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HomeMy WebLinkAboutCM032874 City Hall Council Chambers 250 East Pine Street March 28, 1974 The common council met in regular session with Mayor Jim McBee presiding at 7:30 P.M. Roll call found the following councilmembers present: Hamer, Mills, Snook, and Tally. Absent being Malot and Ward II declared vacant. Also present were City Attorney John DuBay, City Administrator Ron Young, Recorder Ed Zander, Engineer C.P. Westwood, Public Works Supt. Vern Capps, Police Sergeant Jim Corliss, Building Inspector Joe Chastain, Fire Chief Allan Higinbotham, and numerous interested citizens. Minutes of the regular meeting of February 14th and February 28th were read and accepted. Motion was made by Tally, seconded by Hamer to approve the minutes as presented. With all in favor, motion was carried. Mayor McBee introduced Mrs. Margery Stensrud and Mr. Ed Sage as represen— tatives of Senior Citizens on the topic of "Housing". Mrs. Stensrud stated that her agency was in need of volunteer workers as an information group to the Housing Authority on housing needs for the senior citizens of Central Point. Discussion was held. Mayor McBee advised that the City Staff would cooperate in any way to assist our local senior citizens for better living conditions. The Mayor presented unpaid bills before the Council for their study and approval. By no questions raised, motion was made by Member Tally, seconded by Mills to pay the bills as presented. With all in favor, motion was carried. City Administrator Ron Young gave a report of the City Planning Commission, related to the "regular" meetings of the Commission request for a change to the 4th Thursday instead of the 3rd Tuesday of each month as recommended by the Council. The Commission voted as a body on the issue and the results were to continue the present meeting schedule of the 3rd Tuesday each month. Mr. Young explained that individual hardship and other personal commitments as being reasons given to retain the present meeting dates, and ending in the voting results he stated. Mr. Young further stated that the Planning Commission are studying several plans for future improvements and should have conclusive results at their next regular meeting. Mayor McBee spoke of Ordinance #1068 as being too restrictive to administer properly. He emphasized that on any internal remodelling (as a maximum or minimum amount of work) would require the full route as spelled out to comply to #1068. He stressed the necessity to amend the ordinance to allow the City Staff in determining the enforcement of minor construction to prevent any loss of progress. Motion was made by `rally, seconded by Mills to allow the amendment to Ordinance #1068 by allowing City Staff to administer and determine its function. Roll call vote. All in favor. The motion carried. I Mayor McBee read the progress report submitted by Mrs. "Pete" Peterson, Manager of Northwest Printed Circuits. The letter indicated that the relocation of their activity could be by mid-June, 1974. Correspondence was read from the Central Point Rural Fire Protection District advising that the Fire District was unable to adjust any tax money received during the tax year of 1973-74 on the Dobrot Way tax issue. Old Business 1. The Mayor referred for discussion the issue of Dobrot Way sanitary sewer rates, calling upon Ron Young for his alternate report on the issue. Discussion held. It was the general opinion that Plan 1-A would serve with justification both to the residents and the City of Central Point. Councilman Tally did not agree to the plan as to the monthly rate of $4.25, as being unfair to the rest of the City residents (Refer to the Proposed Plan). Discussion followed. The four different alternatives were studied. The Mayor called for Council consideration on the issue. Motion was made by Mills, seconded by Snook to adopt Plan 1•-A as presented. Roll call vote as follows: Hamer-yes, Mills-yes, Snook-yes, Tally-no. By majority in favor, the motion was carried. Attorney DuBay was instructed to secure the necessary legislative changes as required, amending the Sewer Rate Ordinance and applying to the area in question. 2. Mayor McBee referred next to prior Council action allowing the Mayor and City Admin. to negotiate one additional.-year lease of the City farm lands to the Dunn Brothers. The Mayor advised that the condition of the lease is considered to be extended one additional year at an increased rental fee of $2,100.00 for the year, also that the property will be asked for a Green Belt Zone by the County Planning Department. By no questions raised, motion was made by Hamer, seconded by Mills to have the Mayor execute the lease as reported with the Dunn Brothers' Twin D.Farms. Roll call vote. All in favor, motion carried. 