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HomeMy WebLinkAboutRH2 Task Hanley Baseball Complex ORIGINAL CONTRACT PAGE 1 OF 10 Task Authorization No. 18 City of Central Point General Services Agreement Hanley Baseball Complex January 2022 RH2 Project No. CPT 1015093.00.0018 In accordance with our General Services Agreement dated August 4, 2015, this Task Authorization outlines the Scope of Work for the Hanley Baseball Complex. The work will be performed and invoiced in compliance with the terms and conditions listed in the governing Agreement and any issued Contract Amendments. Background The City of Central Point (City) has identified the opportunity to enhance the facilities for youth in the community by upscaling the existing baseball/softball facilities on Central Point Little League owned property located at 2935 Hanley Road in Central Point, Oregon. The proposed project will encompass approximately 14.5 acres of improvements, including updated playing fields, irrigation, fencing, landscaping, walking paths, playground, restrooms, lighting, parking, and miscellaneous amenities at the facility. The project will include two artificial turf fields. Each of the artificial turf fields will be fenced. One artificial turf field will be 250 feet long and the other will be 300 feet long from home plate to the edge of the outfield. Each of the facilities will include the substructure and hardscapes necessary for the construction of the fields. Each of the fields will have complete designs for dugouts, fences, and lighting. The project also will include the creation of dirt and grass fields for little league softball, baseball, and tee-ball. These facilities will include four separate fields, including drainage, irrigation, lighting, landscaping, fencing, dugouts, and scoreboards. The additional amenities planned for design at the facility will be restrooms, a storage building, limited concessions, food truck parking, playground, and facility parking, including stormwater detention and treatment. The project location is currently not served by the City's water system. This project will include extending water service south down Hanley Road to supply City water to the site. The waterline extension will be approximately 1,500 linear feet (LF) of 8-inch ductile iron pipe. RH2 Engineering, Inc., (RH2) has been working with the City on the project planning and coordination. The City asked RH2 to prepare this Scope of Work and Fee Estimate to provide the design for the planned facilities based on existing knowledge of the project and the site constraints. Project Understanding and Assumptions The following outlines RH2's understanding of the City's responsibilities and the overall project goals.Assumptions made in preparing this Scope of Work also are identified, as appropriate. The City will be responsible for the following: 1 1/14/2022 2:00:19 PM J:\Data\CPT\1015-093\Contract\Task Authorization No.18-Hanley Baseball Complex\GSA TA 18 SOW Hanley Baseball Complex.docx ORIGINAL CONTRACT PAGE 2 OF 10 City of Central Point Task Authorization No. 18 General Services Agreement Hanley Baseball Complex • Provide a project manager who is responsible for overall project management and will provide coordination between RH2, Central Point Little League, and the City. • Provide RH2 with available, relevant utility as-built plans, reports, and studies pertinent to the project. • Provide timely review and comment on all reports, drawings, and specifications submitted by RH2 to the City for review and approval. • Maintain records and process consultant invoices. • Provide legal review of all construction contracts, bid forms, and real property. • Provide notifications as necessary to the public and business community regarding the nature and timing of the work to be completed. • Direct the consultant on amenities for the facility. • Coordination with Jackson County on required permitting and payment of any permitting fees. • City will prepare and submit funding applications. In preparing this Scope of Work, the following assumptions were made: • RH2 will rely on the accuracy and completeness of any data, information, or materials generated or provided by the City or others in relation to this Scope of Work. • Deliverables will be submitted in electronic format(PDF) unless