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HomeMy WebLinkAboutCM101173 1 ` City Hall 250 East Pine Street October 11, 1973 The meeting opened at 7:40 P.M. with Mayor Jim McBee presiding. Roll call found the following councilmembers present: Hamer, Hadley, Mills, Snook and Tally. Absent being Councilwoman Malot. Also in attendance were Attorney John DuBay, City Engineer C. P. Westwood; as well as Planning Commission member Banks and Fireman Lochard and other citizens compris- ing the audience. The minutes were approved September 4th, Special Meeting on the 18th and September 25th as previously presented to the Council. vol First order of business was Freeman Road Sanitary Sewer Line bids which had been wopened in presence of Mayor, City Engineer and Recorder 10/2/73. Engineer West- wood was requested to report on the breakdown of the submitted bids - 1. Pride Construction ($5,417.65) was 12% below estimate, 2. Conrad Construction ($5,966.10) 8.4% above estimate and 3. Certified Pipeline ($8,104.00) quoting 47.3'/ above Engineer' s estimate. Motion made by Hamer, seconded by Snook to award contract to Pride Construction when submitted easements are filed with the City as required. Discussion. Councilmember Tally stated he felt that Council should wait until all easements are acceptable to the City beofre any bid is awarded. No questions. Roll call vote - all present and voting; in the affirmative the motion carried unanimously to award contract to Pride Construction Company for Freeman Road 11 Sanitary Sewer Line after easements are filed with the City.. Next order of business on the Agenda was the Central Emergency Operations Center, Inc. contract approval and authorization of payment for 1st quarter bill in the amount of $507.25. Mayor McBee referring to Attorney DuBay said the contract had been gone over finding everything in order and recommending adoption of contract. Discussion of needed service provided and one this City cannot be without for fire dispatching. Motion by Tally, seconded by Hadley for the City of Central Point to adopt the Central Dispatching System and authorizing payment of $507.25. No questions forthcoming. By roll call vote with all in the affirmative, motion carried. Mayor McBee next presented to Council Proposed Annexation Petition W.F. Saxbury, Kitchen Masters, C. P. Rural Fire Protection District for Council consideration. After general discussion and no questions with Council finding the proposed peti- tion in order, Member Hamer made motion, seconded by Mills to turn over petition for Annexation proceedings to the Planning Commission. Mayor McBee, speaking for the record, informed all that City Engineer' s recommendation is also to annex that portion of South First Street right of way. There being no further questions, by roll call vote with Councilman Snook abstaining, all other members voting in the affirmative, motion carried. Proposed petition for annexation submitted by Kenneth E. & Myrtle M. DeHaas of 1929 Scenic Avenue on petition filed 10/4/73. Mayor McBee stated petition was in order and Council is to recommend this be forwarded to Planning Commission for fil their study. Question by Hadley "Why didn't these property owners annex earlier?" He was informed that primarily, the DeHaas family were not contacted (lack of communication) by the petition carriers similar to Mr. Miller of North Third St. that had been before Council another times In general discussion it was felt rultr (N that a committee be established to study petitions prior to annexation to see that all parties be contacted. Member Tally of Administration Committee said that he would be interested in serving on such a committee; as did Members Hadley and Hamer. Engineer Westwood stated that this would be an excellent place to get started ... a committee such as just formed; and this committee should investi- gate those other areas in the City such as Dobrot Way and Scenic Avenue before sewer improvement requirements and costs be determined resulting in lower costs to property owners, initially, if this coverage was accomplished. Member Tally stated North Third St. property owners should also be contacted to see if they might desire annexation and would alleviate problems of sewer costs if all in that area came in at the same time; lower costs could be reflected in City streets, sewer