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Home My WebLink AboutCM082621 CITY OF CENTRAL POINT oregow City Council Meeting Minutes Thursday, August 26, 2021 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Remote Kelley Johnson Ward II Excused Melody Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present Staff members present: City Manager Chris Clayton; City Attorney Jacquelyn Bunick; Police Captain Dave Croft; Police Captain Scott Logue; Parks and Public Works Director Matt Samitore; IT Director Jason Richmond; Accounting Business Services Coordinator Rachel Neuenschwander; and City Recorder Deanna Casey. IV. PUBLIC COMMENTS V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Thueson, Browning, Hernandez, Parsons EXCUSED: Kelley Johnson A. Approval of August 12, 2021 City Council Minutes VI. ITEMS REMOVED FROM CONSENT AGENDA VII. ORDINANCES, AND RESOLUTIONS A. Ordinance No. , An Ordinance Vacating Approximately 808 Square Feet Of Undeveloped Cook Lane Right-Of-Way Located Adjacent To Property Identified On The Jackson County Assessor's Map As 37s 2w 10bc Tax Lots 2200 And 2301 City Manager Chris Clayton explained this was the second reading of an ordinance requesting the city to vacate a small portion of unimproved Cook Lane. Most of Cook City of Central Point City Council Minutes August 26, 2021 Page 2 Lane right-of-way will be incorporated into a new residential street but a small section is not needed for public access. A public hearing was conducted at the first reading, there were no negative comments at the public hearing and no recommended changes at the first reading. Melody Thueson moved to approve Ordinance 2081, An Ordinance vacating approximately 808 Square Feet of Undeveloped Cook Lane right-of-way located adjacent to property identified on the Jackson County Assessor's Map as 37s 2w 10bc tax lots 2200 and 2301. RESULT: APPROVED [UNANIMOUS] MOVER: Melody Thueson, Ward III SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Thueson, Browning, Hernandez, Parsons EXCUSED: Kelley Johnson B. Resolution No. , A Resolution Approving An Agreement With Rogue Retreat For Provision Of Homeless Shelter Beds And Authorizing The City Manager To Negotiate Additional Terms Interim City Attorney Jacquelyn Bunick reported that the city has a number of ordinances regulating camping on public property. As part of the city's efforts to ensure that homeless individuals in Central Point have access to clean and sanitary shelter, we have negotiated an agreement with Rogue Retreat for the provision of beds with facilities operated by Rogue Retreat. Rogue Retreat has verbally agreed that for an annual fee it would provide five bed spaces for the city of Central Point. The proposed resolution authorizes the City Manager to finalize negotiations and execute the agreement without further action by Council. Mike Parsons moved to approve Resolution No. 1683, a resolution approving an agreement with Rogue Retreat for provision of homeless shelter beds and authorizing the City Manager to negotiate additional terms. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Thueson, Browning, Hernandez, Parsons EXCUSED: Kelley Johnson C. Resolution No. , A Resolution Approving A Real Estate Purchase And Sale Agreement To Purchase .53 Acres Of Real Property Located At 3404 Chicory Lane For The Extension Of Haskell Street And Authorizing The City Manager To Negotiate Additional Terms Interim City Attorney Jacquelyn Bunick stated that staff have been in negotiations with the property owner of 3404 Chicory Lane to purchase a .53 acre portion for the extension of Haskell Street. The property owner accepted the offer for the appraised value conditioned upon 1) the city's adoption of a resolution of intent to condemn the property; 2) confirmation that the remainder parcels will be entitled to access along Haskell Street; and 3) adoption of a real estate Purchase and Sale Agreement. City of Central Point City Council Minutes August 26, 2021 Page 3 The proposed resolution authorizes the City Manager to finalize negotiations for the agreement. Any negotiations would not modify the purchase price, which has been accepted by the seller. Rob Hernandez moved to approve Resolution 1682, a Resolution approving a real estate purchase and sale agreement to purchase .53 acres of real property located at 3404 Chicory Lane for the extension of Haskell Street and authorizing the City Manager to negotiate additional terms. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Thueson, Browning, Hernandez, Parsons EXCUSED: Kelley Johnson VIII. BUSINESS A. Central Point Little League Complex Project Update Mr. Clayton stated in an effort to prepare for the possibility that the city and a private donor will form a partnership to improve the Central Point Little League Complex, city staff has been preparing preliminary information. Staff presented a conceptual design, project cost estimate, engineers estimate of cost, project design scope, and project design estimated fee and cost. We will need to do some fund raising projects to help complete the project. There will be a playground structure in the center of all the fields, which seems to be a popular feature at the US Cellular Fields in Medford. We are not currently planning on a concession stand but would allow for the location of food vendors to come on a rotational basis. Staff will be working with the Little League Board in the near future to discuss the transfer of ownership to the city with an agreement stating that the league could use the fields for their season. Staff may be recommending to exempt this project from the bidding process and assign it to the City Engineer. Part of the conceptual plan does include the waterline extension to the fields. Staff believes this project would be covered under the ARP funds because it would be creating open space. RESULT: FOR DISCUSSION ONLY B. Bear Creek Property Exchange Update Parks and Public Works Director Matt Samitore reported that the