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CITY OF CENTRAL POINT Oregon City Council Meeting Agenda Thursday, June 10, 2021 Mayor Hank Williams Ward I Neil Olsen Ward II Kelley Johnson Ward III Melody Thueson Ward IV Taneea Browning At Large Rob Hernandez At Large Michael Parsons At Large Michael Parsons Next Res(1666) Ord (2076) I. REGULAR MEETING CALLED TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. SPECIAL PRESENTATIONS V. PUBLIC COMMENTS Public comment is for non-agenda items. If you are here to make comments on a specific agenda item, you must speak at that time. Please limit your remarks to 3 minutes per individual, 5 minutes per group, with a maximum of 20 minutes per meeting being allotted for public comments. The council may ask questions but may take no action during the public comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda. Complaints against specific City employees should be resolved through the City’s Personnel Complaint procedure. The right to address the Council does not exempt the speaker from any potential liability for defamation. VI. CONSENT AGENDA A. Approval of May 27, 2021 City Council Minutes VII. ITEMS REMOVED FROM CONSENT AGENDA VIII. PUBLIC HEARING Public comments will be allowed on items under this part of the agenda following a brief staff report presenting the item and action requested. The presiding officer may limit testimony. IX. ORDINANCES, AND RESOLUTIONS A. Resolution No. _______, A Revised Resolution Extending Workers Compensation Coverage to Volunteers of the City of Central Point (Simas) B. Resolution No. ________, A Resolution of the City of Central Point Increasing the Park Maintenance Fee Effective July 1, 2021 (Jacob) C. Ordinance No. _____, Ordinance Vacating a Public Utility Easement over the Portion of the Former Public Alley and Amy Street vacated by Ordinance No. 1837 on August 14, 2003 Per ORS 271.130 (Dreyer) D. First Reading - An Ordinance Adopting Revisions to the Urban Growth Boundary Amendment to Align the City and County's Findings of Fact, Conclusions of Law and Record of Proceedings (Holtey) E. First Reading - Ordinance Establishing the Good Fortune Preferential Parking District No. 1 (Dreyer) F. Resolution No. ________, Accepting the Lowest Responsible Bid from Knife River Materials, Inc. for the Jewett School Water and Storm Drain Project and Authorizing the City Manager to Execute a Contract (Samitore) G. Resolution No. _____, Approving a Two-Year Agreement between the City of Central Point and Central Point Chamber of Commerce for Operation of the Visitors Information Center. (Clayton) H. Resolution No. ______, A Resolution Declaring Certain Real Property Located on Old Military Road Surplus Authorizing an Invitation to Bid on the Purchase of Such Property (Dreyer) X. BUSINESS XI. MAYOR'S REPORT XII. CITY MANAGER'S REPORT XIII. COUNCIL REPORTS XIV. DEPARTMENT REPORTS XV. EXECUTIVE SESSION The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. XVI. ADJOURNMENT Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request, please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov. Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por favor llame con 72 horas de anticipación al 541-664-3321 ext. 201 CITY OF CENTRAL POINT Oregon City Council Meeting Minutes Thursday, May 27, 2021 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Remote Neil Olsen Ward I Remote Kelley Johnson Ward II Remote Melody Thueson Ward III Remote Taneea Browning Ward IV Remote Rob Hernandez At Large Late 7:13 AM Michael Parsons At Large Late 7:08 AM Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Police Captain Dave Croft; Captain Scott Logue; Parks and Public Works Director Matt Samitore; Human Resource Director Elizabeth Simas and City Recorder Deanna Casey. IV. SPECIAL PRESENTATIONS 1. Max's Mission Representatives from Max's Mission and the Jackson County Library provided an explanation regarding placement of an overdose emergency box on the outside of the Central Point Library building. Julia Pinsky explained that Max’s Mission is a small non-profit out of Medford. They work to save lives that may be lost to overdose. Mahmood Modha representing Jackson County Library Services explained that the library system is very happy to be able to provide these boxes at all 15 library locations. Provided statistics for overdoses in Jackson County. V. PUBLIC COMMENTS - None VI. CONSENT AGENDA 6.A Packet Pg. 3 Minutes Acceptance: Minutes of May 27, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes May 27, 2021 Page 2 RESULT: APPROVED [UNANIMOUS] MOVER: Melody Thueson, Ward III SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of April 22, 2021 City Council Minutes B. Police Week Proclamation VII. BUSINESS A. 1416 : Proclamation of 2020 Employee Recognition City Manager Chris Clayton presented the proclamation recognizing the 2020 Employees who won awards for their contributions to the City: Employee of the Year - William Hetrick, Information Technology Specialist Manager of the Year - Derek Zwagerman, Building Division Manager Rick Bartlett Safety Leadership - Desiree Badizadegan, Police Support Specialist Team Work Award - Human Resources Growth and Achievement Awards - Officer Joe Vargas, Kenny Parent, Justin Gindlesperger Public Works Leadership Award - Josh DeHaan, Sr. Utility Worker Public Works Customer Service Award - Cyndi Weeks, Account Clerk Police Life Saving Award - Corporal Duston Fender, Officer Tyler Aplin, SRO Heather Ashwill, Officer Cameron Cunningham, and Officer Cassidy Walters Police Almeda Fire Recognition - Captain Scott Logue, Detective Josh Abbott, Detective Jarod Pomeroy, and Officer Lou Fulmer The City extends its sincere thanks to those listed above and all of the City employees for their dedication and commitment to Central Point and our community. RESULT: FOR DISCUSSION ONLY VIII. PUBLIC HEARING A. First Reading - Ordinance Vacating a Public Utility Easement over the Portion of the Former Public Alley and Amy Street vacated by Ordinance No. 1837 on August 14, 2003 Per ORS 271.130 City Manager Chris Clayton read the legislative pre-hearing statement. There were no conflicts of interest stated by the Council. City Attorney Sydnee Dreyer explained the city vacated unimproved portions of Ash and Amy Streets in 2003 for the purpose of installation, maintenance, repair and replacement of utilities. The city received approval to construct a new Public Works facility in the area. The easement is no longer needed for public purposes, and conflicts with the location of the new facility. The city provided notice of the vacation by publication in the local newspaper, and posting on the property. The proposed vacation will not substantially affect the market value of the surrounding property. Mayor Williams opened the public hearing. No one came forward and the public hearing was closed. 6.A Packet Pg. 4 Minutes Acceptance: Minutes of May 27, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes May 27, 2021 Page 3 Michael Parsons moved to second reading an Ordinance vacating the public easement over the portion of the former public alley and Amy Street vacated by Ordinance No. 1837 on August 14, 2003 per ORS 271.130. RESULT: 1ST READING [UNANIMOUS] Next: 6/10/2021 7:00 PM MOVER: Michael Parsons, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons IX. ORDINANCES, AND RESOLUTIONS A. Resolution Authorizing Partial Termination of Easement Mrs. Dreyer stated in order to construct the Public Works facility at Ash and S. Haskell Street a portion of a 10-foot waterline easement needs to be terminated. A portion of this waterline easement extends across the property and conflicts with the location of the new facility. The waterline easement will be relocated and the old waterline that is currently being removed. Kelley Johnson moved to approve Resolution 1663, of the City Council of the City of Central Point authorizing the release and termination of a portion of a 10-foot wide waterline easement created by Partition No. P-72-2007. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Resolution No. _______ Ratifying the General Services Collective Bargaining Agreement and Authorizing the Mayor and City Manager to sign the Agreement Human Resource Director Elizabeth Simas presented the General Services Collective Bargaining Agreement through June 30, 2025. The bargaining unit ratified the agreement on May 13, 2021. She explained the proposed salary increases; health insurance costs to the employees and PFMLI. Contract changes include the definition of a part-time employee without benefits; requires employees to give additional notice time when requesting flex-time, compensatory time off, and scheduled appointments. Allows changes to permit employees to use the federal GSA website for meals when traveling for City business, includes Central Point recreation programs in the City’s fitness reimbursement program and retains City’s authority to determine which programs it will reimburse. Melody Thueson moved to approve Resolution 1664, A Resolution Ratifying the General Services Collective Bargaining Agreement. 6.A Packet Pg. 5 Minutes Acceptance: Minutes of May 27, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes May 27, 2021 Page 4 RESULT: APPROVED [UNANIMOUS] MOVER: Melody Thueson, Ward III SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons C. Resolution No.______, A Resolution Approving the Revised Management Compensation Plan and July 1, 2021 - June 30, 2022 Classification Pay Plan Mrs. Simas explained the few changes to the Management Compensation Plan are in regards to First Teir Managers; Part Time employees; Health Insurance, and Holidays. We have also included a new title of Construction Services Supervisor. She explained the pay structure for the Classification Pay Plan. Part A of the plan is for General Service Bargaining Unit showing a 1.7% salary increase effective January 1, 2022. Part B of the Pay Plan is the Police Bargaining Unit showing a 3.5% salary increase as negotiated in their contract for July 1, 2021. Part C of the Pay Plan is for management, is updated to reflect the minimum and maximum of the Human Resources Assistant and addition of the Construction Services Supervisor. Melody Thueson moved to approve Resolution No. 1665, A Resolution Approving the Revised Management Compensation Plan and July 1, 2021 - June 30, 2022 Classification Pay Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Melody Thueson, Ward III SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons X. MAYOR'S REPORT Mayor Williams reported that he: Attended the Budget Committee meetings. Attended the Central Point Chamber meeting sponsored by the Parks and Recreation Department. Attended a Fair board meeting. They are planning the Rodeo for September and talked about the 4th of July Fireworks. Attended a Main Street Mayor’s zoom meeting. XI. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: City Hall is now open to the public from 9:00 a.m. to 3:30 p.m. He has been meeting with other cities and they are still doing virtual meetings. We hope to go back to in person meetings towards the end of June. He is hoping that the Governor will begin relaxing COVID restrictions by that time. 6.A Packet Pg. 6 Minutes Acceptance: Minutes of May 27, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes May 27, 2021 Page 5 Staff is concerned about the prevailing wage legislation approved by the state. This will increase the cost of projects across the state. He is setting up a tour of the Urban Campground for June 11th at 3 p.m. The Medford Water Commission will be allowing us to tap into their water line along the greenway to install fire hydrants. Staff will be meeting with School District No. 6 to discuss a land swap. The 4th of July parade will be a little different this year. We have created a route that will take it through neighborhoods on the west side of I-5. The Grange Hall on Pine Street may be coming up for sale. The city will be looking into purchasing the property for the Urban Renewal Agency. XII. COUNCIL REPORTS Council Member Michael Parsons reported that: He attended the local Public Safety Coordinating Council meeting. He was introduced and welcomed as a citizen observer by Eric Guyer, Director of Jackson County Community Justice; Chair of Public Safety Coordinating Council. Jasmine Ramirez the Public Safety Coordinating Council Coordinator; Jennifer Lund, CEO of Jackson Care Connect, and Julia Jackson, Director of Behavioral Health, Jackson Care Connect, made presentations. He attended the Rogue Valley Sewer Service Budget Meeting as a committee member. Despite the challenges of the pandemic and the devastation of the Almeda wildfires in Phoenix and Talent the district remains well positioned thanks to Carl Tappert and his staff at RVSS. He attended the Central Point Budget Committee meetings. He attended a “Rethinking Homelessness” Webinar. The speakers were the Director of the U.S. Interagency Council on Homelessness, and officials of the U.S. Department of Housing and Urban Development. He attended a Central Point Little League Softball game and Traeger Auction. He spoke with many citizens, checked out the property, and will be proud that the City will be upgrading the facilities. He attended the Study Session in April. He attended the RVSS Board meeting. He attended the Parks and Recreation Commission meeting. 6.A Packet Pg. 7 Minutes Acceptance: Minutes of May 27, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes May 27, 2021 Page 6 He attended a second Local Public Safety Coordinating Council Meeting. Medford Deputy City Attorney Eric Milton was the opening primary speaker. Discussed was Martin vs. Boise and Blake vs Grants Pass- the ramifications of those decisions and how the city of Medford is proceeding in their process of enforcing the Greenway Ordinance. There was a presentation by Medford Police Chief Clauson which addressed a ”what now” position, and a overwhelming presentation by Jeff Brown, who is a Men’s Treatment Councilor, with the Addictions Recovery Center, who lived the life of an addict for many years. He found recovery, went on to College, he’s now degreed, and has gone on to help literally hundreds who were in his shoes in prior years and helped them in their battles to overcome addiction. His story is a truly overwhelming story of success. Council Member Rob Hernandez, and Council Member Melody Thueson reported that they attended the Central Point Budget Committee meetings. Council Member Taneea Browning reported that she attended: The LOC Spring Conference. The Chamber Greeters. several LOC Business Meetings. They are working on a game plan for next year to make events regional so they can include more cities. the Family Nurturing Center meeting. the Central Point Budget Committee meetings. Council Member Kelley Johnson reported that she attended: The Central Point Chamber meeting. The Central Point Budget Committee meetings. The RVCOG Board meetings. Council Member Neil Olsen reported that he: attended the Central Point Geocache Challenge. Attended the Central Point Budget Committee meetings. Responded to a letter received from Allen Broderick suggesting the city make a political statement by opposing public health measures in place to combat the COVID pandemic. Mr. Olsen stated that weighing the options between economic issues and the health of our citizens should not be used as a political statement. XIII. DEPARTMENT REPORTS Police Chief Kris Allison reported that: The Department has a new hire as of last week. This is a lateral hire. 6.A Packet Pg. 8 Minutes Acceptance: Minutes of May 27, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes May 27, 2021 Page 7 There will be DARE Graduations, but we are not sure if we will be able to invite Council members to attend this year. Parks and Public Works Director Matt Samitore reported that: Costs for the operations center are going up. We are delaying most of our projects because of the increase in costs. The city and chamber are planning on a Fourth of July event at Pfaff Park this year. There will be a Made in Southern Oregon event in June. There will be a Jackson County fair this year. City Attorney Sydnee Dryer updated the Council on the Medford camping ordinance. As expected there has been legal action filed in Federal Court. City Manager Chris Clayton reported for: Finance Department. They have been attending webinars regarding the Treasury Guidance on the American Rescue Plan. Planning Department. We expect to receive plans for a Grocery Outlet in the next couple weeks. IT Director Jason Richmond reported that they have been experimenting with solar power video cameras in the parks. We will have remote access to them. Human Resource Director Elizabeth Simas reminded the Council of Tom Humphreys retirement party. XIV. ADJOURNMENT Neil Olsen moved to Adjourn at 8:35 p.m. The foregoing minutes of the May 27, 2021, Council meeting were approved by the City Council at its meeting of _________________, 2021. Dated: _________________________ Mayor Hank Williams ATTEST: __________________________ 6.A Packet Pg. 9 Minutes Acceptance: Minutes of May 27, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes May 27, 2021 Page 8 City Recorder 6.A Packet Pg. 10 Minutes Acceptance: Minutes of May 27, 2021 7:00 PM (CONSENT AGENDA) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: Human Resources FROM: Elizabeth Simas, Human Resources Director MEETING DATE: June 10, 2021 SUBJECT: Resolution No. _______, A Revised Resolution Extending Workers Compensation Coverage to Volunteers of the City of Central Point ACTION REQUIRED: RECOMMENDATION: BACKGROUND/HISTORY: ORS 656.031 allows public entities, by resolution, to elect workers’ compensation coverage for volunteer workers. City County Insurance, in partnership with SAIF Corporation, the City’s workers’ compensation insurance carrier, requires that the City pass such a resolution annually. This resolution continues the current practice of providing workers’ compensation coverage for city volunteers, with the exception of special events volunteers who are covered under a separate accident policy. The 2021-2022 resolution includes those who volunteer on a regular basis such as committee members, the council, Police volunteers, and other various program areas. FISCAL IMPACT: Worker’s comp coverage for volunteers accounts for a small portion of the city’s total worker’s comp premium. RECOMMENDATION: Approve Resolution _________, A Resolution Extending Workers Compensation Coverage to Volunteers of the City of Central Point. ATTACHMENTS: 1. WC Volunteer Resolution 9.A Packet Pg. 11 Resolution No.: ______________ A RESOLUTION EXTENDING WORKERS’ COMPENSATION COVERAGE TO VOLUNTEERS OF THE CITY OF CENTRAL POINT RECITALS: Pursuant to ORS 656.031, workers’ compensation coverage will be provided to the classes of volunteer workers. Therefore, the City of Central Point resolves as follows: Workers’ compensation will be provided to the following classes of volunteers listed in this resolution, noted on CIS/SAIF payroll schedule, and verified at audit: 1. Public Safety Volunteers An assumed monthly wage of $800 per month will be used for public safety volunteers in the following volunteer positions: Police Reserve Officers Volunteers in Police Services (VIPS) Police Explorers CERT (Community Emergency Response Team) 2. Volunteer boards, commissions, and councils for the performance of administrative duties. An aggregate assumed annual wage of $2,500 will be used per each volunteer board, commission, or council for the performance of administrative duties. The covered bodies are (list each body): City Council Planning Commission Parks Commission Citizen’s Advisory Commission (CAC) Budget Committee 3. Manual labor by elected officials. An assumed monthly wage of $800 per month will be used for public officials for the performance of non-administrative duties other than those covered in paragraph 2 above. 9.A.a Packet Pg. 12 Attachment: WC Volunteer Resolution (1418 : Worker's Compensation Coverage for Volunteers) 4. Non-public safety volunteers All non-public safety volunteers listed below will track their hours and Oregon minimum wage will serve as assumed wage for both premium and benefits calculations. CIS/SAIF will assign the appropriate classification code according to the type of volunteer work being performed. Parks and Recreation – excluding “Special Events” covered under a separate accident policy. Public Works Other: Clerical 5. Public Events - Non-applicable Volunteers participating in City-sponsored special events will be covered under a separate accident policy and are not covered under this resolution. 6. Community Service Volunteers/Inmates - Non-applicable 7. Other Volunteers Volunteer exposures not addressed here will have workers’ compensation coverage if, prior to the onset of the work provided that City of Central Point a. Provides at least two weeks’ advance written notice to CIS/SAIF underwriting requesting the coverage b. CIS/SAIF approves the coverage and date of coverage c. CIS/SAIF provides written confirmation of coverage City of Central Point agrees to maintain verifiable rosters for all volunteers including volunteer name, date of service, and hours of service and make them available at the time of a claim or audit to verify coverage. Now, therefore, be it resolved by City of Central Point to provide workers’ compensation coverage as indicated above. Passed by the Council and signed by me in authentication of its passage this _____ day of June, 2021. _________________________ Mayor Hank Williams ATTEST: ______________________________ Deanna Casey, City Recorder 9.A.a Packet Pg. 13 Attachment: WC Volunteer Resolution (1418 : Worker's Compensation Coverage for Volunteers) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: Public Works FROM: Dave Jacob, Park Planner MEETING DATE: June 10, 2021 SUBJECT: Resolution No. ________, A Resolution of the City of Central Point Increasing the Park Maintenance Fee Effective July 1, 2021 ACTION REQUIRED: Resolution RECOMMENDATION: Approval BACKGROUND INFORMATION: The City hired FCS Group, Inc. to study all of the City's fees in 2020. The results focused on each fee's health and stability and asked specific questions on each fund. The Parks Maintenance Fee question was how much additional revenue is needed to support the Central Point Cemetery, the Bear Creek Greenway, and the Community Center. The Council held a study session in March to review options. Council decided to delay the discussion on the Community Center until this fall to verify whether the project would move forward or not. Council was presented with information on funding options for the Cemetery and Greenway. The preferred choice was to increase the fee by a total of $0.85. $0.25 would go to the Cemetery and $0.60 to the Greenway. Staff would analyze these rates annually. City staff is currently distributing a community survey asking residents if they support ($1.00 per month) maintenance and long-term improvements to the Bear Creek Greenway. Staff agrees that it will be important for Council to incorporate community survey results/input into its final decision-making regarding long-term improvements to the Greenway. However, basic maintenance, which prevents a reoccurrence of wildfire, should be based on public safety standards alone. The fee was approved previously but had an error in the Resolution, referencing the street utility fee. The amended Resolution corrects that error. FINANCIAL ANALYSIS: City/Public Works staff has prepared an update to the City Parks Fee. The increase is split based on the new maintenance of the Central Point Cemetery and the Bear Creek Greenway from Pine to the Table Rock overpass and Upton to the City-owned property's edge. After our meeting, we verified the information and determined an error in the consultant's base 9.B Packet Pg. 14 information. The numbers presented to Council were based on the misconception that for every $1.00 in the rate, it generated $100,000 annually. The actual number is $88,000. The adjustment below reflects the corrected numbers. Rates Analysis: LEGAL ANALYSIS: N/A COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: City of Central Point 2040 Strategic Plan – Strategic Priority – Responsible Governance GOAL 1 - Maintain a strong financial position that balances the need for adequate service levels and capital requirements against the affordability that is desired by our citizens. STRATEGY 1 – Continually update the City's long-term financial plan/strategy. STRATEGY 2 – Work with partner agencies and stakeholders to eliminate redundancy and maximize efficiency in all areas. STRATEGY 3 – Solicit support from partner agencies in our effort to maintain a robust financial position. STAFF RECOMMENDATION: Staff recommends approval of the Resolution. RECOMMENDED MOTION: I move to approve Resolution. ___ a Resolution of the City of Central Point Adjusting the Parks Maintenance Fee effective July 1, 2021. ATTACHMENTS: 1. Resolution setting park maintenance fees 9.B Packet Pg. 15 RESOLUTION NO. ______________ A RESOLUTION TO REPEAL AND REPLACE RESOLUTION 1660 INCREASING THE PARK MAINTENANCE FEE Recitals: A. Resolution 1660 had a clerical error referencing the street utility fee in section 1. To clarify the increase was to the park maintenance fee that resolution needs to be repealed and replaced with the correct language. B. In 2015, the City Council adopted Ordinance 2008 setting a park utility fee. C. The City needs additional revenue to offset costs for maintaining the Bear Creek Greenway and the Central Point Cemetery. D. The current equivalent service unit is $1.00 per unit for residential and commercial. E. Additional revenues generated by this increase would be used to maintain the burned section of the Bear Creek Greenway from E. Pine to the Table Rock Overpass and the Boes Park Area and Central Point Cemetery. The City of Central Point Resolves as follows: Section 1. Increase the park maintenance fee from $1.00 per unit for residential and commercial rates. The rates will increase by a total of $.85 on June 1, 2021. Of the increase, $0.60 would be for the Bear Creek Greenway and $0.25 for the Central Point Cemetery. Section 2. The proposed Park Maintenance fees will be retroactive to June 1, 2021. Section 3. The City Recorder is authorized to correct any cross references and any typographical or clerical errors. Passed by the Council and signed by me in authentication of its passage this ______ day of ____________, 2021. ___________________________________ Mayor Hank Williams ATTEST: ______________________________ City Recorder 9.B.a Packet Pg. 16 Attachment: Resolution setting park maintenance fees (1422 : 2021 Parks Fee Adjustments - correction) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: City Attorney FROM: Sydnee Dreyer, City Attorney MEETING DATE: June 10, 2021 SUBJECT: Ordinance No. _____, Ordinance Vacating a Public Utility Easement over the Portion of the Former Public Alley and Amy Street vacated by Ordinance No. 1837 on August 14, 2003 Per ORS 271.130 ACTION REQUIRED: Public Hearing Ordinance 2nd Reading RECOMMENDATION: Approval BACKGROUND INFORMATION: In 2003 the City Council vacated certain unimproved portions of Ash and Amy Streets, Chicory Lane and a Public Alley, and reserved to the City of Central Point, all applicable public contracting agencies, and contracting cable television companies, an easement over the vacated street and alleys for purposes of installation, maintenance, repair and replacement of utilities and cable vision facilities by Ordinance No. 1837 (the “Easement”). The City received approval to construct a new Public Works facility to be located on Parcel 1 of Partition Plat No. P-72-2007, recorded in Volume 18 at Page 75 of the Records of Partition Plats of Jackson County, Oregon, and filed as Survey Number 19847 in the Office of the Jackson County Surveyor, and a portion of Parcel 2 of Partition Plat No. P-33-2016, recorded in Volume 27 at Page 33, of the Records of Partition Plats of Jackson County, Oregon, and filed as Survey Number 22068, in the Office of the Jackson County Surveyor. Pursuant to ORS 271.130, on April 22, 2021, the City Council initiated the vacation of the twenty-foot- wide public utility easement over the portion of the public alley and Amy Street previously vacated by Ordinance No. 1837, on its own motion, per Resolution 1409 and set the proposed vacation of the Easement for public hearing. Staff recommends vacation of the Easement based on the following recommended findings: A. The Easement is no longer needed for public purposes, and conflicts with the location of the new public works facility. The City will provide public utility easements as necessary to serve the property or any adjacent properties as appropriate. B. The Council conducted a public hearing on the proposed vacation on May 27, 2021. C. The City provided notice of the proposed vacation by publication in the Medford D. Mail Tribune, a newspaper of general circulation published in Jackson County, Oregon. Notice was published once per week for two consecutive weeks with the first publication on May 13, 9.C Packet Pg. 17 2021 and the second publication on May 20, 2021. E. Said notice provided, among other things, that a public hearing before the F. City Council concerning the proposed vacation would be held on May 27, 2021 in the G. City Council Chambers in Central Point, Oregon, which was the time and place when objections to such proposed vacation would be considered and heard. H. The City Council convened at the time and place specified in the public notices and no objections were made to said vacation. I. On April 28, 2021, the City posted at or near each end of the portions of land proposed to be vacated, a copy of the notice provided for in ORS 271. J. The proposed vacation will not substantially affect the market value of the property owners the public utility easement to be vacated. K. Vacation of the public utility easement is in the public interest. L. The City recording officer has filed a certificate verifying that all liens and taxes have been paid on the easement land to be vacated. LEGAL ANALYSIS: The City may vacate a public utility easement following a duly noticed public hearing and compliance with ORS Chapter 271. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: STAFF RECOMMENDATION: Approve the vacation and the Ordinance. RECOMMENDED MOTION: I move to approve Ordinance No. ______, vacating a public utility easement over the portion of the former public alley and Amy street vacated by Ordinance No. 1837 on August 14, 2003 per ORS 271.130 to second reading. ATTACHMENTS: 1. Ord Vacating Easement Initiated by City - PW Facility 9.C Packet Pg. 18 1 | Ordinance No. _____; June 10, 2021 ORDINANCE NO. _____ AN ORDINANCE VACATING A PUBLIC UTILITY EASEMENT OVER THE PORTION OF THE FORMER PUBLIC ALLEY AND AMY STREET VACATED BY ORDINANCE NO. 1837 ON AUGUST 14, 2003 PER ORS 271.130 RECITALS: A. WHEREAS, in 2003 the City Council vacated certain unimproved portions of Ash and Amy Streets, Chicory Lane and a Public Alley, and reserved to the City of Central Point, all applicable public contracting agencies, and contracting cable television companies, an easement over the vacated street and alleys for purposes of installation, maintenance, repair and replacement of utilities and cable vision facilities by Ordinance No. 1837 (the “Easement”). B. WHEREAS, the City received approval to construct a new Public Works facility to be located on Parcel 1 of Partition Plat No. P-72-2007, recorded in Volume 18 at Page 75 of the Records of Partition Plats of Jackson County, Oregon, and filed as Survey Number 19847 in the Office of the Jackson County Surveyor, and a portion of Parcel 2 of Partition Plat No. P-33-2016, recorded in Volume 27 at Page 33, of the Records of Partition Plats of Jackson County, Oregon, and filed as Survey Number 22068, in the Office of the Jackson County Surveyor. C. WHEREAS, Oregon Revised Statutes (ORS) Chapter 271 provides for the vacation of public street rights-of-way by the City’s own motion. D. WHEREAS, pursuant to ORS 271.130, on April 22, 2021, the City Council initiated the vacation of the twenty-foot-wide public utility easement over the portion of the public alley and Amy Street vacated by Ordinance No. 1837, on its own motion, per Resolution 1409 and set the proposed vacation for public hearing. E. WHEREAS, on May 27, 2021 the City Council conducted a duly advertised public hearing in which the Council considered all evidence in favor or opposed to the proposed vacation. F. WHEREAS, the City Recording Officer has filed in the Official City Record a certificate verifying that all liens and taxes have been paid on the lands to be vacated. Now, therefore: THE PEOPLE OF THE CITY OF CENTRAL POINT, OREGON DO ORDAIN AS FOLLOWS: SECTION 1. In accordance with ORS 271.130 the City Council makes the following findings: 9.C.a Packet Pg. 19 Attachment: Ord Vacating Easement Initiated by City - PW Facility (1419 : First Reading Ordinance Vacating a PUE - Former Public Alley & Amy 2 | Ordinance No. _____; June 10, 2021 A. That the public utility easement is no longer needed for public purposes, and conflicts with the location of the new public works facility. B. The Council reviewed the staff’s agenda report with findings; conducted a public hearing on the proposed vacation on May 27, 2021 and found the vacation of the public utility easement to be in the public interest. C. The City provided notice of the proposed vacation by publication in the Medford Mail Tribune, a newspaper of general circulation published in Jackson County, Oregon. Notice was published once per week for two consecutive weeks with the first publication on May 13, 2021 and the second publication on May 20, 2021. D. Said notice provided, among other things, that a virtual public hearing before the City Council concerning the proposed vacation would be held on May 27, 2021 in the City Council Chambers in Central Point, Oregon, which was the time and place when objections to such proposed vacation would be considered and heard. E. The City Council convened at the time and place specified in the public notices and no objections were made to said vacation. F. On _______________, 2021, the City posted at or near each end of the portions of land proposed to be vacated, a copy of the notice provided for in ORS 271. G. The Council determined that the proposed vacation would not substantially