otherwise noted. • Environmental permitting will not be required. • Submittals to Central Point Little League will be coordinated by the City. • Geologic review will only include storm water infiltration rates. • The project may be completed in phases as funding is available. • RH2 will provide figures and project information for funding applications. Scope of Work RH2 will perform the following tasks per the attached Fee Estimate. If needed, additional effort shall be mutually negotiated between the City and RH2. Task 1— Project Administration Services Objective: Provide coordination of the project team, including communication with City staff, progress reporting, monthly billing, and updates to the project scope, schedule, and budget. Approach: 1.1 Monitor RH2's scope, budget, and schedule of the project. Provide updates and monthly invoices to the City. 1.2 Coordinate with the City to facilitate the project and attend up to ten (10) project meetings. Prepare agenda and minutes for each project meeting. 2 1/14/22 2:00 PM J:\Data\CPT\1015-093\Contract\Task Authorization No.18-Hanley Baseball Complex\GSA TA 18 SOW Hanley Baseball Complex.docx ORIGINAL CONTRACT PAGE 3 OF 10 City of Central Point Task Authorization No. 18 General Services Agreement Hanley Baseball Complex Assumptions: • It is assumed Task 1 will be necessary for the duration of the project. RH2 Deliverables: • Monthly invoices and schedule updates. • Attendance at ten (10) project meetings. • Agenda and minutes for project meetings. Task 2— Coordinate City Project with Central Point Little League Requirements and Public Meetings Objective: Review City-designed improvements for conformance with Central Point Little League requirements. Approach: 2.1 Provide conceptual figures to the City for submittal to Central Point Little League. 2.2 Finalize conceptual figures to begin design and obtain concurrence from the City and Central Point Little League. 2.3 Prepare for and attend up to four(4) public meetings. Assumptions: • Project coordination meetings with the City for the work in Task 2 are included in the up to ten (10)meetings designated in subtask 1.2. RH2 Deliverables: • Draft and final conceptual figures of the planned facility improvements. Task 3— Landscaping Objective: Subcontract with Terrain Landscape Architecture (Terrain) and coordinate landscaping work. Approach: 3.1 Coordinate with Terrain as a subconsultant to RH2 to provide landscaping services for the Hanley Baseball Complex. Terrain will provide planting plans, irrigation plans, hardscape consultation, central courtyard design, and playground design. 3.2 Coordinate with Terrain to incorporate the landscaping design into the plans for the Hanley Baseball Complex. Attend up to three (3) meetings with Terrain. Assumptions: • Coordination with Terrain will overlap with the design tasks(Tasks 4, 5, 6, and 7). Provided by the City: • Available information, as needed for design. 3 1/14/22 2:00 PM J:\Data\CPT\1015-093\Contract\Task Authorization No.18-Hanley Baseball Complex\GSA TA 18 SOW Hanley Baseball Complex.docx ORIGINAL CONTRACT PAGE 4 OF 10 City of Central Point Task Authorization No. 18 General Services Agreement Hanley Baseball Complex RH2 Deliverables: • Plans provided by Terrain will be compiled into the final design. • Coordination with Terrain, including attendance at up to three (3) meetings. Task 4— 30-Percent Design Objective: Prepare preliminary plans for the proposed 8-inch waterline extension down Hanley Road and sewer extension for the Hanley Baseball Complex. Approach: 4.1 Prepare 30-percent design plans with horizontal and vertical alignment detail of the waterline and sewer line extensions for the Hanley Baseball Complex. 4.2 Coordinate with surveyor for topographic and control survey plan integration. 