lines, etc. The economic value of a feasible working plan and servicing the needs before problems do arise from annexation then later on to join. Engineer Westwood stated he would be available for assistance to the new committee and said that the Freeman- Road annexation proposed sewer improvements (Mr. Davis' property) was a good example to the committee. Mayor McBee said we can look forward to the development of procedures and Attorney DuBay will be instrumental in furnish- ing "ground rules" to the committee. More discussion. Member Tally asked what happens when subdivision are proposed? Mayor McBee said that City Hall Staff's time and efforts to lay out procedures to assist the City and people have been overwhelming and if a committee can establish procedures to give to inquirers telling them exactly what steps they must do would benefit all. Member Tally stated he will volunteer his time towards a workable procedure as well as he vol- unteered the other members of his Admininistrative Committee. Mayor McBee inquired of Planning Commission member Banks (from audience) if the Planning Commission had been able to accomplish any work on this problem. Banks said yes. Mayor informed all that the need for such a procedure is "big and now" before we, as a City, grow any larger. On motion by Tally, seconded by Hadley to refer the matter of the DeHaas petition for annexation to the Planning Commission for their action. No questions. By roll call vote in the affirmative, unani- mously, motion carried. Referring to next agenda item Mayor McBee called for discussion on properties left as "islands" due to annexation. Question to Attorney DuBay for definition of an island ... "an island would have to be a segment of land completely surrounded by the City." Mayor McBee asked the Administrative Committee to keep abreast of "islands" as they occur within the City. (action to absorb islands can be done by Resolution before Council body) Attorney DuBay presented Resolution for adoption. This Resolution reading: A Resolution of the Common Council of the City of Central Point, Oregon, Authorizing an Appraisal of Expected Costs of Proposed Extension to North First Street by a Qualified Appraiser of the Real Property at Market Value." No questions brought forth, motion was made and carried to adopt the proposed Resolution. Resolution #174 Declared Duly Adopted. (10/11/73) In discussion of Flanagan-Leonard Development matter Mayor McBee stated he would entertain a motion referring this to the Planning Commission for their next meet- ing. Motion made by Hadley, seconded by Mills to refer Flanagan-Leonard Develop- ment proposed annexation to the Planning Commission for their recommendations and action. No questions. Roll call vote. All voting affirmative and motion carried. Continuing, Mayor McBee informed Council that the engineering for Flanagan-Leonard Development was done by the firm of Marquess & Marquess showing in their report that Glenn Way to be the only thru street and the Planning Commission should in- vestigate this area as one of potential problems, exploring it thoroughly. Engineer Westwood was recognized and commented he has not been involved previously but as the City Engineer he will raise questions. The project was started by Farnsworth initially submitting a tentative plat and water and sewer was to come in from the west area. It was suggested that a master plan be developed by Farns- 1A911 worth-Leonard in early spring. A second access plat with a tie-in to the Flanagan property was the recommendation at time of this preliminary plat. Also a petition was circulated to improve Glenn Way to West Pine Street. Mr. Westwood requested all to pause and research this matter to determine if this is what we want to do. Glenn Way is an unimproved City street and he felt the requirement to improve it would be the responsibility of the first developer; requiring only one (1) signa- ture as sufficient. Planning Commission member Banks stated that he felt Glenn Way should be the first consideration of the development. Further conversation explored Beall Lane via Glenn Way to West Pine, Elk City Water Company in relation to Medford Water Department and from what direction utilities should be serviced. Ending discussion, Mayor McBee said the firm of Marquess & Marquess will have a presentation available to the