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HomeMy WebLinkAboutCM060911CITY OF CENTRAL POINT City Council Meeting Minutes June 9, 2011 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. I1. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kelly Geiger, Kay Harrison, and Ellie George were present. City Manager Phil Messina; City Attorney Paul Nolte; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Finance Director Bev Adams; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES County Commissioner Don Skundrick, stated that he appreciates the support that the City provided during the Rodeo. It was a successful event again this year. V. CONSENT AGENDA A. Approval of May 23, 2011, City Council Minutes. Bruce Dingler made a motion to approve the Consent Agenda as presented. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Mayor Williams, abstain; and Ellie George, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Emergency Clause - Ordinance No. 1952, Amending Sections 8.08.020 and 8.08.030 of the Central Point Municipal Code Regarding Weed Abatement and Declaring an Emergency. Parks and Public Works Director Matt Samitore explained that staff and legal counsel have been working on an update to the weed abatement ordinance in order to simplify the process. The recommended ordinance puts in place a "fix it ticket' type of process. Property owners would receive a letter informing them that if they do not abate their weeds within 15 days they may get a corresponding charge. They can either pay the fee or it will become a lien on their property. If City of Central Point City Council Minutes June 9, 2011 Page 2 there are circumstances that don't allow for them to fix the abatement within the time period they can appeal for a hardship to the City Manager. Staff has changed internal procedures to handle abatements in a more efficient manner. Before any work is completed by the City photos will be taken before and after the job is done. Once the work is complete the property owner will receive a bill for the services rendered. They will have 30 days to pay or it will become a lien on the property. All appeals will be heard by the City Manager. Staff is asking for the emergency clause due to the time constraint between now and the 4th of July. There are areas that could be a fire hazard if these areas are not taken care of prior to fireworks being set off. Council discussed the issue of not being the final say in the appeal process. They would like property owners to have the ability to appeal a final decision to the Council. If the items are not appealed the final decision is the City Managers or his designee. Mr. Samitore stated that 8.08.030(C) could be changed to show the Council would be the final determination if an assessment is appealed. City Attorney Paul Notle stated that because this is the only reading of this ordinance the corrected section should be read aloud: 8.08.030(C) A statement that if the owner or occupant objects to the cost, as stated he may file a written notice of objection with the city recorder ref within ten days from the date of mailing the notice. Upon the expiration of ten days after the date of mailing the notice, objections to the proposed assessment shall be heard and determined by the city council and made by resolution Cit~ManageF. And shall thereupon be entered in the docket of the city liens and then shall constitute a lien against the property from which the unlawful growth was removed. The liens shall bear interest at the rate of seven percent per year from the date of entry in the lien docket and shall be enforced in the same manner as in the case of liens for street improvements. An error in the name of the owner or occupant shall not void the lien nor will a failure to receive notice of the assessment render it void, but it shall never the less remain a valid lien against the property. Allen Broderick made a motion to approve Ordinance 1952, Amending Sections 8.08.020 and 8.08.030 of the Central Point Municipal Code Regarding Weed Abatement and Declaring an Emergency, with recommended changes to 8.08.030(C) directing appeal process to City Council. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Mayor ~Iliams, yes; and Ellie George, yes. Motion approved. B. Resolution No. 1304, Adopting a Pee Schedule for Weed Abatements 1 City of Central Point City Council Minutes June 9, 2011 Page 3 Mr. Samitore stated that the proposed resolution is setting the fee schedule for weed abatements. The rates are set high to discourage the property owners who habitually use the city as their landscape company. The city will have a list of contractors on hand to encourage people to take care of their properties. There was discussion regarding the liens that were approved by council in May. A good portion of those properties are the same ones that the city maintains year after year. It is our hope that a raise in the fee schedule will discourage the practice of ignoring the notices. Finance Director Bev Adams explained that this is a long process even with the changes of the previous ordinance. The proposed schedule will now cover the actual cost of these abatements. Kay Harrison made a motion to approve Resolution No. 1304, Adopting a Fee Schedule for Weed Abatements. Kelly Geiger seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Mayor Williams, yes; and Ellie George, yes. Motion approved. VIII. BUSINESS A. Planning Commission Report Community Development Director Tom Humphrey reported that the Planning Commission held a joint meeting with the Citizens Advisory Commission. They discussed three items. Regional Problem Solving. They were updated on the Jackson County Planning Commission deliberations and presented with a tentative schedule for the remainder of the process. Staff introduced