3. Mr. Young presented to the Council a report of City Insurance coverage less "Errors and Omissions" protection as to our present policy., Mr. Boyce Stanard, agent for City Insurance, recommended that the City carry the additional coverage at a total premium cost of $4,400.00 per year with a "blanket coverage", also including some additional equipment the City has acquired. The insurance company being Pacific Indemnity as carrier. Discussion held. Motion made by Tally, seconded by Hamer that the City Admin. negotiate the additional coverage as recommended. By roll call vote, all in favor, motion carried. 4. Attorney DuBay presented a proposed ordinance and reading in part: "An Ordinance Amending Ordinance No. 893 to Rezone Certain Real Property from R-1 to R-F." Mayor McBee called for the public hearing and asked if any person present wished to be heard on the issue. By no questions raised, the public hearing was ordered closed. By no questions of the Council, 111 motion was made by Snook, seconded by Tally to adopt Ordinance #1132 as read. Roll call vote. All being in the affirmative, the motion carried. Ordinance #1132 Declared Duly Adopted. (Lydiard-Bohnert property, Tax Lot #3400, Code 6-2 37 2W 3DC) 5. City Administrator Young next presented the Janitorial Bids as received and opened as follows: 1. Robert A. Friesen, General Maintenance Annual cost $3,960.00. $330.00 per month 2. Robert E. Banks Janitorial Service Annual cost $1,080.00. $90.00 per month 3. Ken Bruso/Servpro of Medford Annual cost $1,950.00. $162.50 per month Discussion followed. Motion was made by Tally, seconded by Snook to accept the low bid of Robert Banks for the City Hall Janitorial Service. With all in favor, the motion carried. 6. Mayor McBee spoke to the councilmembers regarding a letter from the City to the Central Point Grange Co-Op Supply Association in appreciation of their effort and expenses to correct a lifelong traffic problem at West Pine and Front Street (Feed Mill Loading Dock). The Mayor also suggested that a plaque be considered for the occasion. By a motion of Councilmember Tally, seconded by Snook that the City Staff fulfill the request stated by the Mayor in obtaining an appropriate plaque and letter of appreciation to the Grange Assn. in Central Point. With all in favor, motion was carried. New Business 1. City Admin. Young stated his concern in the need of a functioning air conditioning system for the Council Chambers and City Hall Building. He advised that one firm has given their views on installation and estimated costs. Discussion held. The Council advised that additional estimates should be explored of at least threer (3) estimates by air conditioning contractors, councilmembers favoring a better air conditioning system needed for Chambers and City Hall. 2. Mayor McBee advised that the City Staff have made a request for additional equipment - self automatic feed for the Burroughs Computer. He stressed the point of a time saver for printouts of budgetary reports and other financial reports. Several councilmembers had observed the demonstration of the component and indicated the feasibility of the need. The present cost of the requested equipment to the City would be a fixed-price of $4,000.00 if a letter of commitment were to be acknowledged to Burroughs ,- Corporation. Discussion held. Motion made by Tally, seconded by Hamer to proceed with the intent to consider the purchase providing the decision of the Budget Committee favor the purchase. With all in favor, the motion carried. 3. Mayor McBee announced that the City Budget Committee has progressed and the meetings are now to be scheduled. Discussion held. It was agreed that the first meeting will be on April 1, 1974 at 7:30 P.M. in the City Hall Building, with meetings to follow on Mondays, Tuesdays, and Fridays of each week, unless otherwise changed by the Council. Mr. Young was instructed to notify the Budget Committee of the schedule. 4. The Mayor requested councilmemberts opinion as to "does the City of Central Point see the feasibility of a County Fair Park at the Peter Kewitt property and if so, should we give the County Board of Commissioners a letter supporting the proposal?" Discussion held. Motion made by Mills, seconded by Hamer that the City of Central Point does support the proposed future development of a County Fair Park complex. With all in favor, motion was carried. Mayor McBee, speaking on "New Business"-but not an Agenda item, commenting about the poor representation of news coverage the City receives from the Medford Mail Tribune - "Due to the absence of the newspaper correspondence reporting, we should prepare our own news release of the imp6rtant issues covered at this meeting." 