City of Central Point is negotiating with the City of Medford and Jackson County to take ownership of land within our Bear Creek Greenway jurisdictional boundary. In order to make improvements to the area we need to take jurisdiction of these tax lots. There was discussion regarding transfer of property purchased with Conservation funds that would need to remain open space. The County is interested in us taking property that we would not be able to designate in the Urban Renewal District Boundary. ;# When we do take jurisdiction of these tax lots we will need to annex them into the city and then add them to the Urban Reserve area. The property will be zoned City of Central Point City Council Minutes August 26, 2021 Page 4 open/civic lands so there should not be an issue with conservation funds. RESULT: FOR DISCUSSION ONLY C. Bear Creek Greenway Fire Area Master Plan Discussion Mr. Samitore presented a video of the greenway after the 2020 fires. Central Point Parks and Recreation have been working with a landscape architect to develop a conceptual plan for the burned area of the greenway. This plan would create recreational opportunities along with managed natural areas along the Bear Creek Greenway with the goal of creating an area that is not only wildfire resistant but also safe for public use. An ad-hoc committee of staff and council representatives met several times to formulate the plans presented tonight. The Parks and Recreation Commission held a public meeting on August 19, 2021. The public was supportive of the plan to help alleviate any future fire hazards. The only opposition to the conceptual drawings were concerns from the equestrian community. Mr. Samitore explained that there are trails for their use on the north side of Pine Street. Once the property has been transferred to the city and the plans have been approved we will need to work around the fish runs. Fire District No. 3 is excited that Central Point is taking an active stand to help protect its citizens from wild fire along the greenway. RESULT: FOR DISCUSSION ONLY IX. MAYOR'S REPORT Mayor Williams reported that he attended the Fair Board meeting. He urged the board not to plan future fairs based on the attendance of 2021. He also met with Representative Benz's office. He will be a good resource for the area. X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • They have been dealing with COVID issues all week. Several employees are home sick or are under quarantine. We have extended the employee emergency sick leave options. • We have received the first half of our ARP funds from the state. They are also in the process of reviewing revenue loss calculations. • The City of Medford is beginning the process for their 2040 Strategic Plan and have asked for community partner input. • The Grange Coop has finished replacing the cyclone fence along Hwy 99. • Taneea Browning will be assigned to the Jackson County Greenway Steering Committee and Rob Hernadez will be assigned to the Joint Community Center project at the Expo. XI. COUNCIL REPORTS City of Central Point City Council Minutes August 26, 2021 ri Page 5 Council Member Melody Thueson reported that she attended the RVTD meeting; it was intense while they decided if they would mandate vaccines for their employees. Council Member Michael Parsons reported that he: • Attended a monthly RVSS virtual meeting. They listened to suggestions and directions regarding vaccination mandates coming from the state leaders. • He attended the Parks and Recreation meeting to discussion the Greenway proposal. Council Member Neil Olsen stated that the vaccine is safe and effective. Council Member Rob Hernandez reported that the Crater Foundation was established almost 30 years ago. He is now the Vice President of the foundation. They are hoping to have a fundraising auction in December at the Expo. Council Member Taneea Browning reported that: • They are working on scheduling the County Greenway Steering committee meetings. She received an email today and is looking forward to bringing information back to Council. • She has been doing lots of planning with schools for free community afterschool programs to be offered to Jr. High Students through Direct Involvement Recreation teaching held at Skyrman Arboretum. • DIRT is wrapping up the free summer program that was held at the arboretum since July. • We are getting closer to the completion of the Eagle Scout project on the cabin at the Skyrman Arboretum. She will provide pictures of the group and the furniture they have built for the cabin in celebration of the centennial. • She attended the MWC where they discussed a couple of projects like the 80 million gallon reservoir to replace the 12 million gallon reservoir. They had a main break and fixed it in five days. The line was built in 1960 in the middle of Biddle Road. They lost several million gallons of water during two different water main breaks. • It is great to work with a Council that can disagree on subjects but still get along. XII. DEPARTMENT REPORTS Police Captain Scott Logue reported: • They have extended a job offer to a lateral officer. • The department will be cancelling the open house in September. Now is not a good time to be having this type of event. • Staff was able to apprehend a bank robber this week. He provided details of the event. XIII. EXECUTIVE SESSION -ORS 192.660 (2) (e) City of Central Point City Council Minutes August 26, 2021 Page 6 Melody Thueson moved to adjourn to Executive Session under ORS 192.660 (2)(e) Real Property Transactions. All said Aye and the meeting was adjourned to executive session at 8:22 p.m. City Manager Chris Clayton stated that no additional action will be required following the Executive Session. XIV. ADJOURNMENT The August 26, 2021 Council meeting was adjourned at 8:45 p.m. The foregoing minutes of the August 26, 2021, Council meeting were approved by the City Council at its meeting ofy G , 2021. Dated: 91qI , Mayor Hank Williams ATTE / _/ tity kecorder -