affect the market value of the property owners the public utility easement to be vacated. H. Vacation of the public utility easement will be in the public interest. I. The City recording officer has filed a certificate verifying that all liens and taxes have been paid on the easement land to be vacated. SECTION 2. The Easement described in Exhibit “A” attached hereto and by the reference incorporated herein is hereby vacated pursuant to ORS 271.130. SECTION 3. The City Manager is directed to record certified true copies of this ordinance in the office of the County Clerk of Jackson County, Oregon, and with the County Assessor and County Surveyor of Jackson County, Oregon. SECTION 4. For purposes of this vacation, this Ordinance shall be effective upon completion of the conditions provided herein. PASSED by the Council and signed by me in authentication of its passage this 10th day of June 2021. ___________________________________ Mayor Hank Williams ATTEST: __________________________________ City Recorder 9.C.a Packet Pg. 20 Attachment: Ord Vacating Easement Initiated by City - PW Facility (1419 : First Reading Ordinance Vacating a PUE - Former Public Alley & Amy EXHIBIT C' A')EASEMENT VACATIONDESCRIPTION SHEET37 2W 10AD, TAXLOTS 700 & 798That certain 2O-foot-wide utility easement over the portion of the public alley and Amy Street vacated byOrdinance No. 1 83 7, passed by Crty Council on August 14, 2003, and recorded as Instrument Number 0 j-60976, of the Official Records of Jackson County, Oregon, being located over a portion of parcel I ofPartition Plat No. P-72-2007, recorded in Volume 18 at Page 75 of the Records of Partition Plats of JacksonCounty, Oregon, and filed as Survey Number 19847 in the Office of the Jackson County Surveyor, and aportion of Parcel2 of Partition Plat No. P-33-2016, recorded in Volume 27 atPage 33, of the Iiecords ofPartition Plats of Jackson CountSr, Oregon, and filed as Survey Number 22068, in the Office of the JacksonCounty Surveyor. Said easement being located within Donation Land Claim No. 53 in the Southeast One-quarter of the Northeast One-quarter of Section 1 0, Township 3 7 South, Range 2 West of the WillametteMeridian, in the City of Central Poinl Jackson County, Oregon.Prepared By:Neathamer Surveying, Inc.3126 State Street, Suite 203PO Box 1584Medford, Oregon 9750IPhone: (541)732-2869Project Number: 09002-T-40Date:April14,2021,lntthtor"rr.RENEWAL: DEC.31,@®ISIEREDPROF[S$IONALLAhJD SIJRVTYCRON2675JULY 19, 1994ROBERT V. ruEATHAMER9.C.aPacket Pg. 21Attachment: Ord Vacating Easement Initiated by City - PW Facility (1419 : First Reading Ordinance Vacating a PUE - Former Public Alley & Amy Street) EXIIIBIT ''B''ASH STREETAoildilUEUilAzzo0HiloJfrzHUhHHHaF]Juatir{HH)ou)CHEI{EYLOOP/./1+\lORE@NJULY 9, 2@1CAEI E. NEATMMER56545REGISTEREDPROFESSIOMTLANd sUnrriYon20, UTILITY EASEMENTPARCEL IP - 72 - 2OA7 (SN t 9817)37 2W 10ADTAX LOT 7OOORDINANCE NO. 1837(rNST 08-609?6)TO BE VACATED\l(PARCEL 2P - 33 - 20t6 (SN 22068)37 2W 10ADTAX LOT 798${"/-Renena/ .Date /28//229.C.aPacket Pg. 22Attachment: Ord Vacating Easement Initiated by City - PW Facility (1419 : First Reading Ordinance Vacating a PUE - Former Public Alley & Amy Street) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: Community Development FROM: Stephanie Holtey, Planning Director MEETING DATE: June 10, 2021 SUBJECT: First Reading - An Ordinance Adopting Revisions to the Urban Growth Boundary Amendment to Align the City and County's Findings of Fact, Conclusions of Law and Record of Proceedings ACTION REQUIRED: Ordinance 1st Reading RECOMMENDATION: None Forwarded BACKGROUND INFORMATION: To finalize the City’s Urban Growth Boundary Amendment (UGB), both the City and the County are required to adopt ordinances that are mutually supportive. The City adopted Ordinance No. 2073 on March 25, 2021 and on May 12, the Board County Commissioner’s adopted Ordinance No. 2021-1. Although the ordinances adopt the same boundary location, acreage and Urban Growth Boundary Management Agreement (UGBMA) revisions, the City’s record does not include the County’s Ordinance or the evidence and testimony received outside the City’s process. To address this discrepancy, staff proposes the Council approve an ordinance that adopts and incorporates the Board of Commissioner’s Ordinance No. 2021-1 and record of proceedings in its entirety and supplement City Council Ordinance No. 2073 with the same. The proposed revision does not result in any substantive changes to the UGB Amendment boundary, the UGBMA or any of the City’s findings and conclusions. Rather, the proposed change amounts to housekeeping that aligns the record for clarity and consistency. FINANCIAL ANALYSIS: The proposed ordinance adopting and incorporating the County’s Ordinance and record doesn’t not incur any cost to the City beyond in-kind staff expense. LEGAL ANALYSIS: The City and County bear the burden of proof that the UGB Amendment satisfies applicable state, county and city regulations. The proposed ordinance aligns the City and County records, which provides a clear and consolidated exhibit schedule for UGB Amendment. Once the record is finalized, the Department of Land Conservation and Development will conduct its final review and acknowledgement process. It is anticipated that a complete and consistent record will aid this process. 9.D Packet Pg. 23 COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Providing a clear record of proceedings supports the City Council’s goal to complete the UGB Amendment and support managed growth in the City. STAFF RECOMMENDATION: Conduct a first reading of the ordinance and forward to a second reading without changes. RECOMMENDED MOTION: I move to forward the Ordinance adopting revisions to the Urban Growth Boundary Amendment to align the City and County findings of fact, conclusions of law and record of proceedings to a second reading. ATTACHMENTS: 1. Draft Ordinance Clarifying and Aligning the Record 2. Board Ordinance No. 2021-1 3. County Exhibit Schedule 9.D Packet Pg. 24 Pg. 1 Ordinance No. ____________ (06/24 /2021) ORDINANCE NO. _______ AN ORDINANCE ADOPTING REVISIONS TO THE URBAN GROWTH BOUNDARY AMENDMENT TO ALIGN THE CITY AND COUNTY’S FINDINGS OF FACT, CONCLUSIONS OF LAW AND RECORD OF PROCEEDINGS Recitals: A. On March 25, 2021, the City of Central Point City Council approved Ordinance No. 2073 amending the Comprehensive Plan to add roughly 444 acres to the City’s Urban Growth Boundary, designate general land use and revise the Urban Growth Boundary Management Agreement (UGBMA) with Jackson County. The approval was based on the Staff Report dated March 25, 2021, which included the proposed amendments, record of proceedings for the Central Point Planning Commission, and findings of fact and conclusions of law. B. The Board of County Commissioners held a properly advertised public hearing on April 14, 2021 to consider a major comprehensive plan amendment to amend the Central Point UGB and revise the UGBMA. Based on evidence and testimony submitted, including the record of proceedings for the JCPC, the Board of Commissioners by motion and vote approved the application. C. Following first and second readings of the ordinance on April 25, 2021 and May 12, 2021, the Board of County Commissioners voted 3-0 to adopt Ordinance No. 2020-1 approving the UGB amendment and revisions of the UGBMA. THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS: Section 1. The City incorporates and adopts Jackson County Ordinance No. 2021- 1 (Exhibit 1) and record of proceedings in its entirety as a supplement to the City’s decision and record. Exhibit 1 and the County’s exhibit schedule (Exhibit 2) are attached and incorporated herein. Section 2. The City of Central Point and Jackson County by Ordinances 2073 and 2021-1 conclude that the City has met the burden of proof to expand its Urban Growth Boundary by approximately 444 acres in compliance with State, County and City regulations. 9.D.a Packet Pg. 25 Attachment: Draft Ordinance Clarifying and Aligning the Record [Revision 2] (1427 : UGB Amendment Revision) Pg. 2 Ordinance No. ____________ (__/__/___) Section 3. Codification. Provisions of this Ordinance shall be incorporated in the City Code and the word Ordinance may be changed to “code”, “article”, “section”, “chapter”, or other word, and the sections of this Ordinance may be renumbered, or re-lettered, provided however that any Whereas clauses and boilerplate provisions need not be codified and the City Recorder is authorized to correct any cross references and any typographical errors. Section 4. Effective Date. The Central Point City Charter states that an ordinance enacted by the council shall take effect on the thirtieth day after its enactment. The effective date of this ordinance will be the thirtieth day after the second reading. Passed by the Council and signed by me in authentication of its passage this _____ day of _____________________, 20___. __________________________ Mayor Hank Williams ATTEST: _____________________________ City Recorder 9.D.a Packet Pg. 26 Attachment: Draft Ordinance Clarifying and Aligning the Record [Revision 2] (1427 : UGB Amendment Revision) Exhibit 1 9.D.b Packet Pg. 27 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 28 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 29 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 30 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 31 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 32 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 33 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 34 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 35 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 36 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 37 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 38 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 39 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 40 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 41 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 42 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 43 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 44 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.b Packet Pg. 45 Attachment: Board Ordinance No. 2021-1 (1427 : UGB Amendment Revision) 9.D.c Packet Pg. 46 Attachment: County Exhibit Schedule (1427 : UGB Amendment Revision) 9.D.c Packet Pg. 47 Attachment: County Exhibit Schedule (1427 : UGB Amendment Revision) 9.D.c Packet Pg. 48 Attachment: County Exhibit Schedule (1427 : UGB Amendment Revision) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: City Attorney FROM: Sydnee Dreyer, City Attorney MEETING DATE: June 10, 2021 SUBJECT: First Reading - Ordinance Establishing the Good Fortune Preferential Parking District No. 1 ACTION REQUIRED: Motion Ordinance 1st Reading RECOMMENDATION: Approval BACKGROUND INFORMATION: Council recently adopted an Ordinance allowing for the establishment of preferential parking districts, codified as Chapter 10.14 of the Central Point Municipal Code. Individual parking districts may be established by Council at its discretion or upon receipt of a petition signed by the requisite number of residents or merchants of a proposed parking district. Staff has been dealing with a renewal of issues at Peninger Road and Good Fortune Drive resulting in significant noise, trash and blockage of public right-of-way as well as a difficulty of hotels and motels within the proposed district to accommodate overnight parking for guests driving oversized vehicles. In an effort to manage these issues, Council directed staff to bring back an ordinance creating a preferential parking district for this area. The parking district would help to manage the use of the public right-of-way, would encourage tourism in that overnight guests with large vehicles could be better accommodated, and would reduce other conflicts in this area. FINANCIAL ANALYSIS: Significant costs or revenues will not be generated by the cost of a parking district. LEGAL ANALYSIS: Creation of parking districts is authorized by C.P.M.C. Chapter 10.14. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: City of Central Point 2040 Strategic Plan Strategic Priority – Responsible Governance 9.E Packet Pg. 49 GOAL 5 - Continue to develop and foster the city’s community policing program. STRATEGY 1 – Build relationships with the community through interactions with local agencies, stakeholders, and members of the public, creating partnerships and programs for reducing crime and disorder. STAFF RECOMMENDATION: Move to second reading. RECOMMENDED MOTION: I move to second reading an Ordinance establishing the Good Fortune Preferential Parking District No. 1. ATTACHMENTS: 1. Peninger Rd Parking Distrct Ord Exh A 2. Ord Adopting Good Fortune Parking District 9.E Packet Pg. 50 PENINGER RD E. PINE ST GOOD FORTUNE ST LARUE DR PENINGER RD¯0 0.05 0.10.025 Miles Attachment A 9.E.a Packet Pg. 51 Attachment: Peninger Rd Parking Distrct Ord Exh A (1424 : Ordinance Establishing Good Fortune Parking District) ______________________________________________________________________________ 1 | Ordinance No. _____; June 24, 2021 ORDINANCE NO. _____ AN ORDINANCE ESTABLISHING THE GOOD FORTUNE PREFERENTIAL PARKING DISTRICT NO. 1 RECITALS: A. Pursuant to CPMC, Chapter 10.14, the City Council, may from time to time create preferential parking districts within the City. B. The purpose of the Good Fortune Parking District No. 1 is to reduce noise, litter and blockage of public right-of-way and to ensure that owners/operators of hotel/motel establishments within the district can equitably allocate parking for overnight guests of such businesses. C. The Ordinance establishes the parking restrictions within the district without a permit. THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS: SECTION 1. Good Fortune Preferential Parking District No. 1 A. Purpose. The Purpose of the Good Fortune Preferential Parking District No. 1 is to reduce noise, litter and blockage of the public right-of-way, and to ensure adequate parking for hotel/motel guests within this district. B. Boundary Description. The area bounded as described below shall be designated the Good Fortune Parking District No. 1: Beginning at the intersection of Peninger Road and Pine Street, south to Good Fortune Drive, then east along Good Fortune Drive from Peninger Road to its terminus as further depicted on the map at Exhibit “A” incorporated herein by reference. C. Parking Restrictions. The Director of Public Works or his designee is authorized to impose the parking restrictions identified in this section, issue parking permits, and post and maintain permit parking signs in the District. Parking without a permit on streets within the District shall be subject to the following parking restrictions: 1. Parking in the District between the hours of 6am to 11:59pm is restricted to 4-hours. 2. Overnight parking between the hours of 12am to 5:59am is prohibited. D. Eligible Permit Holders. Owners or operators of hotel/motel businesses within the District may apply to the City for parking permits. Hotel/motel Merchants may issue permits to their overnight guests to accommodate overnight parking. 9.E.b Packet Pg. 52 Attachment: Ord Adopting Good Fortune Parking District (1424 : Ordinance Establishing Good Fortune Parking District) ______________________________________________________________________________ 2 | Ordinance No. _____; June 24, 2021 SECTION 2. The City Recorder is authorized to correct any cross-references and any typographical errors. SECTION 3. Effective Date. The Central Point City Charter states that an ordinance enacted by the Council shall take effect on the thirtieth day after its enactment. The effective date of this ordinance will be the thirtieth day after the second reading. PASSED by the Council and signed by me in authentication of its passage this ____ day of ___________, 2021. ________________________________ Mayor Hank Williams ATTEST: __________________________________ City Recorder 9.E.b Packet Pg. 53 Attachment: Ord Adopting Good Fortune Parking District (1424 : Ordinance Establishing Good Fortune Parking District) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: Public Works FROM: Matt Samitore, Parks and Public Works Director MEETING DATE: June 10, 2021 SUBJECT: Resolution No. ________, Accepting the Lowest Responsible Bid from Knife River Materials, Inc. for the Jewett School Water and Storm Drain Project and Authorizing the City Manager to Execute a Contract ACTION REQUIRED: Resolution RECOMMENDATION: Approval BACKGROUND INFORMATION: The City conducted a bid letting procedure for Jewett School Water and Storm Drain Line Project. The original engineer’s estimate for the entire project was under $780,000. The lowest bid is from Knife River Materials for $1,096,000.00. The funding for the project was appropriated in the 19/21 FY budget and the 21/23 FY Budget. Public Works did not budget enough for this project given recent escalating construction prices/costs. In order to make up the difference, the Public Works Department is requesting the use of $360,000 in American Recovery Plan dollars to “fill the gap.” The Jewett School Water & Storm Drain project is a priority project in our 21/23 FY Budget and allows for a combined school and city project to be completed this summer before school begins in the fall. FINANCIAL ANALYSIS: The project was budgeted for in the FY 2019/21 and 21/23 FY City of Central Point Budgets (water and stormwater funds). An additional $360,000 is needed from the American Recovery Plan to make up the difference. Infrastructure projects are permitted/eligible use of the ARP funds. 