5. Discussion was held on Animal Control (dogs). It was advised that residents be notified of the dog control ordinance and the ordinance will be enforced. Violations will be handled by the Police Department. Motion made by Hamer, seconded by Mills to inform the public by adding the notice to the next water billing. With all in favor, the motion carried. Mayor McBee recalled an item under Old Business (#6) that was previously overlooked regarding sealed bids received of a new police vehicle. In discussion, Chief of Police Sanders stated that he had no preference of either of the two makes - Chevrolet and Dodge vehicles. Further discussion held. Motion made by Snook, seconded by Tally to award the bid to Courtesy Chevrolet Company, Medford, as low bidder of $3,426.74 compared to the bid submitted by Lithia Dodge of $3,800.88. By roll call vote with all in favor, the motion carried. 6. Attorney John DuBay reported that within the next few months numerous ordinances will be presented for Council action. He stated that copies for study will be made available prior to meetings for Council review and study. 3 Miscellaneous Mr. Del Curry was recognized by the Chair and spoke of the January 16, 1974 flood. Mr. Curry advised that the main stream should be maintained by removing growth, debris, etc. to allow free flow in Griffin Creek. He also suggested that property-owners adjacent to the creek should be forced to do the housekeeping. Discussion held. The Mayor and Council suggested that the City Administrator contact the property-owners and attempt to solve the problem of stream clean-out. The Mayor further advised that he personally would tour the area with Mr. Young and Vern Capps. Mr. Chastain, City Building Inspector, informed the Council that several hazardous conditions exist about the City during swimming pool construction periods. Mr. Chastain referred to a pool being constructed at 4th and Alder Streets that is full of water and being unprotected to children. Discussion held. Mr. Young was instructed to give notice of the condition as per Ordinance #306 of the City Code. Mayor McBee called for a meeting to discuss aluminum drain pipe with City Staff on questions related thereto. Motion made by Tally, seconded by Mills to have a meeting on the issue with City Engineer Westwood, City Admin. Young, Vern Capps of Public Works, and Mayor McBee. Mr. Young informed Council that Mrs. Barnett is promoting a "bicycle rodeo" with assistance to her son as an Eagle Scout project. Mrs. Barnett is also 111 seeking City financial support of $75.00-$100.00. The issue was tabled for further study as the event is scheduled for sometime in May. Fire Chief Al Higinbotham advised the Council that the City Fire Dept. had applied for Government Surplus (6x6 truck) through Emergency Services some- time ago and by recent information, the vehicle is now at the Central Point Rural Fire Dept. He also advised that the Rural Fire Dept. has a $450.00 road charge for transportation down from Salem. Discussion held. It was recommended that the issue be studied by the Fire Committee and a report will be made at the regular meeting of April 11, 1974. As no further business being noted from the audience, a motion was made by Member Snook, seconded by Mills to adjourn to the next regular meeting or to the call of the Mayor. With all in favor, the motion carried. The regular meeting adjourned at 9:15 P.M. Mayor McBee called for an adjourned meeting to follow concerning a personal matter, after ordering a 5-minute recess between the two meetings. March 28, 1974 Special Adjourned Meeting Minutes The Council reconvened at 9:20 P.M. in Special Adjourned Session after the regular meeting(adjourned at'9:15 P.M.) with Mayor Jim McBee presiding. Councilmembers present were those as noted at the prior meeting. The topic for discussion being "Shall the City allow or deny appointed officials to reside beyond the City Limits?" Mayor McBee stated the position of the City Administrator concerning permanent residence beyond the City Limits request. The discussion carried the issue of other appointed officials; City Engineer, City Attorney, and Municipal Judge residing elsewhere in the Valley. It was also noted that other City employees live outside the city limits at this time including Policemen, Firemen, and Public Works employees. Councilmember Tally stated that as long as the City Administrator was within reasonable distance and could respond to his presence in reasonable time he (Tally) could not see any problem inasmuch as the distance being only one-half mile from the city limits. By discussion, it was believed that the property to be purchased by Mr. Young and family was both reasonable in distance and time. Motion was made by Tally, seconded by Mills, to acknowledge the request by granting Mr. Young his request to reside outside the city limits, and not to show or exercise any discrimination to this request. Roll call vote. Ayes being Mills, Tally, and Snook. Nay by Hamer. By majority in favor, the motion carried. No further business to be discussed at this time, the meeting adjourned at 9:40 P.M. Note: Approval of Bills listed on the March 14, 1974 meet' .:. 1P Appro6. ♦ , !!! Mayr Attest: P....ens / City Recorder Approved bz me this . / day of ,'. , . , 19 Appr- iii Lr/�� / yo