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HomeMy WebLinkAboutCAP040821 CITY OF CENTRAL POINT Oregon City Council Meeting Agenda Thursday, April 8, 2021 Mayor Hank Williams Ward I Neil Olsen Ward II Kelley Johnson Ward III Melody Thueson Ward IV Taneea Browning At Large Rob Hernandez At Large Michael Parsons At Large Michael Parsons Next Res(1659) Ord (2074) _________________________________ This will be a virtual meeting. The Council Chambers will be open for citizens to attend. I. REGULAR MEETING CALLED TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. PUBLIC COMMENTS Public comment is for non-agenda items. If you are here to make comments on a specific agenda item, you must speak at that time. Please limit your remarks to 3 minutes per individual, 5 minutes per group, with a maximum of 20 minutes per meeting being allotted for public comments. The council may ask questions but may take no action during the public comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda. Complaints against specific City employees should be resolved through the City’s Personnel Complaint procedure. The right to address the Council does not exempt the speaker from any potential liability for defamation. V. CONSENT AGENDA A. Approval of March 25, 2021 City Council Minutes VI. ITEMS REMOVED FROM CONSENT AGENDA VII. ORDINANCES, AND RESOLUTIONS A. Second Reading - Ordinance Amending in Part Central Point Municipal Code Title 10 Adding Chapter 10.12 Preferential Parking Districts (Dreyer) B. First Reading - An Ordinance Amending in Part the Central Point Municipal Code Renaming Title 4 and Adding Chapter 4.01 Central Point Cemetery (Dreyer) VIII. BUSINESS A. Planning Commission Report (Humphrey) B. Jackson County Library - Opioid Overdose Emergency Kits (Clayton) C. Budget 2021-2023 Community Survey Questions (Clayton) D. American Rescue Plan Budget Strategy (Clayton) IX. MAYOR'S REPORT X. CITY MANAGER'S REPORT XI. COUNCIL REPORTS XII. DEPARTMENT REPORTS XIII. EXECUTIVE SESSION The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. XIV. ADJOURNMENT Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request, please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov. Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por favor llame con 72 horas de anticipación al 541-664-3321 ext. 201 CITY OF CENTRAL POINT Oregon City Council Meeting Minutes Thursday, March 25, 2021 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Remote Neil Olsen Ward I Remote Kelley Johnson Ward II Remote Melody Thueson Ward III Remote Taneea Browning Ward IV Remote Rob Hernandez At Large Remote Michael Parsons At Large Remote This was a virtual meeting, the Council Chambers were open and available for public participation. Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Finance Director Steve Weber; Police Captain Dave Croft; Police Captain Scott Logue; Parks and Public Works Director Matt Samitore; Community Development Director Tom Humphrey; Planning Department Director Stephanie Holtey; IT Director Jason Richmond; and City Recorder Deanna Casey. IV. PUBLIC COMMENTS- None V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Melody Thueson, Ward III AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of March 11, 2021 City Council Minutes VI. ORDINANCES, AND RESOLUTIONS A. Second Reading of Ordinance No. _______, An Ordinance Adopting an Amendment to the Central Point Comprehensive Plan Map (Major) and Text Amendment to the Regional Plan Element Urban Growth Boundary Management Agreement to Add and Maintain a Buildable Land Supply of Approximately 444 Acres to the Central Point Urban Growth Boundary for 5.A Packet Pg. 3 Minutes Acceptance: Minutes of Mar 25, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes March 25, 2021 Page 2 Residential, Non-Industrial Employment, Parks and Open Space for the 2019- 2039 Planning Period Planning Manager Stephanie Holtey explained that the City Council conducted a public hearing and first reading of an Ordinance to consider a Major Comprehensive Plan Map Amendment to expand the Urban Growth Boundary (UGB) and to amend the Urban Growth Boundary Management Agreement (UGBMA). The Amendment addresses the City’s need to provide a 20-year land supply for residential, employment, and parkland and includes land from Urban Reserve Areas established following a decade long process to evaluate and select lands to accommodate future urban growth. After hearing public testimony, the Council voted unanimously to forward the Ordinance to a second reading. During the public hearing testimony was received in support of (2) and in opposition to (1) the proposal. There were no recommended changes at the first reading. Kelley Johnson moved to approve Ordinance 2073, An Ordinance adopting an Amendment to the Central Point Comprehensive Plan Map (Major) and Text Amendment to the Regional Plan Element Urban Growth Boundary Management Agreement to Add and Maintain a Buildable Land Supply of Approximately 444 Acres the Central Point Urban Growth Boundary for Residential, Non-industrial Employment, Parks and Open Space for the 2019- 2039 Planning Period. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Second Reading - Ordinance Amending in Part Central Point Municipal Code Title 10 Adding Chapter 10.12 Preferential Parking Districts City Attorney Sydnee Dreyer explained that last summer the city received numerous complaints regarding parking issues on Fortune lane in regards to broken-down vehicles parked in the public right-of-way. These vehicles created conflicts with businesses that have use of the right-of-way for paying customers. The Council directed staff to bring back an ordinance that would establish the process for creation of districts. The ordinance does not create any preferred parking districts at this time. If the ordinance is adopted, districts could be created on a case by case basis in the future if the need arises. Staff has been working with the Pilot Station in regards to access management so that traffic does not back up at the Pine Street/Peninger intersection. Having the ability to prevent parking or issue parking permits for specific areas in town will help with traffic issues. Section 10.12.100 in regards to Penalty Provisions has a blank spot so that the Council can determine penalty fee. Council all agreed that staff should present the penalty fee at the second reading of the Ordinance. Rob Hernandez moved to second reading An Ordinance amending in part Central Point Municipal Code Title 10 Adding Chapter 10.12 Preferential 5.A Packet Pg. 4 Minutes Acceptance: Minutes of Mar 25, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes March 25, 2021 Page 3 Parking Districts. RESULT: 1ST READING [UNANIMOUS] Next: 4/8/2021 7:00 PM MOVER: Rob Hernandez, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons C. Resolution No. ________, A Resolution accepting the Qualified Based Selection Process for the design and construction engineering of the Hamrick- Pine Signal Upgrade and Beebe-Hamrick Signal and authorizing the City Manager to execute a contract with Dowl, Inc. Parks and Public Works Director Matt Samitore reported that the City conducted a formal Qualified Based selection process to select an engineer that would perform the tasks of finishing the design and supervise construction engineering for the Hamrick-Pine signal updgrade and the Hamrick-Beebe signal. Both intersections will meet warrants for these upgrades and have bee planned for multiple years. The Beebe-Hamrick design is currently in the 19-21 FY budget and the Beebe-Hamrick signal will be in the 21-23 FY Budget. Dowl, Inc (OBEC) was the only submission who did the preliminary layout and design for the signal. The Dowl team has done multiple projects in the City, including the 99 Streetscape, 99 at Pine signal and Rail Crossing, and various small projects. Staff is comfortable awarding the project to them. If the Council agrees to the contractor, staff would finalize the contract and move forward on the Hamrick-Pine signal design first, and then move on to the Beebe-Hamrick signal. The goal is to have both constructed and operational before June 2023. This is a qualified based agreement so staff will negotiate a price with them once awarded. We have to coordinate with Jackson County and the State. If the project cost estimate is over $150,000 staff will return to council for further approval. RESULT: APPROVED [UNANIMOUS] MOVER: Melody Thueson, Ward III SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons VII. BUSINESS A. Discussion - Anti-Camping Ordinances Staff played a video from Jackson County and the Oregon Parks Association regarding the Greenway and the damage that happens when we do not manage the open space. City Attorney Sydnee Dreyer explained different discussions and legislation in regards to allowing citizens to camp in public spaces. This included a recent lawsuit in Grants Pass, upcoming ordinance changes that the City of Medford is 5.A Packet Pg. 5 Minutes Acceptance: Minutes of Mar 25, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes March 25, 2021 Page 4 implementing and bills making their way through the state legislature. There are certain things that the city needs to incorporate into our code in regards to sleeping in parks and on public property. She explained several bills making their way through the Oregon Legislature. They state that