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HomeMy WebLinkAboutCM022874 City Hall 250 East Pine Street February 28, 1974 The common council met in regular session at 7:30 P.M. Mayor Jim McBee presiding. Roll call found the following councilmembers present: Hamer, Malot, Mills, and Tally. Absent with illness being Councilman Snook. Vacant position being Ward II. Also present were City Administrator R. Young, City Attorney J. DuBay, Engineer C.P. Westwood, Recorder Zander, Treasurer Tate, P. W. Supt. Capps, Fire Chief A. Higinbotham, Chief of Police Sanders, and Planning Commissionmember Ben McManama. It was noted that numerous citizens were in attendance in the audience. - Mayor McBee called upon Ron Young, City Administrator, and oath of office was administered. The Mayor related to the past 14 months! experience as Mayor and viewing the internal operation of City personnel; "Never before have I ever experienced such close continuity of working relations between employees." He further stated that; "These.people are very exceptional and the City is very fortunate for having such devoted help." However, tonight I have to announce the resignation of one of these very fine persons that I have spoken of...Mrs. Bettie Bruce has announced her desire to terminate employment from the City. Mrs. Bruce was called upon to step forward from the audience and presented a plaque for her fine service during her association with the City. Mayor McBee referred to the Agenda under Old Business and presented three candidates to the Council as being qualified to fill the vacancy of Councilman of Ward II and the one position vacant on the Planning Commission. He advised that the Council held interviews of the three residents for filling of vacancies; Jim Anhorn, Andy Loveland, and Leonard Lukens. The Council voted by secret ballot and the results tabulated were: Lukens for Councilman, 3 out of,4 votes, Loveland for Planning Commissionmember, 3 out of 4 votes, and Anhorn for Councilman, 1 out of 4 votes. Mayor McBee advised that Len Lukens of 610 South Fourth Street, Central Point, shall serve as Councilman of Ward II, Andy Loveland of 711 Chestnut Street, will serve with the City Planning Commission. The Mayor congratulated the three citizens for showing concern of the City's welfare by willing to serve. The oath of office was administered to both Lukens and Loveland for their appointed positions. Leonard Lukens was duly appointed to Ward II as Council representative and was seated at Council table. Discussion of Planning Commission Minutes was held and Mr. Young advised that the Planning Commission will conduct a study of "Sidewalk Encroachment" of the Van Wey's Market, 126 East Pine Street, at their next regular meeting. Discussion was held on the proposed South First Street Sanitary Sewer Extension to Cupp Drive. Engineer Westwood'advised that an approximate cost of $8.20 per front foot was his estimate to the benefitting proper- ties involved. Attorney DuBay next presented a proposed Ordinance and reading in part: "An Ordinance Authorizing and Ordering Construction Sewer along First Street Between Bush Street and Cupp Drive, within the City of Central Point, Oregon, and Assessing the Cost Against Property Benefited by Such Improvement and Providing that Warrants Issued for the Cost Thereof be General Obligations of the City of Central Point, Oregon." By no questions raised, motion was made by Mills, seconded by Tally to adopt the proposed Ordinance as presented. Roll call vote; Hamer yes, Lukens abstained, Malot yes, Mills yes, Tally yes. With majority voting in favor, motion carried. Ordinance #1128 Declared Duly Adopted. (South First Street Sewer Extension Construction) • Report was given by the Police and Fire Committee on overtime of regular paid Firemen when responding to off-duty calls. It was advised that the rate of pay for this extra duty should be paid at the same rate as the Volunteer rate. Discussion held. Councilman Mills stated that the personnel agreed to the plan. Motion was made by Mills, seconded by Hamer to adopt the pay plan as set forth by the report made by the Fire Committee. Voting on the issue was as follows: Hamer yes, Lukens abstained, Malot yes, Mills yes, and Tally yes. By majority in favor, motion was carried. Attorney DuBay next presented a Resolution relating to South Fourth Street Improvement Project on behalf of a Jackson County Cost Sharing Agreement of the proposed project. Discussion held. Motion was made by Hamer, seconded by Lukens to adopt the Resolution as read. Roll call vote, all in favor, motion carried. Resolution #178 Declared Duly Adopted. (South Fourth Street Improvement, Cost-Sharing Agreement) Mayor Jim McBee relating to the unpaid bill presented by W. Conrad Con- struction for repairs, etc.of Mazama Village Subdivision that was tabled for further study from Council meeting of February 14th was next order of business. C.P. Westwood, City Engineer, reported on the work ordered