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HomeMy WebLinkAboutCM112973 City Hall 250 East Pine Street November 29, 1973 The Common Council met in regular session at 7:30 P. M. with Mayor Jin McBee presiding. Roll call found the following council members present: Hadley, Hamer, Malot, Mills, Snook and Tally. Also present were: City Attorney DuBay, Recorder Zander, Treasurer Tate and Police Sgt. Corliss. The Mayor announced that this being the second meeting of the month being a joint Plan- ning Commission and Council meeting. Planning Commission members present were Don Banks and Ben McManama. There were several interested citizens in attend- ance at this meeting. +i1 Mayor McBee recognized Mr. Paul Strahan and Ed Sage, representatives of the If Rogue Valley Council on Aging. The City Agreement lease renewal was presented © for Council consideration. Mr. Strahan and Mr. Sage both mentioned the past year's activities such as classes performed, entertainment, health care at C1 the Central Point Senior Citizen's Center. Mayor McBee advised that the Agree- ment will be studied by the Council with a recommendation to follow. Mayor McBee referred to the last Planning Commission meeting action of passing on two issues; 1. allowing a variance for Robert Manasco residence on North Fifth Street for swimming pool construction and setback variance, 2. A tent- ative plot approval for the Farnsworth, Flanagan and Leonard Development. Discussion held. Further Council study of the issue was advised on this matter. Next matter for discussion was reference by the Mayor of the off-site sewer charges, now past due (and long overdue) on Sierra Vista Subdivision, Frank and Betty L. Bruce developers, that is owed to the Germann's by the developers. Referring to past Planning Commission decision, Council decision and Bruce agreements; to agreeing to the $25.00 per lot sewer connect charge. Discussion followed. Motion made by Hamer, seconded by Hadley to withhold all building permits on Sierra Vista Subdivision until the outstanding, unpaid account has been paid in full as per agreement. Roll call vote with all voting in the affirmative, motion carried. Mayor McBee referred to City fire insurance bids that were presented to the City by several insurance companies - advising that the award was given to Stanard and Brown Insurance Co. of Medford as per Council's instructions of November g, 1973 meeting. The Mayor also mentioned that the City should consider ap- pointing an Agent of Records. This person would be responsible for proper coverage, and also responsible to the City of Central Point. Discussion held. Motion made by Tally, seconded by Mills to have Stanard and Brown Insurance Co. act as Agent of Records. Roll call vote, all in favor, motion carried. Additional bonding of City officers was discussed and it was recommended by Stanard and Brown as well as the City Auditor Frank Knox that bonding pro- tection from the present $2,000.00 be raised to a more suitable amount for the Mayor, Recorder and Treasurer. Mayor McBee referred to the petition of annexation request by Mr. Harold Davis of Freeman Road, the area being adjacent to the six parcels of recent annex- ation, appearing to be approximately 3 plus acres. At this time, the Mayor thanked Mr. and Mrs. Davis for their interest and desire to be part of the City. Further, the petition appeared to be in good order and would be referred to the Planning Commission for their report. 4* Miscellaneous items were next before this body with the following actions: Mrs. Tate advised of the unemployment insurance requirement the City will be confronted with start of year 1974 and was wanting Council direction on paying procedure. In discussion, it was determined a quarterly payment would be a more practical method. Motion was made by Hamer, seconded by Malot that the City comply on a quarterly basis. With an all in favor, motion was carried. The proposed purchase of a new street sweeper was brought forth for discussion, and the desired equipment the City requires. It was mentioned that a possible one-year time of delivery could be anticipated. Motion made by Snook, sec- onded by Hadley that the City call for bids as per specifications required, and the closing date for receiving the bids to be January 25, 1974 at 4:00 P. M. With an all in favor, motion was carried. The Mayor and Council agreed to advertise the addressograph equipment as sur- plus and to be sold by a sealed bid with a final date by December 12, 1973 at 4:00 P. M., with the right of the seller to reject any or all bids. Dis- cussion held. Motion was made by Snook, seconded by Hadley to list the office equipment as surplus by advertisement and for bid closing date to be December 12th at 4:00 P. M., with the right to deny any or all offers. With an all in favor, motion carried. Discussion held on the City Christmas Tree and to a possible tree decoration program. Council member Snook advised that Scout Troup #104 has offered to take on the project. It was moved by Hamer, seconded by Tally that the City allow a total of $35.00 to Troup #104 for expenses of decorations for the City Christmas Tree. With all in favor, motion was carried. Motion was made by Hamer, seconded by Tally to purchase non-electrical dec- orations as budgeted