'11 N Fir St, Medford, OR 97501
Publication Cost: $388.74 | Department of Public Works
Ad No:4964 Customer No: 100867
@
OFFICIAL STAMP
TERRIE ROGERS
NOTARY PUELIC-OREGON
coMMrssroN N0.979444
MY COIIIIIS$ION OFIRES SEPTEMNER 24, N22
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Packet Pg. 135 Attachment: gebhard road sd bid ad (1510 : Gebhard Road Storm Drain - Bid Opening)
Page 1 of 1
DJC Oregon
a division of BridgeTower Media
PO Box 745929
Atlanta, GA 30374-5929
1 (612)333-4244
City of Gentral Point
CyndiWeeks
140 S 3rd St
Central Point, OR 97502-2216
INVOICE 10032589
1t14t2022
74s289209
12066906
NET 30
2
GEBHARD ROAD STORMWATER OUTFALL
Daily Journal of Commerce (OR)
Bids - Other / Construction
City of Central Point; Bid Location Central Point, OR, Jackson
County; Due 0210812022 at02:00PM
01t07t2022,1t14
-Base Charge
-/u'qu
4o
1 colx 8.10in
416 wrd / 76ln
31 1.60
Acceptable Payment Methods:
To Pay by Check:
BridgeTower OpCo, LLC
PO Box 745929
Atlanta, GA 30374-5929
To Pay by ACH:
Bank: Bank of America
Contact Linda Burnette
Account Number: 237 025443017
Routing Number: 0530001 96
To Pay by Credit Card:
Contact Accounts Receivable:
866-802-8214
Please have your lnvoice Number
and Credit Card Number Ready
8.B.b
Packet Pg. 136 Attachment: gebhard road sd bid ad (1510 : Gebhard Road Storm Drain - Bid Opening)
AFFIDAVIT OF PUBLICATION
Order No.:
Client Reference No
OFFICIALrys
11 NE Martin Luther King Jr. Blvd. Suite 201 / Portland, OR 97232-3579
(503) 226-1311
STATE OF OREGON, COUNTY OF MULTNOMAH-ss.
l, Nlck Biork , being first duly sworn, depose and say that I am a Publisher of the Daily Journal of Gommerce , a newspaper
of general circulation in the counties ol CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS 193.010 and
193.020; published at Portland in the aforesaid County and State; that lknow lrom my personal knowledge that the
Construction notice described as
Case Number: NOT PROVIDED
GEBHARD ROAD STORMWATEH OUTFALL
City of Central Point; Bid Location Central Point, OR, Jackson County; Due 0210812022 al02:00 PM
a printed copy of which is hereto annexed, was published in the entire issue of said newspaper lor 2 time(s) in the following
issues:
11712022 111412022
State of Oregon
County of Multnomah
SIGNED OR ATTESTED BEFORE ME
ON THE 14th DAY OF ,2022 SEE
EXHIBIT A
Nick Bjork
DJCoRHGoN
s
ffi -unH,liififfissh
,.,ffi , *,of PHfrEgRUJt.; 331'3J,2022
Notary Public-State Oregon
Cyndi Weeks
City of Central Polnt
140 S 3rd St
Central Point, OR 97502-2216
i{AKa tii
1 2066906
8.B.b
Packet Pg. 137 Attachment: gebhard road sd bid ad (1510 : Gebhard Road Storm Drain - Bid Opening)
EXHIBIT A
CITY OF CENTRAL POINT
DEPABTMENTOF PUBLIC
WORKS
PUBLIC IMPROVEMENT PROJECT:
G EBHARD ROAD STORMWATER
OUTFALL
Bids due 2:00 pm, Fsbruary 8, A)22
ADVERTISEMENT FOR BIDS
PROJECT #8097070
Sealed bids will be opened and publicly
read at the City ol Central Point, City
Hall, 140 S. 3rd Street, Central Point, OR
97502 at 2:00 PDT on Thursday,February 8, 20n lor lhe above
referenced project. Bids musl b€
submitted to Malt Samitore, Parks and
Public Works Dhector, at lhe same
address prior to 2:00 PDT on the abovedate. Subcontractor DiscloElre forms
must be submitted prlor to 4:00 PDT on
the same date.
Bldders must be prequalif led ln order tobe eliglble for award, Pr€-qualification
may be with the Clty ol Central Point,City ol Medlord or lh€ Oregon
D€partment ol Transportatlon. ll the
bidder is disqualili€d in any ol these juris-
dicllons, the bidder wlll be ineligible for
this contrac't.
Award ol conlracl will nol b€ final until
the later ol: 1) thro€ business dallg att€rthe City ol C€ntral Point announces
Notce ol lntont to Award, or 2) the City ol
Central Polnt provld€s a wrltten resporNi€to each timely prolest, denying the
protosl and aflirming lh€ award.
On all projects, work perlormed by the
Conlractor's onn organlzalion must be al
l€ast 30% of the award€d contract
amount.
Plans and speclflcatons will be
available onllne only www.quedcdn.
com beglnnlng January 151h, 2022. Any
addsnda lssued wlll be posted on ihe
abov€ websit€s.COST ESTIMATE: $300,000
$425,000
This project consisb of dorm drainage
improvemenls lrom the ea$ side ot
Gebhard Road to Bear Creek. This is a
Cily funded projecl.