9.F Packet Pg. 54 LEGAL ANALYSIS: The Jewett School Water and Storm Drain line bid letting was legally noticed/advertised per the requirements of Oregon Revised Statute Chapter 279. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Goal 3- Continually update infrastructure plans. Strategies: a) Include pedestrian and bicycle-friendly options in every plan, and retrofit existing streets and neighborhoods whenever possible; b) Cooperate with developers to plan future needs for schools and parks; c) Take advantage of all opportunities to use environmentally friendly technology in city government and development of new or retrofitted infrastructure. STAFF RECOMMENDATION: Approve a resolution awarding the Jewett School Water and Storm Drain construction project to Knife River Materials Inc. RECOMMENDED MOTION: I move to approve Resolution No. ____ accepting the lowest responsible bid from Knife River Materials Inc. for $1,096,000.00 for Jewett School Water and Storm Drain construction project and authorizing the City Manager to execute a contract. ATTACHMENTS: 1. resol_jewettwaterstorm 2. CPT-Jewett SD and Waterline - Bid Advert 3. Jewett Drive Stormwater and H20 Improvements 4. JES-REM Building Permit Issue - Civil 9.F Packet Pg. 55 1 - Resolution No. _________ (June 10, 2021 Council Meeting) RESOLUTION NO. _______ A RESOLUTION ACCEPTING THE LOWEST RESPONSIBLE BIDDER FOR JEWETT WATERLINE AND STORM DRAINLINE PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT. RECITALS: A. WHEREAS, the City recently published a solicitation for bidders/contractors to install a new waterline and storm drain line project from E. Pine north on North 10th Street through the Jewett School Parking Lot. B. WHEREAS, the City received two bid submittals with the lowest responsible bidder being Knife River Materials, Inc. with the lowest base bid of $1,096,000. C. WHEREAS, the project was budgeted as part of the 2019-2021 and the 2021-2023 fiscal year budget with an engineer’s estimate of $780,000. D. WHEREAS, the amount of the bid in excess of the budgeted amount would qualify as an eligible use of American Rescue Plan funds as the higher costs can be attributed to materials supply versus demand as a result of the pandemic as well as being an eligible infrastructure project. The City of Central Point resolves as follows: Section 1. The City Council hereby accepts the bid from Knife River Materials, Inc., in the amount of $1,096,000. Section 2. The City Manager is hereby authorized to execute a contract and any related documents necessary to effectuate the acceptance of this award in a form substantially the same as that included in the specifications. Section 3. This Resolution shall take effect immediately from and after its passage and approval. Passed by the Council and signed by me in authentication of its passage this _____ day of _____________________, 2021. __________________________ Mayor Hank Williams 9.F.a Packet Pg. 56 Attachment: resol_jewettwaterstorm [Revision 2] (1423 : Jewett School Water and Storm Drain Lines) 2 - Resolution No. _________ (June 10, 2021 Council Meeting) ATTEST: _____________________________ City Recorder 9.F.a Packet Pg. 57 Attachment: resol_jewettwaterstorm [Revision 2] (1423 : Jewett School Water and Storm Drain Lines) Department of Public Works ADVERTISEMENT FOR BIDS NOTICE TO CONTRACTORS PUBLIC IMPROVEMENT PROJECT: Jewett Drive Stormwater and Waterline Improvements PROJECT #7793112 Sealed bids will be opened and publicly read at the City of Central Point, City Hall, 140 S. 3rd Street, Central Point, OR 97502 at 2:00 PDT on Tuesday, May 25th, 2021 for the above referenced project. Bids must be submitted to Matt Samitore, Parks and Public Works Director, at the same address prior to 2:00 PDT on the above date. Subcontractor Disclosure forms must be submitted prior to 4:00 PDT on the same date. Bidders must be prequalified in order to be eligible for award. Pre-qualification may be with the City of Central Point, City of Medford or the Oregon Department of Transportation. If the bidder is disqualified in any of these jurisdictions, the bidder will be ineligible for this contract. Award of contract will not be final until the later of: 1) three business days after the City of Central Point announces Notice of Intent to Award, or 2) the City of Central Point provides a written response to each timely protest, denying the protest and affirming the award. On all projects, work performed by the Contractor’s own organization must be at least 30% of the awarded contract amount. Plans and specifications will be available online only at www.questcdn.com beginning April 30th, 2021. Any addenda issued will be posted on the above website. COST ESTIMATE: $680,000 - $850,000 This project consists of creek restoration, storm drainage improvements, water distribution system improvements, and associated modifications along North 10th Street and Jewett Drive from the intersection of East Pine Street and North 10th Street to and within Mingus Creek. This is a City funded project. Work shall begin no earlier than June 21st, 2021 and must be completed no later than August 13th, 2021. Please direct all questions to Greg Graves at (541) 664-3331 (x225) or greg.graves@centralpointoregon.gov. No bid will be received or considered by the City of Central Point unless bidder signs the bid statement. The contract is for public work subject to ORS 279C.800 to 279.870. This project is subject to Oregon prevailing wage rates. The City of Central Point may reject any bid not in compliance with all public bidding procedures and requirements and may reject for good cause any or all bids upon a finding by the City of Central Point that it is in the public interest to do so. CITY OF CENTRAL POINT Matt Samitore, Parks and Public Works Director PUBLISHED: Mail Tribune PUBLISH DATE: April 27th, 2021 9.F.b Packet Pg. 58 Attachment: CPT-Jewett SD and Waterline - Bid Advert (1423 : Jewett School Water and Storm Drain Lines) Jewett SD andH20 Improvements City of Central Point Engineer Est.Knife River Central Pipeline Spec.Item No.No.Item Bid Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price TEMPORARY FEATURES AND APPURTENANCES 00210 10 Mobilization LS 1 $60,000.00 60,000.00$ $159,142.00 $159,142.00 $132,000.00 $132,000.00 00225 20 Temporary Work Zone Traffic Control, Complete LS 1 $10,000.00 10,000.00$ $7,800.00 $7,800.00 $5,000.00 $5,000.00 00280 30 Erosion and Sediment Control LS 1 $7,000.00 7,000.00$ $5,600.00 $5,600.00 $2,200.00 $2,200.00 ROADWORK 01140 40 Construction Survey Work LS 1 $10,000.00 $10,000.00 $2,140.00 $2,140.00 $5,000.00 $5,000.00 01140 50 Removal of Structures and Obstructions LS 1 $5,000.00 $5,000.00 $18,500.00 $18,500.00 $2,800.00 $2,800.00 01140 60 Clearing and Grubbing LS 1 $3,000.00 $3,000.00 $5,000.00 $5,000.00 $6,500.00 $6,500.00 01140 70 General Excavation Cu Yd 35 $15.00 $525.00 $40.00 $1,400.00 $50.00 $1,750.00 80 Ditch Excavation Cu Yd 225 $15.00 $3,375.00 $80.00 $18,000.00 $60.00 $13,500.00 01140 90 Keyed Riprap, Class 50 Cu Yd 52 $75.00 $3,900.00 $90.00 $4,680.00 $90.00 $4,680.00 DRAINAGE AND SEWERS 01140 100 24-inch Conc Pipe Foot 18 $180.00 $3,240.00 $264.00 $4,752.00 $128.00 $2,304.00 01140 110 36-inch Conc Pipe Foot 1,558 $240.00 $373,920.00 $272.00 $423,776.00 $388.00 $604,504.00 01140 120 42-inch Conc Pipe Foot 298 $260.00 $77,480.00 $313.00 $93,274.00 $325.00 $96,850.00 01140 130 Backflow Preventor 30-inch Each 1 $10,000.00 $10,000.00 $14,250.00 $14,250.00 $13,150.00 $13,150.00 01140 140 Backflow Preventor 42-inch Each 1 $15,000.00 $15,000.00 $31,700.00 $31,700.00 $28,455.00 $28,455.00 150 Concrete Storm Sewer Manholes Each 11 $10,000.00 $110,000.00 $10,500.00 $115,500.00 $13,500.00 $148,500.00 160 Concrete Treatment Structure Each 1 $60,000.00 $60,000.00 $65,000.00 $65,000.00 $60,000.00 $60,000.00 170 Existing Pipe Connection to New Structure Each 10 $500.00 $5,000.00 $500.00 $5,000.00 $2,800.00 $28,000.00 RIGHT OF WAY DEVELOPMENT AND CONTROL 01140 180 Water Quality Seeding Acre 0.13 $9,000.00 $1,170.00 $13,500.00 $1,755.00 $15,000.00 $1,950.00 WATER SUPPLY SYSTEM 190 12-inch DI Potable Water Pipe With Restrained Joints and Class E Backfill Foot 48 $240.00 $11,520.00 $287.00 $13,776.00 $140.00 $6,720.00 200 8-inch DI Potable Water Pipe With Restrained Joints and Class E Backfill Foot 496 $140.00 $69,440.00 $150.00 $74,400.00 $120.00 $59,520.00 210 6-inch DI Potable Water Pipe With Restrained Joints and Class E Backfill Foot 23 $80.00 $1,840.00 $210.00 $4,830.00 $140.00 $3,220.00 220 DI pipe Bend, 8-inch Each 2 $500.00 $1,000.00 $755.00 $1,510.00 $600.00 $1,200.00 230 DI pipe Bend, 12-inch Each 6 $900.00 $5,400.00 $1,090.00 $6,540.00 $1,100.00 $6,600.00 240 DI Pipe Tee, 6-inch Each 1 $500.00 $500.00 $570.00 $570.00 $500.00 $500.00 250 DI Pipe Tee, 8-inch Each 1 $700.00 $700.00 $750.00 $750.00 $900.00 $900.00 260 DI Pipe Tee, 12-inch Each 1 $1,500.00 $1,500.00 $1,100.00 $1,100.00 $1,100.00 $1,100.00 270 DI Pipe Plug, 8-inch Each 1 $300.00 $300.00 $285.00 $285.00 $450.00 $450.00 280 DI Pipe Cap, 12-inch Each 2.00 $400.00 $800.00 $535.00 $1,070.00 $700.00 $1,400.00 290 8-inch DI Reducer Each 1 $600.00 $600.00 $450.00 $450.00 $500.00 $500.00 May 27, 2021 Page 1 of 2 9.F.c Packet Pg. 59 Attachment: Jewett Drive Stormwater and H20 Improvements (1423 : Jewett School Water and Storm Engineer Est.Knife River Central Pipeline Spec.Item No.No.Item Bid Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price May 27, 2021 300 12-inch Connection to 12-inch Existing Main Each 2 $4,500.00 $9,000.00 $1,375.00 $2,750.00 $950.00 $1,900.00 310 6-inch Connection to 6-inch Existing Main Each 1 $3,500.00 $3,500.00 $950.00 $950.00 $650.00 $650.00 320 6-inch Gate Valve Each 1 $1,300.00 $1,300.00 $1,175.00 $1,175.00 $1,200.00 $1,200.00 330 8-inch Gate Valve Each 2 $1,800.00 $3,600.00 $1,875.00 $3,750.00 $1,900.00 $3,800.00 340 1-inch Combination Air Release/Air Vacuum Valves Each 1 $1,500.00 $1,500.00 $1,825.00 $1,825.00 $2,500.00 $2,500.00 350 Hydrant Assemblies Each 1 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $4,700.00 $4,700.00 $874,110.00 $1,096,000.00 $1,254,003.00 Page 2 of 2 9.F.c Packet Pg. 60 Attachment: Jewett Drive Stormwater and H20 Improvements (1423 : Jewett School Water and Storm JACKSON COUNTYDISTRICT #6JEWETT ELEMENTARYSCHOOL REMODEL &PARKING LOTADDITION1001 MANZANITA ST,CENTRAL POINT, OR97502COPYRIGHT © 2021 Powell Engineering and Consulting, LLC. This document, and the ideas and designs incorporated herein, as an instrument of professional service, shall remain the property of Powell Engineering and Consulting, and is not to be reproduced, published, or used in whole or in part, for any other project or purpose without the express written authorization of Powell Engineering and Consulting, LLC.NW 1/4 OF THE SE 1/4 OF SEC.3, T.37S., R2W., W.M. JACKSON COUNTY, CENTRAL POINT, OREGONDrawing Name: C:\Users\Tek\Desktop\Civil 3D Projects\Current Projects\BBT CPSD\2. Jewett Elementary\Drawings\CADD\JES PL C1-C5 Series.dwg Last Save: March 12, 2021 3:18 PM Plot Date: March 18, 2021 1:28 PM By: TPOWELL 1140 sw Simpson Ave. - Suite 200 Bend, Oregon 97702 t 541.382.5535 | f 541.389.8033 COPYRIGHT ©BBT ARCHITECTSDateProject Number2021 03.22.20212006.6BUILDING PERMITISSUENo.DescriptionDateConsultantVERIFY SCALESIF NOT ONE INCH ON THISSHEET, ADJUST SCALESACCORDINGLYORIGINAL DRAWINGBAR IS ONE INCHMailing Address:221 N. Central Ave., PMB 221Medford, OR 97501541.613.0723 phonewww.powellengineeringconsulting.comCIVIL GENERALNOTESC1.01.ALL STORM SEWER PIPE SHALL MEET THE OREGON STATE PLUMBINGSPECIALTY CODE.2.ALL PIPE SHALL BE PLACED ON STABLE EARTH, OR IF IN THE OPINION OF THEPROJECT ENGINEER THE EXISTING FOUNDATION IS UNSATISFACTORY, THEN ITSHALL BE EXCAVATED BELOW GRADE AND BACKFILLED WITH A GRAVELMATERIAL TO SUPPORT THE PIPE.3.THE BACKFILL SHALL BE PLACED EQUALLY ON BOTH SIDES OF THE PIPE INLAYERS WITH A LOOSE AVERAGE DEPTH OF 6", MAXIMUM DEPTH 8"-9",THOROUGHLY TAMPING EACH LAYER. THESE COMPACTED LAYERS MUSTEXTEND FOR ONE DIAMETER ON EACH SIDE OF THE PIPE OR TO THE SIDE OFTHE TRENCH. MATERIALS TO COMPLETE THIS FILL OVER PIPE SHALL BE THESAME AS DESCRIBED.4.THE CONTRACTOR SHALL BE RESPONSIBLE FOR ADJUSTING ALL MANHOLE,INLET AND CATCH BASIN FRAMES AND GRATES TO GRADE JUST PRIOR TOPAVING.5.UNLESS OTHERWISE NOTED, ALL STORM SEWER PIPE SHALL BE CORRUGATEDPOLYETHYLENE PIPE: THE MATERIAL SUPPLIED UNDER THIS SPECIFICATIONSHALL BE HIGH-DENSITY CORRUGATED POLYETHYLENE SMOOTH INTERIOR PIPEAND SHALL BE MANUFACTURED IN CONFORMITY WITH THE LATEST AASHTOSPECIFICATIONS. COUPLERS SHALL COVER NOT LESS THAN ONE FULLCORRUGATION ON EACH ANNULAR SECTION OF PIPE.8.CULVERT ENDS AT OUTFALLS SHALL BE BEVELED TO MATCH SIDE SLOPES.FIELD CUT OF CULVERT ENDS IS PERMITTED WHEN APPROVED BY THE CITYENGINEER OR HIS DESIGNATED REPRESENTATIVE. CULVERT OUTFALLS SHALLBE RIPRAPPED WITH A PAD MINIMUM OF 12" THICK, EXTENDING MINIMUM OF 6'FROM DISCHARGE POINT.9.ALL STEEL PIPES, CULVERTS, TANKS AND OTHER STEEL PARTS OF ANY STORMDRAINAGE SYSTEM SHALL BE GALVANIZED OR HAVE A TREATMENT 1 ASPHALTCOATING OR BETTER AS SPECIFIED IN THE ODOT STANDARD SPECIFICATIONS.ALUMINUM AND CONCRETE PIPES AND STRUCTURES DO NOT REQUIRE ATREATMENT 1 COATING.10.STORM WATER RETENTION/DETENTION FACILITIES, STORM DRAINAGE PIPE ANDCATCH BASINS SHALL BE FLUSHED AND CLEANED PRIOR TO CITY ACCEPTANCE.11. ALL PIPES SHALL HAVE A MINIMUM OF 12" COVER AT THE TOP OF THE BELL, ORSHALL HAVE MINIMUM COVER PER THE MANUFACTURER'S SPECIFICATIONS,WHICHEVER IS GREATER.12. CATCH BASIN STATIONS AND OFFSETS ARE MEASURED TO CENTER OF GRATE.13.100-FT MAX LINEAR RUN BETWEEN CLEANOUTS. 135° MAX AGGREGATEHORIZONTAL CHANGE IN DIRECTION WITHOUT CLEANOUT.ADA NOTES1.ALL STRIPING AND SIGNAGE SHALL BE PER MUTCD STANDARDS OR AS DIRECTED BY THE LOCAL AUTHORITY.2.ALL STRIPING AND MARKINS INSIDE PUBLIC RIGHT OF WAY SHALL BE PER LOCAL AUTHORITY STANDARDS.3.ALL STRIPING SHALL MEET ADA REQUIREMENTS.PAVEMENT MARKING NOTESGRADING NOTESSTORM DRAIN NOTESGENERAL NOTESSANITARY SEWER NOTESAPPLICABLE CODESCONCRETEHMAC PAVINGNEW RIP RAPFIRE DEPARTMENT CONNECTIONABBREVIATIONS:LEGEND:EXIST. FIRE HYDRANTEXIST. WATER VALVEEXIST. BLOW OFFEXIST. WATER METEREXIST. HOSE BIBEXIST. IRRIGATION VALVEEXIST. AIR RELEASE VALVELIGHTSEXIST. STORM DRAIN MANHOLEEXIST. CLEANOUTEXIST. SANITARY SEWER MANHOLESIGN (TRAFFIC, INFORMATION)EXIST. MAILBOXEXIST. SANITARY SEWEREXIST. STORM DRAINEXIST. WATEREXIST. GASEXIST. ELECTRICEXIST. OVERHEAD POWERPROPOSED CONTOUR EXIST. TELEPHONE>EXIST. CURB AND GUTTERGASEXIST. FIBER OPTICEXIST. CENTERLINEEXIST. RIGHT OF WAYEXIST. CONTOURFLOW LINEELECTRICWATERSTORM DRAINSANITARY SEWERBOLLARDCONCENTRIC MANHOLEIRRIGATION WATER METERSANITARY SEWER CLEANOUTCURB INLETCATCH BASIN INLETCONTROL STRUCTURE MANHOLE STORM DRAIN CLEANOUTFIRE HYDRANTWATER VALVEWATER METEREND PLUGTEEAIR RELEASE VALVEBLOWOFF DEVICE ASSEMBLYPROPOSED RIGHT OF WAYCURB AND GUTTERBACKFLOW DEVICEPROPERTY LINEATRIUM DRAIN / BUBBLERHANDICAP PARKING SYMBOLPARALLEL PARKING STRIPINGBICYCLE LANE SYMBOL below.RKnow what'sCallbefore you dig.OREGON LAW REQUIRES YOU TO FOLLOW RULESADOPTED BY THE OREGON UTILITY NOTIFICATIONCENTER. THOSE RULES ARE SET FORTH IN OAR952-001-0010 THROUGH OAR 952-001-0090. YOU MAYOBTAIN COPIES OF THESE RULES FROM THE CENTER BYCALLING 1-800-522-2404. IF YOU HAVE ANY QUESTIONSABOUT THE RULES, YOU MAY CONTACT THE CENTER.YOU MUST NOTIFY THE CENTER AT LEAST TWOBUSINESS DAYS, BEFORE COMMENCING ANEXCAVATION.AREA DRAINDYH1.PROVIDE A MINIMUM 8' TRANSITION SECTION WHEN JOINING CURBS OF DIFFERENT CROSSSECTIONS.2.CONCRETE SHALL NOT BE PLACED UNTIL FORMS HAVE BEEN INSPECTED AND APPROVED.3.CONCRETE SHALL BE COMMERCIAL GRADE RETAINING THE FOLLOWINGCHARACTERISTICS: ENTRAINED AIR – 4.0% TO 7.0%; SLUMP – 5 INCHES OR LESS;COMPRESSIVE STRENGTH – MINIMUM 3,000 PSI AT 28 DAYS; TEMPERATURE – MINIMUM 50°FTO MAXIMUM 90°F.4.ALL CONCRETE STRUCTURES REINFORCED WITH REBAR SHALL BE VIBRATED TO REMOVEVOIDS.5.SURFACE SHALL HAVE A FINISHED TEXTURE THAT WILL NOT BE SLICK WHEN WET (MEDIUMBROOM FINISH). CURING COMPOUND MAY BE APPLIED IMMEDIATELY AFTER CONCRETE ISFINISHED. WHITE PIGMENT RECOMMENDED, CLEAR ACCEPTABLE.6.AN EDGING TOOL SHALL BE USED ON ALL EDGES AND JOINTS.7.PROVIDE CONTRACTION JOINTS AT 15’ INTERVALS AND “DUMMY” TOOLED JOINTS AT 5’INTERVALS ON CURBS, SIDEWALKS AND APPROACHES. CONTRACTION JOINT GROOVESSHALL BE AT MINIMUM, 1 ½” DEEP OR ONE-THIRD THE THICKNESS OF THE CONCRETE.8.PROVIDE EXPANSION JOINTS OPPOSITE ABUTTING EXPANSION JOINTS IN ABUTTINGCONCRETE, AT EACH POINT OF TANGENCY IN THE STRUCTURE ALIGNMENT, BETWEENDRIVEWAYS AND CONCRETE PAVEMENT, AROUND POLES, POSTS, BOXES AND OTHERFIXTURES WHICH PROTRUDE THROUGH OR AGAINST THE STRUCTURES, AT ALL BCR’S ANDECR’S, AT MAXIMUM OF 100’ INTERVALS. EXPANSION JOINT MATERIAL SHALL BE OF THEBITUMINOUS, PREFORMED FILLER TYPE NOT LESS THAN ½” WIDE, PLACED FLUSH OR NOMORE THAN 1/8” BELOW THE CONCRETE SURFACE.9.STRAIGHT LINE EDGES SHALL NOT VARY MORE