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City Council Meeting Minutes
Thursday, August 12, 2021
REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Remote
Kelley Johnson Ward II Remote
Melody Thueson Ward Ill Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
Michael Parsons At Large Present
Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer;
Finance Director Steve Weber; Police Captain Dave Croft; Parks and Public Works
Director Matt Samitore; Community Planner Justin Gindlesburger; and City Recorder
Deanna Casey.
IV. PUBLIC COMMENTS - None
V. CONSENT AGENDA
RESULT: APPROVED [6 TO 0]
MOVER: Michael Parsons, At Large
SECONDER: Melody Thueson, Ward III
AYES: Williams, Johnson, Thueson, Browning, Hernandez, Parsons
AWAY: Neil Olsen
A. Approval of July 8, 2021 City Council Minutes
VI. PUBLIC HEARING
A. Public Hearing and First Reading of an Ordinance Vacating Approximately 808
Square Feet of Undeveloped Cook Lane Right-of-Way Located Adjacent to
Property Identified on the Jackson County Assessor's Map as 37S 2W 10BC
Tax Lots 2200 and 2301
Parks and Public Works Director Matt Samitore presented a ordinance requesting to
abandon or vacate a small portion of unimproved Cook Lane. This portion of Right-
of-way was dedicated to provide access to a flag lot in the subdivision. This flag lot
was never developed and is in the process of being re-platted. Most of Cook Lane
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August 12, 2021
Page 2
right-of-way will be incorporated into a new residential street but there is an 808
square foot section that is not needed for public access.
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Mayor Williams opened the public hearing, no one came forward and the public
hearing portion was closed.
Council Member Taneea Browning moved to Second Reading an Ordinance
Vacating Approximately 808 Square Feet of Undeveloped Cook Lane Right-of-
Way Located Adjacent to Property Identified on the Jackson County
Assessor's Map as 37S 2W 10BC Tax Lots 2200 and 2301.
RESULT: 1ST READING [UNANIMOUS]
Next: 8/26/2021 7:00 AM
MOVER: Taneea Browning, Ward IV
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
VII. ORDINANCES, AND RESOLUTIONS
A. Ordinance No. , Ordinance Amending in Part Central Point Municipal
Code Chapter 10.14 Adding Police Department Authority
City Attorney Sydnee Dreyer stated that this is the second reading of an Ordinance
transferring the administration of the preferential parking district program to the
Police Department. Originally the Council established the districts through Chapter
10.14 which stated the Public Works Department will administer the program. Staff
has determined that the Police Department would be a better option for issuing
permits, and ensuring compliance. The proposed revision only modifies the authority.
Council Member Rob Hernandez moved to approve Ordinance 2080, an
Ordinance Amending in Part Central Point Municipal Code Chapter 10.14
Adding Police Department Authority.
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Melody Thueson, Ward III
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Resolution No. . Approving the Rogue Disposal and Recycling, Inc,
Twenty Fifth Year Performance Audit, Fifth Anniversary Rate Adjustment,
Amendment to Annual Adjustment and Fire-Year Franchise Extension
Pursuant to Article 7 of the Solid Waste Agreement
City Manager Chris Clayton stated that at the last Council meeting representatives
from Rogue Disposal presented the 25-year performance audit, fifth anniversary rate
adjustment request, and a 5-year franchise agreement extension. The Franchise
Agreement between the City of Central Point and Rogue Disposal requires City
Council approval of a 25-year Performance Audit, Fifth Anniversary Rate Adjustment
and request for Franchise Agreement Extension. The Council Packet has provided
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August 12, 2021
II Page 3
the option for the Council to review and approve these items. The submitted
calculations appear to be accurate, reasonable and the relevant to the conditions of
the franchise agreement.
Council Member Melody Thueson moved to approve Resolution No. 1679, A
Resolution Approving the Rogue Disposal & Recycling, Inc., Twenty Fifth Year
Performance Audit, Fifth Anniversary Rate Adjustment, Amendment to Annual
Adjustment and Five-year Franchise Extension Pursuant to Article 7 of the
Solid Waste Agreement.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
C. Resolution No. , Regarding a Lease Purchase Agreement for the
Purpose of Financing Public Works Equipment
Finance Director Steven Weber explained the lease purchase of a new Public Works
2021 Caterpillar 299D3XE Compact Track Loader. Caterpillar Financial Services
Corporation has requested a council approved resolution to move forward with the
financing. The equipment is included in the 2021/2023 approved budget.
Council Member Rob Hernandez moved to approve Resolution 1680, A
Resolution regarding a lease purchase agreement for the purpose of financing
Public Works Equipment.
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons ,
D. Resolution No. , Exercising the Power of Eminent Domain for the
South Haskell Street Extension
Public Works Director Matt Samitore explained that as part of the 2008
Transportation System Plan an extension of South Haskell Street from West Pine to
Beall Lane. The street has been fully planned and constructed, except for a small
portion located outside of the city limits near Chicory Lane. After trying to purchase
the property for years, the City has entered into negotiations with the owner to
purchase what is needed to complete South Haskell. As part of the negotiations, the
owner has requested the city issue an imminent domain resolution to benefit the
owner in regards to capital gain taxes. Once approved the purchase will happen in
this budget year, but the construction will not take place until the following budget
cycle.
ri Mr. Clayton explained that because we will be extending water and sewer lines we
will be able to use American Rescue Plan money to purchase the property. The
actual sale agreement will return to Council for final approval.
Council Member Michael Parsons moved to approve Resolution No. 1681, A
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August 12, 2021
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Resolution Exercising the Power of Eminent Domain for the South Haskell
Street Extension.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
VIII. BUSINESS
A. Citizens Advisory Committee Appointment
Mayor Williams stated that staff interviewed two of the candidates. His
recommendation is to appoint Mike Meek to the Citizens Advisory Committee. We
may have some other volunteer positions for the other two applicants.
