HomeMy WebLinkAboutCM022773 tY
City Hall
250 East Pine Street
February 27, 1973
The Common Council met in joint session with the City Planning Commis-
sion at 8:30 P.M. Mayor Jim McBee presiding. Roll call found the
following councilmembers present: Hamer, Malot, Mills, Snook and Tally.
Absent being Hadley. Also present were City Attorney John DuBay, Admin-
istrative Asst. Lorain Tate, Recorder Zander, Bldg. Inspector Chastain,
City Engineer Westwood, Fire Chief Higinbotham, Police Chief Sanders.
Members present of the Planning Commission were Chairman Bowers and
members Banks, Bradshaw, Dixon, Damon, Hull, McManama, Mayes and Zieser.
Mayor McBee announced that the Council had attended a meeting at the
Junior High School at 7:30 P.M. on land use sponsored by Jackson County
Planning Dept. , Mr. Curt Weaver, planner. He stated that the meeting
was very interesting with a good turnout. At this time the Mayor intro-
duced the members present of the Capital Improvement Committee; a joint
meeting was scheduled for Friday, March 16th at 7:30 P.M. with both
bodies agreeing to the date.
Mayor McBee spoke of the proposed Bear Creek Greenway Development and
illustrated the area by a prepared map as well as a study report from the
Rogue Valley Council of Governments for our use. The Mayor advised that
Federal and State funds have been set out for the purchase of lands of
the Peter Kewitt property for the priority #1 project; Central Point
area.
The Mayor next referred to the Agenda item on plat approval, Valley Es+4
tates Subdivision #1 (Tom Malot, developer). The Mayor at this time read
correspondence from the Developer and reading in part: "Donating 2 acres
of land plus $6,500.00 in development to the City as a park and recreation
area, and requesting that the park be named after the late Mayor A.D. Van
Horn". The Mayor spoke regarding this type of consideration by a developer
showing interest towards a community by setting aside such an area of
value for the use of this City. The Mayor informed all that the total
value of this gift to the City would be in the area of $11,500.00 (Refer
to the letter by Tom Malot dated February 27, 1973).
At this time the Mayor called upon Mr. Westwood for his report of the
Engineer's study and recommendation of the plat approval as submitted.
Mr. Westwood presented a 3-page report as to comments and requested corr-
ections. Discussion held. Mr. Tom Malot agreed to the report in
general; however discussed and presented the items of his interest as:
#1- Not connecting Hemlock Street due to Mingus Creek being at a higher
elevation than the grade of the existing Hemlock stub street, #2- Dedica-
tion of land for proposed City park, and #3- The proposed course of the
sanitary sewer line is to the existing City lines would be most feasible
for the Developer. Discussion held as to alternate ways. Bear Creek
Valley West Medford proposed interceptor line or the proposed development
of the 1st National Bank property adjacent to the Subdivision and directing
the lines into the existing B.C.V.S.A. line parallel I-5 Freeway. Dis-
cussion held. By instructions of City Attorney DuBay, the City could accept
and approve the plat- subject to Engineer approval as to the items noted;
with revisions to be worked out between City Attorney, Mr. Malot, the City
Engineer and the developer's engineering staff. By this information motion
was made by Mills, seconded by Hamer to accept the plat with reservations;
to deed the park property to the City, change the name of the proposed
street "Hemlock" to another name, and to comply with City Engineer's requests
as stated. Roll call vote- the "ayes" being Hamer, Mills, Snook and Tally.
Councilmember Malot abstained from voting. By majority in favor, the motion
was carried.
Mayor McBee call this portion of the joint work and study session as the
time regarding a proposed development known as "Flanagan, Leonard, Farns-
worth and Morehouse properties". Street ventilating was the discussion
of major concern. The Mayor noting, with illustration showing road concept,
that as per plans, the entire traffic of the 100 plus home project would
funnel out Glenn Way. The present Glenn Way being a 50' right-of-way and
being a substandard type (granite) road is flooded by winter rainstorms
at times. The Mayor emphasized that a close study should be directed into
the street and drainage areas. Discussion held. Chairman Bowers advised
that the Planning Commission would take these and other related matters
before study at their next regular meeting. Both Councilmen Snook and
Tally suggested that an impact study be prepared by the developers for
further study prior to any council commitment.
The work-study session concluded with the aforementioned item and Chairman
Bowers indicated that he had nothing further to be brought before this
body for review at this time.
The Mayor and Council discussed the Street Improvements of Mazama Street
and calling for a public hearing. Engineer Westwood advised that he has
not accepted nor would he recommend for acceptance a portion of this pro-
ject at this time. However, the contractor is prepared to make the
corrections and the final inspection be made prior to the recommendation.