THAN ¼” UNDER A TWELVE-FOOT STRAIGHTEDGE.10.CURE AND PROTECT CONCRETE AFTER PLACING AND FINISHING. KEEP STRUCTURES FREEFROM CONTACT, STRAIN AND PUBLIC TRAFFIC FOR AT LEAST SEVEN DAYS OR LONGER ASDIRECTED. MIXES TO EXPEDITE CURING MAY BE USED WITH APPROVAL OF CITY ENGINEER.11.CONCRETE SHALL BE REMOVED TO THE NEAREST CONTRACTION JOINT, COLD JOINT ORCRACK WITHIN 4’ OF THE REPLACEMENT AREA. CONCRETE SHALL BE SAW CUT WITH ASMOOTH, UNIFORM JOINT PROVIDED.12.EXISTING A/C SHALL BE REMOVED/REPLACED ALONG ENTIRE CURB SECTION TO A MINIMUM18” WIDTH UNLESS APPROVED BY ENGINEER OF RECORD.CONCRETE NOTESACASPHALTAPWAAMERICAN PUBLIC WORKS ASSOCIATIONASTMAMERICAN STANDARD TEST METHODAWWAAMERICAN WATER WORKS ASSOCIATIONBCBACK OF CURBBRBOTTOM OF RAMPBSBOTTOM OF STAIRSBWBOTTOM OF WALLCMPCORRUGATED METAL PIPECOCLEANOUT RISERCCONCRETEDEQDEPARTMENT OF ENVIRONMENTAL QUALITYDIPDUCTILE IRON PIPEDWGDRAWING(E)EXISTINGEGEXISTING GRADEEOCEDGE OF CONCRETEEOPEDGE OF PAVEMENTFFFINISHED FLOORFGFINISHED GRADEFLFLOW LINEGGASGBGRADE BREAKGCGENERAL CONTRACTORGRDGROUNDGRVLGRAVELHDPEHIGH-DENSITY POLYETHYLENEHPHIGH POINTIEINVERT ELEVATIONLPLOW POINTMAXMAXIMUMMEMATCH EXISTINGMINMINIMUMMUTCDMANUAL ON UNIFORM TRAFFIC CONTROLDEVICES(N)NEWNAVDNORTH AMERICAN VERTICAL DATUMODOTOREGON DEPARTMENT OF TRANSPORTATIONPPROPOSEDPERFPERFORATED PIPEPLYPLAYGROUND SURFACEPVCPOLYVINYL CHLORIDEPVRPAVERRCPREINFORCED CONCRETE PIPERERIM ELEVATIONREQ'DREQUIREDROWRIGHT-OF-WAYSDSTORM DRAINSDMHSTORM DRAIN MANHOLESSSANITARY SEWERSSMHSANITARY SEWER MANHOLESTDSTANDARDSWSIDEWALKTBRTO BE REMOVEDTCTOP OF CURBTRTOP OF RAMPTOWTOP OF WALLTYPTYPICALUPCUNIFORM PLUMBING CODEWWATER1.ALL ADA ACCESSIBLE FACILITIES SHALL BE INSTALLED PER THE CURRENT ADA REQUIREMENTS AND SHALLCOMPLY WITH 405 ANSI ICC A117.1.2.IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO VERIFY THAT THE ACCESSIBLE PATH OF TRAVEL COMPLIESWITH AMERICAN DISABILITIES ACT AND ALL LOCAL CODES.3.THE ACCESSIBLE PATH OF TRAVEL AS INDICATED ON PLANS IS A BARRIER FREE ACCESS ROUTE WITHOUT ANYABRUPT LEVEL CHANGES EXCEEDING ½” BEVELED AT 1:2 MAX SLOPE, OR VERTICAL CHANGES NOTEXCEEDING ¼” MAX AND AT LEAST 48” WIDE. SURFACE IS SLIP RESISTANT, STABLE, FIRM, AND SMOOTH.CROSS SLOPE DOES NOT EXCEED 2% AND SLOPE IN THE DIRECTION OF TRAVEL IS LESS THAN 5% UNLESSOTHERWISE NOTED.1.UTILITY TRENCHES LEFT OPEN MORE THAN 24 HOURS MUST BE APPROVED PRIOR TOEXCAVATION.2.DEQ 1200-C PERMIT IS NOT REQUIRED.3.UNLESS DIRECTED OTHERWISE, REMOVE CLEARED AND GRUBBED MATERIAL FROMTHE SITE AND DISPOSE AT AN APPROVED LOCATION.4.PRIOR TO THE START OF CONSTRUCTION, VERIFY GRADES AT SAWCUT LOCATIONSAND MATCHING OF EXISTING GRADE LOCATIONS.5.MINIMIZE TRAFFIC ON SOIL AREAS DURING WET WEATHER. IF THE SITE SOILS AREEXPOSED DURING WET WEATHER, THE USE OF CRUSHED ROCK PLACED ASENGINEERED FILL IN THE BOTTOM OF THE EXCAVATIONS MAY BE NECESSARY TOPROTECT THE SUBGRADE. TAKE ALL PRECAUTIONS TO LIMIT SURFACE DISTURBANCEAND PROTECT THE SITE GRADING AREA FROM EROSION AND RUNOFF.6.UNLESS OTHERWISE NOTED, THE SAMPLING AND TESTING OF MATERIALS FOR USE ONTHE JOBSITE SHALL BE AT THE EXPENSE OF THE CONTRACTOR. ALL TESTING OFMATERIALS AND WORKMANSHIP SHALL BE PERFORMED BY A CERTIFIED TESTER.RESULTS OF THE TESTS SHALL BE SENT DIRECTLY TO THE PROJECT ENGINEER ASWELL AS THE CONTRACTOR, BY THE LABORATORY. LOCATION AND FREQUENCY OFTESTS SHALL BE DESIGNATED BY THE GENERAL CONTRACTOR.7.ALL CUT AND FILL SLOPES SHALL BE MAXIMUM OF 2:1.1.THE SANITARY SEWER SYSTEM IS TO BE OWNED AND MAINTAINED BY CITY OF CENTRALPOINT (COCP).2.INSPECTION AND ACCEPTANCE IS TO BE THE RESPONSIBILITY OF COCP.3.ALL WORK SHALL CONFORM TO THE LATEST VERSION OF THE APWA/ODOT STANDARDSPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION AND COM STANDARD SPECIFICATIONSAND DRAWINGS. COCP STANDARDS SHALL TAKE PRECEDENCE.4.A PRECONSTRUCTION MEETING BETWEEN THE CONTRACTOR AND COCP IS REQUIRED PRIORTO STARTING WORK.5.CONTRACTOR SHALL NOTIFY COM 48 HOURS IN ADVANCE OF CONSTRUCTION.6.CONTRACTOR SHALL OBTAIN PREQUALIFIED STATUS WITH COM PRIOR TO PERFORMINGWORK ON SEWER TO BE OWNED AND MAINTAINED BY COCP, INCLUDING TAPS ON EXISTINGSEWER MAINS.7.CONFINED SPACE CERTIFICATION WILL BE VERIFIED PRIOR TO PERFORMING WORK ON COCPFACILITIES REQUIRING CONFINED SPACE ENTRY. PERSONAL PROTECTIVE EQUIPMENTINCLUDING BUT NOT LIMITED TO GAS DETECTION METERS, FALL PROTECTION AND ACONFINED SPACE RESCUE SYSTEM WILL BE REQUIRED.8.CONTRACTOR IS RESPONSIBLE FOR THE TESTING OF SANITARY SEWER FACILITIES PER COMSPECIFICATIONS. TESTING OF SEWER FACILITIES IS SUBJECT TO COCP ACCEPTANCE.9.CONTRACTOR IS RESPONSIBLE FOR THE MANAGEMENT OF EXISTING SEWER FLOWS DURINGCONSTRUCTION. UPON REQUEST, A SEWER BYPASS PLAN MUST BE SUBMITTED TO COCP FORAPPROVAL PRIOR TO BYPASSING OR BLOCKING EXISTING SEWER.10.SANITARY SEWER WORK SHALL MEET THE OREGON STATE PLUMBING SPECIALTY CODE.11.NOTIFY ENGINEER IF ANY EXISTING ONSITE SEWER LATERALS ARE FOUND. UTILIZATION OFSUCH LATERALS IS SUBJECT TO COMPLETION OF TV INSPECTION, DYE TEST, AND APPROVALOF LOCAL AUTHORITIES. ABANDON EXISTING LATERALS NOT UTILIZED PER LOCAL AUTHORITYSTANDARDS.12.100-FT MAX LINEAR RUN BETWEEN CLEANOUTS. 135° MAX AGGREGATE HORIZONTALCHANGE IN DIRECTION WITHOUT CLEANOUT.ALL WORK SHALL BE IN CONFORMANCE WITH ALL FEDERAL, STATE, AND SOCIAL CODES.SPECIFICATIONS AND STANDARDS SHALL MEAN, AND ARE INTENDED TO BE, THE LATESTEDITION, AMENDMENT OR REVISION OF SUCH REFERENCE STANDARD IN EFFECT AS OF THEDATE OF THE CONTRACT DOCUMENTS, INCLUDING BUT NOT LIMITED TO TO FOLLOWING:OREGON STANDARD DRAWINGS (ODOT)CITY OF CENTRAL POINT (COCP) ADOPTED STANDARD DETAILS AND SPECIFICATIONSROGUE VALLEY SEWER SERVICES (RVSS) STORMWATER MANAGEMENT MANUAL, LATESTEDITION.OPSC: OREGON PLUMBING SPECIALTY CODE, LATEST EDITIONOFC: OREGON FIRE CODE, LATEST EDITIONNFPA: NATIONAL FIRE PROTECTION ASSOCIATION 101 LIFE SAFETY CODE, LATEST EDITION1.WORK AND MATERIALS SHALL CONFORM TO THE PROVISIONS OF THE CURRENT "STANDARD SPECIFICATIONS FOR CONSTRUCTION",ODOT/AMERICAN PUBLIC WORKS ASSOCIATION (APWA), UNLESS OTHERWISE COVERED BY THE SPECIFICATIONS WRITTEN FOR THIS PROJECT OR THECITY SPECIFICATIONS.2.ALL WORK PERTAINING TO THIS PROJECT SHALL BE SUBJECT TO INSPECTION BY THE PROJECT ENGINEER AND/OR CITY ENGINEER. PRIORTO ANY SITE WORK, THE CONTRACTOR SHALL CONTACT THE CITY AND PROJECT ENGINEER TO SCHEDULE A PRE-CONSTRUCTIONCONFERENCE.3.PRIOR TO ANY SITE DISTURBING ACTIVITY INCLUDING CLEARING, LOGGING OR GRADING, THE SITE BOUNDARIES & CLEARING LIMITS ASSHOWN ON THESE PLANS SHALL BE LOCATED AND FIELD IDENTIFIED BY THE PROJECT SURVEYOR AND ALL ESC MEASURES SHALL BEINSTALLED AS IDENTIFIED ON THE EROSION & SEDIMENT CONTROL PLAN.4.A COPY OF THESE APPROVED PLANS MUST BE ON THE JOB SITE WHENEVER CONSTRUCTION IS IN PROGRESS.5.ALL SITE WORK IMPROVEMENTS SHALL BE CONSTRUCTED IN ACCORDANCE WITH THESE APPROVED PLANS. ANY DEVIATION FROM THESEPLANS WILL REQUIRE PRIOR APPROVAL FROM THE OWNER, ENGINEER AND APPROPRIATE PUBLIC AGENCIES PRIOR TO PERFORMING THECHANGES IN THE FIELD.6.ALL LOCATIONS OF EXISTING UTILITIES SHOWN HEREON HAVE BEEN ESTABLISHED BY FIELD SURVEY OR OBTAINED FROM AVAILABLERECORDS AND SHOULD THEREFORE BE CONSIDERED APPROXIMATE ONLY AND NOT NECESSARILY COMPLETE. IT IS THE SOLERESPONSIBILITY OF THE CONTRACTOR TO INDEPENDENTLY VERIFY THE ACCURACY OF ALL UTILITY LOCATIONS SHOWN AND TO FURTHERDISCOVER AND AVOID ANY OTHER UTILITIES NOT SHOWN HEREON WHICH MAY BE AFFECTED BY THE IMPLEMENTATION OF THIS PLAN.THE CONTRACTOR SHALL CONTACT THE UNDERGROUND UTILITIES LOCATION SERVICE (DIAL 811) AT LEAST TWO BUSINESS DAYS PRIORTO CONSTRUCTION. THE APPLICANT OR HIS REPRESENTATIVE AND THE ENGINEER SHALL BE CONTACTED IMMEDIATELY IF CONFLICTSEXIST.7.THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING ADEQUATE SAFEGUARDS, SAFETY DEVICES, PROTECTIVE EQUIPMENT,FLAGGERS, AND ANY OTHER NEEDED ACTIONS TO PROTECT THE LIFE, HEALTH AND SAFETY OF THE PUBLIC, AND TO PROTECT PROPERTYIN CONNECTION WITH THE PERFORMANCE OF WORK COVERED BY THE CONTRACT.8.THE CONTRACTOR SHALL KEEP OFF-SITE STREETS CLEAN AT ALL TIMES BY SWEEPING. STREET WASHING WILL NOT BE ALLOWEDWITHOUT PRIOR CITY APPROVAL.9.THE CONTRACTOR SHALL VERIFY ALL FIELD CONDITIONS PRIOR TO INITIATING WORK. THE CONTRACTOR SHALL NOTIFY THE PROJECTENGINEER WHEN CONFLICTS OCCUR BETWEEN THE PLANS AND FIELD CONDITIONS. CONFLICTS SHALL BE RESOLVED PRIOR TOPROCEEDING WITH CONSTRUCTION. REVISIONS SHALL BE FORMALLY APPROVED BY THE APPLICANT AND PROJECT ENGINEER PRIOR TOMAKING CHANGES IN THE FIELD.10.UNLESS OTHERWISE NOTED, THE CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATING ANY UTILITY RELOCATIONS WITH UTILITYCOMPANIES.11.ALL NEW UTILITIES SHALL BE INSTALLED UNDERGROUND.12.CONTRACTOR SHALL DOCUMENT AND RECORD FIELD CHANGES, PIPE INVERT, PIPE SLOPE, AND ANY OTHER CRITICAL AS-CONSTRUCTDATA. AS-BUILT DRAWINGS AND FINAL REPORTS WILL BE REQUIRED BEFORE FINAL APPROVAL.13.WORK IN CITY RIGHT-OF-WAY REQUIRES AN ENCROACHMENT PERMIT FROM THE LOCAL AUTHORITY.14.WORK IN ANY STATE RIGHT-OF-WAY REQUIRES A MISCELLANEOUS PERMIT FROM OREGON DEPARTMENT OF TRANSPORTATION.15.APPROVED PERMANENT TRAFFIC CONTROL SIGNS AND MARKINGS WITHIN THE PUBLIC RIGHT-OF-WAY SHALL BE INSTALLED PRIOR TOFINAL APPROVAL.16.DURING PROJECT CONSTRUCTION, THE CONTRACTOR SHALL PROVIDE AND MAINTAIN ALL TEMPORARY CONSTRUCTION SIGNS, TRAFFICCONTROL SIGNS, DELINEATORS AND TEMPORARY MARKINGS AS REQUIRED.17.ACCESS BY EMERGENCY VEHICLES SHALL BE MAINTAINED AT ALL TIMES DURING CONSTRUCTION.18.ALL CLEARED AND GRUBBED MATERIAL SHALL BE REMOVED FROM THE CONSTRUCTION SITE AND DISPOSED AT AN APPROVED LOCATION.19.ALL AREAS WITH ABANDONED UTILITY LINES, STORM DRAINS, UNDERGROUND TANKS, ETC. WHICH MAY PROVIDE VOID SPACE BENEATHTHE SURFACE SHALL BE REMOVED. WHEN APPROVED BY THE ENGINEER THE VOID SPACE MAY BE FILED WITH APPROVED MATERIAL. ALLTANKS OR HAZARDOUS MATERIALS SHALL BE DEALT WITH IN ACCORDANCE TO ALL LOCAL, STATE AND FEDERAL LAWS.20.PRIOR TO START OF CONSTRUCTION, THE CONTRACTOR SHALL VERIFY GRADES AT SAWCUT LOCATIONS AND MATCHING OF EXISTINGGRADE LOCATIONS.21.CONTRACTOR IS RESPONSIBLE FOR ANY ASPHALT GRINDING, OVERLAY AND SLURRY SEAL. ALL SPECIFICATIONS SHALL COMPLY WITH ALLLOCAL AUTHORITY REQUIREMENTS.22.CONSTRUCTION SHALL CONFORM TO THE 2018 STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION PUBLISHED BY THEOREGON CHAPTER OF APWA, AND THE CURRENT AMENDMENTS OF THE APPROVING AGENCY.23.ALL CONCRETE SHALL BE 3300 PSI AT 28 DAYS UNLESS OTHERWISE SPECIFIED.24.CONTRACTOR SHALL BE RESPONSIBLE TO CLEAN AND/OR MAINTAIN EXISTING PUBLIC STREETS OF SOIL OR OTHER DEBRIS DEPOSITED BYCONSTRUCTION OPERATIONS AND REPAIR ALL STREETS DAMAGED BY CONSTRUCTION OPERATIONS IN A TIMELY MANNER TO AVOIDINCONVENIENCES OR HAZARDS TO THE PUBLIC.25.CONTRACTOR SHALL NOTIFY OREGON UTILITY NOTIFICATION CENTER AT 1-800-332-2344, AND THE CITY OF CENTRAL POINT ENGINEERINGDEPARTMENT 48 HOURS PRIOR TO BEGINNING WORK.26.ALL CONTRACTORS AND SUBCONTRACTORS SHALL BE PRE-QUALIFIED WITH THE CITY OF CENTRAL POINT PRIOR TO ANY CONSTRUCTIONOF THIS PROJECT.27.THE CONTRACTOR SHALL SUBMIT A TRAFFIC CONTROL PLAN AND SECURE APPROVAL OF THE PLAN FROM THE AGENCY AT LEAST FIVE (5)WORKING DAYS PRIOR TO STARTING WORK.28.THE CONTRACTOR SHALL NOT PERFORM WORK WITHOUT AGENCY INSPECTIONS WHERE INSPECTIONS ARE REQUIRED BY THESPECIFICATIONS.29.WHERE CONNECTING TO AN EXISTING PIPE, THE CONTRACTOR SHALL EXPOSE THE END OF THE EXISTING PIPE AND ALLOW THEENGINEER TO VERIFY EXACT LOCATION AND ELEVATION BEFORE LAYING ANY NEW PIPE ON THAT SYSTEM.30.REQUESTS BY THE CONTRACTOR FOR CHANGES TO THE PLANS MUST BE APPROVED BY THE CONSULTING ENGINEER AND THE AGENCY'SENGINEER BEFORE CHANGES ARE IMPLEMENTED.31.WHEN PERFORMING EXCAVATIONS, THE CONTRACTOR SHALL COMPLY WITH THE PROVISIONS OF ORS 757.541 TO 757.571, WHICH INCLUDEREQUIREMENTS THAT THE CONTRACTOR HAND-EXPOSE (POTHOLE) UNDERGROUND FACILITIES AND USE REASONABLE CARE TO AVOIDDAMAGING THEM.32.PLACEMENT OR STORAGE OF SPOILS FROM THE SEWER LINE TRENCHES IS NOT PERMITTED ON HARD SURFACE STREETS WITHIN PUBLICRIGHT-OF-WAY. SPOILS STORED IN OTHER RIGHT-OF-WAY AREAS SHALL BE COVERED TO PREVENT EROSION.33.FORMS OF ADEQUATE SIZE AND CONFIGURATION TO MEET CONCRETE THICKNESS REQUIREMENTS SHALL BE USED AROUND OUTSIDESOF OUTSIDE-DROP MANHOLES.34.GRANULAR MATERIALS SHALL BE OBTAINED FROM A SOURCE APPROVED BY THE CITY OF MEDFORD. THE CONTRACTOR SHALL NOTIFYTHE CITY ENGINEER OF THE MATERIAL9.F.dPacket Pg. 61Attachment: JES-REM Building Permit Issue - Civil (1423 : Jewett School Water and Storm Drain Lines) JACKSON COUNTYDISTRICT #6JEWETT ELEMENTARYSCHOOL REMODEL &PARKING LOTADDITION1001 MANZANITA ST,CENTRAL POINT, OR97502COPYRIGHT © 2021 Powell Engineering and Consulting, LLC. This document, and the ideas and designs incorporated herein, as an instrument of professional service, shall remain the property of Powell Engineering and Consulting, and is not to be reproduced, published, or used in whole or in part, for any other project or purpose without the express written authorization of Powell Engineering and Consulting, LLC.NW 1/4 OF THE SE 1/4 OF SEC.3, T.37S., R2W., W.M. JACKSON COUNTY, CENTRAL POINT, OREGONDrawing Name: C:\Users\Tek\Desktop\Civil 3D Projects\Current Projects\BBT CPSD\2. Jewett Elementary\Drawings\CADD\JES PL C1-C5 Series.dwg Last Save: March 12, 2021 3:18 PM Plot Date: March 18, 2021 2:34 PM By: TPOWELL 1140 sw Simpson Ave. - Suite 200 Bend, Oregon 97702 t 541.382.5535 | f 541.389.8033 COPYRIGHT ©BBT ARCHITECTSDateProject Number2021 03.22.20212006.6BUILDING PERMITISSUENo.DescriptionDateConsultantVERIFY SCALESIF NOT ONE INCH ON THISSHEET, ADJUST SCALESACCORDINGLYORIGINAL DRAWINGBAR IS ONE INCHMailing Address:221 N. Central Ave., PMB 221Medford, OR 97501541.613.0723 phonewww.powellengineeringconsulting.comEXISTINGCONDITIONSC1.1SURVEY NOTES1)TOPOGRAPHIC MAP SHOWN AS AREFERENCE ONLY.2)CONTACT NEATHAMER SURVEYING FORADDITIONAL INFORMATION.9.F.dPacket Pg. 62Attachment: JES-REM Building Permit Issue - Civil (1423 : Jewett School Water and Storm Drain Lines) 030601" = 30'JACKSON COUNTYDISTRICT #6JEWETT ELEMENTARYSCHOOL REMODEL &PARKING LOTADDITION1001 MANZANITA ST,CENTRAL POINT, OR97502COPYRIGHT © 2021 Powell Engineering and Consulting, LLC. This document, and the ideas and designs incorporated herein, as an instrument of professional service, shall remain the property of Powell Engineering and Consulting, and is not to be reproduced, published, or used in whole or in part, for any other project or purpose without the express written authorization of Powell Engineering and Consulting, LLC.NW 1/4 OF THE SE 1/4 OF SEC.3, T.37S., R2W., W.M. JACKSON COUNTY, CENTRAL POINT, OREGONDrawing Name: C:\Users\Tek\Desktop\Civil 3D Projects\Current Projects\BBT CPSD\2. Jewett Elementary\Drawings\CADD\JES PL C1-C5 Series.dwg Last Save: March 12, 2021 3:18 PM Plot Date: March 18, 2021 2:35 PM By: TPOWELL 1140 sw Simpson Ave. - Suite 200 Bend, Oregon 97702 t 541.382.5535 | f 541.389.8033 COPYRIGHT ©BBT ARCHITECTSDateProject Number2021 03.22.20212006.6BUILDING PERMITISSUENo.DescriptionDateConsultantVERIFY SCALESIF NOT ONE INCH ON THISSHEET, ADJUST SCALESACCORDINGLYORIGINAL DRAWINGBAR IS ONE INCHMailing Address:221 N. Central Ave., PMB 221Medford, OR 97501541.613.0723 phonewww.powellengineeringconsulting.comEXISTINGCONDITIONS ANDSITE DEMO PLANC1.2PLAN VIEW - EXISTING CONDITIONS AND SITE DEMOLITION PLANSCALE: 1" = 30' - 0"DEMO KEY1)BOLD ELEMENTS TO BE DEMOLISHED AND HAULED OFFTO AN APPROVED DISPOSAL GROUND. COORDINATEABANDONMENT OF UNDERGROUND UTILITIES WITH THEAPPROPRIATE AGENCY PRIOR TO DEMOLITION.2)SEE LANDSCAPE PLANS FOR TREE REMOVAL ANDPROTECTION.3)SEE IRRIGATION PLANS FOR IRRIGATION DEMO.4)TBR = "TO BE REMOVED"EX. CHAIN LINK FENCE TOBE REMOVED (TYP)EX. CHAIN LINK FENCE TOBE REMOVED (TYP)EX. CHAIN LINK FENCE TOBE REMOVED (TYP)EX. CHAIN LINK FENCE TOBE REMOVED (TYP)9.F.dPacket Pg. 63Attachment: JES-REM Building Permit Issue - Civil (1423 : Jewett School Water and Storm Drain Lines) UPDYH040801" = 40'JACKSON COUNTYDISTRICT #6JEWETT ELEMENTARYSCHOOL REMODEL &PARKING LOTADDITION1001 MANZANITA ST,CENTRAL POINT, OR97502COPYRIGHT © 2021 Powell Engineering and Consulting, LLC. This document, and the ideas and designs incorporated herein, as an instrument of professional service, shall remain the property of Powell Engineering and Consulting, and is not to be reproduced, published, or used in whole or in part, for any other project or purpose without the express written authorization of Powell Engineering and Consulting, LLC.NW 1/4 OF THE SE 1/4 OF SEC.3, T.37S., R2W., W.M. JACKSON COUNTY, CENTRAL POINT, OREGONDrawing Name: C:\Users\Tek\Desktop\Civil 3D Projects\Current Projects\BBT CPSD\2. Jewett Elementary\Drawings\CADD\JES PL C1-C5 Series.dwg Last Save: March 12, 2021 3:18 PM Plot Date: March 18, 2021 2:38 PM By: TPOWELL 1140 sw Simpson Ave. - Suite 200 Bend, Oregon 97702 t 541.382.5535 | f 541.389.8033 COPYRIGHT ©BBT ARCHITECTSDateProject Number2021 03.22.20212006.6BUILDING PERMITISSUENo.DescriptionDateConsultantVERIFY SCALESIF NOT ONE INCH ON THISSHEET, ADJUST SCALESACCORDINGLYORIGINAL DRAWINGBAR IS ONE INCHMailing Address:221 N. Central Ave., PMB 221Medford, OR 97501541.613.0723 phonewww.powellengineeringconsulting.comOVERALL CIVILSITE PLANC3.0PLAN VIEW - OVERALL CIVIL SITE PLANSCALE: 1" = 40' - 0"NEW PARK ING LOT (SEE C3 .1 )NEW BUILDING PROJECT(NOT A PART)EXISTING ELEMENTARYSCHOOLEXISTING TRACK & FIELDGENERAL NOTES1.SEE C4.0 FOR STORM DRAINAGE