Planning Commission, and that Planning Commission and Council will investigate all avenues that are questionable. Reporting for the Street Committee regarding North Third Street petition for street improvement was given by Engineer Westwood with an estimate of $8.75 per 1C� lineal foot with County putting a 3" paving cap resulting in an excellent street. CD Ordinance was presented by Attorney DuBay calling for curbs, gutters, and pave- 4 ment (not requiring sidewalks) and reading: "Ordinance Declaring the Council's intent to cause the construction of curbs, gutters and pavement on Third Street from North Tenth Street to Mazama Street and to Assess the costs thereof on ad- jacent property; providing for a meeting of the Council to consider protest against said improvements, and providing for the service of owners of adjacent property with notice of said hearing". Discussion followed. Councilman Tally requested correction of Ordinance for Curbs, Gutters and Sidewalks and establishing date of November 8, 1973 at 7:30 P.M. for public hearing. Agreement by Council- members of correction as above underlined. In asking for questions Mayor McBee and members heard about such queries as tree replacement for losses of right-of- way improvements, tree and shrubbery heighth, pre-existing conditions of animals, etc. Such questions were referred to the appropriate committees for their recom- mendation for grading of that intersection by permission of the appropriate land- owners (if required) , and/or a controlled intersection signing. Motion made by Hamer to approve Ordinance #1111 with the correction of wording to include "Sidewalks" deleting "Pavement", and seconded by Tally and with no further questions by roll call vote, all in favor motion carried. Ordinance #1111 De- clared Duly Adopted. Mayor McBee reported to all that the City has received an appraised value on the North First Street property owned by Mr. Soltis. Upon recommendation by City Attorney DuBay the appraised value was not divulged at this time. Mayor McBee next informed Council on the Crater Rock Museum matter saying that Delmer Smith had met with members of the Council and Attorney DuBay for action as required to present the Museum to City as a gift of trust. Attorney DuBay reported that after the meetings correspondence had been sent from his office to League of Oregon Cities, Governor's Office, etc. and we can do nothing further at this time until responses are received. A report will be made to Council on policy of trust, etc. when information is learned. Mayor McBee inquiring of the Attorney regarding acquisition of public property was informed that the City can acquire land by annexation, negotiation, gift, or con- demnation but an ordinance must be established. Attorney DuBay presented a prepared Ordinance on North First Street Extension and reading: "An Ordinance Declaring the Intent of the City Council of Central Point, Oregon to Acquire Real Property for the Purpose of Extending North First Street in the 'City of Central Point". Motion made by Tally, seconded by Snook to adopt Ordinance #1112. No t: 1: U questions. Roll call vote and all present and voting in the affirmative. Ord- inance #1112 Declared Duly Adopted. Under miscellaneous business bills for approval were next before Council. After some discussion and questions regarding Fire Department Volunteer bill for food and Public Works Department Street sweeper repair, motion was made by Mills to approve the bills as presented, seconded by Tally. No further discussion. All in favor motion carried. Next matter was the upcoming League of Oregon Cities meeting in Portland for Nov- ember 11 thru 13 and who planned on attending. Councilmembers Malot, Hamer, Tally and the Mayor will attend the Planning Commission will be solicited from their membership. After discussion, it was decided that the allowance for each representative would be $50.00 plus expenses for the 3 days as was allowed for last year's meeting to include meals, room accommodation and travel for each. Motion made by Hadley, seconded by Tally to allow $50.00 expense monies for each attendee to the League Meeting. All in favor, motion carried. In presentation to all Councilmembers of the final publication of the Comprehensive Land Use Plan a copy was provided for each member of Council as well as Planning Commission