HomeMy WebLinkAboutCouncil Resolutions 1696 RESOLUTION NO. :(„Ci(n
A RESOLUTION ADOPTING FINDINGS AUTHORIZING AN EXEMPTION FROM
COMPETITIVE SOLICITATION AND AWARDING A CONTRACT TO RH2
ENGINEERING, INC. FOR DESIGN AND ENGINEERING OF LITTLE LEAGUE FIELDS
Recitals:
A. RH2 Engineering, Inc., a foreign business corporation ("RH2") is currently the City's
contract engineering firm.
B. The City is in the process of purchasing and improving the Little League Fields for
future management as a designated sports park allowing Little League and other City uses (the
"Property").
C. RH2 is a qualified consultant and has already performed significant work in
developing the conceptual design, cost estimates, and summary of necessary tasks to be
completed for the planned improvements to the Property.
D. RH2 has personnel resources ready to complete the design and engineering for
the Property Improvements with the next 6-12 months.
E. The City held a duly noticed public hearing on January 27, 2022 at 7:00pm in
which interested members of the public were provided an opportunity to appear and present
comment on the proposed exemption from competitive solicitation.
F. Following the public hearing, the City finds that an exemption from competitive
solicitation to award a contract to RH2 meets the requirements of CPMC 2.40.110(B) for special
procurements, as provided in those findings attached hereto as Exhibit A.
THE CITY OF CENTRAL POINT RESOLVES AS FOLLOWS:
Section 1. The findings attached hereto as Exhibit A are hereby adopted and an exemption from
competitive solicitation is authorized.
Section 2. A contract in the form attached hereto as Exhibit B is hereby awarded to RH2
Engineering, Inc. for up to $275,858.00 for design and engineering of the Little League Field
property.
Section 3. This exemption is granted under the provisions of CPMC 2.40.110(B)(1).
Res. No. )63910 ; January 27, 2022 Page 1
Passed by the Council and signed by me in authentication of its passage this ri( ) day of
January 2022.
Mayor Hank Williams
ATTEST:
City Recorder
Res. No./6I6 ; January 27, 2022 Page 2
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RESOLUTION NO. ' - EXHIBIT A
FINDINGS
Pursuant to CPMC 2.40.110(B)(1) —Special Procurements, the following facts support an
exemption from competitive solicitation for awarding the Design and Engineering Contract to
RH2 Engineering, Inc.:
A. The subject contract for which an exemption is sought is a Design and Engineering
contract for the improvements to the Little League Field Property. Much of the work
toward these improvements was previously completed by RH2, the City's engineer, on
the basis of previously authorized contracts for a Conceptual Plan, detailed cost
estimate, and summary of tasks to be performed to complete the project.
B. The estimated cost for the design and engineering work is $275,858.00.
C. Exempting this project is likely to result in significant cost savings given that the initial
conceptual plan, budget and detailed summary of tasks has already been prepared by
RH2, which result in lower costs to finalize the design and engineering of the
improvements. Additionally,this project is subject to significant time restraints given the
requirments of the American Rescue Plan Act guidance. Awarding the contract to RH2 will
allow the design and engineering to be completed much more quickly as RH2 is already
in possession of the information, analysis and survey it will need to finalize these plans.
D. Exempting this project is unlikely to encourage favoritism in the awarding of public
contracts or to substantially diminish competition for public contracts as:
a) RH2 has the specialized technical skills, expertise and resources to provide the City
with a cost-effective Design and Engineering plan for the Improvements.
b) RH2 is uniquely qualified with in-depth knowledge of the City's existing Conceptual
Plan and project requirements.
c) RH2 was under contract with the City and completed the Conceptual Plan in 2021 as
well a detailed cost estimate for the improvements and detailed summary of tasks
to complete the improvements.
d) RH2 is a qualified consultant and has the personnel resources available to ensure
completion of the Design and Engineering Plan within the next 6-12 months.
E. Exempting this project is reasonably expected to result in substantial cost savings to the
contracting agency or to the public:
Res. No./690 ; January 27, 2022 Page 3
a. RH2's familiarity with the City's Conceptual Plan enables it to efficiently provide
detailed a Design and Engineering Plan that will result in significant cost savings for
the City.
b. Cost savings are achieved through the continuity of using the same team which has
familiarity with the Conceptual Plan, the updates and the future needs of the City.
c. Any change of contractor to update the Plan would require a substantial time effort
by the contractor to learn the existing Plan and prior analysis that resulted in such
plan.
d. Any change of contractor would likely result in significant time delays as RH2 has
detailed familiarity with this project and a significant amount of information which
will be utilized in the final plan.
F. Public notice of the approval of a special procurement must be given:
a. Public notice of the exemption from competitive solicitation was published on City's
website beginning January 21, 2022.
b. Public notice of the proposed exemption from competition solicitation was published
in the Medford Mail Tribune on January 26, 2022.
c. A public hearing was held on January 27, 2022 with an opportunity for interested
persons to appear and comment.
Res. No./4:2 19b ; January 27, 2022 Page 4