IMPROVEMENTS2.SEE C3.2 FOR PARKING LOT GRADING.3.SEE LANDSCAPE PLANS FOR PLANTING AND IRRIGATION.4.SEE ELECTRIC PLANS FOR SITE LIGHTING.341KEYNOTES3406' TALL CHAIN LINK FENCING - BLACK VINYL COATED34420' WIDE MANUAL ROLL GATE3454' WIDE SWING GATE.343INTERSTATE 5 RIGHT-OF-WAY341340341343347344344CONNECT FENCETO EX. SHEDCONNECT TOEX. FENCE.CONNECT TOEX. FENCE.EX. FENCETO REMAIN.CONNECT TOEX. BUILDINGPROPERTYBOUNDARY (TYP).PROPERTYBOUNDARY (TYP).3453413413413416' TALL CHAIN LINK FENCING - GALVANIZED341340C6.0340C6.0344C6.0345C6.03466' TALL CHAIN LINK FENCE WITH 7'SINGLE SWING PANIC GATE.347C6.0SLIP OVER EXISTINGPOSTS AND REUSEEXISTING FOOTINGSAS ALLOWED.3474' WIDE SWING GATE WITH PANICHARDWARE347C6.0340C6.034614' WIDE MANUAL DOUBLE SWING GATE347341341SLIP OVER EXISTINGPOSTS AND REUSEEXISTING FOOTINGSAS ALLOWED.341SLIP OVER EXISTINGPOSTS AND REUSEEXISTING FOOTINGSAS ALLOWED.CREATE SECURE OPENING INEX. FENCE TO ALLOW FORROLL GATE TRACK.CORE DRILL EX. SW FOR POSTINSTALLATION IN THIS AREA.9.F.dPacket Pg. 64Attachment: JES-REM Building Permit Issue - Civil (1423 : Jewett School Water and Storm Drain Lines) 301010201" = 10'JACKSON COUNTYDISTRICT #6JEWETT ELEMENTARYSCHOOL REMODEL &PARKING LOTADDITION1001 MANZANITA ST,CENTRAL POINT, OR97502COPYRIGHT © 2021 Powell Engineering and Consulting, LLC. This document, and the ideas and designs incorporated herein, as an instrument of professional service, shall remain the property of Powell Engineering and Consulting, and is not to be reproduced, published, or used in whole or in part, for any other project or purpose without the express written authorization of Powell Engineering and Consulting, LLC.NW 1/4 OF THE SE 1/4 OF SEC.3, T.37S., R2W., W.M. JACKSON COUNTY, CENTRAL POINT, OREGONDrawing Name: C:\Users\Tek\Desktop\Civil 3D Projects\Current Projects\BBT CPSD\2. Jewett Elementary\Drawings\CADD\JES PL C1-C5 Series.dwg Last Save: March 12, 2021 3:18 PM Plot Date: March 18, 2021 2:39 PM By: TPOWELL 1140 sw Simpson Ave. - Suite 200 Bend, Oregon 97702 t 541.382.5535 | f 541.389.8033 COPYRIGHT ©BBT ARCHITECTSDateProject Number2021 03.22.20212006.6BUILDING PERMITISSUENo.DescriptionDateConsultantVERIFY SCALESIF NOT ONE INCH ON THISSHEET, ADJUST SCALESACCORDINGLYORIGINAL DRAWINGBAR IS ONE INCHMailing Address:221 N. Central Ave., PMB 221Medford, OR 97501541.613.0723 phonewww.powellengineeringconsulting.comENLARGEDPARKING LOTPLANC3.1PLAN VIEW - ENLARGED PARKING LOT PLANSCALE: 1" = 10' - 0"GENERAL NOTES1.SEE LANDSCAPE FOR PLANTING AND IRRIGATION PLAN.KEYNOTES30130130117.50'9.00'17.50'9.00'EX. 30" STORM DRAIN24.00'2.50'EX. PROPERTY BOUNDARY LINE(TO BE ADJUSTED)EX. PROPERTY BOUNDARY LINESAWCUT EXISTINGASPHALT (TYP)EX. SD CATCH BASIN.ADJUST GRATE TO NEW FG.24.00'17.50'322305EX. PEOPLES BANKPROPERTYEX. CONVENIENT STOREAND FUEL SERVICEPROPERTYEX. ASPHALTACCESS DRIVEEX. DROP OFFLANEPARKING CALCULATIONSEXISTING PAVED PARKING STALLS TO BE REMOVED:IN AREA OF REDEVELOPMENT- 19 STALLSPARKING STALLS FOLLOWING REDEVELOPMENT:TOTAL NUMBER OF NEW PARKING STALLS52 STALLSNET INCREASE IN PARKING STALLS:+ 33 STALLS#PARKING STALL COUNT (TYP)142585EX. 25'301305322STANDARD VERTICAL CURB.TAPERED CURB ENDASPHALT PAVING SECTION - LIGHT322C6.0305C6.0301C6.03834" WHITE STRIPING PER MUTCDSTANDARDSSECONDARY ELECTRIC CONDUIT (SEE ELEC).SAWCUT EXISTING ASPHALT PER OREGON STND DWGRD-302. CLASS B BACKFILL PER RD-300. REPLACEEXISTING ACP FOLLOWING BACKFILL.561PARKING LOT LIGHT POLE BASE (SEE ELEC)567ADJUST EX. SDMHRIM TO GRADE.383(TYP)(TYP)PROPOSED 64"x43" ARCH SD PIPE BYCITY OF CENTRAL POINT.(NOT A PART OF CONTRACT BUTCOORDINATION REQUIRED)PROPOSED 8" D.I. WATER MAIN BYCITY OF CENTRAL POINT.(NOT A PART OF CONTRACT BUTCOORDINATION REQUIRED)NEW PARKING LOTLIGHT, TYP. (SEE C5.0)9.F.dPacket Pg. 65Attachment: JES-REM Building Permit Issue - Civil (1423 : Jewett School Water and Storm Drain Lines) 010201" = 10'JACKSON COUNTYDISTRICT #6JEWETT ELEMENTARYSCHOOL REMODEL &PARKING LOTADDITION1001 MANZANITA ST,CENTRAL POINT, OR97502COPYRIGHT © 2021 Powell Engineering and Consulting, LLC. This document, and the ideas and designs incorporated herein, as an instrument of professional service, shall remain the property of Powell Engineering and Consulting, and is not to be reproduced, published, or used in whole or in part, for any other project or purpose without the express written authorization of Powell Engineering and Consulting, LLC.NW 1/4 OF THE SE 1/4 OF SEC.3, T.37S., R2W., W.M. JACKSON COUNTY, CENTRAL POINT, OREGONDrawing Name: C:\Users\Tek\Desktop\Civil 3D Projects\Current Projects\BBT CPSD\2. Jewett Elementary\Drawings\CADD\JES PL C1-C5 Series.dwg Last Save: March 12, 2021 3:18 PM Plot Date: March 18, 2021 3:06 PM By: TPOWELL 1140 sw Simpson Ave. - Suite 200 Bend, Oregon 97702 t 541.382.5535 | f 541.389.8033 COPYRIGHT ©BBT ARCHITECTSDateProject Number2021 03.22.20212006.6BUILDING PERMITISSUENo.DescriptionDateConsultantVERIFY SCALESIF NOT ONE INCH ON THISSHEET, ADJUST SCALESACCORDINGLYORIGINAL DRAWINGBAR IS ONE INCHMailing Address:221 N. Central Ave., PMB 221Medford, OR 97501541.613.0723 phonewww.powellengineeringconsulting.comGRADING ANDDRAINAGE PLAN(PARKING LOT)C3.2PLAN VIEW - GRADING AND DRAINAGE PLAN (PARKING LOT)SCALE: 1" = 10' - 0"EX. 30" STORM DRAINEX. PROPERTY BOUNDARY LINESAWCUT EXISTINGASPHALT (TYP)EX. SD CATCH BASIN.REPLACE GRATE WITH SOLID LIDEX. RE = 1259.20NEW RE = 1259.40EX. PEOPLES BANKPROPERTYEX. CONVENIENT STOREAND FUEL SERVICEPROPERTYEX. ASPHALTACCESS DRIVEEX. DROP OFFLANEEX. SDMHEX. RE = 1260.12PROPOSED 64"x43" ARCH SD PIPE BYCITY OF CENTRAL POINT.(NOT A PART OF CONTRACT BUTCOORDINATION REQUIRED)PROPOSED 8" D.I. WATER MAIN BYCITY OF CENTRAL POINT.(NOT A PART OF CONTRACT BUTCOORDINATION REQUIRED)KEYNOTESGENERAL NOTES1.SEE LANDSCAPE PLANS FOR PLANTING ANDIRRIGATION DETAILS AND SPECIFICATIONS.2.SEE ELECTRIC PLANS FOR PARKING LOT LIGHTINGAND SITE ELECTRIC IMPROVEMENTS.406CONTROL STRUCTURE MANHOLE4268" PVC STORM DRAIN PIPE4998" INSERTA-TEE CONNECTION TOEXISTING 30" SD.406426406C6.1TC1260.60RE 1258.90IE 1256.07TC1260.20TC1260.20TC1260.00TC1260.50TC1261.20TC1260.90TC1261.30TC1261.10TC1261.30TC1260.90TC1260.50TC1260.50TC1260.50TC1260.40TC1262.50TC1262.20TC1262.50TC/AC1261.95TC1262.45AC/ME1259.55AC/ME1259.50AC/ME1259.64AC/ME1259.65AC/ME1261.00AC/ME1261.80TC1260.75TC/LP1259.50417LP/RE 1258.50IE 1256.17PROPOSED DRAINAGEFLOW DIRECTION, TYP.499417ADS BAYFILTER CBF-3 TREATMENT CATCHBASIN WITH 22.5 GMP CARTRIDGE.417C6.125-YEAR WTRSURFACE ELEVATION(1259.00)9.F.dPacket Pg. 66Attachment: JES-REM Building Permit Issue - Civil (1423 : Jewett School Water and Storm Drain Lines) 58' - 8" 22' - 7"29' - 10"7' - 6"10' - 8"020401" = 20'JACKSON COUNTYDISTRICT #6JEWETT ELEMENTARYSCHOOL REMODEL &PARKING LOTADDITION1001 MANZANITA ST,CENTRAL POINT, OR97502COPYRIGHT © 2021 Powell Engineering and Consulting, LLC. This document, and the ideas and designs incorporated herein, as an instrument of professional service, shall remain the property of Powell Engineering and Consulting, and is not to be reproduced, published, or used in whole or in part, for any other project or purpose without the express written authorization of Powell Engineering and Consulting, LLC.NW 1/4 OF THE SE 1/4 OF SEC.3, T.37S., R2W., W.M. JACKSON COUNTY, CENTRAL POINT, OREGONDrawing Name: C:\Users\Tek\Desktop\Civil 3D Projects\Current Projects\BBT CPSD\2. Jewett Elementary\Drawings\CADD\JES PL C1-C5 Series.dwg Last Save: March 12, 2021 3:18 PM Plot Date: March 18, 2021 3:07 PM By: TPOWELL 1140 sw Simpson Ave. - Suite 200 Bend, Oregon 97702 t 541.382.5535 | f 541.389.8033 COPYRIGHT ©BBT ARCHITECTSDateProject Number2021 03.22.20212006.6BUILDING PERMITISSUENo.DescriptionDateConsultantVERIFY SCALESIF NOT ONE INCH ON THISSHEET, ADJUST SCALESACCORDINGLYORIGINAL DRAWINGBAR IS ONE INCHMailing Address:221 N. Central Ave., PMB 221Medford, OR 97501541.613.0723 phonewww.powellengineeringconsulting.comPLAN VIEW - DRAINAGE IMPROVEMENT PLAN (EXISTING FACILITIES)SCALE: 1" = 20' - 0"GRADING &DRAINAGE PLANC4.0GENERAL NOTES1.NEW DOWNSPOUT MATERIAL SHALL BE STEEL.2.ALL NEW STORM DRAINAGE PIPING SHALL BE PVC.480LOCATION IDENTIFIED DURING STORM SEWERSCOPING AS STORM PIPE THAT NEEDSREPLACEMENT. OWNER/ENGINEER CAN PROVIDECOPY OF SCOPING REPORT UPON REQUEST.FIELD VERIFY EXACT LOCATION AND DEPTH OFEXISTING 4" PIPES. REPLACE WITH NEW 6" PVC SDPIPE. ENSURE 0.50% POSITIVE SLOPE. CLEAN ANDFLUSH PRIOR TO FINAL ACCEPTANCE.KEYNOTES480EX. 4" CONCRETE PIPE. IE VARIES BETWEEN 1'AND 2'-4" BELOW EG. MANY EXISTING BELLIES.480480480480480480EX. 4" CONCRETE PIPE.EX. 4" CONCRETE PIPE.EX. 4" CONCRETE PIPE.EX. 4" CONCRETE PIPE.9.F.dPacket Pg. 67Attachment: JES-REM Building Permit Issue - Civil (1423 : Jewett School Water and Storm Drain Lines) 22' - 7"29' - 10"020401" = 20'JACKSON COUNTYDISTRICT #6JEWETT ELEMENTARYSCHOOL REMODEL &PARKING LOTADDITION1001 MANZANITA ST,CENTRAL POINT, OR97502COPYRIGHT © 2021 Powell Engineering and Consulting, LLC. This document, and the ideas and designs incorporated herein, as an instrument of professional service, shall remain the property of Powell Engineering and Consulting, and is not to be reproduced, published, or used in whole or in part, for any other project or purpose without the express written authorization of Powell Engineering and Consulting, LLC.NW 1/4 OF THE SE 1/4 OF SEC.3, T.37S., R2W., W.M. JACKSON COUNTY, CENTRAL POINT, OREGONDrawing Name: C:\Users\Tek\Desktop\Civil 3D Projects\Current Projects\BBT CPSD\2. Jewett Elementary\Drawings\CADD\JES PL C1-C5 Series.dwg Last Save: March 12, 2021 3:18 PM Plot Date: March 18, 2021 3:10 PM By: TPOWELL 1140 sw Simpson Ave. - Suite 200 Bend, Oregon 97702 t 541.382.5535 | f 541.389.8033 COPYRIGHT ©BBT ARCHITECTSDateProject Number2021 03.22.20212006.6BUILDING PERMITISSUENo.DescriptionDateConsultantVERIFY SCALESIF NOT ONE INCH ON THISSHEET, ADJUST SCALESACCORDINGLYORIGINAL DRAWINGBAR IS ONE INCHMailing Address:221 N. Central Ave., PMB 221Medford, OR 97501541.613.0723 phonewww.powellengineeringconsulting.comPLAN VIEW - UTILITY PLANSCALE: 1" = 20' - 0"UTILITY PLANC5.0540SEWER CONNECTIONTO BUILDING(SEE PLUMBING)540CLEANOUTrd362C6.2NEW 3" PVCSEWERLATERAL @2.0% SLOPE.CONNECT TO EXISTING SEWER.IE ~ -4' (FIELD VERIFY)GENERAL NOTES1.SEE C4.0 FOR STORM DRAINAGE IMPROVEMENTS2.SEE C3.2 FOR PARKING LOT GRADING.3.SEE LANDSCAPE PLANS FOR PLANTING AND IRRIGATION, INCLUDINGSLEEVES.4.SEE ELECTRIC PLANS FOR SITE LIGHTING.KEYNOTESLIGHTING ELECTRIC CONDUIT (SEE E1.00).561PARKING LOT LIGHT POLE BASE (SEE E1.00)567COORDINATE TRENCH LOCATION AND ELEVATION FORELECTRIC CONDUIT WITH CITY OF CENTRAL POINT AS THE CITYSTORM AND WATER MAIN IMPROVEMENTS PROJECT WILLLIKELY BE CONSTRUCTED AT THE SAME TIME AS PARKING LOT.562562561561561561561561561567567567567567568568ELECTRIC JUNCTION BOX (SEE E1.00)568PROPOSED 64"x43" ARCH SD PIPE BYCITY OF CENTRAL POINT.(NOT A PART OF CONTRACT BUTCOORDINATION REQUIRED)PROPOSED 8" D.I. WATER MAIN BYCITY OF CENTRAL POINT.(NOT A PART OF CONTRACT BUTCOORDINATION REQUIRED)PROPOSED 8" D.I. WATER MAIN BYCITY OF CENTRAL POINT.(NOT A PART OF CONTRACT BUTCOORDINATION REQUIRED)PROPOSED 120" STORM MANHOLESTRUCTURE BY CITY OF CENTRALPOINT. (NOT A PART OF CONTRACTBUT COORDINATION REQUIRED)NEW RESTROOMS(SEE ARCH)RELOCATE EXISTING SEWER CLEANOUT ANDASSOCIATED SEWER LATERAL AS REQUIRED FORCONSTRUCTION OF RESTROOMS.9.F.dPacket Pg. 68Attachment: JES-REM Building Permit Issue - Civil (1423 : Jewett School Water and Storm Drain Lines) 2" X 2" X 9 GAUGE CHAIN LINKFABRIC, KNUCKLED TOP & BOTTOMWELDED GATE FRAME:1 5/8" GALVANIZED PIPEGUIDE WHEEL ON GROUNDGATE SUPPORT POSTEMBEDDED IN CONCRETE FOOTINGGATE SUPPORT POSTSECTION ELEVATION20'-0"EQ.EQ.EQ.9 GAUGE TIE WIRE@ 14" O.C.NOTE1.ALL WIRE FABRIC AND FENCE HARDWARE SHALL BE GALVANIZED.2.FABRIC SHALL BE INSTALLED ON THE OUTSIDE.POST CAPGUIDE WHEEL ON TUBE RAIL TRACKADJACENT CHAIN LINK FENCEADJACENT CHAIN LINK FENCE6'-0" TYP.RAIL END3'-0"1'-0"TOP RAIL—1-5/8" GALVANIZED PIPE7 GAUGE BOTTOM TENSION WIRETYPICAL TERMINAL POST FOOTING3500 PSI CONCRETEPOST CAPPOST BAND1/4" X 3/4" DRAW BAR6'-0"TERMINAL POST—2-1/2" GALVINIZED PIPE2'-6"8"TYPICAL LINE POST FOOTING3500 PSI CONCRETE2" X 2" X 9 GAUGE CHAIN LINK FABRIC,KNUCKLED TOP & BOTTOM6"NOTE1.ALL WIRE FABRIC AND FENCE HARDWARE SHALL BE GALVANIZED.2.FABRIC SHALL BE INSTALLED ON THE OUTSIDE.9 GAUGE TIE WIRE@ 14" O.C.3"3" GAP FOR MOWER ACCESS6"NOTE1.ALL WIRE FABRIC AND FENCEHARDWARE SHALL BE GALVANIZED.2.FABRIC SHALL BE INSTALLED ONTHE OUTSIDE.3'-0"1'-0"6"9 GAUGE TIE WIRE@ 14" O.C.POST CAPPOST BAND6'-0"4'-0"FORK LATCH WITHLOCKING CAPABILITY2" X 2" X 9 GAUGE CHAIN LINKFABRIC, KNUCKLED TOP & BOTTOMWELDED GATE FRAME:1 5/8" GALVANIZED PIPE1/4" X 3/4" DRAW BARPOST BANDELEVATION VIEW ALUMINUM SWING GATECHAIN LINK FABRIC1" ALUM SOLID SQ GUSSETSVERTICAL GATE FRAMING TYP.3/16"Ø CABLE TRUSSING2" X 2" ALUM SQ TUBE CAPPED DROP ROD6" X 2" BOLT ON 180° HINGEHINGE POST SIZE AND HORIZONTAL GATE FRAMING TYP.2" X 4" ALUM SQ TUBE LATCH90.0° T Y P .PLAN VIEW2" X 2" ALUM SQ TUBE MULLION GRADEGATE SUPPORT POSTEMBEDDED IN CONCRETE FOOTING (TYP)6'-0"1-1/2"36"12"4'-0" MIN 7'-0" MAXSTANDARD BOLT THRU HINGESLOPE TO DRAIN (TYP.)CONCRETE FOOTINGNOTES:1.ALL PIECE OF GATE SHALL BE GALVANIZED.2.FENCE FABRIC SHALL BE SECURED TO GATE FRAMES WITHKNUCKLED SELVAGE ALONG ALL EDGES FOR ALL TYPES CHAINLINK FENCE INSTALLATIONS.3.ALL CONCRETE FOOTINGS AROUND POSTS AT GROUND LINESHALL BE MOUNDED & SLOPED FOR POSITIVE DRAINAGE.AUTOCLOSE BY STANLEYMODEL NO. 5PHG9TENSION BAR (TYP.)TERMINAL POST2-7/8" O.D. SCH. 40 GALV.VAN DUPRIN 4' WIDE EXIT DEVICE2" 9 GA. MESH CHAIN LINK FABRICSTANDARD BOLT THRU HINGEPERFORATED STEEL PLATE W/ 38"STAGGERED HOLES. MIN 18"AROUND RELEASE MECHANISMMIN 7' CLR 1 12" SQ TOP BARVAN DUPRIN 996 TRIM AND01 LEVERVIFJACKSON COUNTYDISTRICT #6JEWETT ELEMENTARYSCHOOL REMODEL &PARKING LOTADDITION1001 MANZANITA ST,CENTRAL POINT, OR97502COPYRIGHT © 2021 Powell Engineering and Consulting, LLC. This document, and the ideas and designs incorporated herein, as an instrument of professional service, shall remain the property of Powell Engineering and Consulting, and is not to be reproduced, published, or used in whole or in part, for any other project or purpose without the express written authorization of Powell Engineering and Consulting, LLC.NW 1/4 OF THE SE 1/4 OF SEC.3, T.37S., R2W., W.M. JACKSON COUNTY, CENTRAL POINT, OREGONDrawing Name: C:\Users\Tek\Desktop\Civil 3D Projects\Current Projects\BBT CPSD\2. Jewett Elementary\Drawings\CADD\JES PL C6 Series.dwg Last Save: March 12, 2021 3:18 PM Plot Date: March 18, 2021 3:12 PM By: TPOWELL 1140 sw Simpson Ave. - Suite 200 Bend, Oregon 97702 t 541.382.5535 | f 541.389.8033 COPYRIGHT ©BBT ARCHITECTSDateProject Number2021 03.22.20212006.6BUILDING PERMITISSUENo.DescriptionDateConsultantVERIFY SCALESIF NOT ONE INCH ON THISSHEET, ADJUST SCALESACCORDINGLYORIGINAL DRAWINGBAR IS ONE INCHMailing Address:221 N. Central Ave., PMB 221Medford, OR 97501541.613.0723 phonewww.powellengineeringconsulting.comPROJECT DETAILSC6.0R=1"6"6"9"12"1.5"6"34"-0" CRUSHED ROCK BASE95% COMPACTIONSCALE:NTSVERTICAL CURB301GATE AND FENCE NOTES1.GATES AND FENCE DETAILS SHOWN REPRESENT GENERAL DESIGNINTENT ONLY. MODIFICATIONS MAY BE ALLOWED BY FENCEFABRICATION COMPANY.2.FENCE FABRICATION COMPANY SHALL ISSUE SHOP DRAWINGS FORREVIEW AND APPROVAL PRIOR TO INSTALL.SCALE:NTS6' CHAIN LINK FENCE340SCALE:NTSCHAIN LINK FENCE GATE345SCALE:NTSCHAIN LINK MANUAL ROLL GATE344SCALE:NTSCHAIN LINK 20' DOUBLE SWING GATE34320' MIN. CLEAR OPENING WIDTH12" OF AGGREGATE BASE(3/4"-0" CRUSHED ROCK)SCALE:NTS (PARKING LOT)AC SECTION - LIGHT322SUBGRADE SHALL BE PROOF ROLLTESTED PRIOR TO INSTALLING ROCKBASE MATERIAL.WOVEN GEOTEXTILE FABRIC3" OF HMAC PAVING24" TAPERTOP OF CURBFINISH GRADESCALE:NTSCURB TAPER305SCALE:NTSCHAIN LINK PANIC GATE3479.F.dPacket Pg. 69Attachment: JES-REM Building Permit Issue - Civil (1423 : Jewett School Water and Storm Drain Lines) JACKSON COUNTYDISTRICT #6JEWETT ELEMENTARYSCHOOL REMODEL &PARKING LOTADDITION1001 MANZANITA ST,CENTRAL POINT, OR97502COPYRIGHT © 2021 Powell Engineering and Consulting, LLC. This document, and the ideas and designs incorporated herein, as an instrument of professional service, shall remain the property of Powell Engineering and Consulting, and is not to be reproduced, published, or used in whole or in part, for any other project or purpose without the express written authorization of Powell Engineering and Consulting, LLC.NW 1/4 OF THE SE 1/4 OF SEC.3, T.37S., R2W., W.M. JACKSON COUNTY, CENTRAL POINT, OREGONDrawing Name: C:\Users\Tek\Desktop\Civil 3D Projects\Current Projects\BBT CPSD\2. Jewett Elementary\Drawings\CADD\JES PL C6 Series.dwg Last Save: March 12, 2021 3:18 PM Plot Date: March 18, 2021 3:13 PM By: TPOWELL 1140 sw Simpson Ave. - Suite 200 Bend, Oregon 97702 t 541.382.5535 | f 541.389.8033 COPYRIGHT ©BBT ARCHITECTSDateProject Number2021 03.22.20212006.6BUILDING PERMITISSUENo.DescriptionDateConsultantVERIFY SCALESIF NOT ONE INCH ON THISSHEET, ADJUST SCALESACCORDINGLYORIGINAL DRAWINGBAR IS ONE INCHMailing Address:221 N. Central Ave., PMB 221Medford, OR 97501541.613.0723 phonewww.powellengineeringconsulting.comSTANDARDDETAILSC6.1SCALE:NTSWATER QUALITY TREATMENT CATCH BASIN4172' MIN8" PVC OVERFLOW RISERDRILLED SHARP-EDGEDRESTRICTOR ORIFICE INBOTTOM PLATE.PIPE SUPPORT(S): 3" x 0.09GAUGE BOLTED OR IMBEDDED2" INTO WALL. MAXIMUM 3'-0"VERTICAL SPACING.8" PVC3" MINIMUM CLEARANCE (TYP)2' MIN8" PVC6" MECHANICAL PLUG12" MAXPRECASTRISER RINGS48"FRAME AND RISERRINGS SHALL BESEALED W/GROUTALL JOINTS SHALL BESEALED WITH RUBBERGASKET TO FORM AWATERTIGHT SEALSTANDARD PRECASTMANHOLE SECTIONS ASREQUIRED, VARIABLELENGTHMIN. 