Work $all b€gln no earller lhanFebruary 22, 2OA2 and mud be
complstgd no lator lhan July lsthr
2C22. Pl€as€ dlred all queslions to creg
Graves at 3t1 -664-332 1 (x225) or greg.
graves@centralpoint.go/. The deadllne
tor questlons is February 3, 2O22.
No bid will be r€ceiv€d or consider€d
by the Clty ot Cental Polnt unless bldd€r
signs the bid statsment.
The contract ls lor publlc work subjectto OFS 279C.800 to 279.870. Thisprojed ls subiect to Oregon prevalllng
wag€ rat€s.
The City ol C€ntral Point may reiect
any bid not in compliance wittr all public
bidding procedures and r€quiremenls and
may rej€cl lor good cau66 any or all blds
upon a linding by ihe City ol Central Pont
that lt is ln th€ public lntered to do so.
CITY OFCEMRAL POINT
Mail Samllore, Parks and
Public Works Director
Published Jan. 7 & 14, 2022.
I 2066906
8.B.b
Packet Pg. 138 Attachment: gebhard road sd bid ad (1510 : Gebhard Road Storm Drain - Bid Opening)
CIITY OF CEN'TRAL POINT
CENTRAL
POINT
GEtsH.ARD ROAD STQRNIWATER OUTFALL
SUMMER 2021
REPORT SPILLS
ATTENTION:OREGON LAW REQUIRES THAT SPILLS BE REPORTED TO THE FOLLOWNG ENTITIES:
OREGON EMERGENCY RESPONSE SYSTEM:
THE MTIOMT RESPONSE CENTER:
1-800-452{31 1
1{00424-8802
8H3
Aug.6,2021
GRSGD{OV,DWG
PROJECT VICINITY MAP PROJECT LOCATION MAP
DRAWING SDO2
NEWSTORM LINE &
MANHOLES
DMWING SDO1
DRAWING SDO3
I
4t
I
DRAWING INDEX
PROJECT
LOCATION
.l
l*
JACKSON COUNTY
I
3 t
I
Sheet Number Sheet Title Dwg No
01 COVER COV
02 GENERAL NO G01
OJ STOR[/WA PLAN AND PR LE_SHEETlOF SDOl
04 STORIilWA PLAN AND LI _ SHEET 2 3 SDO2
05 STORN/WATER PLAN AND PROFILE _ SHETT 3 OF .3 SDOJ
06 STORIilWATER DETAILS SDO4
CALL 48 HOURS BEFORE YOU DIG
ONE CALL 811
ATTENTION:OREGON LAW REOUIRES YOU TOFOLLOW RULES ADOPTED BY THE OREGON UTILITYNOTIFICATIONCENTER.THOSE RULES ARESET FORTH INoAR 952.001{010 THROUGH OAR952{01-0090.YOU MAY OBTAIN coPtEs OFTHE RUTES BY CALLING THE CENTER AT 50$232-1978
CONTACT PERSONNEL
IYLER DUNCAN, P.E, (PROJECT MAMGER) RH2 ENGINEERING
GREG GRAVES CITY OF CENTRAI- POINT
CONTACT AGENCY PHONE
(541)
(541 )
(541) 326-4448
l541lw-3321x225
60sil00
858-3204
NICK BAKKE
RYLAN WOOD
RVSS
PACIFIC POWER
SECTION AND DETAIL REFERENCES
THE FOLLOWING CONVENTIONS HAVE EEEN USED WTHIN THESE DMWNGS TO
REFER THE READER BETWEEN THE SECTION/DETAILAND THE PLAN FROM WHICH IT IS
REFERENCED,
REFERENCE BUBBLES
PLAN REFERENCE BUEBLE . REFERS READER BACK TO THE PLAN
FROM WHICH THE DETAIL OR SECTION ORIGIMTED.
DETAIUSECTION REFERENCE BUEBLE . REFERS READER TO THE
DRAWING ON WHICH THE DETAIL OR SECTION IS IOCATED.
lD = SECTIoI'UDETAIL REFERENCE NUMBER
## = DRAWNG NUMBER 0N WHICH DETAIL oRIGINATED 0R RESIDES.
SECTl0l'UDETAIL REFERENCE NUMBER CoNVENTI0NS:
SECTIONS OR ELEVATIONS SHOULD HAVE A LETTER REFERENCE NUMBER
(ATHRoUGH Z).