member with a request of the Mayor as a special thank-you to present- ation of a courtesy copy to former Mayor Robert E. Manasco who was instrumental in the City's participation of Land Use by a Federal fund grant. All agreed. Medford Mail Tribune correspondent was also provided a copy of the book. Administrative Assistant Tate reported that she had attended a meeting in Medford City Hall where seminar was held concerning unemployment benefits (recent State Legislative enacted law passed) starting January 1, 1974. Information portfolio was provided and Mayor McBee requested the Administrative Committee to study this material and report back to Council. Discussion followed on application of unused sick leave benefits applying towards retirement benefits, etc. The next agenda item was the subject of "Errors and Omissions Insurance" by Councilman Hamer. Discussion followed on amount of $50,000.00 to $300,000.00 coverage. Attorney DuBay requested he examine the policy and rate structure before any action of this body. Matter tabled at this time with a report from the City Attorney due to Council on his recommendations and findings. Upcoming scheduled meetings determined that Planning Commission, Park Committee and Administrative Committee were set for October 16th, evening. Council chambers and City Hall building would be used to accommodate these three meetings. Chairman of Council Tally reported that two applications had been received for the City Administrator vacancy. He requested contact be made for more information concerning them and stated he would like to arrange a meeting of both applicants with the Administrative Committee. Jim Childers, age 15 years, of Boy Scout Troop 104 spoke and petitioned this Council for projects to help him work towards Eagle Scout rank. After questions from Council, some suggestions towards earning the desired rank were discussed and Mayor ;McBee said the Council will get in touch with him soon for further suggested projects and thanked him for attending this evening. Central Point Wrecking Yard was again before Council as complaints had been re- gistered that the Yard was in much the same condition as before. Discussion held. Mayor McBee stated a letter would be sent to remind them of their obligation to hold their license for compliance with City Ordinances. Next business was the proposed ordinance on public spaces prepared by Attorney DuBay for referral to Planning Commission for study as well as a proposed ord- inance on closeout and fire sales. Discussion followed and Mayor McBee recom- mended that this be tabled until next meeting to allow time for adequate study by all councilmembers. Discussion of needed ordinance on "garage sales and yard sales" followed? Attorney DuBay said feasibly, an ordinance could be written stip- ulating a permit is required for such sales with scheduled time and establishment of fees. All agreed to this course of action. Mayor McBee called upon Engineer Westwood to report on recent Public Works activities as Superintendent Capps was unable to be present at this meeting. (Refer to report). lf� Police and Fire Committee member Hadley read Police Report for month of September. © Items of note was start of school year usual problems, additional traffic control for Richardson Elementary School, new officer on force and request for Council consideration for potential purchase of new vehicle for the Department. Discus- sion on speed limit of Hanley Road to West Pine into City, more appropriate signing, walk path near Richardson School, traffic areas on Freeman, Upton Road, etc. Recommendation by Mayor McBee for City Engineer to prepare feasibility study on these areas as well as copy furnished for Jackson County Road Department of the recommendations. Question of allocating monies from "bicycle paths" funds for preparation of walk path for Richardson School children. Mayor deter- mined that Council would establish "priorities" after the Engineer's report. Next item for discussion was request to Council for a followup report on a sign to be installed on Mt. Pitt Property at 99 and West Pine for the Presbyterian Church by Reverend Evans to former City Administrator some time ago. Discussion. Member Hamer said the Street Committee was also acting as a Sign Board Review Board and they will review the request and will report their findings