and to certain repairs advising that this work was called for by the City Council on curb cutting errors and pavement work. Discussion held. Motion was made by Pally, seconded by Hamer to pay the bill as presented. With all in favor, motion carried. City Engineer Westwood reporting on the North Fifth Street Storm Sewer Construction Project bid opening on February 27th, as scheduled. Five bids were presented by local constructors, with 10% bid bond enclosed. Mr. Westwood advised that the John-Wayne Construction Company were the apparent low bidder at $25,097.30. Discussion held. Financing the project was studied and it was noted that the budget for this project was under the amount required. It was recommended that the additional amount should be transferred from the Hazel Street Storm Sewer Project into the North Fifth Street Project to cover the lacking funds. Motion was made by Mills, seconded by Hamer to authorize the transfer of funds and to award the con- tract to John-Wayne Construction Company less item #7 as per information supplied by C.P. Westwood. Roll call vote. All in favor, motion carried. Public Works Superintendent Vern Capps questioned the specifications of the proposed storm sewer line as being inadequate. Vern recommended at least a 30" line instead of larger pipe. • Ron Young reported that additional bids were being called for on a Fire Department mobile radio as requested by the Council. Motion was made by Tally, seconded by Malot to call for bids by advertising (with the more- adequate specifications as recommended by Fire Department through City Administrator Young). With an all in favor, motion carried. City Administrator Ron Young advised all that he is scheduled to meet with the Board of Directors of Central Point Rural Fire Protection District and also with Mr. Joel Wesselman, Manager of Bear Creek Valley Sanitary Authority, on the issue of district taxation of Dobrot Way residents who are now within the city limits. Mayor McBee referred to the appointment of Committees of Council and their respective chairmen. (Refer to the Appointments of 1974, City of Central Point). Motion was made by Tally, seconded by Malot to accept the Mayor's recommendations as presented. Roll call vote. All in favor, motion was carried. Mayor McBee referred to the Agenda Item requested by the Planning Commis- sion concerning the use of a sidewalk for freight storage and other personal needs by a local business firm. Discussion was held relating to the Van Wey's Market use of sidewalk on the Oak Street side for loading dock purposes. It was the suggestion of the Mayor and Council that correspon- dence from the City Administrator's office be sent to Sentry Square, Inc. advising of the Council's opinion on behalf of the encroachment being exercised of the public sidewalk, and the alleviation of the problem. City Administrator Young advised that the Council is requesting the Planning Commission regular meeting night be changed from the third Tuesday each month to the third Thursday of each month. Discussion held. Motion made by Hamer, seconded by Tally to amend the regular meeting night of the Planning Commission of the third Tuesday to the third Thursday each month by adopting the request made. With all in favor, motion carried. By the Agenda item, next order of business was request by Vern Capps, P. W. Superintendent, requesting the Council permission of removal of the water tower, water tank to interested persons for the salvage. Vern advised that a No Bid or Value is being considered of the steel structure. He further stated that the property and City Maintenance lot is of importance to have clear of the structure. In the past, the City was unable to attract anyone for the take-away. Discussion held. Motion made by Mills, seconded by Malot that Mr. Capps contact the contractor and advise them of the Council's decision on the removal of the water tank and tower for the salvage. With all in favor, motion carried. City Administrator Young was instructed to secure terms of agreement and bond as well as liability insurance for the City's protection. Discussion held on Municipal Court procedures and the expenses related to its operation. Mayor McBee referred to his report of City expenses and what the City would realize from the District Court system in the event the City wished to go State Court Discussion followed. By Council decision, it was A`` the opinion to continue the City Municipal Court system. { Mayor McBee spoke of the City-owned farm land (50 acres) now leased to Twin I'D" Farms. Mayor advised that the Dunn Brothers have indicated another year extension on the lease. Discussion held. Motion made by Mills, seconded by Tally that the Mayor and the City Administrator nego- tiate any transaction needed with the requested lease extension with the Dunn Brothers. Will all in favor, motion carried. City Administrator Young reported that Northwest Printed Circuits have indicated to him that construction is anticipated