WHERE,
EXPIREa:12r!112021
8.B.c
Packet Pg. 139 Attachment: gebhard road sd project overview (1510 : Gebhard Road Storm Drain - Bid Opening)
IF)[E(N!!4FACENTRALPOINTCITY OF CENTRAL POINTGEBHARD ROAD STORMWATER OUTFALLSTORMWATER PLAN AND PROFILE.SHEET 1 OF 3ffiw0e t0t5{,9}22@: CPTE* GRSOP\9IORIIP.OTYGMIDTscdE A{q2(2tm1MdEUEffiTIIDffiJ8REVISIONSm-o=2FtFf.$+l +++it{d+++++++t++++++!i+++++++++++bl4f--*-l+++++,+++++++++++++++BE+++i1\l\l\lrl\1I''i\r\j1lil{j\jrlllit\ilIIII1:+-";: I.l +I:*d"B!vo!o@mgmhzI.sta?I?=lfir=lIII==@o{vmr!FzIzoIIIIIII---r,..tl_:l * ;;6'.; !z-.z,lIII'*.l"'+!voEo@rI6,7o=o==6E=4@o9@4cvEzomi$tu" ^:n:oozo@frz@-@;;iQgdBA6-aFFsi-F<9Rl"Pu>>.^PBA?);Ys63E6=-oJ-'se*frfrrmz@P@SBzTtsr;:g€:cSFHri*EQaiSsg-58 - "n! da gF xg iZ,E=m€=-fr-a4€.o9)cIo@ruoFmmffiEm422mOOzzaa::{qq@r6)z@Iov^=91,;;;>=891.=atddzoI€firl8HaieilqEqqC"{oT=!Eo=mII6_{zoo-oczI!,o=rI3-EE=Fo2+m+o-I=tro€!Fz=zo@oofrv:S€'- 'o3Nda6!(ooom,=?!IIto>3s!srxaa:9(oo-€EE#Jo=o>Es*sdFaat=tdo?==10P:1224.83omzmTt-zo{mael9lriHegESHfiEEESE*SfiEFEF;E #f;EE *FEHE EiFfiF=f;- *gn $$Es ;gdHExmzo-{m@oo o o o oEFEgEFg3Eg-FEggfi6c EEE gE#gE *sg fia .a H- g. = E goz=!U'0ooq,8.B.cPacket Pg. 140Attachment: gebhard road sd project overview (1510 : Gebhard Road Storm Drain - Bid Opening)
(n)[E(NaooozACENTRALPOINTCITY OF CENTRAL POINTGEBHARD ROAD STORMWATER OUTFALLSTORMWATER PLAN AND PROFILE.SHEET 2 OF 3ffid@m: t0t5{09-,ffi: @TME tp1$EmMm AI6,2ml4ErcilDMJ|BREV|SIONSma-o=zFtdEH.EaIIIIIIIIILINE,sIIt,\'\I\\?r\r\\l1lt\IIr\\\1\I?\\\\cVN\\II&-ir-*a:aBr.?.:- -..TvoTomofi6m=mz4l;'!i|.'-..$i't'IIIII,AilIl.'li,lI',3IlI'33Aaa'lII1243IIII==a>6a#€Ivt|'4EQ!'Ilpr>E.^H*:JFi@Y-o-xuTsNo--6gD)lo6rgoloF*$.%Fm12€6eeOOoozz9i)6{"$^'ttFz,sm=ilEqaegU'-lot=EIorl-m+ililh6JzoovoczI!vo=m)a-\lIlI\oomv=?1pog>F-:o(9qomzmut-zo{m@HHfiEiEEEgEE3EEEFEEfrEfiEEHEEcEEFgfE=EEfrEEmzImzo+-;mmv+oIm4xmzo{mat,A@mm0@vmmt+-E64c-EmIzm@€Izt!vomoG)z6@@mr0=Fsoz{=!u)0ot\)o58.B.cPacket Pg. 141Attachment: gebhard road sd project overview (1510 : Gebhard Road Storm Drain - Bid Opening)
)E(Nx.I-B^a\CENTRALPOINTCITY OF CENTRAL POINTGEBHARD ROAD STORMWATER OUTFALLSTORMWATER PLAN AND PROFILE -SHEET 3 OF 3&wilomr l0l."B,w, cPTre GRSOPSTORIIIPDWGMtrdE A4 6,2021N14ErentDffiJA8REV|SIONSmonr@-o=zFtF**4--TIzoF!-E. r€;ni;olu6:{EFHsr6*zsand2rn(=:lr .l\Iib\!vo!o@mIm=hz{IIllIIIlIIIIlIIll?-II\t=lIIIIIIIIIIIIIIIIIIIImz@fr**t6ddagl6sqes3=tsdz=zi"c1,\-BGS';N=q@,l+,$II.^;-->Yjofr;":Pq:@6-=allR91,@iP6b!97aN5!<t+:600=5fitril'@ *oco2aafN<b!jo6$go<oooos"i==B>9;#€a{a -----:,.=a-:a> ' -#t!Fz,m=I{<2€qEqU'{oI=!uoatl-mnm6Izoo,oczItIoldoQl:a+g'Yao6':9(ooIomzm!t-zo{moxmzo{moo6@-mag@@mZmm9mF4-o6cv@mqv€+izt!7ohIU'oo(to(tr8.B.cPacket Pg. 142Attachment: gebhard road sd project overview (1510 : Gebhard Road Storm Drain - Bid Opening)
1 - Resolution No. _________ 2/17/2022 Council meeting)
RESOLUTION NO. _______
A RESOLUTION APPROVING THE LOWEST QUALIFED BID FOR THE
CONSTRUCTION OF THE GEBHARD ROAD STORM DRAIN PROJECT TO
CENTRAL PIPELINE, INC. AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT.