local government cannot prohibit “sitting, lying, sleeping or keeping warm and dry outdoors on public property that is open to the public” but can adopt reasonable time, place, manner restrictions. One of the bills increases the duration a jurisdiction must hold property retrieved from an unlawful camp when cleared. The City of Medford began working on updates to its anti-camping ordinances placing restrictions for fire season, prohibiting camping in tents and designating time, place, manner restrictions. Individuals would be permitted to lie or sleep in certain areas of parks, along sidewalks so long as it does not block pedestrian traffic or block entrances to businesses, and on other public property that is generally open to the public, for up to 24-hours. Central Point City Code treats violations of the code as violations not crimes and we do not impose excessive fines or cruel and unusual punishment. Cities cannot prohibit camping unless there are places for these citizens to go. Central Point does not have services to help the homeless, these are available in the City of Medford. The recommendation is that we will need to modify the code to distinguish the difference between camping and just lying around sleeping. It is being recommended that all the cities along the greenway adopt the same policies so the transient population know the rules are the same across the valley. County Commissioner Dave Dotterre said the County has approved money to study the overall use of the greenway, and the issues involved. This study will include options to work with all the jurisdictions. Everything will be on the table to figure out how we can deal with the issues along the greenway. Council agrees that we should be working on our code so that it is similar to the other cities along the Greenway. We do not want to be open to a lawsuit, but we also do not want to allow camping on public lands. Staff will return to council with more information once the State and City of Medford finalize their requirements. RESULT: FOR DISCUSSION ONLY VIII. MAYOR'S REPORT Mayor Williams reported that he attended the Fair Board Meeting. They are planning on a full 4th of July event this year and trying to decide on the rodeo. IX. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: He attended the Greenway meeting. 5.A Packet Pg. 6 Minutes Acceptance: Minutes of Mar 25, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes March 25, 2021 Page 5 With the retirement of Tom Humphrey, Mike Quilty has agreed to take over as the Central Point representative for RVACT. RVCOG is interested in purchasing the Sr. Center Building once the Community Center is ready and the seniors have a better place to gather. Central Point will be receiving about 3.8 Million from the American Rescue Plan. They have been working on where to spend those funds. When we receive the funds we will return to Council for a supplemental budget adjustment. We have received a complaint today regarding construction of an out building. Stephanie Holtey stated that the building meets all permit requirements but is pretty imposing for the neighbors. We are considering updating our building code to stipulate maximum lot coverage. X. COUNCIL REPORTS Council Member Kelley Johnson reported that: She attended the Study Session She attended the Fire District No. 3 Board meeting... She attended an RVCOG meeting. They have been trying to replace Mr. Cavalero so he can retire. They will be having a newly elected officials training session. Bear Creek Stewarts will be doing a clean-up next week and are looking for volunteers. Council Member Michael Parsons reported that he: Attended the Study Session on March 15th. Attended the Parks and Recreation Foundation meeting where they discussed funding several projects. One project is a student working on a project for the Skyrman Arboretum, and a project where a student working on a little library at Forest Glen Park. Attended an RVSS meeting where there were discussions about a trailer park that was destroyed in the alameda fire. All the infrastructure was destroyed. RVSS has agreed to waive 50% of the fees for installing the new sewer lines, and potentially setting up a payment plan or waiving balance of fees until property is sold. Has been attending the Public Safety Coordinating Council meetings. Council Member Taneea Browning reported that: There are lots of projects going at the Skyrman Arboretum with Parks and Rec Committee approval. She attended the Medford Water Commission meeting. The Oregon Cheese Festival was a drive through event if you purchased a sample basket. They also had virtual events. She has attended several LOC Committee meetings. She attended the Study Sessions. 