a Regional Plan Element that each city will consider adopting to implement the County's Plan. This element will be the most expedient way to establish an Urban Reserve once RPS is complete. Urban Renewal Update. They were informed of the Council's action to create an Development Commission and the implication this will have for the City. The Planning Commission will eventually review and make recommendations to the Council about the district and projects the City could undertake. East Pine Street Corridor Study. Members from both groups are participating on an oversight committee for the project. A tour of downtown and several meetings have taken place. Kay Harrison made a motion to accept the Planning Commission report from June 7, 2011. Bruce Dingier seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Mayor Williams, yes; and Ellie George, yes. Motion approved. B. Arts Commission Report i City of Central Point City Council Minutes June 9, 2017 Page 4 Mr. Samitore stated that the Arts Commission met on May 31, 2011, and discussed four items. Scholarships. Scholarships were awarded to three students at Crater High School. Wall Dogs. Due to the economy the event has been cancelled. Only five artists were able to attend. An alternative plan would be to have local artists create artwork on panels that would be hung on buildings, but could be moved to alternate locations. The concern is that this was supposed to be a community event to bring people to town, and the cost of the alternate plan would cost more to have structural assessments done. It was decided to use the money for another project and try to do_ the WaIL Dogs event; next year. Downtown Art/Statues. The Commission discussed the options for statues downtown. Currently we have a bronze statue theme that seems to be popular. They would like to review options and make suggestions to the City Council. Oregon Garden at Jewett Elementary. Officer Osborne provided background regarding the park/art area. The Commission will discuss this issue further in August. IX. MAYOR'S REPORT Mayor William stated that he: • Hosted the Mayors Lunch for the Rogue Valley. • Attended a luncheon with a Chinese Delegation that was in the area. • Attended the Medford Water Commission meetings. • Attended all three nights of the Rodeo. It seemed like it was well attended. He would like to see City of Central Point in larger print on next year's tickets. X. CITY MANAGER'S REPORT City Manager Phil Messina reported that: • The Finance Department has been awarded the Financial Achievement Award from GFOA. • There will be a Study Session on June 20t'' to discuss the Medford Water Commission Agreement. • There will be a Development Commission meeting at 6:00 pm on June 23, 2011. • The Historical Society will reveal their first historical display at Premier West Bank on June 10, 2011, showcasing Central Point. • He attended a SOREDI Board meeting. • We had an all employee staff meeting on Wednesday where we reviewed the budget and projects for next year. Employee of the quarter has a three way tie between Cory Qualls, Don Dunn, and Mark Brindle. XI. COUNCIL REPORTS Council Member Kelly Geiger reported that he attended the Rodeo. City of Central Point City Council Minutes June 9, 2011 Page 5 Council Member Kay Harrison reported that she attended: • The RVTD budget meetings. • The Rodeo on Friday night. • A Bear Creek Greenway meeting. • An RVCOG meeting where they discussed resources that small cities could share with intergovernmental agreements. Council Member Carol Fischer stated that she attended the Veterans Memorial service at Don Jones Memorial Park on May 30, 2011. Council Member `Bruce Dingier reported that he attended the Medford Water Commission and was very impressed with the way city staff represented the cities best interest. Council Member Ellie George stated that she attended the Rodeo Sponsors Dinner and the Rodeo on Saturday. She stated that it would be nice if we could have a flag to represent the city along with the gate sponsorship. XII. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that: • He attended an RVTD open house on boundary adjustments. • RVCOG was awarded a grant to create a data base for local resources. • He will be attending the destination boot camp in June with six local business owners. They are all excited about the possibilities available to help promote their businesses and the City. Police Chief Jon Zeliff reported that: • Detective Wojack finalized a case where the suspect lived in Klamath Falls and had done a rash of car break-ins in Central Point. • Detective Pomroy helped an elderly lady who had over $30,000 stolen by her caregiver. Parks and Public Works Director Matt Samitore reported that: • Staff is working on the Battle of the Bones for June 25~' and 26`h. They are looking for volunteers. Allen, Kay and Ellie would be able to volunteer. • Dan Burden will be speaking in town and doing a walking tour for Hwy 99. Kay Harrison would like to attend. • He has been attending meetings regarding the possible connection of Hwy 140 to Exit 35. • He attended a Bear Creek Greenway meeting. The greenway trail connection from Pine Street to Upton Road should be funded in their 2013/14 budget cycle. • The Expo will be hosting the Red, White and Boom event this year. There will be VIP seating for the Council members who wish to attend. Please let him know if you would like to attend. City of Central Point City Council Minutes June 9, 2011 Page 6 X111. EXECUTIVE SESSION -None XIV. ADJOURNMENT Kelly Geiger moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 8:15 p.m. The foregoing minutes of the June 9, 2011, Council meeting were approved by the City Council at its meeting of June 23, 2011. 9 Dated: ~G~~~~~~-~~~ ~/1'~~ Mayor Hank Williams A' City Recorder ~~_ ; 1