4.3 Provide and present 30-percent design, including preliminary plan/profile sheets, for City review and comment. Attend one (1) review meeting with City staff and prepare meeting agenda and minutes. The City will provide comments as written summary or as redline markups on the plans. Assumptions: • City will be responsible for any permit application fees and will submit the final applications to the necessary agencies. RH2 Deliverables: • 30-percent waterline plan and profile sheets and Hanley Baseball Complex plans. • Attendance at one (1) 30-percent design review meeting. Meeting agenda and minutes as required. Task 5— 60-Percent Design Objective: Prepare 60-percent design plans and a preliminary estimate of probable construction cost for the proposed 8-inch waterline extension down Hanley Road, sewer line extension for the Hanley Baseball Complex. Approach: 5.1 Prepare 60-percent design plans with horizontal and vertical alignment detail of the waterline and design plans of the Hanley Baseball Complex, including grading plans. Develop a preliminary estimate of probable construction cost for the 60-percent design review submittal. 5.2 Provide and present 60-percent design, including 8-inch waterline plan/profile sheets, preliminary connection details, Hanley Baseball Complex design plan sheets and grading plans, and preliminary estimate of probable construction cost for City review and comment. Attend one (1) review meeting with City staff and prepare meeting agenda and minutes. The City will provide comments as written summary or as redline markups on the plans. 4 1/14/22 2:00 PM 1:\Data\CPT\1015-093\Contract\Task Authorization No.18-Hanley Baseball Complex\GSA TA 18 SOW Hanley Baseball Complex.docx ORIGINAL CONTRACT PAGE 5 OF 10 City of Central Point Task Authorization No. 18 General Services Agreement Hanley Baseball Complex RH2 Deliverables: • 60-percent waterline plan and profile sheets. • 60-percent Hanley Baseball Complex plan sheets, including grading plan. • Preliminary estimate of probable construction cost. • Attendance at one (1) 60-percent design review meeting. Meeting agenda and minutes as required. Task 6— 90-Percent Design Objective: Prepare 90-percent design plans, 90-percent estimate of probable construction cost, and specifications for the proposed 8-inch waterline extension down Hanley Road and sewer line extension for the Hanley Baseball Complex. Approach: 6.1 Prepare 90-percent design plans with horizontal and vertical alignment detail of the waterline and design plans of the Hanley Baseball Complex, including grading plans. Develop a 90-percent estimate of probable construction cost and specifications for the 90-percent design review submittal. 6.2 Provide and present 90-percent design, including 8-inch waterline plan/profile sheets, connection details, Hanley Baseball Complex design plan sheets and grading plans, an estimate of probable construction cost, and specifications for City review and comment. Attend one (1) review meeting with City staff and prepare meeting agenda and minutes. The City will provide comments as written summary or as redline markups on the plans. RH2 Deliverables: • 90-percent waterline plan and profile sheets, Hanley Baseball Complex plan sheets, including grading plan, estimate of probable construction cost, and specifications. • Attendance at one (1) 90-percent design review meeting. Meeting agenda and minutes as required. Task 7— Bid-Ready Design Objective: Develop bid-ready plans, specifications, and Engineer's Estimate of probable construction cost for the proposed 8-inch waterline extension, and sewer line extension for the Hanley Baseball Complex. Approach: 7.1 Prepare plans, specifications, and Engineer's Estimate of probable construction cost incorporating internal quality assurance and quality control (QA/QC) and City 90-percent review comments for bidding and construction. Provide one (1) set of construction contract documents in hard copy with plans in 11-inch by 17-inch format for use in reproduction of bidding documents. 5 1/14/22 2:00 PM 1:\Data\CPT\1015-093\Contract\Task Authorization No.18-Hanley Baseball Complex\GSA TA 18 SOW Hanley Baseball Complex.docx ORIGINAL CONTRACT PAGE 6 OF 10 City of Central Point Task Authorization No. 18 General Services Agreement Hanley Baseball Complex RH2 Deliverables: • Bid-ready documents, including technical specifications, plans, and Engineer's Estimate of probable construction cost in electronic formats (PDF, Word, Excel, and AutoCAD). • One (1) hard copy set of construction contract bid-ready documents for reproduction in 8%2-inch by 11-inch and 11-inch by 17-inch format. Task 8— Services During Bidding Objective: Provide engineering services during the bidding phase of the project to assist the City with answering questions from contractors bidding on the project. Approach: 8.1 Respond to bidder questions received through the City as requested. 