Council Member Michael Parsons moved to appoint Michael Meek to the
Citizens Advisory Committee.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Planning Commission Report for the August 3, 2021 meeting.
Community Planner Justin Gindlesburger presented the August 3, 2021 Planning
Commission report:
• Mobile Food Vendor Code Amendments: Planning Staff provided an overview
of the existing and proposed regulations that would expand the allowance of
mobile food vendors in the city. Planning Commission members expressed
support for the discussion draft and requested modifications to address potential
conflicts in some of the draft standards; expanding available siting to include
public and private property , and eliminating local restrictions on sales in favor of
existing OLCC requirements. Staff will return with a revised draft for discussion at
the next meeting.
• Development Update: Staff provided an update on development activity during
the month of July. The most current activity is preliminary and focused on the
east side of town.
• Zoning Code Update: The zoning code needs to be more modern, efficient and
user friendly. Staff reported that the CAC was given a Zoning Code Basics article
to provide a foundational level of understanding of the zoning code purpose,
function and legal requirements before we formally start discussing the technical
aspects.
RESULT: FOR DISCUSSION ONLY
IX. MAYOR'S REPORT
Mayor Williams reported that:
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• He attended the Jackson County Fair and live auction. The city purchased a lamb and a
pig.
• He attended the Greeters meeting at LOGOs Charter School.
• He attended the Oregon Mayors Conference in Coos Bay. It was a good conference.
Every time he attends one of these conferences, it re-enforces the fact that he is very
thankful for the City of Central Point. The Staff and the Council work as a team. It isn't
the same in many cities across the state. He met with the Mayor from Sandy Oregon
who is planning to run for Governor.
X. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
• We have made progress with Rogue Retreat. The agreement has been submitted to
their legal counsel for review. We look forward to partnering with them.
• He was able to take a tour of the Cowley Building today. It has been listed for sale.
Preliminary plans are for several improvements and roof top dining. The city encourages
any improvements to the building.
• As everyone knows the Governor re-instituted the mask mandate. We will be following
the requirements but keeping the doors open to the public unless instructed to do
otherwise.
• Don Burt has agreed to work with staff on an Urban Renewal expansion and updates.
This will include the land along the greenway once we take control from the County.
• He met with the people hoping to partner with the City on the Little League fields. We will
need to do some fundraising to cover some of the cost, but we are in agreement with the
amount each will pay.
• He updated the Council on the option to build the community center at the expo. He
explained what the County would like to see in the facility.
• We will be implementing some software security measures starting next week.
• The Study Session for Monday has been cancelled. We will have one at the end of
September.
• There are a few events coming up that may need to be cancelled or reschedules
because of the air quality.
XI. COUNCIL REPORTS
Council Member Taneea Browning reported that:
• She attended the Medford Water Commission meeting.
• She has attended several LOC meetings.
• She attended her first Regional Solutions meeting. They talked about the white water
[41 competition in Gold Hill and the Shady Cove Waterfall.
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Council Member Rob Hernandez reported that he attended the school district bond
oversite committee meeting. Materials and workers are hard to find right now
Council Member Michael Parsons reported that:
• He attended the Citizens Advisory Committee meeting.
• Attended the Central Point Police Department Application Luncheon put on by a
group of citizens of Homeowners Association in Central Point.
• He attended and in person Jackson County Public Policy Coordinating Council
Meeting. It was a pleasure to attend in person, and not through a glass screen.
• He attended the Police Department Picnic and Service Acknowledgement and
Awards Ceremony at Twin Creeks Park.
• He attended and assisted with the Police Department Community outreach gathering
at Creekside Apartments on South Haskell.
• The Meadows has been organizing and implementing the elections process. Four
new board members were elected on August 10th.
Council Member Melody Thueson reported that she went on vacation, and attended
a school board meeting this week, most people were in opposition to the masks, but
it went well.
Council Member Kelley Johnson had no report.
Council Member Neil Olsen reported that the amount of positive COVID cases are
way up in the State and Jackson County numbers are spiking.
XII. DEPARTMENT REPORTS
Parks and Public Works Director Matt Samitore reported that:
• He attended the emergency Fair Board Meeting where they announced the cancellation
of the Wild Rogue Pro Rodeo and they will possibly reschedule the Harvest Festival.
• Staff is recommending that the DARE Cruise and Show& Shine be rescheduled to late
September or first weekend in October due to air quality.
• The Made in Southern Oregon vendors are begging us to continue with that event. We
are not sure we can allow the event to proceed because of air quality. Staff will make a
decision on Tuesday next week.
• Construction of the Public Works Operation Center is moving back on Schedule.
• We did not get any bids for the Don Jones War Memorial. We will be collaborating it with
the Dennis Richardson project for the next bid opening. Staff is working on an event for
Veterans Day this year.
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Finance Director Steven Weber reported that we have two new staff members in the
Finance Department. We have hired James Alvarez and Clarisea Farney.
Community Planner Justin Gindlesburger reported that we will have a CRS audit in
September in order to maintain our Class 6 Flood Rating. We are able to provide a
20% discount for flood insurance.
Captain Croft updated the Council regarding the car chase and officer involved
shooting from yesterday morning. Central Point Officers were not involved in the
shooting. We have two officers in the academy in Salem, and in the process of hiring
another officer, and a community service officer.
XIII. ADJOURNMENT
Council Member Mike Parsons moved to adjourn, all said Aye and the meeting adourned
at 8:18 p.m.
The foregoing minutes of the August 12, 2021, Council meeting were approved by the City
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Council at its meeting of 3.x usl ai , 2021.
Dated: QJ Mayor Hank Williams
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