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HomeMy WebLinkAboutCM121373 City Hall 250 East Pine Street December 13, 1973 The Common Council met in regular session at 7:30 P.M. with Chairman of Council, Howard Tally, presiding. Roll call found the following members present: Hadley, Hamer, Malot, Mills, Snook and Tally. Absent and on vacation was Mayor Jim McBee. Others present were City Attorney DuBay, City Administrator Bruce Siler, City Engineer Westwood, Recorder Zander, Building Inspector Chastain, members of the Planning Commission and Police Chief Sanders. Chairman Tally referred to the minutes of November 8th and 29th for any corrections and/or approval. By no questions raised, a motion was made .004 by Hamer, seconded by Hadley to approve the minutes of November 8th and If? also November 29th as presented; with all in favor, the motion was carried. w Chairman Tally introduced Mr. Bruce Siler as the newly appointed City CZi Administrator. The next order of business was the scheduled public hearing on annexation, and withdrawing same from B.C.V.S.A. and Central Point Rural Fire Protection District of properties fronting Highway 99 to South First Street and at a contiguous point of the City to Cupp Drive. By no public questions for or against, the public hearing was ordered closed. Attorney DuBay read the proposed ordinance and reading in part: "An Ordinance Providing for the Annexation of Contiguous Territory to the City of Central Point at the North /I/ east Intersection of Cupp Drive and U. S. Highway 99 Without an Election, Classifying Such Property as Zone M-1, Industrial-Limited, and Withdrawal of Such Property from Central Point Rural Fire Protection District and Bear Creek Valley Sanitary Authority". By no questions from the Council a motion was made by Hamer, seconded by Malot to adopt the Ordinance as read. Roll call vote: Hadley-yes, Hamer-yes, Malot-yes, Mills-yes, Snook abstained, Tally-yes. Ordinance #1119 Declared Duly Adopted. (Saxbury, C. P. Rural, etc.) Chairman Tally called for the scheduled public hearing for annexation of a parcel of land located on Scenic Avenue and contiguous to the City boundary at a certain point. By no questions from the public, the hearing was ordered closed. Discussion held. Attorney DuBay referred to the proposed ordinance and reading in part: "An Ordinance Providing for the Annexation of Contiguous Territory to the City of Central Point Adjacent to Scenic Avenue without an Election, and Withdrawal of such Property from Central Point Rural Fire Pro- tection District and Bear Creek Valley Sanitary Authority". By no questions on the annexation, motion was made by Hadley, seconded by Mills to adopt the Ordinance as read. Roll call vote, all in the affirmative, motion carried. Ordinance #1120 Declared Duly Adopted. (DeHaas property) Chairman of Planning Commission Bowers was recognized by the Chair and re- ferred to correspondence of Mr. Graham from the office of County Planning Department. In summation the letter referred to State Subdivision Laws ask- ing Cities to file "minor or major" partitions of land with the County /11 Surveyor's office. The filing with the County would then be a clearing house in certain areas of complying. Discussion held. Attorney DuBay advised that a failure to file with that Agency may result in a delay in progress. Discussion held. It was the.recouaendation of the Council that Attorney DuBay, along with the Planning Commission, study the subdivision ordinances and prepare the requested information with the special requirements as an ordinance. Chairman Tally called upon Mr. N. Mead, agent for Scenic Village Subdivision. Mr. Mead called upon Mr. Walter Marquess (his engineer) to detail the pro- posed sanitary sewer system for the Subdivision. Mr. Marquess advised that two routes are possible. However, for directing a gravity flow towards Scenic Avenue line would present a problem in that a 25' plus cut in depth would be required. Mr. Marquess suggested that taking his second proposal of stub- bing into Upton Road would also serve a future development in the lower- lying properties. The Chair asked how soon a decision by this Council is required regarding which proposed system as presented. Discussion was held. It was the opinion that the Planning Commission could have their report ready and the Council