RECITALS:
A. WHEREAS, the City recently published a solicitation for lowest bids for
the construction of the Gebhard Road Strom Drain Project.
B. WHEREAS, the City received six bids.
C. WHEREAS, the lowest bid was submitted by Central Pipeline, Inc. for
$488,000.
The City of Central Point resolves as follows:
Section 1. The City Council hereby accepts the lowest bid from Central Pipeline,
Inc for the construction of the Gebhard Road Storm Drain Project.
Section 2. The City Manager is hereby authorized to execute a contract and any
related documents necessary to effectuate the acceptance of this award in a form
substantially the same as that included in the specifications.
Section 3. This Resolution shall take effect immediately from and after its passage
and approval.
Passed by the Council and signed by me in authentication of its passage
this _____ day of _____________________, 2022.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
8.B.d
Packet Pg. 143 Attachment: resol_gebhard road sd (1510 : Gebhard Road Storm Drain - Bid Opening)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Parks and Recreation
FROM: Dave Jacob, Park Planner
MEETING DATE: February 17, 2022
SUBJECT: Resolution No. ________, A Resolution Approving an Intergovernmental
Agreement with the Rogue Valley Council of Governments for Temporary
Use of the Senior Center Building
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION
The Rogue Valley Council of Governments (RVCOG) approached the City of Central Point last
year to discuss the purchase of the Central Point Senior Center building. RVCOG manages the
Food & Friends program in Jackson and Josephine Counties which includes the Meals on
Wheels and the Senior Meals program. Currently, RVCOG uses an older facility in Central Point
which only allows them to offer home delivered meals. Moving to the Central Point Senior
Center site will permit RVCOG to expand their food services to include onsite meals. Since
RVCOG will provide low cost or no cost expanded meal services and increased access to
senior resources to city residents, the Central Point City Council approved the sale of the
property.
The Senior Center has been operated for many years by the Central Point Area Senior Citizens,
a nonprofit organization. They have provided daily lunches Monday through Friday along with
limited activities for many years. The hope was that with RVCOG providing meal services, the
nonprofit would be able to offer expanded social activities for residents. After meeting with both
City and RVCOG staff, the nonprofit board of directors decided to disband and will not provide
meals or services after February 28. They will vacate the facility on or before March 31.
The RVCOG Board has approved the purchase of the property, but arrangements for the loan
and the finalized sale will not be completed prior to April 1. This intergovernmental agreement, if
approved, will allow RVCOG to begin using the Senior Center Facility as of April 1, 2022 to
provide for continuity of meal services for a period not to exceed 180 days. RVCOG’s goal is to
move their current meals on wheels program to the facility and to provide onsite meals as soon
as possible after April 1. The existing kitchen will need to be updated to meet federal and state
standards. The actual reopening date is dependent on completion of this work.
FINANCIAL ANALYSIS:
8.C
Packet Pg. 144
The facility will be provided to RVCOG without charge for a period not to exceed 180-days. The
facility is currently leased to the Central Point Area Senior Citizens at no charge. RVCOG will be
responsible for all associated expenses for operating the facility. The IGA will have no financial
impact on the City.
LEGAL ANALYSIS:
Legal counsel drafted the resolution and IGA and has no objections to the agreement.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority: Community Investment
GOAL 2 – Be a city filled with happy, healthy people who are thriving
STRATEGY 1 – Develop and maintain positive partnerships with public and private entities and
the community to understand community needs and leverage resources to develop and deliver
opportunities for personal, professional, and/or vocational development.
STAFF RECOMMENDATION:
Make a motion to approve the resolution.
RECOMMENDED MOTION:
I move to approve Resolution No. ________, a Resolution approving an intergovernmental
agreement with RVCOG for temporary use of the Senior Center building and authorizing the
City Manager to execute same.
ATTACHMENTS:
1. RESO IGA RVCOG Senior Center Use
2. IGA 2 - RVCOG - Senior Ctr Use Agt 2-9-2022 (2)
8.C
Packet Pg. 145
1 – Resolution No. _____________; (February 17, 2022)
RESOLUTION NO. ______________
A RESOLUTION APPROVING THAT INTERGOVERNMENTAL AGREEMENT WITH RVCOG FOR
TEMPORARY USE OF SENIOR CENTER BUILDING AND AUTHORIZING CITY MANAGER TO
EXECUTE SAME
Recitals:
A. RVCOG and the City are in the process of negotiating a sale of the Central Point
Senior Center commercial building located at 123 N. 2nd Street in Central Point;
B. RVCOG intends to use the building for provision of senior services and programs
including “Meals on Wheels” and “Food with Friends”;
C. In order to allow continuity of such services pending completion of the sale of the
property, RVCOG and City desire to enter into an Intergovernmental Agreement
allowing RVCOG to use the building for provision of such services.
The City of Central Point resolves as follows:
Section 1. The Council approves the Intergovernmental Agreement attached hereto as Exhibit
“A” and authorizes the City Manager or his designee to sign said Agreement on behalf of the
City.
Passed by the Council and signed by me in authentication of its passage this _____ day
of February, 2022.