back to Mayor and Council. This course of action was all agreed upon. Mayor McBee inquired if knowledge was available of replacement to Planning Com- mission to fill vacancy. Planning Commission member Banks stated the Commission had not held a regular meeting since information given them of the vacancy. Mayor requested Council to submit names of interested citizens for the vacancy and placed the name of Delbert Curry as recommended to him; Mr. Curry would be willing to serve the remaining term of office. Action will be taken at the second meet- ing in October and the appointment filled at that time. Attention called by Mayor McBee to general notes of interest; no-host luncheons held same day as first meeting of Council meetings, inviting all interested(in- cluding the public) and the scheduled "Koffee Klatsches" held. Latest one held this same date, with Central Point First National Bank manager, Don Pederson, appointed as area chairman of United Good Neighbor Fund (U.S. National Bank was host) and asking for cooperation from all Central Point citizens to support this worthwhile cause. No further business to come before Council for action at this time, motion made by Member Snook, seconded by Tally for adjournment. Motion carried, all in 11 favor. Meeting adjounred at 9:35 P.M. Warrant No. Amount 8126 Payroll Account $19,247.26 8127 Jim A. McBee 150.00 8128 Orville Hamer 50.00Li 8129 Daniel Hadley 50.00 8130 Sandra L. Malot 50.00 8131 Jack Snook 50.00 8132 Howard Tally 50.00 8133 James Mills 50.00 8134 Payroll Account 869.88 8135 John DuBay 265.00 8136 Robert Banks 100.00 8137 Joe R. Chastain 75.00 8138 Marquess & Marquess 225.00 8139 Void 8140 U. S. Post Office 90.00 8141 Void 8142 Void -8143 Void 8144 Void 8145 Void 8146 Void 8147 Void 8148 Void 8149 Void 8150 Void 8151 American Linen Supply Co. 40.75 8152 American Steel & Supply 710.91 8153 Atlantic Richfield Co. 4.10 8154 The Artisan Press 186.91 8155 Barco Supply Inc. 11.25 8156 Bear Creek Valley San. Auth. 43.65 8157 Brown's Hardware 33.00 8158 Budge-McHugh Supply Co. 40.94 8159 Cal-Ore Carbide Inc. 9.75 8160 Cal-Ore Machinery Co. 128.50 8161 California Pacific Utilities 3.00 8162 Central Emergency Oper. Center 507.25 8163 Central Equipment Co. 9.65 8164 Central Point Cleaners 132.73 8165 Central Point Pharmacy 1.70 8166 Central Point Plywood 10.75 8167 Clyde Equipment Co. of Oregon 155.10 8168 Void 8169 Cornell Manufacturing Co. 143.20 8170 Cory Coffee Service Plan, Inc. 26.30 8171 Dumas Laundry 23.00 8172 Electronic Service Company 23.33 8173 Grange Co-Op Supply 55.14 8174 International Assoc. of Chiefs of Police 10-12-73 25.00 8175 Jackson County Library System 218.51 8176 Sam Jennings Company 275.10 8177 George W. Pearce 3.00 8178 Leo C. Scott 3.00 8179 Florence V. Maier 3.00 8180 William R. Thompson 3.00 l 1 Warrant No. Amount 8181 Marlyne C. Williams $ 3.00 8182 Donald Squire 3.00 8183 Ruth S. Johnson 3.00 8184 Genevieve E. Mumford 3.00 8185 Thelma C. Shearer 3.00 8186 Lynn D. Redhead 3.00 8187 Oliver Obenchain 3.00 8188 M. C. Lininger & Sons 879.69 8189 McDonald Wholesale Co. 68.00 8190 McGoffin' s Wheel Alinement 9.50 8191 McLaren Oil Company 46.64 8192 Marquess & Marquess 1,377.73 8193 Max-Sig Inc. 22.60 8194 Medford Battery Co. 61.65 8195 Medford Mail Tribune Co. 50.91 0 8196 Medford Water Commission 3,932.31 8197 Melts Garage 22.05 8198 City of Medford 2,728.08 8199 Orchard Auto Parts 6.67 8200 Pacific Power & Light Company 1,459.76 8201 Park Son Meter Parts, Inc. 118.53 8203 Void 8204 J. C. Penney Co. 34.45 8205 Don. Banks 35.00 8206 C. V. Bowers 35.00 8207 Rockwell International 50.30 8208 S & M Parts, Inc. 10.91 141 8209 The Sherwin-Williams Co. 11.77 8210 Southern Oregon Stationery 105.90 8211 Standard Oil Company of California 231.80 8212 Void 8213 State of Oregon - Income Division 89.00 8214 3M Business Products Center 89.90 8215 Al Thompson Electric 13.70 8216 Traffic Safety Supply Co. 24.71 8217 Tru-Mix Construction Co. 8,066.83 8218 Winniford Communications 250.75 8219 Van Wey' s Market 4.39 8220 Duane Venekamp 175.00 8221 Pacific Northwest Bell Tele. Co. 384.70 8222 Kan-Tress of Oregon, Inc. 20.40 8223 Pacific Northwest Bell Tele. Co. 317.66 8224 State of Oregon - Driver Safety Program 5.00 App .1002t,..ZP4a.d..6;;Z). ro ��/ yor Attest: " 4s4L/ City Recorder/ / /41 Approved by me this g4 day of 1/00. 973. Appro ayor