could perhaps have their study and report ready by the December 27th meeting (refer to Engineering plans). Chairman Tally called upon C. P. Westwood for his analysis of the Mazama Village Subdivision final financial report. Discussion followed. It was stated that the City paid the off-site sewer charges to the Germann's but the report did not reflect this information. (Refer to Engineer's report). Council requested Mr. Siler to research the additional pertinent-related costs to determine if the charges were ever paid by Mazama Subdivision devel- opers, or included. Council member Malot questioned if the sidewalk had been installed at 605 North Fifth Street. Building Inspector Chastain advised that the builder, ibi Doyle Fox, had not complied to the Sidewalk Ordinance and Mr. Fox had been advised. Recorder Zander informed Council that Mayor McBee had thoroughly discussed this lack of compliance with Mr. Fox on the issue. Discussion was held next regarding occupancy of new construction. City Ad- ministrator Siler advised that certificates are now being issued upon completion of improvements to all structures meeting the City Building Code. Chairman Tally referred to the Regional Sewer Rates of a proposed rate in- crease; the basic rate increase would be effective February 1, 1974. City Administrator Siler spoke of the Bear Creek Valley Sanitary report; it is not known at this time what the entire affect will be on single or multiple dwellings. Mrs. Eleanor Petterson, agent for Northwest Printed Circuits, was recognized by the Chair and spoke to the Council requesting a six-month extension of the manufacturing operation at 325 East Pine Street. Mrs. Petterson advised that she had searched all avenues to finance the new proposed development and only in the past few days had this been secured. Continuing, that weather conditions had slowed progress in the building plans but the property was secured, finances at hand and engineering at a near complete state. Her request for the June 30th, 1974 - six-month's extension to the Consent Decree would be ample time to relocate to the new location. Discussion held. Attorney DuBay was assured that a monthly progress report would be made available to the city during this time if the City would honor the request for extension. Mrs. Patterson also assured Council that she is well aware of the violation that Northwest Printed Circuits are operating under and therefore, "I'm placing my problem into the mercy of this Council for any further consideration". Dis- cussion held. A motion was made by Malet, seconded by Hadley to amend the Con- sent Decree allowing the additional six months, with a monthly report of pro- gress in the new development. Council and assured all that all promises would be met. City Administrator Slier advised that propertyowners of South Fourth Street near Alder Street were interested in street improvement, paving, curbing and gutters. This had been referred to the City Engineer for his further study and estimates. Mr. Slier read correspondence from the Dept. of Treasury, Port- land Office commending the Central Point Police Department (Officers Jones and McCammon) for their fine effort in a recent arrest and conviction. Mr. Siler O also reported to Council that he had inspected a hazardous condition (burned ca.+ residence) and will proceed with demolition instructions to the owner, the property being located on Mianzanita Street near Seventh Street. City Adminis- trator Slier, continuing, reported to Council that he is working on a mid- term budget accounting to allow the Council to study the expenditures of the first 6 months of the current budget year. Councilman Hamer reported of a complaint he had received by the Masonic Temple Lodge Hall of the City Sanitary Service company failing to pick up their trash per agreement. Master of the Lodge Don Warren reported that they had denied to collect or pick up the waste for same time to Mr. Hamer. Discussion held. City Admin. Siler advised that he shceduled a meeting with Mr. Boitano of City Sanitary Service for luncheon on Monday, Dec. 17th to discuss the issue and would attempt to resolve the problem. Chairman Tally referring to the vacancy on the Planning Commission and suggested that both the Council and Planning Commission present their candidates for interviews by both