_______________________________
Mayor Hank Williams
ATTEST:
______________________________
City Recorder
8.C.a
Packet Pg. 146 Attachment: RESO IGA RVCOG Senior Center Use (1506 : Resolution Approving an IGA with RVCOG for Temporary Use of the Senior Center
INTERGOVERNMENTAL AGREEMENT
TEMPORARY USE OF SENIOR CENTER
This Intergovernmental Agreement is made and entered into in duplicate as of the later of
the dates entered below, by and between the CITY OF CENTRAL POINT, a municipal
corporation, hereinafter “CITY” and ROGUE VALLEY COUNCIL OF GOVERNMENTS,
hereinafter “RVCOG”) regarding temporary use and operation of the Central Point Senior Center
and related facilities for operation of senior services such as “Meals on Wheels” and “Food and
Friends” program.
RECITALS
WHEREAS, the State of Oregon has declared it to be a matter of statewide concern to promote
intergovernmental cooperation for the purposes of furthering economy and efficiency in local
government; and
WHEREAS, Oregon Statutes grant general authority for intergovernmental agreements by units
of local government pursuant to the provisions of ORS 190.010 et seq; and
WHEREAS, the Central Point Senior Center, located at 123 N. 2nd Street in Central Point
(hereinafter the “Premises”) is currently the location in which multiple services to seniors in the
community are offered; and
WHEREAS, RVCOG currently offers meal programs to seniors such as Meals on Wheels and
Food & Friends and desires to purchase the Premises for their meal programs; and
WHERAS, it is necessary and appropriate for RVCOG to secure space to continue providing
senior services pending its negotiation and purchase of the Premises from the CITY; and
WHERAS, CITY and RVCOG deem it to be in their mutual best interest to enter into this
Intergovernmental Agreement for the purpose of allowing RVCOG to utilize the Premises and
related facilities for continuation of senior center operations.
NOW THEREFORE, in consideration of the above recitals and the mutual covenants, terms and
provisions set forth below, the parties agree as follows:
1. The CITY agrees to provide RVCOG use of the Premises for a period up to 180-days
without charge for Senior Center operations, including but not limited to “Meals on
Wheels” and “Food & Friends” subject to the provisions of section 3 below. The Premises
consist of approximately 1800 square feet of commercial building space located at 123 N.
2nd Street, Central Point as well as non-exclusive reasonable use of the common area
surrounding the building space for parking, ingress and egress, in common with CITY.
2. During the period of any such temporary use, RVCOG shall provide all necessary
personnel, volunteers, equipment and supplies and pay all expenses related thereto in
8.C.b
Packet Pg. 147 Attachment: IGA 2 - RVCOG - Senior Ctr Use Agt 2-9-2022 (2) (1506 : Resolution Approving an IGA with RVCOG for Temporary Use of the
connection with RVCOG operations. Should it become necessary for RVCOG to use CITY
equipment on a temporary basis, the parties agree to meet and confer as to the terms of such
use.
3. It is anticipated, at the time of this agreement, that the temporary use of the Premises shall
occur Monday through Friday from 7:00 a.m. to 1:30 p.m. and is subject to the following
restrictions:
3.1 Any modifications to the Premises made by RVCOG shall be subject to prior
approval of CITY. All such modifications shall be at RVCOG’s sole expense.
RVCOG shall be required to obtain all necessary permits for such work. RVCOG
shall pay as due all claims for work done on and for services rendered or material
furnished to the Premises and shall keep the Premises free from any liens. If
RVCOG fails to pay any such claims or to discharge any lien, CITY may do so and
collect the costs from RVCOG. Any amount so added shall bear interest at the rate
of twelve percent (12%) per annum from the date expended by CITY and shall be
payable on demand.
3.2 RVCOG is responsible for its own set up and take down, cleanup, storage, and any
damage done to CITY facilities by its groups or persons whom it may invite to
attend.
3.3 The Premises shall be used for the purpose of providing senior services and other
civic activities.
3.4 Upon termination of this Agreement, except where such termination is the result of
RVCOG’s taking title to the Premises, all fixtures placed upon the Premises during
the term, other than RVCOG’s trade fixtures, shall, at CITY's option, become the
property of CITY. If CITY so elects, RVCOG shall remove any or all fixtures that
would otherwise remain the property of CITY and shall repair any physical damage
resulting from the removal. If RVCOG fails to remove such fixtures, CITY may do
so and charge the cost to RVCOG with interest at the legal rate from the date of
expenditure.
4. This Agreement shall continue in effect until the closing of the sale of the Premises, or until
terminated by either party as provided in paragraph 5.
5. Each party to this Agreement reserves the right to terminate this Agreement by giving the
other party 30-days prior written notice of its intent to terminate.
6. Each party agrees to indemnify and hold harmless the other from liability arising from the
acts or omissions of the elected officials, officers, employees or agents of the party.
7. This Agreement shall be liberally construed to effect the purposes expressed herein.
8. This Agreement is effective when is has been executed by both parties.
8.C.b
Packet Pg. 148 Attachment: IGA 2 - RVCOG - Senior Ctr Use Agt 2-9-2022 (2) (1506 : Resolution Approving an IGA with RVCOG for Temporary Use of the
IN WITNESS WHEREOF, the parties have executed this Agreement in triplicate on the
dates set forth below.
