HomeMy WebLinkAboutDevelopment Commission Resolution 2022-01 RESOLUTION NO. 2022- Of
A RESOLUTION OF THE CENTRAL POINT DEVELOPMENT COMMISSION ADOPTING
FINDINGS AUTHORIZING AN EXEMPTION FROM COMPETITIVE SOLICITATION FOR
SOLE SOURCE PROCUREMENT AND AWARDING A CONTRACT TO ELAINE HOWARD
CONSULTING
Recitals:
A. The City seeks to amend its existing urban renewal plan to add property and projects
to the plan and to complete other plan updates.
B. Elaine Howard and Scott Vanden Bos of Elaine Howard Consulting, LLC provide services
to localities within Oregon for creation and expansion of urban renewal plans, urban renewal
feasibility studies and other work specific to urban renewal plans in Oregon.
C. Elaine Howard Consulting, LLC is a qualified consultant and has specialized skills
in urban renewal plan amendments. Elaine Howard Consulting, LLC works closely with Tiberius
Solutions, LLC, a public finance consulting company to provide the necessary financial analysis
required by statute in amending an urban renewal plan.
D. Elaine Howard Consulting, LLC has personnel resources ready to complete the
urban renewal plan amendment in the next 6-months. City staff research indicated that Elaine
Howard Consulting, LLC is the only consultant who has worked with local jurisdictions such as
Medford, Talent, Phoenix, Jacksonville and Bend, with 30-years of expertise working in the
creation and expansion of urban renewal plans.
E. An exemption from competitive solicitation to award a sole source contract to
Elaine Howard Consulting, LLC can be found to meet the requirements of CPMC 2.40.110(A) for
special procurements, as provided in those findings attached hereto as Exhibit A.
THE CENTRAL POINT DEVELOPMENT COMMISSION RESOLVES AS FOLLOWS:
Section 1. The findings attached hereto as Exhibit A are hereby adopted and an exemption from
competitive solicitation for sole source procurement is authorized.
Section 2. A contract in the form attached hereto as Exhibit B is hereby awarded to Elaine
Howard Consulting, LLC for up to $32,400.00 for substantial amendment to the Central Point
Urban Renewal Plan.
Section 3.This exemption is granted under the provisions of CPMC 2.40.110(A).
Res. No. 2022- CI ; January 27, 2022 Page 1
Passed by the Central Point Development Commission and signed by me in authentication of its
passage this ar`day of January 2022.
Mayor Hank Williams, Chair
Central Point Development Commission
ATTEST:
7-7
Deanna Casey, City Recorders
Res. No. 2022- C>( ; January 27, 2022 Page 2
RESOLUTION NO. - EXHIBIT A
FINDINGS
Pursuant to CPMC 2.40.110(A) —Sole Source Procurements, the following facts support
an exemption from competitive solicitation for awarding the Central Point Urban Renewal
Substantial Amendment Consulting Agreement to Elaine Howard Consulting, LLC:
A. The subject contract for which an exemption is sought is a consulting agreement with
Elaine Howard Consulting, LLC to provide for a substantial amendment to Central Point's
Urban Renewal Plan, including adding property and projects to the plan and other plan
updates. The project will include notice, hearing, public involvement, consultation with
taxing districts, presentation to the Planning Commission, and ultimate adoption by the
City Council.
B. Exempting this project requires a finding under CPMC 2.40.110(A) that the efficient use
of professional services is available only from one source or there are other facts and
circumstances that support the conclusion that the professional services are only
available from once source. The Development Commission finds:
a) Elaine Howard Consulting, LLC is a qualified consultant and has the personnel
resources available to ensure completion of the Substantial Urban Renewal Plan
within the next 6 months;
b) In researching consultants with the skills and experience to assist the City with this
amendment, the City found that Elaine Howard Consulting, LLC is the only consultant
that has been used by neighboring jurisdictions such as Medford, Phoenix, Talent,
Jacksonville, Bend and many other jurisdictions in adopting or amending their
respective urban renewal plan;
c) Elaine Howard Consulting has 30 years' experience advising Oregon municipalities on
matters related to Urban Renewal Plans, tax increment financing, amendments to
plans and related issues and the number of cities in Oregon that have retained said
consultant to work on such projects including major and minor amendments, annual
reports, urban renewal feasibility studies, creation of urban renewal plans is
extensive.
d) Given the vast experience of Elaine Howard Consulting, LLC in Oregon, and in Jackson
County in particular, and that said consulting group is the sole group hired by
Medford, Phoenix,Talent, Jacksonville, Bend and many other jurisdictions to perform
such work, the Development Commission finds that these professional services are
only available from one source.
Res. No. 2022- C5( ; January 27, 2022 Page 3
C. Public notice of the approval of a special procurement must be given as follows:
a. Public notice of the proposed exemption from competitive solicitation was published
on City's website beginning January 21, 2022.
b. Public notice of the proposed exemption from competition solicitation was published
in the Medford Mail Tribune on _ )an 04s,_ .t/), a;a
c. A public hearing was held on January 27, 2022 with an opportunity for interested
persons to appear and comment.
Res. No. 2022- (D1 ; January 27, 2022 Page 4