The URL can be used to link to this page

Home My WebLink AboutCM 021722 CITY OF CENTRAL POINT °regow City Council Meeting Minutes Thursday, February 17, 2022 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley_Johnson Ward II Present Melody Thueson Ward Ill Absent Taneea Browning Ward IV Excused Rob Hernandez At Large Present Michael Parsons At Large Present Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Finance Director Steve Weber; Police Captain Scott Logue; Parks and Public Works Director Matt Samitore; Planning Director Stephanie Holtey; and City Recorder Deanna Casey. IV. SPECIAL PRESENTATIONS - None V. PUBLIC COMMENTS VI. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Hernandez, Parsons ABSENT: Melody Thueson EXCUSED: Taneea Browning A. Approval of January 27, 2022 City Council Minutes B. Parks and Recreation Commission Appointment C. Proclamation -Arbor Week 2022 11 VII. ITEMS REMOVED FROM CONSENT AGENDA VIII. ORDINANCES, AND RESOLUTIONS City of Central Point City Council Minutes February 17, 2022 Page 2 A. Ordinance No. , An Ordinance Amending the Transportation SystemLI Plan (TSP) of the Central Point Comprehensive Plan to Add Road Diet Improvements to Project No. 230 Planning Director Stephanie Holtey stated this was the second reading of an Ordinance amending the Central Point Transportation Systems Plan (TSP). The proposed amendment is consistent with the 2040 Strategic Plan goals and strategies. This amendment is specific to the Central Point Comprehensive Plan to add Road Diet Improvements to Project No. 230.The Planning Commission and City Council held Public Hearings in regards to this amendment. Rob Hernandez moved to approve Ordinance No. 2086, An Ordinance Amending the Transportation System Plan (TSP) of the Central Point Comprehensive Plan to Add Road Diet Improvements to Project No. 230. RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Hernandez, Parsons ABSENT: Melody Thueson EXCUSED: Taneea Browning B. Resolution No. , Accepting the Lowest Responsible Bid from Central Pipeline Inc. for the Gebhard Road Storm Drain Project and Authorizing the City Manager to Execute a Contract Parks and Public Works Director Matt Samitore explained that the city conducted a bid letting procedure for the Gebhard Storm Drain Project. This will provide drainage for the remaining undeveloped areas of East Central Point as well as future growth areas in the Urban Reserve. The project will include the installation of 1800 feet of storm drain from Gebhard Road to Bear Creek through land currently owned by Jackson County and managed by the Expo. The City received six qualified bids for the project the lowest responsible bid came from Central Pipeline Inc. This project will be funded from the Storm Drain and Streets Funds. Kelley Johnson moved to approve Resolution No. 1697, accepting the lowest responsible bid from Central Pipeline Inc., for $488,515 for the Gebhard Road Storm Drain project and authorizing the City Manager to execute a contract. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Hernandez, Parsons ABSENT: Melody Thueson EXCUSED: Taneea Browning C. Resolution No. . A Resolution Approving an Intergovernmental Agreement with the Rogue Valley Council of Governments for Temporary Use of the Senior Center Building City Attorney Syndee Dreyer explained that the Rogue Valley Council of City of Central Point City Council Minutes February 17, 2022 Page 3 Governments (RVCOG) approached the city last year to discuss the purchase of the Senior Center building. RVCOG manages the Food & Friends program in Jackson and Josephine Counties, which includes the Meals on Wheels, and the Senior Meals program. RVCOG has a facility that only allows home delivered meals. Moving to the Senior Center will permit them to expand the food services to include onsite meals and expanded access to senior resources for city residents. Central Point City Council approved the sale of the property at a previous meeting. The RVCOG board has approved the purchase of the property, but arrangements for the loan and the finalized sale will not be completed prior to April 1. The proposed IGA will allow RVCOG to begin using the facility to provide for continuity of meal services for a period not to exceed 180 days. RVCOG's goal is to move their current meals on wheels program to the facility and to provide onsite meals as soon as possible. The existing kitchen will need to be updated to meet federal and state standards. The IGA will have no financial impact on the city. If RVCOG decides not to pursue the purchase or something prevents them from closing within the 180 days the city will look to extend this agreement. Kelley Johnson moved to approve Resolution No. 1698, A Resolution approving an Intergovernmental Agreement with RVCOG for Temporary use of the Senior Center Building and Authorizing the City Manager to Execute Same. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Hernandez, Parsons ABSENT: Melody Thueson EXCUSED: Taneea Browning D. Resolution No. , A Resolution of the City of Central Point Setting a Water Rate Adjustment Effective March 21, 2022 Parks and Public Works Director Matt Samitore stated that on January 27, 2022 he presented a series of short and long-term problems that need to be addressed to continue to have a healthy water system. After discussion the Council directed staff to bring back the standard methodology for Council consideration. Currently the city uses 150% of the federal standard to base a discount program on. Staff will be working on code amendments to match our municipal code with current practices regarding the discount program. The Water Commission recently completed an annual rate review, which determined that the "other cities" water rate category, which includes Central Point, should be increased between 4% and 8% for purchasing bulk water during the 2022-2023 Fiscal Year. The cities long term plan indicates the need for a 4% rate increase for the 22/23 FY. This increase does not include any increase by the Water Commission. To meet the ongoing requirements, staff is recommending a 5% increase for the 2022/2023 fiscal year. There was discussion about communicating the discount program to the citizens not just through the newsletter, we should involve other resources that already help people who are having financial issues. City of Central Point City Council Minutes February 17, 2022 Page 4 Kelley Johnson moved to approve Resolution No. 1699, A Resolution of the City of Central Point Setting a Water Rate Adjustment Effective March 21, 2022. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Hernandez, Parsons ABSENT: Melody Thueson EXCUSED: Taneea Browning IX. BUSINESS A. Transit Oriented Development(TOD) Fence Code Update Discussion Planning Director Stephanie Holtey stated that the City received a request from School District No. 6 to modify current fence standards in the Transit Oriented Development (TOD) District to allow fences higher than four feet and to consider allowing powder coated chain link which is not currently allowed. Mrs. Holtey presented the current Code standards in the TOD providing examples of existing fences and recommended code amendment for discussion and direction. The restrictions on fence types and height causes security concerns for commercial and industrial properties. Staff has received several requests to allow six-foot powder coated chain link fences for several properties. Some commercial properties have already installed these fences. The iron fences allowed in the code are, in most cases, too costly. Staff is not suggesting revising the residential standards in regards to fence height or type. Council was in favor of reviewing options for amending the code for industrial and commercial properties within the TOD District. RESULT: FOR DISCUSSION ONLY X. MAYOR'S REPORT Mayor Williams stated that he has been staying close to home and has no report this week. XI. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • Park Planner Dave Jacobs has done a great job creating and planning the improvements needed for the cemetery. The City will share the improvement plan in an upcoming newsletter. • The City has received a suggestion to create a community award program. He would like to work with the Central Point Chamber to include citizen awards to their annual awards dinner. • He will be interviewing with a reporter tomorrow regarding the Little League Fields. City of Central Point City Council Minutes February 17, 2022 ri Page 5 • He has been working with Rogue Disposal regarding policy changes for E-waste. The City is urging support of HB 4158 which will allow most communities in Southern Oregon to continue with the responsible disposal of electronic waste through the state-run recycling program. • They are refining the plans the Community Center this week. The next step will be estimating the cost of the facility. XII. COUNCIL REPORTS Council Member Michael Parsons reported that: • He would like the city to add an award for voluntarism. Maybe a volunteer of the year award. • He attended the virtual LOC Statewide Conference call for city leaders to support and welcome Central Point Councilor Taneea Browning as the League of Oregon Cities President. Central Point and Southern Oregon can be proud that we now have a substantial voice in the leagues leadership. • He attended the Rouge Valley Sewer Services Board of Directors meeting. The discussion involved housekeeping issues and preparing for the upcoming budget meetings. There were discussions regarding staffing levels, and pending employee wage package increases. • In the past citizens have complained about School Safety Zones regarding excessive speed during school hours. He has spent several days during his Volunteer hours monitoring the locations where the new signs were placed. There is now a consistent traffic slowing device in three locations. He has overheard only one complaint this year and that was asking if they could turn the signs off when school is not in session. Council Member Rob Hernandez reported that he attended the Community Center meetings. He is encouraged about the project. Council Member Kelley Johnson reported that the Chamber Annual Awards Dinner "Denim and Diamonds" has been rescheduled to March 12th. XIII. DEPARTMENT REPORTS Park and Public Works Director Matt Samitore reported that: • The Public Works Operations Center will be delayed because we are having problems getting the elevator parts. • They had two bid openings regarding the Dennis Richardson Memorial. Both bids came in way over budget. They are working on the project to cut costs. • The two new pedestrian crossings on Hwy 99 are turning on at the same time. We are working with the company to figure out a fix. • A contractor cut wires at the lights on Freeman and Oak Street. They are working on correcting the problem. City of Central Point City Council Minutes February 17, 2022 Page 6 Captain Scott Logue reported that: • They are going through a CSO hiring process and have narrowed it down to four candidates. • The Central Point bank robber has been arrested in Las Vegas. He will be extradited to Redding. He has confessed to the Central Point and Redding bank robberies. At this time we are not sure if this will be an FBI case. Planning Director Stephanie Holtey reported that: • The Planning Commission will be discussing mobile food vendors at their meeting on March 1St, 2022. • DLCD has approved the UGB amendment for Central Point. The individual who objected has 21 days to appeal the decision. XIV. EXECUTIVE SESSION- None XV. ADJOURNMENT Neil Olsen moved to adjourn at 8:10 p.m. The foregoing minutes of the February 17, 2022, Council meeting were approved by the City Council at its meeting of /Y�,,rrh / , 2022. Dated: Sl ble2a. Mayor Hank Williams ATT- City Recorder