CITY OF CENTRAL POINT ROGUE VALLEY COUNCIL OF
GOVERNMENTS
____________________________________ ____________________________________
By: By:
Its: Its:
8.C.b
Packet Pg. 149 Attachment: IGA 2 - RVCOG - Senior Ctr Use Agt 2-9-2022 (2) (1506 : Resolution Approving an IGA with RVCOG for Temporary Use of the
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: February 17, 2022
SUBJECT: Resolution No. ________, A Resolution of the City of Central Point Setting
a Water Rate Adjustment Effective March 21, 2022
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City Council discussed issues associated with the water fund at the last meeting in
January, including a series of short and long-term problems that need to be addressed to
continue to have a healthy water system. The staff detailed the 2020 water master plan,
growth within the system, system replacement, Medford Water Commission rates, and
overall inflation. After a healthy discussion, the Council asked staff to continue to conduct
annual reviews and bring back the standard methodology for Council consideration.
As part of this review, staff looked at the discount program the City offers to low-income
residents. The City currently uses 150% of the federal standard. Current code language
is inconsistent with the City’s current program; as such staff intends to draft amendments
for Council consideration at a future meeting.
The Medford Water Commission recently completed an annual rate review/analysis which
determined that the “other cities” water rate category, which includes the City of Central
Point, should be increased by a minimum of 4% and an estimated maximum of 8%
beginning March 1, 2022. This adjustment equates to an additional $44,000 in estimated
cost for purchasing bulk water during 2022-2023 FY. The Water Commission’s rates
directly impact the City’s water rate structure.
The City’s long-term rate plan—without any increases from the MWC—indicates the need
for a 4% rate increase for the 22/23 FY. The City increase is based on three factors. The
cost of replacing older ductible iron pipe at $350,000 annually, inflation on the cost of
services, and eliminating the debt service associated with the Vilas Reservoir and Pump
Station project by 2031 for anticipated new growth to the west of the City. This increase
would incorporate the minimum 4% increase from the Medford Water Commission,
anticipated rate increases in overall personnel cost, and general inflation in the water/steel
market.
8.D
Packet Pg. 150
To meet the foregoing requirements, staff recommends an overall rate increase of 5% for
2022/2023 FY.
FINANCIAL ANALYSIS:
City/Public Works staff has prepared an update to the City Water Rates based upon the
past three years of rate increases. The increase is split consistently between the base
rate and the consumptive rate.
Current Rates:
Residential
Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf
5/8"14.57 1.00 15.57 0.98 1.90 3.04
1"19.96 2.45 22.41 0.98 1.90 3.04
1.5"25.34 8.15 33.49 0.98 1.90 3.04
2"36.12 11.15 47.27 0.98 1.90 3.04
3"57.68 25.25 82.93 0.98 1.90 3.04
4"79.24 43.85 123.09 0.98 1.90 3.04
6"149.30 86.00 235.30 0.98 1.90 3.04
8"230.14 139.50 369.64 0.98 1.90 3.04
Proposed Rates:
Residential
Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf
5/8"15.30 1.00 16.30 1.03 2.00 3.19
1"20.96 2.45 23.41 1.03 2.00 3.19
1.5"26.61 8.15 34.76 1.03 2.00 3.19
2"37.93 11.15 49.08 1.03 2.00 3.19
3"60.56 25.25 85.81 1.03 2.00 3.19
4"83.20 43.85 127.05 1.03 2.00 3.19
6"156.77 86.00 242.77 1.03 2.00 3.19
8"241.65 139.50 381.15 1.03 2.00 3.19
Based upon this methodology, the Base Rate will increase by $0.73 and the
consumptive rates by $0.05 for Tier 1, $0.10 for Tier 2, and $0.15 for Tier 3. Attached is
the full rate resolution reflecting residential, commercial, multi-family and irrigation rates
based on the hybrid rate increase proposal.
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LEGAL ANALYSIS: N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
City of Central Point 2040 Strategic Plan – Strategic Priority – Responsible Governance
GOAL 1 - Maintain a strong financial position that balances the need for adequate service
levels and capital requirements against the affordability that is desired by our citizens.
STRATEGY 1 – Continually update the City’s long-term financial plan/strategy.
STRATEGY 2 – Work with partner agencies and stakeholders to eliminate redundancy
and maximize efficiency in all areas.
STRATEGY 3 – Solicit support from partner agencies in our effort to maintain a robust
financial position.
STAFF RECOMMENDATION: Staff recommends approval of the Resolution.
RECOMMENDED MOTION: I move to approve Resolution. ___ a Resolution of the City of
Central Point Setting a Water Rate Adjustment effective March 1, 2022.
ATTACHMENTS:
1. 2022 wate rate resolution
2. Water rates 2022
3. fcs rate model
8.D
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Res. No.___________; February 17, 2022 Page 1
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY OF CENTRAL POINT
SETTING A WATER RATE ADJUSTMENT EFFECTIVE MARCH 1, 2022
Recitals:
A. The City has received information from the Medford Water Commission that March 1,
2022 the rate for bulk water purchases will increase by a minimum of 4% to a maximum
of 8%, an estimated additional cost of at least $44,000 annually.