8.2 Issue addendum to clarify, revise, or change construction plans or technical specifications during the bidding process. Prepare addendum determined necessary by the City during the bidding process and provide to the City for distribution to the bidders. It is assumed that up to one(1)addendum may be needed. Assumptions: • The City will be the main point of contact during bidding and will be responsible for advertising the project for bids. • The City will produce and distribute the bidding documents. The City will pay for any advertising fees directly. • The City will coordinate with bidders. RH2 Deliverables: • One (1) addendum, as needed. Task 9— Services During Construction Objective: Provide construction contract administration services during project construction to support the City.As the engineer of record, RH2 will provide periodic observation of construction, as requested by the City, to review whether those elements of construction that are observed by RH2 conform to the project plans and specifications. Approach: 9.1 Perform periodic construction observations, as requested by the City. The Fee Estimate includes thirty-five (35) hours for this subtask. If more time is needed, an amendment to this Scope of Work and Fee Estimate will be mutually negotiated between RH2 and the City. 9.2 Review written requests for information (RFIs) and change order proposals and provide written responses to the City. 6 1/14/22 2:00 PM 1:\Data\CPT\1015-093\Contract\Task Authorization No.18-Hanley Baseball Complex\GSA TA 18 SOW Hanley Baseball Complex.docx ORIGINAL CONTRACT PAGE 7 OF 10 City of Central Point Task Authorization No. 18 General Services Agreement Hanley Baseball Complex 9.3 Review contractor submittals, shop drawings, and field testing per the project documents. Coordinate with the City regarding substitute and "or-equal" items proposed for use by the contractor. 9.4 Provide record drawings representative of the as-constructed project. Record drawings will be completed based upon contractor and inspector red-lined markups to as-bid drawings. Record drawings will be completed per City standards. Assumptions: • The contractor will be responsible for providing construction surveying and staking for field control and as-built surveying for use in preparing record drawings. • The City will coordinate directly with the contractor for waterline testing, system shutdowns, and connections. • The City will perform day-to-day inspections and provide measurement quantities. • RH2 is not responsible for site safety, or for determining means and methods or directing the contractor in the work. RH2 Deliverables: • Construction observation and correspondence with the City and contractor, as needed, within the budgeted hours authorized. • RFI responses, and change order reviews and documentation, if required. • Record drawings in PDF and AutoCAD DWG format, including external references, prepared in accordance with City standards. Project Schedule RH2 will commence with the design work upon written authorization from the City and will continue until completion of construction and record drawings. It is anticipated that the project will be completed by September 2022. Subconsultants • Terrain Landscape Architecture 7 1/14/22 2:00 PM 1:\Data\CPT\101S-093\Contract\Task Authorization No.18-Hanley Baseball Complex\GSA TA 18 SOW Hanley Baseball Complex.docx ORIGINAL CONTRACT PAGE 8 OF 10 City of Central Point Task Authorization No. 18 General Services Agreement Hanley Baseball Complex Fee for Services Refer to the attached Exhibit A— Fee Estimate for a breakdown of costs associated with each task and Exhibit B—Schedule of Rates and Charges. RH2 Engineering, Inc. City of Central Point . 