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Home My WebLink AboutCM032521 CITY OF CENTRAL POINT oreyow City Council Meeting Minutes Thursday, March 25, 2021 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Remote Neil Olsen Ward I Remote Kelley Johnson Ward II Remote Melody Thueson Ward III Remote Taneea Browning Ward IV Remote Rob Hernandez At Large Remote Michael Parsons At Large Remote , This was a virtual meeting, the Council Chambers were open and available for public participation. Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Finance Director Steve Weber; Police Captain Dave Croft; Police Captain Scott Logue; Parks and Public Works Director Matt Samitore; Community Development Director Tom Humphrey; Planning Department Director Stephanie Holtey; IT Director Jason Richmond; and City Recorder Deanna Casey. IV. PUBLIC COMMENTS- None V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Melody Thueson, Ward III AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of March 11, 2021 City Council Minutes VI. ORDINANCES, AND RESOLUTIONS A. Second Reading of Ordinance No. . An Ordinance Adopting an Amendment to the Central Point Comprehensive Plan Map (Major) and Text Amendment to the Regional Plan Element Urban Growth Boundary Management Agreement to Add and Maintain a Buildable Land Supply of Approximately 444 Acres to the Central Point Urban Growth Boundary for City of Central Point City Council Minutes March 25, 2021 Page 2 Residential, Non-Industrial Employment, Parks and Open Space for the 2019- 2039 Planning Period Planning Manager Stephanie Holtey explained that the City Council conducted a public hearing and first reading of an Ordinance to consider a Major Comprehensive Plan Map Amendment to expand the Urban Growth Boundary (UGB) and to amend the Urban Growth Boundary Management Agreement (UGBMA). The Amendment addresses the City's need to provide a 20-year land supply for residential, employment, and parkland and includes land from Urban Reserve Areas established following a decade long process to evaluate and select lands to accommodate future urban growth. After hearing public testimony, the Council voted unanimously to forward the Ordinance to a second reading. During the public hearing testimony was received in support of(2) and in opposition to (1) the proposal. There were no recommended changes at the first reading. Kelley Johnson moved to approve Ordinance 2073, An Ordinance adopting an Amendment to the Central Point Comprehensive Plan Map (Major) and Text Amendment to the Regional Plan Element Urban Growth Boundary Management Agreement to Add and Maintain a Buildable Land Supply of Approximately 444 Acres the Central Point Urban Growth Boundary for Residential, Non-industrial Employment, Parks and Open Space for the 2019- 2039 Planning Period. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Second Reading - Ordinance Amending in Part Central Point Municipal Code Title 10 Adding Chapter 10.12 Preferential Parking Districts City Attorney Sydnee Dreyer explained that last summer the city received numerous complaints regarding parking issues on Fortune lane in regards to broken-down vehicles parked in the public right-of-way. These vehicles created conflicts with businesses that have use of the right-of-way for paying customers. The Council directed staff to bring back an ordinance that would establish the process for creation of districts. The ordinance does not create any preferred parking districts at this time. If the ordinance is adopted, districts could be created on a case by case basis in the future if the need arises. Staff has been working with the Pilot Station in regards to access management so that traffic does not back up at the Pine Street/Peninger intersection. Having the ability to prevent parking or issue parking permits for specific areas in town will help with traffic issues. Section 10.12.100 in regards to Penalty Provisions has a blank spot so that the Council can determine penalty fee. Council all agreed that staff should present the penalty fee at the second reading of the Ordinance. Rob Hernandez moved to second reading An Ordinance amending in part Central Point Municipal Code Title 10 Adding Chapter 10.12 Preferential City of Central Point City Council Minutes March 25, 2021 Page 3 Parking Districts. RESULT: 1ST READING [UNANIMOUS] Next: 4/8/2021 7:00 PM MOVER: Rob Hernandez, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons C. Resolution No. , A Resolution accepting the Qualified Based Selection Process for the design and construction engineering of the Hamrick- Pine Signal Upgrade and Beebe-Hamrick Signal and authorizing the City Manager to execute a contract with Dowl, Inc. Parks and Public Works Director Matt Samitore reported that the City conducted a formal Qualified Based selection process to select an engineer that would perform the tasks of finishing the design and supervise construction engineering for the Hamrick-Pine signal updgrade and the Hamrick-Beebe signal. Both intersections will meet warrants for these upgrades and have bee planned for multiple years. The Beebe-Hamrick design is currently in the 19-21 FY budget and the Beebe-Hamrick signal will be in the 21-23 FY Budget. Dowl, Inc (OBEC) was the only submission who did the preliminary layout and design for the signal. The Dowl team has done multiple projects in the City, including the 99 Streetscape, 99 at Pine signal and Rail Crossing, and various small projects. Staff is comfortable awarding the project to them. If the Council agrees to the contractor, staff would finalize the contract and move forward on the Hamrick-Pine signal design first, and then move on to the Beebe-Hamrick signal. The goal is to have both constructed and operational before June 2023. This is a qualified based agreement so staff will negotiate a price with them once awarded. We have to coordinate with Jackson County and the State. If the project cost estimate is over$150,000 staff will return to council for further approval. RESULT: APPROVED [UNANIMOUS] MOVER: Melody Thueson, Ward III SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons VII. BUSINESS A. Discussion -Anti-Camping Ordinances Staff played a video from Jackson County and the Oregon Parks Association regarding the Greenway and the damage that happens when we do not manage the open space. City Attorney Sydnee Dreyer explained different discussions and legislation in regards to allowing citizens to camp in public spaces. This included a recent lawsuit in Grants Pass, upcoming ordinance changes that the City of Medford is City of Central Point City Council Minutes March 25, 2021 Page 4 implementing and bills making their way through the state legislature. There are certain things that the city needs to incorporate into our code in regards to sleeping in parks and on public property. She explained several bills making their way through the Oregon Legislature. They state that local government cannot