B. The City of Central Point conducted an update based on inflationary cost increases and
determined that a 4% increase is needed to handle the increased supply costs and
paying off the Vilas Reservoir and Pump Station bond two years early.
C. The combined increases equate to a 5% increase which would be split between the base
and tier rates.
The City of Central Point resolves as follows:
Section 1. Effective March 1, 2022, the City of Central Point Water Rates shall be adjusted as set
forth on the Attachment A.
Passed by the Council and signed by me in authentication of its passage this _____ day of
February 2022.
_______________________________
Mayor Hank Williams
ATTEST:
______________________________
City Recorder
8.D.a
Packet Pg. 153 Attachment: 2022 wate rate resolution [Revision 1] (1509 : 2022 Water Rates)
2022/23 Utility Rates
Attachment A
2017/18 Street Fee
Cost of Service - Water Rates (Per hundred cubit feet)
Res. No. $6.06
(Into effect March 21, 2022)
Residential 2017/18 Stormwater Fee
Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf $6.50
5/8"15.30 1.00 16.30 1.03 2.00 3.19
1"20.96 2.45 23.41 1.03 2.00 3.19 2017/18 Stormwater Quality Fee
1.5"26.61 8.15 34.76 1.03 2.00 3.19
2"37.93 11.15 49.08 1.03 2.00 3.19 $1.00
3"60.56 25.25 85.81 1.03 2.00 3.19
4"83.20 43.85 127.05 1.03 2.00 3.19
6"156.77 86.00 242.77 1.03 2.00 3.19
8"241.65 139.50 381.15 1.03 2.00 3.19 Notes:
Senior-Housing
Monthly Monthly Total Monthly Volume Charge
Units Base Charge R & R Charge Fixed Charge First 8 ccf Backflow Fee
5 22.71 1.25 23.96 1.81 $1.00 w/backflow
10 45.42 2.50 47.92 1.81 $0.25 w/o backflow
15 68.13 3.75 71.88 1.81
20 90.85 5.00 95.85 1.81 Damage Recovery
25 113.56 6.25 119.81 1.81
Minimum $150 + cost of materials, extra for more then one
hour of a PW employee, + 10% admin fee
30 136.27 7.50 143.77 1.81
35 158.98 8.75 167.73 1.81
40 181.69 10.00 191.69 1.81
Multi-Family Residential
Monthly Monthly Total Monthly Volume Charge
Units Base Charge R & R Charge Fixed Charge First 8 ccf
3 24.66 4.50 29.16 1.81
4 32.89 6.00 38.89 1.81
5 41.11 7.50 48.61 1.81
6 49.33 9.00 58.33 1.81
7 57.55 10.50 68.05 1.81
8 65.77 12.00 77.77 1.81
9 73.98 13.50 87.48 1.81
10 82.20 15.00 97.20 1.81
Commercial & Standby
Meter Monthly Monthly Total Monthly Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf
5/8"13.60 1.00 14.60 1.81
1"16.99 2.10 19.09 1.81
1.5"22.65 4.00 26.65 1.81
2"28.31 7.15 35.46 1.81
3"45.29 14.10 59.39 1.81
4"65.66 21.70 87.36 1.81
6"117.16 44.00 161.16 1.81
8"182.79 68.00 250.79 1.81
Irrigation
Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf
5/8"15.30 1.50 16.80 1.03 2.00 3.19
1"20.96 4.15 25.11 1.03 2.00 3.19
1.5"26.61 8.65 35.26 1.03 2.00 3.19
2"37.93 14.00 51.93 1.03 2.00 3.19
3"60.56 28.00 88.56 1.03 2.00 3.19
4"83.20 44.00 127.20 1.03 2.00 3.19
6"156.77 88.00 244.77 1.03 2.00 3.19
8"241.65 139.00 380.65 1.03 2.00 3.19
Hydrant 30.99 20.00 50.99 1.81
8.D.b
Packet Pg. 154 Attachment: Water rates 2022 (1509 : 2022 Water Rates)
Expo 0.00 0.00 0.00 1.81
Hardship Discount 50%50%
Outside City Factor 200%200%
8.D.b
Packet Pg. 155 Attachment: Water rates 2022 (1509 : 2022 Water Rates)
RevenuesRate Revenues Under Existing RatesNon-Rate RevenuesTotal RevenuesExpensesCash Operating ExpensesExisting Debt ServiceNew Debt ServiceSystem Reinvestment FundingAdditions Required to Meet ReservesTotal Expenses$ 3,787,531 $ 3,825,406 $ 3,873,224 $ 3,935,787 $ 3,999,361 $ 4,063,962 $ 4,129,606 $ 4,196,311275,106 277,913 282,003 286,578 291,229 295,955 300,758 305,639$4,062,637 $4,103,319 $4,155,227 $4,222,366 $4,290,590 $4,359,917 $4,430,365 $ 4,50{,950$ 3,313,813509,1 06$ 3,450,685664,71 057.862$ 3,518,233664,22057,862$ 3,587,445662,50457,862$ 3,803,980661,8il57,862$ 3,879,2381,434,09657,862$ 3,658,118 $ 3,730,28s662,552 662,33s57,862 57,862Net Surplus (Deficiency)Additions to Meet CoverageTotal Surplus (Deficiency)Annual Rate lncreaseRevenues After Rate lncreasesAdditional Taxes from Rate lncreaseNet Cash Flow After Rate lncreaseCoverage After Rate lncrease: Bonded DebtCoveraoe After Rate Increase: Total Debt$ 4,173,257 $ 4,240,314 $ 4,307,811 $ 4,378,531 $ 4,450,482 $ 4,523,697 $ 5,371,196$ (6s,e38) $ (85,087) $ (85,446) $ (87,942) $ (s0,565) $ (s3,332) $ (86e,246)$ 3,822,9't9$ 239,718$ 23e,7r8 $ (6e,e38)$ (8s,087)$ (8s,446)$ (87,s42)$ (s0,565)$ (93,332)$ (86e,246)$ 4,016,676 $ 4,219,117 $ 4,442,7303,900 6,700 9,692$ 464,964 $ 317,073 $ 474,727nta 19.99 22.732.14 1 .60 1.8230.32o/"$ 4,695,072 $ 4,949,466 $ 5,180,29612,922 16,169 18,998$ 660,918 $ 845,994 $ r,006,77125.96 29.22 32.082.08 2.35 2.584.00o/o9.20o/o4.00o/o13.57o/o4.00o/o18.'l1o/o4.00o/o22.84o/o3.00%26.52o/o$ 5,660,67324,920$ 570,19538.1 01.443.00o/ou.230/"$ 5,421,89121,992$ 1,176,96135.1 12.822.00%...?!'917.g.Sample Residential Bill (5/8" Meter, x 14 ccf)Annual lncrease ($)$38.37$1.48$41.50$1.60$42.74$1.24$44.O2$1.28$46.25$0.91$45.34$1.32$36.89$1.42$39.