6" OF 3/4"-0"BASEROCKFINISHGRADESOLID LIDFLAT TOPCONCRETECOVEROUTLETINLETSAND COATED BELL WITH RUBBERGASKET JOINT OR USE FLEXIBLEJOINT. GROUT TO MANHOLE.NOTE ALL PRECAST SECTIONS SHALL CONFORM TO REQUIREMENTS OFASTM C 478.SCALE:NTS CONTROL STRUCTURE MANHOLE406RIM ELEVATION PER PLAN.INVERT ELEVATION PER PLAN.ORIFICE SIZE = 1.25"OVERFLOW RISER ELEV = 1259.009.F.dPacket Pg. 70Attachment: JES-REM Building Permit Issue - Civil (1423 : Jewett School Water and Storm Drain Lines) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: Administration FROM: Chris Clayton, City Manager MEETING DATE: June 10, 2021 SUBJECT: Resolution No. _____, Approving a Two-Year Agreement between the City of Central Point and Central Point Chamber of Commerce for Operation of the Visitors Information Center. ACTION REQUIRED: Motion Resolution RECOMMENDATION: BACKGROUND INFORMATION: In September of 2014 the City negotiated a new/revised agreement with the Central Point Chamber of Commerce for operation of the Central Point Visitors Information Center (VIC). The 2014 agreement included some significant changes in terms of how the Chamber of Commerce would operate the VIC as well as the Chamber’s obligations for financial reporting. The 2014 agreement included an automatic 2-year renewal provision that would become effective October 1st, 2016 (10/1/2016 - 9/30/2018). However, given historical concerns and the increased requirements contained in the 2014 agreement, staff felt it was prudent to review current agreement status with council prior to allowing the automatic renewal to occur. Following City Council review in September of 2016, staff was directed to make recommended modifications of agreement and negotiate a new multi-year lease agreement for current Chamber of Commerce/VIC office space. The 2016 agreement term included an initial term that concluded June 30, 2019, as well as an automatic two-year renewal which will conclude June 30, 2021. Inasmuch, city staff is recommending approving a new Visitors Information Center operation agreement with the Central Point Chamber of Commerce through June 30, 2023, with an automatic 2-year renewal that would extend to June 30, 2025. FINANCIAL ANALYSIS: The 2021-2023 City of Central Point Budget allocated $250,000 for General Fund/City Enhancement/Tourism Promotion. All non-event specific funding related to the operation of the Visitors Information Center is programmed in this budget line item. Event specific funding that is programmed for the Central Point Chamber of Commerce is allocated under General Fund/City Enhancement/Community Events. 9.G Packet Pg. 71 Should the Council choose to renew the Visitors Information Center operational agreement, the agreement specifies current VIC funding levels at $22,400 per year. However, the city’s annual contribution depends on budgetary authority granted by the Central Point Budget Committee & City Council. Prior to budget authorization for VIC funding the Central Point Chamber of Commerce is required to present a proposed annual budget, and provide details on operational specifics, goals and objectives. LEGAL ANALYSIS: A public hearing is not required for this item but allowing public comment on the proposed agreement renewal is appropriate. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: City of Central Point 2040 Strategic Plan GOAL 1 - Build strong relationships between government and its citizens. STRATEGY 3 – Communicate, collaborate, and partner with other governmental agencies, public and private enterprises to pool and/or leverage resources to achieve optimal outcomes for the community. STAFF RECOMMENDATION: Staff recommends approval of the proposed agreement with the Central Point Chamber of Commerce to operate the Visitors Information Center from 2021-2023, with an option for a 2- year extension. RECOMMENDED MOTION: I move to adopt resolution number _____ approving a two-year agreement between the City of Central Point and Central Point Chamber of Commerce for operation of the Visitors Information Center. ATTACHMENTS: 1. Current Chamber Office Lease 2. CE Budget Detail 3. Resolution approving Chamber Agreement 06-10-2021 4. Chamber Agt July 2021 - June 2023 9.G Packet Pg. 72 9.G.a Packet Pg. 73 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 74 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 75 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 76 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 77 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 78 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 79 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 80 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 81 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 82 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 83 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 84 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 85 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 86 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 87 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 88 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 89 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 90 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 91 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 92 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 93 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 94 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 95 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 96 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 97 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 98 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 99 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 100 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 101 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 102 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 103 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 104 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) 9.G.a Packet Pg. 105 Attachment: Current Chamber Office Lease (1421 : Resolution Approving Chamber VIC Agreement) City of Central Point 2021/2023 Biennial Budget Master 2017/18 2018/19 2019/20 2020/21 2020/21 2019/21 2019/21 Account Description Actual Actual Actual Thru 12/31/20 Estimate YE Biennial Projected Biennial Budget General Fund - City Enhancement 10-10-15-6410 Community Events 11,625 4,570 15,907 75 150 16,057 23,000 10-10-15-6420 Downtown Revitalization 21,763 17,276 40,058 14,213 28,425 68,484 60,000 10-10-15-6421 City Financing/Loans 0 0 0 0 0 0 0 10-10-15-6422 Utility Discount 27,731 36,839 30,049 25,589 31,589 61,638 65,000 10-10-15-6431 Community Grants 0 0 280,500 280,500 280,500 0 10-10-15-6437 BOB Donation to P&R Foundation 0 0 0 0 0 0 0 10-10-15-6440 Food and Friends Program 12,000 12,000 12,000 0 0 12,000 24,000 10-10-15-6450 Tourism Promotion 110,974 139,737 123,050 4,631 9,262 132,312 250,000 Total Materials & Services 184,093 210,421 221,065 325,007 349,926 570,991 422,000 Total City Enhancement 184,093 210,421 221,065 325,007 349,926 570,991 422,000 9.G.b Packet Pg. 106 Attachment: CE Budget Detail (1421 : Resolution Approving Chamber VIC Agreement) RESOLUTION NO. _______ A RESOLUTION RECOMMENDING ADOPTION OF AN AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE CENTRAL POINT CHAMBER OF COMMERCE FOR CONTRACT OPERATIONS OF THE CITY’S VISITOR INFORMATION CENTER. RECITALS: A. The City of Central Point retains the authority to reduce costs and produce public benefit through the use privatized contract services. B. The City of Central Point and the Central Point Chamber of Commerce deem it to be to their mutual advantage and to be in the best interest of their respective constituencies/membership to enter into this agreement for the purpose of the Chamber of Commerce to operate the City’s Visitor Information Center. The City of Central Point resolves: Section 1. The attached agreement between the City of Central Point and the Central Point Chamber of Commerce for the operation of the City’s Visitor Information Center is approved. Section 2. Upon approval of this agreement by the Central Point Chamber of Commerce, the attached agreement shall govern contract services between the two agencies from July 1, 2021 to June 30th, 2023. Section 3. The Mayor and/or City Manager of Central Point are authorized to sign the attached agreement on behalf of the City of Central Point. Passed by the Council and signed by me in authentication of its passage this _____ day of _____________________, 2021. __________________________ Mayor Hank Williams ATTEST: _____________________________ City Recorder 9.G.c Packet Pg. 107 Attachment: Resolution approving Chamber Agreement 06-10-2021 [Revision 1] (1421 : Resolution Approving Chamber VIC Agreement) VISITOR CENTER AGREEMENT THIS AGREEMENT by and between the CITY OF CENTRAL POINT, a municipal corporation of the State of Oregon hereinafter called "the CITY", and the CENTRAL POINT CHAMBER OF COMMERCE, an Oregon not-for- profit corporation hereinafter called "the CHAMBER," is effective as of July 1, 2021. RECITALS WHEREAS, the CITY desires to contract for tourism promotion utilizing funds derived in whole or in part from transient lodging taxes ("TLT") collected within the CITY; and WHEREAS, the CHAMBER has the capability and desire to undertake such a tourism promotion program, through a Visitor Information Center ("VIC"); NOW THEREFORE the parties agree as follows: SECTION I TERM AND RENEWAL This Agreement is effective beginning July 1, 2021. Its initial term extends through June 30, 2023. Unless this Agreement is terminated under Section II below, it will automatically be renewed for two years (July 1, 2023 – June 30, 2025), on the same terms, except for the payments to be made as described in Section III below and except to the extent the parties may choose to amend or modify the Agreement under Section XII below. Payments for the renewal period will be determined as set forth in Section V below. SECTION II TERMINATION 1. Either party, for any reason, upon one hundred eighty (180) days prior written notice to the other, may terminate this Agreement without further obligations. Notwithstanding this general rule: a) Either party may terminate this Agreement in the event of a breach of the Agreement by the other party. Prior to such termination, however, the party seeking the termination shall give to the other party written notice of the breach and of the party's intent to terminate. If the party has not entirely cured the breach within ninety (90) days after such notice, then the party giving the notice may terminate the Agreement at any time thereafter by giving a written notice of termination. Provided, however, if said default cannot reasonably be cured within ninety (90) days, then this Agreement shall not terminate if the defaulting party uses reasonable efforts and diligence to commence curing said problem within the 90-day period and completes the cure of said problem within a reasonable time thereafter. Such termination will be without prejudice to a party's rights to other legal or equitable remedies for breach of this Agreement, such as the right to recover money damages for such breach. 9.G.d Packet Pg. 108 Attachment: Chamber Agt July 2021 - June 2023 [Revision 2] (1421 : Resolution Approving Chamber VIC Agreement) b) This Agreement will terminate, without further action by the parties and without further obligations, in either of the following events: 1. If the CITY's appropriation of funds for this Agreement in any fiscal year fails to equal or exceed the budget submitted by the CHAMBER to the CITY under Section V below, or the CITY's schedule for payment of funds differs from that budget, this agreement will terminate on June 30 of the last fiscal year for which sufficient funds are appropriated and paid; or 2. If sufficient funds are not available for this Agreement this agreement will terminate on June 30 of the fiscal year in which funds are not sufficient. The CITY certifies that funds for this Agreement are included in the CITY's budget for upcoming budget year, which concludes June 30, 2022. The CITY, in compliance with the appropriation of funds requirements in ORS 294.305 to 294.565, will in good faith endeavor to budget and appropriate such funds for subsequent fiscal years. If funds are not appropriated for this agreement for any fiscal year after 2021-2022, the CITY will notify the CHAMBER, and this Agreement will terminate on June 30 of the last fiscal year for which sufficient funds are appropriated. SECTION III CITY FUNDING FOR VISITOR INFORMATION CENTER During the term of this Agreement, unless otherwise stipulated in the budget submitted by the CHAMBER to the CITY under Section V below, the CITY shall pay to the CHAMBER, from funds lawfully appropriated, a monthly amount equal to one-twelfth of the CHAMBER's approved budget for the VIC for the CHAMBER's fiscal year in question (for VIC purposes, and for purposes of this Agreement, the CHAMBER's fiscal year is July 1 -June 30, although for other purposes, the CHAMBER operates on a calendar-year basis). Such monthly payments will be no later than the 10th business day of each month (a "business day" is a day that is neither a weekend nor an official holiday under Oregon state law). However, inasmuch as the initial term of this Agreement ends on June 30, 2023, and it may thereafter be renewed, the CITY's payments will be: a) For the initial term of this Agreement, the current appropriated amount for visitor’s information center (VIC) operation is $22,400 per year ($1866.67/month). b) For successive terms the parties acknowledge and agree that the VIC will be funded by the CITY in amounts, and according to the schedule of payments, set forth in the CHAMBER's approved budget submitted to the CITY under Section V below, provided that if such funding is not appropriated, the CHAMBER may terminate this Agreement as provided in Section IIb above. Inasmuch as TLT is expected to be the primary or exclusive source of funds for the VIC under this Agreement, the CHAMBER understands and agrees that use and expenditure of TLT is subject to the requirements of ORS 320.300 to 320.350, and the parties will follow these requirements with respect to TLT. c) The City of Central Point is currently leasing office space for the operation of the Central Point Chamber of Commerce & Visitor’s Information Center. The office space is located at 650 E. Pine Street and the current lease agreement remains valid until December 31, 2021, a copy of which is attached hereto as Exhibit “A”. Future lease agreements/funding will be subject to city council approval. SECTION IV 9.G.d Packet Pg. 109 Attachment: Chamber Agt July 2021 - June 2023 [Revision 2] (1421 : Resolution Approving Chamber VIC Agreement) SERVICES TO BE PROVIDED a) The CHAMBER's purpose for operating the VIC is to provide local citizens and visitors with information about Central Point area visitor facilities, recreational opportunities, services offered by the CITY and other relevant governmental entities, and services provided by private nonprofits and other nongovernmental organizations and charities in the Central Point area; and other information that is reasonable for the CHAMBER to provide by means of a VIC, given the limits of the CHAMBER's budget, the level of funds available for the VIC, and the hours the VIC is open. b) The CHAMBER shall operate the VIC with an office and telephone service, regularly open and available to the public. The CHAMBER Board of Directors, in its discretion, will determine the VIC's hours of operation, provided that office and telephone service to the public will be available at least 25 hours each week during daytime hours; the CHAMBER may choose to include Saturday in this 25-hour week, or limit hours of operation to weekdays. c) The CHAMBER's activities in furtherance of its purposes for the VIC will include marketing and promotion of tourism and promotion of economic development, and providing information necessary to support such activities. Specific examples of activities the CHAMBER will conduct include: 1. Production, display and distribution of promotional brochures; 2. Advertising in local and regional publications; 3. Providing information about services offered by the CITY and other governmental and nongovernmental entities; 4. Providing the public with maps, brochures and other information about the Central Point and the surrounding area; 5. Publicizing local and regional entertainment, events, and tourist attractions, and tourist destinations; 6. Informing the public about restaurants, lodging, and similar accommodations that may be of interest to visitors; 7. Publicizing opportunities for the development and promotion of tourism and tourism related businesses; and 8. Assisting with and promoting annual events which foster CHAMBER goals. SECTION V BUDGET Beginning no later than February 1, 2022, and the first business day of each February thereafter, for as long as this Agreement