prohibit "sitting, lying, sleeping or keeping warm and dry outdoors on public property that is open to the public" but can adopt reasonable time, place, manner restrictions. One of the bills increases the duration a jurisdiction must hold property retrieved from an unlawful camp when cleared. The City of Medford began working on updates to its anti-camping ordinances placing restrictions for fire season, prohibiting camping in tents and designating time, place, manner restrictions. Individuals would be permitted to lie or sleep in certain areas of parks, along sidewalks so long as it does not block pedestrian traffic or block entrances to businesses, and on other public property that is generally open to the public, for up to 24-hours. Central Point City Code treats violations of the code as violations not crimes and we do not impose excessive fines or cruel and unusual punishment. Cities cannot prohibit camping unless there are places for these citizens to go. Central Point does not have services to help the homeless, these are available in the City of Medford. The recommendation is that we will need to modify the code to distinguish the difference between camping and just lying around sleeping. It is being recommended that all the cities along the greenway adopt the same policies so the transient population know the rules are the same across the valley. County Commissioner Dave Dotterrersaid the County has approved money to study the overall use of the greenway, and the issues involved. This study will include options to work with all the jurisdictions. Everything will be on the table to figure out how we can deal with the issues along the greenway. Council agrees that we should be working on our code so that it is similar to the other cities along the Greenway. We do not want to be open to a lawsuit, but we also do not want to allow camping on public lands. Staff will return to council with more information once the State and City of Medford finalize their requirements. RESULT: FOR DISCUSSION ONLY VIII. MAYOR'S REPORT Mayor Williams reported that he attended the Fair Board Meeting. They are planning on a full 4th of July event this year and trying to decide on the rodeo. IX. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • He attended the Greenway meeting. City of Central Point City Council Minutes March 25, 2021 Page 5 • With the retirement of Tom Humphrey, Mike Quilty has agreed to take over as the Central Point representative for RVACT. • RVCOG is interested in purchasing the Sr. Center Building once the Community Center is ready and the seniors have a better place to gather. • Central Point will be receiving about 3.8 Million from the American Rescue Plan. They have been working on where to spend those funds. When we receive the funds we will return to Council for a supplemental budget adjustment. • We have received a complaint today regarding construction of an out building. Stephanie Holtey stated that the building meets all permit requirements but is pretty imposing for the neighbors. We are considering updating our building code to stipulate maximum lot coverage. X. COUNCIL REPORTS Council Member Kelley Johnson reported that: • She attended the Study Session • She attended the Fire District No. 3 Board meeting... • She attended an RVCOG meeting. They have been trying to replace Mr. Cavalero so he can retire. They will be having a newly elected officials training session. • Bear Creek Stewarts will be doing a clean-up next week and are looking for volunteers. Council Member Michael Parsons reported that he: • Attended the Study Session on March 15th • Attended the Parks and Recreation Foundation meeting where they discussed funding several projects. One project is a student working on a project for the Skyrman Arboretum, and a project where a student working on a little library at Forest Glen Park. • Attended an RVSS meeting where there were discussions about a trailer park that was destroyed in the alameda fire. All the infrastructure was destroyed. RVSS has agreed to waive 50% of the fees for installing the new sewer lines, and potentially setting up a payment plan or waiving balance of fees until property is sold. • Has been attending the Public Safety Coordinating Council meetings. Council Member Taneea Browning reported that: • There are lots of projects going at the Skyrman Arboretum with Parks and Rec Committee approval. • She attended the Medford Water Commission meeting. • The Oregon Cheese Festival was a drive through event if you purchased a sample basket. They also had virtual events. • She has attended several LOC Committee meetings. • She attended the Study Sessions. City of Central Point City Council Minutes March 25, 2021 Page 6 • She has been working on the Women's Caucus with LOC Board members. Council Member Melody Thueson reported that she attended the Study Session, and kids are coming back to school with the new distance rules of only three feet. Council Member Neil Olsen had nothing new to report. Council Member Rob Hernandez reported that he attended the study session and the Friends of the Foundation meeting. Xl. DEPARTMENT REPORTS Captain David Croft reported that: • Fire District No. 3 and the Central Point Police Department each received a donation of nice wooden flags from Jerry and Sheri Myers owners of Grants Pass Heating and Air Conditioning. • Last week we were informed that Central Point was designated as the tenth safest city in the state. • They are currently in the process of identifying one of our officers to be a task force officer for the DEA. Parks and Public Works Director Matt Samitore stated that the city received an estimate from Quality Fence of $10,000 for fencing the skate park. He recommends not installing the fence at this time because we will be removing the skate park when the Community Center is completed. Community Development Director Tom Humphrey reported that: • The Planning Commission meeting in April will consider the latest proposal for Twin Creeks Village and a discussion about mobile food carts. • With our new members on CAC we will be inviting them to public meeting training with our city attorney. • FEMA is still trying to provide trailers to families who lost their homes in the fires last year. Planning Director Stephanie Holtey reported that: • The Department has been working on updating code amendments and plans for the Urban Growth Boundary expansion. • The city has received an application for commercial development at the Hamrick/ Pine intersection. City of Central Point City Council Minutes March 25, 2021 Page 7 IT Director Jason Richmond updated the Council regarding the Florida Water District hack. The guilty party was been arrested. XII. ADJOURNMENT Taneea Browning moved to adjourn the meeting. The foregoing minutes of the M rch 25, 2021, Council meeting were approved by the City Council at its meeting of Q c‘.\ R , 2021. Dated: ✓�a%y z.,/,/Z/Z t Mayor Hank Williams ATTEST. City Recorder