within approximately 10 days at their new site for development. Mr. Young referred to the additional Attorney fees submitted by Attorney DuBay and firm. Mayor McBee gave the explanation of the additional expenses. Motion was made by Mills, seconded by Malot to pay the fees as submitted by Mr. DuBay's firm. With all in favor, motion carried. Engineer Westwood spoke on the Freeman Road Sanitary Sewer Contract with Pride Construction Company and job status of the project. He informed Council that the delay in further construction has been due to the wet weather, and that the contractor would enjoy a partial payment of the construction bid. Discussion held. It was agreed to pay Pride. Construction fifty percent (50%) of the job bid at this time and the balance when the project is accepted as complete. Motion made by Hamer, seconded by Mills to approve the 50% payment to Pride Construction Company per Mr. Westwood's recommendation. With all in favor, motion carried. Councilman Tally reported on rates and fees of City charges relating to Sewer, Water, Building permits, etc. Study was held and discussion followed. (refer to Report). Attorney DuBay was instructed to proceed with the newly proposed "Fee Schedule" with the assistance of City Admin- istrator Young for the required legislation. Mayor McBee spoke of the City of Ashland Flood Disaster (January 16th) relating to the extensive damage to Lithia Park. He emphasized the rela- tionship of neighboring town assistance and aid when in need. Mayor McBee recommended that City residents, City Government, City employees set aside one day as a "Lend a Hand to Restore Lithia Park", that many of us enjoy and should share a certain responsibility for its care and recovery by a work project. The Council agreed to the suggested recommendation and established March 17, 1974, (Sunday) as the day the City will, by force, make a showing for Ashland I✓iayor Friesen to work at the Lithia Park in Ashland. Mayor McBee called for any further business from the floor or Council. None was noted nor reported. By no further business to be brought before the Council, motion made by Malot, seconded by Tally to adjourn to the next regular meeting or to the call of the Mayor. Meeting adjourned at 10:05 P.P.Z. Warrant No. Amount ?' 223 Montgomery Ward & Co. $ 94.40 224 E. A. Mathern 3.00 225 E. B. Adams 3.00 226 N. C. Armstrong 3.00 227 M. C. Daily 3.00 228 G. B. Croucher 3.00 229 D. D. Linker 3.00 230 W. White 3.00 231 R. W. Buck 3.00 232 L. J. Snook 3.00 233 A-T-O Acceptance Corporation 8,000.00 234 American Linen Supply 68.94 235 Artisan Press 12.85 236 Atlantic Richfield 28.96 237 C. V. Bowers 35.00 238 D. Banks 35.00 239 BCVSA 56.80 240 Void 241 Void 242 Cal Pac Utilities 138.71 243 Western Life Ins. Co. 164.00 244 Burroughs Corp. 6.20 245 Courtesy Chevrolet 68.30 fl 246 Cory Coffee Service 13.40 247 C.P.Cleaners 72.15 248 Builders Supply Co. 3.30 249 carrells Glass Co. 20.35 250 Elec. Supply 49.50 251 C.P. Pharmacy 7.04 252 Crater Lake Motors 6.50 253 N.W. Ind. Lamp 52.50 254 Gandee Printing Co. 30.00 255 Mels Garage 247.94 256 Paulsen and Gates 2.78 257 Power Trans. Products 18.65 258 Void 259 Pitney Bowes 72.80 260 S and M Auto Parts 63.66 261 Harris Uniforms 43.50 262 Texaco Inc. 78.10 263 Simmons Carbon Co. 34.20 264 So. Ore. Stationery 61.57 265 So. Oreg. Trophy 5.00 266 Standard and Brown Ins. 275.00 267 M. Dale Newton 15.00 268 Orchard Auto Parts 49.46 269 McLaren Oil Co. 159.21 ill 270 Medford Mail Tribune 73.00 271 McDonald Whse. 65.28 272 Liquid Air Inc. 8.14 Warrant No. Amount 273 Sam Jennings Tire $ 133.20 Li - 274 Halo Enterprises 27.90 275 Grange Co-op Supply 35.20 276 Dicks Wrecker Service 15.00 277 Valley Decorating Co. 39.28 27$ 3 M Bus. Prod. 60.00 279 Water Works Supplies 355.17 - 280 Baumans Fire Equip. Sales 3.75 281 Void - 282 Xerox 32.32 283 Winniford Communications 1,083.00 284 Dep. Revenue 91.00 285 Texaco Inc. 28.14 286 Willers Bakery 3.24 287 Westinghouse Elec. 41.50 288 Badger Meter Inc. 1,175.69 289 Verlyn Thomas 860.60 290 Payroll Account 19,391.44 291 McLaren Oil Co. 75.75 292 Void 293 Jims Drive In 9.20 294 Jewett Office Supply 4.00 295 Oregon Fire Instructors Assoc. 80.00 296 Marquess and Marquess 489.80 297 W. H. Conrad 898.00lil - 298 American Steel and Supply 137.25 - 299 Zellerbach Paper Co. 711.50 300 Van Dyke, DuBay, Robertson and Paulson, P.C. 696.25 301 Willers Model Bakery 3.24 302 Tillett Equipment Sales 64.00 303 Standard Oil of Calif. 341.16 304 Thrift Auto Supply 9.92 305 Glencoe Press 59.70 306 Void 307 Royal Colony Cafe 13.75 308 Rogue Valley Assoc. of Fire Chiefs 15.00 309 Rogue Community College 120.00 310 Rogue Community.College 128.00 311 J. C. Penney 34.76 312 Pacific Power and Light Co. 1,358.29 313 Pacific N.W. Bell Tele. Co. 458.52 314 City of Medford 2,335.84 315 Medford Water Commission 4,222.38 316 Browns Hardware 37.56 Approv' � .�� _ ii F.yor Attest: City Recorder Approved by me this XI? day of v , 1974 Approv= ArApe _�dor Mayor ,ry