remains in effect (including renewal periods), the CHAMBER shall submit a detailed program and revenue request for the VIC'S upcoming fiscal year to the CITY. The proposal shall become part of the CITY's annual budget appropriation process. The proposal will include a copy of the CHAMBER's board-approved VIC operating budget for the next fiscal year. The proposal also will include the CHAMBER's projected goals and objectives for the VIC for the next fiscal year. (Example: On February 1, 2022, the CHAMBER will submit the proposal, including the budget, for the VIC for the year July 1, 2022 -June 30, 2023.) SECTION VI ACCOUNTING AND REPORTING 9.G.d Packet Pg. 110 Attachment: Chamber Agt July 2021 - June 2023 [Revision 2] (1421 : Resolution Approving Chamber VIC Agreement) a) The CHAMBER will separately account for VIC monies apart from its general books of account. The City Finance Director or his/her designee may examine this separate VIC accounting during normal business hours after providing written notification to the CHAMBER, at least 48 hours prior to the time such examination is to be held. Nothing contained herein shall be interpreted to grant the CITY access to the general books, papers, and accounting records of the CHAMBER, or to any other records of the CHAMBER not directly related to the VIC. b) The CHAMBER shall account to the CITY for monies received from the CITY for the VIC. This accounting will be provided by the seventh business day of the first month following the end of each fiscal-year quarter. The accounting shall refer to the three calendar months preceding the accounting. (Example: The October accounting will be for July - September). The CHAMBER shall forward this report to the CITY Finance Department. c) The CHAMBER also shall file with the CITY, with each quarterly accounting, a program report. This report will cover the same time period as the accounting submitted under Section VI(b) above. If the Chamber fails to meet the accounting/reporting requirements described in this section VI(a-c) of this Agreement, CITY may withhold future monthly payments of appropriated funds until proper accounting/reporting required under this Section is provided. CITY shall not be required to pay interest or penalties for such delayed payment, where the delay is caused by CHAMBER’s failure to property account/report to CITY. d) The CHAMBER shall maintain adequate accounting records of all revenues and expenditures covered by this Section VI, with supporting invoices, for a period of three (3) years. e) It is understood and agreed that the CITY may appropriate funds derived from any source it chooses to fund the VIC under this Agreement. Even so, it is understood that TLT will most likely be the source of such funds. Therefore, if the CITY's projections for future collection of TLT change during the CITY'S fiscal year, the CITY will advise the CHAMBER of the CITY's changes in projections for TLT collection within forty (40) days after the close of the CITY's fiscal year- quarter in which the change in collection projections occurred. f) CHAMBER shall report to CITY quarterly analytic contact information. Such reports shall summarize the total number of contacts via telephone, email, website, and personal visits as well as such other information compiled by CHAMBER to detail its promotion of tourism and public information. SECTION VII CITY REPRESENTATIVE The CHAMBER's board of directors will maintain a Visitor Information Center (VIC) advisory committee that will meet quarterly. The advisory committee will provide the CITY with notification of the date, time, and location of its meetings, at least 14 days before the scheduled date of the meeting, except that in the case of emergency or specially-scheduled meetings, the notification will be (if possible) at least four days before the meeting is to take place. The CITY will appoint a city council liaison to sit as a member of this committee, and this individual will be entitled to a seat on the committee. Nothing in this section will affect the right of the CHAMBER's board of directors to conduct the CHAMBER's business under the CHAMBER's bylaws and other governing documents. However, if requested by the board, the appointed city council liaison will be available to attend regularly scheduled chamber board meetings. 9.G.d Packet Pg. 111 Attachment: Chamber Agt July 2021 - June 2023 [Revision 2] (1421 : Resolution Approving Chamber VIC Agreement) SECTION VIII. INSURANCE The CHAMBER shall carry insurance as follows: a. Workers' compensation coverage in accordance with Oregon law; and b. Commercial general liability insurance for the VIC, with a reputable insurance carrier, naming the CITY, elected officials, officers, agents and employees as an additional insured. The insurance limits shall be a minimum of $1 million per occurrence and $2 million aggregate. Evidence of such insurance coverage, in the form of an additional insured endorsement from the CHAMBER's insurer, will be provided to the CITY within fifteen (15) days from the end of each calendar-year The CHAMBER also will furnish a new certificate of coverage to the CITY forthwith, upon any change of insurance carrier by the CHAMBER. The CHAMBER may not cancel this insurance without at least thirty (30) days prior written notice to the CITY. SECTION IX INDEMNIFICATION a. CHAMBER will indemnify defend and hold CITY, its elected officials, officers, agents and employees, harmless from and against all claims, demands, actions, costs and expenses, including attorneys' fees and costs of defense, which may be incurred by or asserted against CITY, arising out of or resulting CHAMBER’s acts and omissions and the acts and omissions of CHAMBER’s officers, subcontractors, agents and employees. b. Subject to the limits of liability under ORS 30.260-30.300, CITY will indemnify defend and hold CHAMBER, its officers, agents and employees, harmless from and against all claims, demands, actions, costs and expenses, including attorneys' fees and costs of defense, which may be incurred by or asserted against CHAMBER, arising out of CITY’s acts and omissions and the acts and omissions of CHAMBER’s officers, subcontractors, agents and employees. SECTION X COMPLIANCE WITH LAWS The CHAMBER will comply with the provisions of all federal, state and local laws and ordinances that are applicable to the VIC and its operations. 9.G.d Packet Pg. 112 Attachment: Chamber Agt July 2021 - June 2023 [Revision 2] (1421 : Resolution Approving Chamber VIC Agreement) SECTION XI STATUS AS AN INDEPENDENT CONTRACTOR In the performance of the work, duties, and obligations required of the CHAMBER under this agreement, it is mutually understood and agreed that the CHAMBER is at all times acting and performing as an independent contractor and not an agent, partner, or joint venture with the CITY. The CITY shall neither have nor exercise any control over the methods by which the CHAMBER performs its work and functions. The parties acknowledge that any contracts entered into between the CHAMBER and any third party are not an obligation of the CITY, and the CHAMBER must not represent that it has the power or authority to contractually bind or obligate the CITY. SECTION XII MODIFICATION This Agreement may not be released, discharged, abandoned, changed, or modified in any manner, except by an instrument in writing signed on behalf of each of the parties, by their duly authorized representatives. SECTION XIII ASSIGNMENT The responsibility for performing the CHAMBER's services under the terms of this Agreement shall not be assigned, transferred, delegated or otherwise referred by the CHAMBER to a third person without the prior written consent of the CITY. SECTION XIV NOTICES For purposes of this Agreement, notices by one party to the other are deemed to be made if in writing, sent by certified mail, return receipt requested to the other party, addressed as follows: A. For the CHAMBER: Executive Director Central Point Chamber of Commerce 150 Manzanita St. Central Point, OR 97502 B. For the CITY: City Administrator City of Central Point 140 S. 3rd Street Central Point, OR 97502 IN WITNESS WHEREOF, this agreement is entered into as of ______________, 2021. CITY OF CENTRAL POINT _________________________ Mayor CENTRAL POINT CHAMBER OF COMMERCE _____________________________ Director 9.G.d Packet Pg. 113 Attachment: Chamber Agt July 2021 - June 2023 [Revision 2] (1421 : Resolution Approving Chamber VIC Agreement) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: City Attorney FROM: Sydnee Dreyer, City Attorney MEETING DATE: June 10, 2021 SUBJECT: Resolution No. ______, A Resolution Declaring Certain Real Property Located on Old Military Road Surplus Authorizing an Invitation to Bid on the Purchase of Such Property ACTION REQUIRED: Motion Resolution RECOMMENDATION: Approval BACKGROUND INFORMATION: The City of Central Point acquired an approximately 7.41-acre parcel of land located on Old Military Road in 1970, commonly referred to as Map No. 372W08, Tax Lot 1900 (the “Property”). The Property is zoned County Aggregate Resource. The City purchased the land for use by the Public Works Department to be used as a site to move extra material such as rock, dirt and tree trimmings, as the City did not have an alternative location in town at that time. Over time use of the Property for extra materials has become unnecessary as the City is now able to dispose of such items through recycling and other methods. Currently the City uses the Property for storm drain decanting. However, once the new Public Works Operations Center is constructed, it will contain an indoor decant building. In addition, the City has as two additional decanting sites closer to town. The City has no other reasonable use for the Property. The purpose of the resolution is to declare the Property surplus and to direct staff to proceed with an invitation to bid on the purchase of the Property. Prior to any sale of the Property, this matter would be set for public hearing for consideration of the sale terms and sale price, and to take testimony from the public regarding the proposed sale. Although this resolution is not set for public hearing, if members of the public desire to speak to this item, it would be appropriate to allow public comment. FINANCIAL ANALYSIS: 9.H Packet Pg. 114 LEGAL ANALYSIS: ORS 271.310 authorizes the City to sell real property whenever it is not needed for public use or where the public interest may be furthered by such conveyance. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: STAFF RECOMMENDATION: Recommend approval of the resolution. RECOMMENDED MOTION: I move to approve Resolution No. _____, a Resolution declaring certain real property located on Old Military Road (Map No. 372W08, Tax Lot 1900) surplus and authorizing an invitation to bid on the purchase of such property. ATTACHMENTS: 1. Reso of Intent Surplus Old Military Road Property 2. 372w08 9.H Packet Pg. 115 Res. No.___________; June 10, 2021 Page 1 RESOLUTION NO. ______________ A RESOLUTION DECLARING CERTAIN REAL PROPERTY LOCATED ON OLD MILITARY ROAD (MAP NO. 372W08 TAX LOT 1900) SURPLUS AND AUTHORIZING AN INVITATION TO BID ON THE PURCHASE OF SUCH PROPERTY Recitals: A. The City of Central Point acquired an approximately 7.41-acre parcel of land located on Old Military Road in 1970, commonly referred to as Map No. 372W08, Tax Lot 1900 (the “Property”). The Property is zoned County Aggregate Resource. B. The City purchased the land for use by the Public Works Department to be used as a site to move extra material such as rock, dirt and tree trimmings, as the City did not have an alternative location in town at that time. Over time use of the Property for extra materials has become unnecessary as the City is now able to dispose of such items through recycling and other methods. C. Currently the City uses the Property for storm drain decanting. However, once the new Public Works Operations Center is constructed, it will contain an indoor decant building. In addition, the City has as two additional decanting sites closer to town. D. The City has no other reasonable use for the Property. E. ORS 271.310 authorizes the City to sell real property whenever it is not needed for public use or when the public interest may be furthered by such conveyance. F. The City has determined that the Property is not needed for public use and it is in the public interest to sell property for which the City has no further need. Given the interest in the Property, the Council recommends such sale through a publicly advertised invitation to bid, authorized by CPMC 2.40.120. The City of Central Point resolves as follows: Section 1. The Property is declared to be surplus. Section 2. The City Council directs staff to prepare a publicly advertised invitation to bid on the Property. Section 3. The City Manager or his designee is authorized to take any other steps necessary to effectuate the terms of this resolution. 9.H.a Packet Pg. 116 Attachment: Reso of Intent Surplus Old Military Road Property (1426 : Resolution Declaring Old Military Road Property Surplus) Res. No.___________; June 10, 2021 Page 2 Passed by the Council and signed by me in authentication of its passage this _____ day of June, 2021. _______________________________ Mayor Hank Williams ATTEST: ______________________________ City Recorder 9.H.a Packet Pg. 117 Attachment: Reso of Intent Surplus Old Military Road Property (1426 : Resolution Declaring Old Military Road Property Surplus) ## ####### #################### # ######## # # ################P PP P P P P P P P P P P 7 0.31 Ac 170.0CS 17898 4 8 134.63 80-04100 17 0.70 Ac 1.70 Ac 3.74 Ac 8.63 Ac 6.94 Ac PER 2010AERIAL PHOTO 665.96333.19275. 833.66 317.72 166.71 74.1249-30 373.95 216.17177.27180.51CS 1286BLA 71-01412 246.6757.73 W. 268.30N. 1644.29FROM E.1/4 COR.STAGE6-28 SEE MAP 37 2W 17 18 9 9 104.89 16 151.28 OLD RD.500.19 340.53 11.47 Ac CS 20380 14.25 Ac 666.70 968.890.11 Ac 8 666.578 666.77 5.00 Ac CS 19991 CS 21328 17 TAYLOR RD. 8 SEE MAP 37 2W 09C6 346.421.52 Ac 239.52 1330.827 1330.72352.311331.155 2.07 Ac 2.49 Ac 6-25 330.00330.005 305.00 146.45 SEE MAP 37 2W 05 SEE MAP 37 2W 09B134.04161.38SEE MAP 37 2W 078 9 .1 2 SEE MAP 37 2W 05D 342.0567.40 45.59 833.18 1330.821329.821328.21 1323.50170.00690.94660.00 M/L332.981 6 8 .5 6 1.94 Ac 1331.48190.01 E 2762.31 SOF 1/4 COR. TO 9 & 12 196.35 166.56166.56170.73 614.351326.70 (CALC) 282.47 467.0065.50 333.1365.81 436.23331.791327.16 81.18 Ac 40.50 Ac 143.50 361.76610.00 26.45 Ac 215.00 50.00665.97264.71 259.66 1328.21 453.75467.001333.00 (CS 1161)467.001329.38 453.75S 00-21-00E440.00986.91CS 5479 979.44400.00 40.58 Ac CS 5892 6.12 Ac 10.19 Ac 72.97 509.27 CS 132 1 2 1.3 2 601.04CS 5727 579.046.12 Ac 200.00CS 5163 CS 3266200.00CS 8233 1330.72CS 6028 1328.00 802.06 398.47 (CALC)1126.6013.52 Ac 526.45 1334.31 613.9946.60 725.61 S 89-54-00 W 1320.00 1320.00 426.00334.00426.00 137.41 56.27 392.28 2.17 Ac143.33CS 337 CS 8233 19.17 Ac 13.94 Ac 240.00 10.02 Ac CS 7445 30.00 254.25325.49 S 84-44-15W 1013.79 4.77 Ac 994.98 259.66 30.18 Ac 27.41 572.22 (CALC)1333.94 41.11 464.99 (CALC)209.282.50 Ac 72-09761 ROAD107.00342.00190.40 13.39 Ac289.533.40 Ac 6.11 Ac 9.68 Ac 1.67 Ac CS 12591 270.00 4.96 Ac 200.11 257.21270.00 65.03 31.73 1.92 Ac. 3.32 Ac 310.00352.67399.20519.85 (CALC) 51.87 501.00 (CALC) 487.27 (CALC) 100.94 M.I.D. CANAL1392.70122.83 242.9518 6. 7 8159.90 480.00 132.3149-15 41.08 11.50 Ac 0.98 Ac200.00690.94PER 2010 AERIAL PHOTOS 89-48-00 W 242.32W 1/4COR. N 1/4COR. 0.80 Ac 513.28 (CALC) CS 2298 330.90CS 1074 6.12 AcMILITARY 396.00690.00 (DEED) 262.0287.31107.55105.28 360.00133.10137.30806.42 (CALC)291.3185.31352.31215.00 P2 NW COR.V285 P272874.50 FROMSEC. COR.124.3440'134.0410.12 80.001 94 .0 0 370.10 234.76 182.83 2.29 Ac 70' M/L 680.27 (CALC) 400.00 324.74 771.506.43 Ac 0.85 Ac CS 4204 1.96 Ac0.76 Ac CS 1161 536.60 660.00 (DEED) 301.68 CS 12591 252.27635.61 (CALC) CS 12789 S 1/4COR. 45.75 Ac CS 1160 81.10 Ac 2.43 Ac E 1/4COR.94.56241.47P 131-1991P 131-19910.05 Ac 356.47136.35118.54 666.93 (CALC)333.13325.445.86 Ac 666.26237.94332.987.41 Ac 516.33 (CALC) BLA-89-01642 1333.85332.98779.68 (CALC)332.98777.79 (CALC) 485.19 6.48 Ac 63.63 M/L 9.12 2.31 Ac13.88 Ac 632.231320.00 1.80 Ac 391.10 225.39240.542 7 9.5 2 CS 9381 99.02 905.00 5.20 Ac 26'P 22-2015P 22-2015391.82 49.06 15.38 60 .2 0 240.00 71.25 30.00 107.58 P1 682.28 (CALC) 55.6047.62 333.465.24 Ac CS 11522190.70139.60162.651.87 Ac190.53139.472.32 Ac 1334.00 13.96 Ac 10.05 Ac 0.05 Ac 115.30278.45278.45391.10 575.95CS 21743 I.P. P.1 P.2 NW COR.V396 P482 325.38NW COR.V427 P26396.003305 2100 3400 3302 2001 1501 500 2300 503 3800 4002 1900 1600 3301 600 2900 100 200 3900 1502 1000 2800 502 1300 A1 3200 400 1101 2000 701 800 3700 300 2500 700 3801 601 3000 1401 1100 3303 3300 3500 1200 801 2400 1400 4100 101 1800 900 3304 2602 4001 1300 1901 2801 2700 1700 504 501 3100 1500 2601 4000 SECTION 8 T.37S. R.2W. W.M.JACKSON COUNTY1" = 400' CANCELLED TAX LOT NUMBERS2600 ADDED TO 35002200 ADDED TO 21003600 ADDED TO 372W17 100301 ADDED TO 400 372W8 372W8 NEW MAP October 31, 2011REV March 8, 2018GIS DATA03/20/2018 7:02:22 AM: bosmanjbFOR ASSESSMENT ANDTAXATION ONLY 9.H.b Packet Pg. 118 Attachment: 372w08 (1426 : Resolution Declaring Old Military Road Property Surplus)