Mr. Westwood presented a breakdown report on the spread assessment per-
foot-cost and to each propertyowner. Discussion held. Motion made by
Tally, seconded by Mills to set March 27th at 7:30 P.M. for a public
hearing on Mazama Street Improvements. With an all in favor, motion
carried.
City Engineer Westwood presented his finished product to the requested
City Street Specification Standards and referred to certain areas; side-
walks and driveway procedures. Discussion held. Mayor McBee advised
that the Street Committee, along with all Councilmembers, study the docu-
ment before making any recommendation. Mr. Westwood further advised and
recommended that the City should consider the adoption of the 1970 Uniform
Building Code. This would also provide for plan-checking fees, etc. Dis-
cussion held. Attorney DuBay advised that several amendments have been
noted in the Building Code Ordinance and would request the City Engineer
to study this proposal in formulating the Amendment. The Mayor and Council
instructed Mr. Westwood to meet with the City Attorney on the issue and
assist in the updating of our Building Code.
Mayor McBee referred to the Agenda item relating to Salary adjustments.
He advised that the Council was not ready to act on the request of the
proposed salary increase on George Flanagan and Joe Chastain inasmuch
that Attorney DuBay was unable to study the. Ordinance regulating salaries.
He informed the interested persons that this would be class as a priority
item for the next council meeting.
Mayor McBee read the Appeal to the Council on the decision from the
Planning Commission on Conifer Development. Discussion held. Motion
made by Mills, seconded by Tally to call for a public hearing on March
27th, 1973 at 7:30 P.M. on this matter, as requested. With an all in
favor, motion carried.
Mayor McBee next called for Council correspondence directing the letter
of Donald White, City Fire Department Dispatcher, regarding "Garage
Sales", to the Administrative Committee for their study.
Next a letter from Mr. Al Brown, State Highway Department was presented
regarding State property for sale (North Front Street). This was referred
to the Street Committee for further study.
Discussion was held regarding the Senior Citizens' quarters and payment
of $500.00 for their expenses of the rental and incidentals for this
quarter of the year. Motion was made by Tally, seconded by Hamer to pay
the $500.00 contribution to the Rogue Valley Council on Aging. With no
questions, the Council voted with an all in favor. Motion carried.
Mayor McBee requested that all councilmembers study the letter from Atty.
DuBay regarding Ordinance #1068.
The Mayor suggested that the members of the Council would meet in Adminis-
trative Study on March 26th to refresh and acquaint themselves with the
issues due before them on March 27th. The hour will be 6:30 P.M.
Members of the Planning Commission were reminded that we are nearing the
90-day study limitation on the Dr. Rutter property, R-3 Mobil home park
proposed developments. Chairman Bowers advised that the Commission will
bring it before that body at the next regular meeting. Mayor McBee ad-
vised that he was preparing to make a change in Committees and felt that
the Administrative Committee must be able to meet more frequently. Also,
he stated that one member of the Committee has a difficult time in attend-
ing meetings or to be available during short notice to meet; therefore he
is naming Councilman Hadley to the Street and Recreation Committee and
Councilman Snook to the Administrative Committee.
Councilman Tally was recognized by the Chair and referred to a serious
traffic, safety and health problem on Oak Street between First and Second.
The Councilman stated that a near auto and pedestrian accident occurred
due to a truck blocking passage lane on Oak Street. He also referred to
an incinerator located too close to the sidewalk for pedestrian safety.
The Council, in general, discussed the problem of was paper, etc. being
about the center of Town and blowing onto adjacent properties. Discussion
held. Motion made by Tally, seconded by Snook, to direct this issue
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III to the Planning Commission for their study and await their recommendation.
With an all in favor, motion was carried.
Councilman Tally asked Fire Chief Higinbotham if his Department had any
standards as to physical requirements, etc. The Fire ChiVr answered yes,
such requirements as other neighboring cities require; i.e., physical
examinations and doctor's reports. He further advised that there is no
set age however, but every applicant must be in good health. Discussion
held. Mayor McBee recommended that perhaps the Police & Fire Committee
should meet with the Fire Department to further the study.
In a report to Council, Fire Chief Higinbotham advised that Central Purchas-
14 ing in Salem was warehousing Government Surplus (new items) that are avail-
In able to the Cities at substantial savings. Some items available are office
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supplies to trucks, to autos-- and if the City is interested in any item
that someone should visit these Surplus Stores. Discussion held. It was
the advice of Council that the Mayor could delegate City personnel to look
into the situation, if interested.
With no further business to come before the Council a motion was made by
Malot, seconded by Snook to adjourn to the next regular meeting or to the
call of the Mayor. With an all in favor, motion was carried.
Meeting was adjourned at 11:51 P.M.
11
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Approi'�e��/; 44.44.06V-46_ .400
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Attest:
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City Recor e
Approved by me this 4.440040day of / X , 1973.
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