for the Street Department for City display. Motion was carried by an all in favor vote. The request of a Mobil Radio purchase for the Fire Department was read by the Mayor. It was mentioned that the equipment is a budgeted item and the antici- pated cost would be approximately $750.00. Discussion held. Motion was made by Mills, seconded by Malot to proceed with Intent to Call for Bids by adver- tising. The closing date for receival of bids being January 24, 1974 at 4:00 P. M. at City Hall Building. With all in favor, motion was carried. A letter of resignation of Planning Commission member Jim Mayes was read by the Mayor. Mr. Mayes request for resignation is due to his employment; and being very involved in Central Point Chamber of Commerce business. Mayor McBee extended his appreciation to Jim for having served the City so well and "we all wish him well in his endeavors". Mayor McBee instructed the Council to proceed with a replacement of Mr. Mayes to the Planning Commission vacancy. Motion was made by Hamer, seconded by Mills to accept Mr. Jim Mayes' resig- nation, with all in favor, motion carried. Mayor McBee referred to Correspondence reporting on Book Publishing Company information on the City Code. It was his advice that the Administrative Committee and the City Attorney study the report and be prepared to report back to the Council. The Street Committee was directed to investigate "proper signing" of speed designation, City Limits, etc. at the west City Limits on Pine Street. EL-3 Mayor McBee presented a proposed resolution presented by Jackson County re- lating to North Third Street Improvements. The Mayor read the document and discussion followed. Motion made by Hamer, seconded by Snook to adopt the Resolution as presented. Roll call vote. All in favor, motion was carried. Resolution #175 Declared Duly Adopted. (North Third Street Im- provements for curbs, gutters and sidewalks, Contribution by Jackson County to the Cost of widening and improvement). Next, Mayor McBee referred to a proposed ordinance relating to the regist- ration of bicycles, and reading in part: "An Ordinance Amending Ordinance #229 for the Registration, Control and Licensing Bicycles Within the City of Central Point". Discussion held. By no questions, motion was made by Snook, seconded by Malot to approve the Ordinance as presented. Roll call . vote. A11 in favor motion carried. Ordinance #1116 Declared Duly Adopted. (Registration of Bicycles) Mayor McBee presented a proposed ordinance and recommends Council action. The proposed legislation reading in part: "An Ordinance Amending Ordinance atj #1061 Prohibiting Storing Discarded Vehicles". Discussion held. Attorney DuBay spoke of the amending ordinance; giving the mechanics of enforcement and penalties. y no further questions, motion was made by Hamer, seconded by Mills to adopt the ordiance as read. Roll call vote, all in the af- firmative, motion was carried. Ordinance #1117 Declared Duly Adopted. (Dis- carded Vehicles) Attorney DuBay presented a proposed ordinance and recommending its passage. The Ordinance reading in part: "An Ordinance Amending Ordinance #1102 and Ordinance #1098 for the Purpose of Correction." Attorney DuBay advised that this ordiance would be a housekeeping-type of legislation. By no questions, motion was made by Mills, seconded by Tally to adopt the ordinance as read. Roll call vote with all in favor, motion carried. Ordinance #1118 Declared Duly Adopted. (Reference of correction to Ordinance #1098 and Ordinance #1102) The Mayor stated to all that he was a guest at a Medford City Luncheon Meet- ing and found it very interesting and hopefully, awarding. The topics for the meeting were Central Emergency Operations Center and the Council of Governments. He also advised that a better understanding is anticipated by having "an inter-governmental social hour". Mayor McBee concluded in saying that the "City of Medford is very fortunate in having a real good Mayor and Council". Plans were reviewed by the Council relating to the Grange Co-Op Feed Mill Loading Dock. The plans were referred to the Planning Cammission for the plan check, and hopefully, construction could begin very soon to eliminate the traffic problem at Pine and the Southern Pacific Railroad and Highway 99 area. Mayor McBee advised that School District 6 Board of Directors announced that swimming pool committee representative appointments had been made. Those appointed were Richard Dunn and Dr. Snow. The bills for Council approval were studied and motion was made by Mills, seconded by Tally to pay the bills as presented. With all in favor, motion was carried. (note: these bills were listed with the rest of Novembers' bills, page 120-122). L`4U Councilmember Tally presented Attorney DuBay with several items of concern for his study; 1. Standard forms for employment application, and 2. City Business License revision. iii By no further business to be brought before the Mayor and Council at this meeting, motion was made by Hamer, seconded by Malot to adjourn to the next regular meeting or to the call of the Mayor. All in favor, motion carried. Meeting adjourned at 9:16 P. M. AO Appro i-,,cf74: //. 411111.111111"-ayor Attest: City Recor er Approved by me this fir day of De.4.26. , 1973. ),,L2 (7i;;;62re Approv _ ayor