6e< °Z•-**—‘0$Z Z,_ _e6 •( Signature Signature Richard L. Ballard, Director C hrlS4.146 in Print Name/Title Print Name/Title "`C� February 15, 2022 � seeb . Q DoD Date Date 8 1/14/22 2:00 PM 1:\Data\CPT\1015-093\Contract\Task Authorization No.18-Hanley Baseball Complex\GSA TA 18 SOW Hanley Baseball Complex.docx ORIGINAL CONTRACT PAGE 9 OF 10 EXHIBIT A Fee Estimate Task Authorization No.18 City of Central Point General Services Agreement Hanley Baseball Complex Jan-22 Description I Total Hours Total Labor 1 Total Sub on ultant I Total Expense Total Cost I 'Task 1 Project Administration Services 33 I $ 7,063 I$ - $ 263 I $ 7,326 1.1 I Monitor scope,budget,and schedule and provide invoices 23 S 4,703 I $ - $ 118 $ 4,821' 1.2 (Coordinate with City and attend up to ten(10)meetings _ _ 10 $ 2,360 I $ - $ 146 $ 2,506 'Task 2 Coordinate City Project with Central Point Little League Requirements 122 I$ 20.712 I$ - $ 2,381 I $ 23,093 I 2.1 'Provide conceptual figures to the City 70 I $ 11,664 $ - $ 1,323 I $ 12,987', 2.2 (Finalize conceptual figures to begin design 30 I $ 4,888 I $ - $ 644 I $ 5,532 2.3 'Prepare for and attend up to four(4)public meetings 22 I $ 4,160 I $ - $ 414 I $ 4,574 'Task 3 Landscaping 28 I $ 4,819 I $ 40,825 $ 120 I $ 45,764 3.1 'Coordinate with Terrain to provide landscaping services 3 $ 649 I $ 40,825 $ 16 $ 41,490' 3.2 'Incorporate landscaping design into plans and attend up to three(3)meetings 25 $ 4,170 I $ 104 $ 4,274 (Task 4 30-Percent Design 345 I S 59,829 I$ - $ 5,954 $ 65,783' 4.1 Prepare 30-percent design 329 I $ 57,149 $ - $ 5,636 $ 62,785 4.2 (Coordinate with surveyor for topograghic and control surveyi integration 10 I $ 1,554 $ - $ 235 5 1,789 'Task 5 60-Percent Design 231 I$ 42,147 I$ - $ 3,265 $ 45,412 I 5.1 I Prepare 60-percent design and estimate 228 $ 41,584 $ - $ 3,212 $ 44,796 5.2 I Provide and present 60-percent design and attend design review meeting 3 $ 563 5 - 5 53 $ 616, ITask 6 90-Percent Design 127 $ 22,162 I$ - $ 2,067 $ 24,229 j 6.1 (Prepare 90-percent design,estimate,and specifications 121 $ 21,036 $ - $ 1,983 $ 23,019 6.2 I Provide and present 90-percent design and attend design review meeting 6 $ 1,126 I $ - $ 83 $ 1,209 'Task 7 Bid-Ready Design 54 $ 9,893 I S - $ 748 $ 10,641 I { 7.1 I Prepare bid-ready design documents 54 $ 9,893 I $ - $ 748 $ 10,641 'Task 8 Services During Bidding 33 $ 5,984 I$ - $ 452 5 6,436 1 1 8.1 I Respond to bidder questions 20 $ 3,786( $ - $ 232 $ 4,018 8.2 Ilssue up to one(1)addendum 13 $ 2,198 $ - $ 220 $ 2,418 ITask 9 Services During Construction 114 5 20,185 I$ - $ 1,909 $ 22,094 I 9.1 'Perform periodic construction observations 35 $ 6,122 $ - $ 705 $ 6,827 9.2 I Review and respond to RFI5 and change orders 28 $ 4,976 $ - $ 399 $ 5,375 ' 9.3 I Review contractor submittals,shop drawings,and field testing 23 $ 3,757 $ - $ 479 $ 4,236 9.4 I Provide record drawings 28 $ 5,330 $ - $ 326 $ 5,656, Subtotal Hanley Baseball Complex Tasks 1087 I$ 192,794 I $ 40,825 $ 17,161 $ 250,780 i 1 Contingency(10%) - $ 19,279 I $ 4,083 $ 1,716 $ 25,078 i PROJECT TOTAL I 1087 I $ 212,073 I $ 44,908 I $ 18,877 $ 275,858 1 J\Data\CPT\1015-093\Contract\Task Authonzaton No 18-Hanley Baseball Compe\GSA TA 18 FEE_Hanley Baseball Complex 2022 Rates 1/142022 1 04 PM ORIGINAL CONTRACT PAGE 10 OF 10 EXHIBIT B RH2 ENGINEERING, INC. 2022 SCHEDULE OF RATES AND CHARGES RATE LIST RATE UNIT Professional I $150 $/hr Professional II $164 $/hr Professional III $177 $/hr Professional IV $195 $/hr Professional V $207 $/hr Professional VI $224 $/hr Professional VII $236 $/hr Professional VIII $246 $/hr Professional IX $246 $/hr Control Specialist I $136 $/hr Control Specialist II $147 $/hr Control Specialist III $161 $/hr Control Specialist IV $177 $/hr Control Specialist V $187 $/hr Control Specialist VI $200 $/hr Control Specialist VII $213 $/hr Control Specialist VIII $224 $/hr Technician I $113 $/hr Technician II $124 $/hr Technician III $142 $/hr Technician IV $152 $/hr Technician V $167 $/hr Technician VI $183 $/hr Technician VII $198 $/hr Technician VIII $207 $/hr Administrative I $75 $/hr Administrative II $88 $/hr Administrative III $103 $/hr Administrative IV $123 $/hr Administrative V $145 $/hr CAD/GIS System $27.50 $/hr CAD Plots-Half Size $2.50 price per plot CAD Plots-Full Size $10.00 price per plot CAD Plots-Large $25.00 price per plot Copies(bw)8.5"X 11" $0.09 price per copy Copies(bw)8.5"X 14" $0.14 price per copy Copies(bw) 11"X 17" $0.20 price per copy Copies(color)8.5"X 11" $0.90 price per copy Copies(color)8.5"X 14" $1.20 price per copy Copies(color)11"X 17" $2.00 price per copy Technology Charge 2.50% %of Direct Labor price per mile Mileage $0.585 (or Current IRS Rate) Subconsultants I 15% I Cost+ Outside Services I at cost Rates listed are adjusted annually.