$1.9053Revenue Requirement20302029202820272026202520242023CentralPointUtility Rate Study: Water UtilitySummaryPREPARED BY FCS GROUP425-867-1802Water RR v13 (002)2t10t2022Summary - Page 1 of 18.D.cPacket Pg. 156Attachment: fcs rate model (1509 : 2022 Water Rates)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Community Development
FROM: Stephanie Holtey, Planning Director
MEETING DATE: February 17, 2022
SUBJECT: Transit Oriented Development (TOD) Fence Code Update Discussion
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Not Applicable
BACKGROUND INFORMATION:
The City received a request from School District #6 to modify current fence standards in the
Transit Oriented Development (TOD) District to allow fences higher than four (4) feet and to
consider allowing powder coated chain-link. The existing fence at this location is a 4-ft
galvanized chain-link fence. The current code standards prohibit the use of chain-link fencing
with or without slats and goes further to specify the materials that are allowed (i.e. masonry,
decorative metal, wood, plant material/hedges or other materials that are approved and
complimentary to adjacent building types). It is also required that fences be setback 2-ft from
adjacent public right-of-way and the 2-ft buffer be landscaped. It is the School District’s objective
to replace the existing fencing to provide a more secure facility for its elementary aged kids.
Metal is the preferred building material; however, the cost of wrought iron is $151 per lineal foot,
which would result in a cost of about $407,000. The City’s Public Works facility is facing similar
challenges in affording compliance with the TOD fencing standards. Although cost alone is not
typically the basis for policy decisions, it is indicative of a broader situation that warrants
evaluation to determine if the current standards continue to be appropriate or if modifications
are needed to mitigate cost while keeping the look and feel desired in the TOD.
At the February 17th City Council meeting, staff will present an overview of the current code
standards in the TOD, provide examples of existing fences for context, and code amendment
options for discussion and direction from Council.
FINANCIAL ANALYSIS:
There is not cost other than in-kind staff contribution for any code amendments that may be
needed to update the City’s fence standards in the TOD.
LEGAL ANALYSIS:
Not applicable at this time.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
The discussion about fence standards is directly related to the Community Investment Strategic
9.A
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Priority in Goal 4, “Manage growth to provide places that are timeless and loved by the
community,” and specifically Strategy 2:
Goal 4, Strategy 2: Continually monitor and update the community’s land use to reflect
the community’s preferences for how new growth areas will look, feel, and function. (As
the City grows in response to market demand, this supports the creation of urban form
and architectural character informed by the community’s vision for its future.)
Comment: The discussion about the TOD fence standards was initiated based on
feedback and input from School District #6, the Public Works Department and recent
staff experience and observation. From time to time, community preferences and/or
construction or development practices may necessitate re-evaluation and adjustment of
our local standards. This discussion and any subsequent code amendments reflect the
City’s commitment to monitoring and adjusting standards when needed.
STAFF RECOMMENDATION:
Provide feedback and direction relative to the TOD fence standards concerning height and
building materials.
RECOMMENDED MOTION:
This is a discussion item. No motion is necessary.
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