bodies. The bids were read by the Chairman of Council on the City surplus equipment (addressograph machine and equipment). It was determined that the highest bid of $300.00 offered by the Addressograph Company to be too low and the City will re-advertise the equipment once again. Motion was made by Hamer, seconded by Hadley to reject all bids as presented on the addressograph equipment. With all in favor, the motion was carried. It was recommended that Mr. Slier advise the bidders of the Council action by refusing the bids received. Chairman of Council 'Pally advised that the Administrative Committee must study the material received from Book Publishing Company relating to the City Code. Discussion held. The study session was tentatively set for January 8th jointly with the City Attorney and Mr. Slier. Bills to be paid were studied and it was noted that no purchase orders to identify the bills were available. Chairman 'Pally stated that is unfair to pay the accumulated bills as presented when its difficult to determine the items and needs. /71 Councilman Snook stated that the City Fire Department is in need of an electro- writer "transmitter" as Medford has withdrawn its Communications Center and they have all the transmitting capabilities within their system. Snook continued to detail the joint investment by the City as a one-third cost ($376.33) and the Central Point Rural Department with a two-thirds cost; an approximate $752.66 L441 figure. Discussion held. Chairman Tally suggested that we must study the By— laws of C.E.O.C. to establish certain elements of "who is on what base" as to where we stand in the ball park! Tally also advised Council that he at one time understood that all entities involved would share the cost of the necessary required equipment. It was the Council's opinion to further the study of this request and the issue was tabled to the December 27th meeting. By no further questions or discussion concerning the bills, a motion was made by Hamer, seconded by Hadley to pay the bills as presented. With all in favor, motion carried. Chairman Tally read a letter from 1-Tx y Rena Stamper, City Employee (Court Clerk) askcing the Council for their consideration of declaring December 24th as an a ,tional day off for all City employees; allowing certain travel time for those wishing to spend Christmas away from Central Point. Mrs. Stamper mentioned various ways to declare the additional time towards vacation, sick _leave, ,compensatory time, or as aift from the City as a Christmas bonus. Discussion held. Chairman Tally sated that he has had frequent contact with the City operations and that it is known to him that on many occasions the City staff have given more than what they received and he recommends the 24th of December as a "gift" to the employees. After more discussion, motion was made by Chairman Tally, seconded by Hadley to acknowledge December 24, 1973 as a City Hall closure and for the Department Heads to administer the extra day to the employees. With all in favor, motion was carried. Councilman Snook advised that the request was most improper by not being presented by the City Administrator! Councilman Snook reported that the propertyowners on Dobrot Way are being doubled— taxed since the annexation into the City. It was mentioned that in view of the annexation date it was impossible to withdraw these properties from the Rural Fire and B.C.V.S.A. Districts. City Administrator Siler advised that he would attempt to meet with Mr. Ray Stewart, Jackson County Assessor, to establish facts about the issue. With no further business to be brought before the Council, a motion was made by Hamer, seconded by Hadley to adjourn to the next regular meeting or to the call of the Mayor. With all in favor, motion was earried. Meeting adjourned at 9:43 P.M. Warrent No. Amount 8303 Roger W. Harris 3.00 8304 Marvin Van Wey 3.00 8305 Thelma V. Shearer 3.00 8306 Lynn Redhead 3.00 8307 Alvin Smith 3.00 8308 Oliver Obenchain 3.00 8309 Judith V. Mooster 3.00 8310 Harley V. Dressler 3.00 8311 Payroll Account 18,435.00 8312 Void 8313 Void 8314 Petty Cash 254.41 8315 Jim A. McBee 150.00 8316 Orville Hamer 50.00 8317 Daniel Hadley 50.00 8318 Sandra I . Malot 50.00 8319 Howard Tally 50.00 8320 Jack Snook 50.00 Warrent No. Amount 8321 James Mills 50.00 8322 John DuBay 265.00 8323 Marquess & Marquess 225.00 8324 Joe P. Chastain X5.00 8325 Robert Banks 100.00 8326 Central Point City Fire Dept. 56.00 8327 Petty Cash 38.61 8328 City of Medford 2,391.96 8329 State of Oregon Dept. Motor Vehicles 101.00 8330 Standard Oil of Calif. 611499 8331 Lmo C. Viar 172.69 8332 City of Medford 303.30 77 Void 1.4 8 Void ll; 9 Sam Jones Jr. 3,005.07 10 Void 11 Void 12 American Linen Supply 58.52 13 Artisan Press 57.50 14 Barco Supply 20.20 15 Calvin Bowers 35.00 16 Donald C. Banks 35.00 17 Bauman Fire Equip. Sales 3.90 18 Bear Creek Val San Auth 46.35 19 Browns Hardware 43.39 20 Cal Pac Utilities Co. 75.09 21 Central Equipment Co. 19.74 22 Central Point Cleaners 78.10 23 Central Point Plywood 1.00 24 Cory Coffee Service 13.15 25 Department of Justice 5.50 26 Void 27 Doyle Electric 77.68 28 Fire Equipment Co. 47.95 29 Dumas Linen Supple 29.05 30 Dumas Linen Supply 4.20 31 Willie and LuLu Germann 850.00 32 League OR Cities 30.97 33 Void 34 League OR Cities 176.25 35 Lehman Reloading Service 56.00 36 Void 37 Liquid Air Inc. 83.94 38 Void 39 Littrell Parts 70.86 40 Scott Lochard 60.00 41 Marquess and Marquess 128.00 42 Medford Water Commission 3,932.31 43 Mels Garage 164.15 44 Natl Assoc. Home Bldgs. 3.00 45 Nudelman Bros. 222.00 46 Orchard Auto Pa rt s 6.46 47 Portland Hilton 234.32 48 State of Oregon 65.00 49 State Of Oregon 35.00 50 Rogue Valley Rem Hospital 159.25 Sti Warrent No. Amount 51 Rockwell International 5.46 52 S and M Auto Parts 20.60 53 S And M Auto Parts 35.93 54 Royal Colony Motel 15.00 55 So. Ore. Stationery 19.44 56 So. Ore. Trophy Co, 8.75 57 Valley Officer Equip. 28.25 5$ Verl G. Walker 12.50 59 Verl G. Walker 4.47 6Q Medford Mail Tribune 85.64 61 Void 6Void 63. Pacific Northwest Bell Tele. 512.79 64 Tru Mix Constr. Co. 565.09 65: Pacific Power and Light Co. 1,428.45 66 Void 67 Bond and Interest Acct. 8,000.00 68 Bond and Interest Account 1,050.00 69 Bond and Interest Acct. 8,128.75 70 Texaco Inc. 73.71 71 New King Inn 40.00 72 Natl. Fire Prot. Assoc. 35.00 73 The Daily, Tidings 4.58 74 McLaren na Co. 75.75 75 Void 76 3 M Business Product Center 50.71 77 Smyths Electric Service 30.59 78 Atlantic Richfield Co. 13.92 79 Rogue Comm College 24.00 80 C Haggards Seminars 120.00 81 Harris Uniforms 159.60 82 Department of Commerce 11.18 83 Central Point Pharmacy 10.95 84 Harris Uniforms 34.25 85 Dick Knight Co. 20.60 86 Dicks Wrecker Service 66.50 87 Winniford Communications 129.00 88 Winniford Comm. 65.85 89 City of Medford 2,689.60 90 Standard Oil Of Calif. 474.56 91 Badger Meter Inc. 48.44 92 American Steel .99 93 American Steel 60.16 94 Void 95 Void 96 E and H Machine Works 6.48 97 Electric supply Co. Inc. 51.79 98 Grange Coop Supply 37.78 99 Hackett Equipment Co. 1.38 100 Sam Jennings Co. Inc. 6.81 101 Medford Printing Company 37.50 102 Payroll Account 888.80 103 Payroll Account 1,063.62 104 Payroll Account 358.68 105 Payroll Account 1,054.83 106 Payroll Account 19,542.62 I - � Aprov J Mayor Attest: jeAPA,�e.�`''', City Recorder �i Approved by me this /c'7 "Y, day of —'t .l-ram 1,�''-� , 1974. �i� ` � Appro May.r Central Point City Council Official Document Book of Minutes, Series: Code #DDF051 Discrepancies as noted: Pages 129, 130, 131 and 132; Missing, presumed destroyed. (Documentation is continuous, however) Pages 137, 138, 139 and 140; Missing, presumed destroyed. (Documentation is continuous, however) Page 144 - Left blank but intact. Pages 147, and 148; Missing, presumed destroyed (Documentation is continuous.) Page 161 - Voided, but left intact. Page 162 - Left blank, but intact. Pages 161-A and 162-A. - Added sheet. Page 167 and Page 168 - Voided but left intact. Page 167-A and Page 168-A. - Added sheet. Page 169 - Voided but left intact. Page 170 - Voided but left intact. Page 169-A and 170-A - Added sheet. Page 177 - Left blank but intact. Page 178 - Voided but left intact. Page 177-A and Page 178-A - Added sheet. Page 183 - Voided but left intact. Page 184 - Left blank, but intact. Page 183-A and Page 184-A - Added sheet. BY: ..4-1 /24,n_v%? l (V% 74./V) _ date: 122/74 Title: Secretary, City of Central Point. e e me, NotaryANA Rend. I. Stamper;-55 Ciater Lane, Centr int, /� , Attes • c�...c-C — % /62 My Commission Expires: 1/29/78 Ore. [IICity RecOter This day of `ref/.r , 1974 in authentication to be incorporated into the Recorde_of the City of Central Point, Oregon.