5.A Packet Pg. 7 Minutes Acceptance: Minutes of Mar 25, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes March 25, 2021 Page 6 She has been working on the Women’s Caucus with LOC Board members. Council Member Melody Thueson reported that she attended the Study Session, and kids are coming back to school with the new distance rules of only three feet. Council Member Neil Olsen had nothing new to report. Council Member Rob Hernandez reported that he attended the study session and the Friends of the Foundation meeting. XI. DEPARTMENT REPORTS Captain David Croft reported that: Fire District No. 3 and the Central Point Police Department each received a donation of nice wooden flags from Jerry and Sheri Myers owners of Grants Pass Heating and Air Conditioning. Last week we were informed that Central Point was designated as the tenth safest city in the state. They are currently in the process of identifying one of our officers to be a task force officer for the DEA. Parks and Public Works Director Matt Samitore stated that the city received an estimate from Quality Fence of $10,000 for fencing the skate park. He recommends not installing the fence at this time because we will be removing the skate park when the Community Center is completed. Community Development Director Tom Humphrey reported that: The Planning Commission meeting in April will consider the latest proposal for Twin Creeks Village and a discussion about mobile food carts. With our new members on CAC we will be inviting them to public meeting training with our city attorney. FEMA is still trying to provide trailers to families who lost their homes in the fires last year. Planning Director Stephanie Holtey reported that: The Department has been working on updating code amendments and plans for the Urban Growth Boundary expansion. The city has received an application for commercial development at the Hamrick/ Pine intersection. 5.A Packet Pg. 8 Minutes Acceptance: Minutes of Mar 25, 2021 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes March 25, 2021 Page 7 IT Director Jason Richmond updated the Council regarding the Florida Water District hack. The guilty party was been arrested. XII. ADJOURNMENT Taneea Browning moved to adjourn the meeting. The foregoing minutes of the March 25, 2021, Council meeting were approved by the City Council at its meeting of _________________, 2021. Dated: _________________________ Mayor Hank Williams ATTEST: __________________________ City Recorder 5.A Packet Pg. 9 Minutes Acceptance: Minutes of Mar 25, 2021 7:00 PM (CONSENT AGENDA) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: City Attorney FROM: Sydnee Dreyer, City Attorney MEETING DATE: April 8, 2021 SUBJECT: Second Reading - Ordinance Amending in Part Central Point Municipal Code Title 10 Adding Chapter 10.12 Preferential Parking Districts ACTION REQUIRED: Motion Ordinance 2nd Reading RECOMMENDATION: None Forwarded BACKGROUND INFORMATION: This past summer the City received numerous complaints regarding parking issues on Good Fortune Drive/Penninger Road. In particular, there were multiple broken-down RV’s, vans and vehicles parked in the public right-of-way, and in a couple of instances vehicles were lifted with floor jacks and were being actively repaired. There were fairly large “debris fields” surrounding these vehicles creating obstructions in the travel lanes. These abandoned/disrepaired vehicles also created conflicts with neighboring business uses in that the hotel often hosts drivers of trucks and other large vehicles that must park in the right-of- way as the parking lot cannot accommodate semi-trucks and other oversized vehicles and the Pilot Travel Center has customers using this right of way. While code enforcement had tagged a number of vehicles in disrepair, City staff begin looking into other options to better manage use of the right-of-way in that location. Based on that review, staff presented draft code language to the Council at a prior study session allowing for the creation of preferred parking districts in neighborhoods in which parking management becomes a significant issue. The Council directed staff to bring back an ordinance that would establish the process for creation of such districts. It does not create any preferred parking districts at this time. If this ordinance is adopted, preferred parking districts could be created on a case by case basis in the future, should the need arise. Section 10.12.100A has been revised since the first reading to establish that the fine for parking violations will be set by resolution. This will provide the City flexibility in updating fines as appropriate. Staff will bring a resolution for Council consideration adopting a fine schedule for parking violations. FINANCIAL ANALYSIS: 7.A Packet Pg. 10 LEGAL ANALYSIS: The draft ordinance is the first step to set forth the process by which a preferred parking district can be established. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: 2040 City of Central Point Strategic Plan – Strategic Priority – Responsible Governance GOAL 5 - Continue to develop and foster the city’s community policing program. STRATEGY 1 – Build relationships with the community through interactions with local agencies, stakeholders, and members of the public, creating partnerships and programs for reducing crime and disorder. STAFF RECOMMENDATION: Make a motion to approve the ordinance. RECOMMENDED MOTION: I move to approve Ordinance No. _____, an Ordinance Amending in Part Central Point Municipal Code Title10 Adding Chapter 10.12 Preferential Parking Districts. ATTACHMENTS: 1. Ord Amending Ch 10 Adding Parking District Rules 2d Reading 7.A Packet Pg. 11 ______________________________________________________________________________ 1 | Ordinance No. _____; April 8, 2021 ORDINANCE NO. _____ AN ORDINANCE AMENDING IN PART CENTRAL POINT MUNICIPAL CODE TITLE 10 ADDING CHAPTER 10.12 PREFERENTIAL PARKING DISTRICTS RECITALS: A. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time make revisions to its municipal code which shall become part of the overall document and citation. B. The Council has directed staff to prepare an Ordinance allowing for the creation of Parking Districts to address parking concerns in designated areas of the City. C. The Ordinance establishes the process to create and operate a Parking District. Individual Parking Districts may be designated by Council or upon receipt of a petition signed by the applicable number of merchants or residents residing in the proposed District. THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS: SECTION 1. Title 10 is amended to add Chapter 10.12 Parking Districts as set forth below and incorporated herein by reference. PREFERENTIAL PARKING DISTRICT 10.12.010 Definitions. For the purposes of this Section, the following terms, phrases, and words shall have the meaning given herein. The word "shall" is always mandatory and not merely directory. A. "Dwelling unit" means a house, apartment, condominium, mobile home or other type of residence, in conformance with city code and related zoning maps, having an address assigned consistent with the house numbering maps maintained by the City. Apartments having numbers or letters assigned in addition to the street address shall be deemed as a dwelling unit. B. "Employee of merchant" means any person employed by a merchant within a preferential parking district. C. "Visitor" means any person visiting or intending to visit, for any purpose, either a resident or merchant located in a preferential parking district. 7.A.a Packet Pg. 12 Attachment: Ord Amending Ch 10 Adding Parking District Rules 2d Reading (1395 : Second Reading - Ordinance Adding Chapter 10.12 ______________________________________________________________________________ 2 | Ordinance No. _____; April 8, 2021 D. "Merchant" means a person who, as proprietor, operates a commercial business involved in the retailing of goods or services within a preferential parking district. E. "Preferential parking district" or "district" means an area with streets or boundaries designated by the ordinance establishing the district, wherein vehicles displaying a valid permit shall be exempt from parking restrictions established pursuant to this part. F. "Resident" means a person who lives in a dwelling unit located in a preferential parking district. 10.12.020 Designation of preferential parking districts. The City Council may, by ordinance, at its discretion or upon receipt of a petition signed by residents or merchants living or working in two-thirds of the dwelling units or businesses comprising not less than 50 percent of the developed frontage of the area proposed for designation, designate a certain area or areas to be a preferential parking district. 10.12.030 Issuance of permits. A. Parking permits for preferential parking districts shall be issued by the department of public works. B. The number of permits to be issued to any one dwelling unit or to any merchant's business establishment shall be determined by the parking conditions within each district and set forth in the ordinance establishing the district. C. Parking permits may be issued by the City only to the following persons: residents and merchants within the prescribed preferential parking district. 10.12.040 Posting signs in permit parking area. Upon the adoption by the City Council of an ordinance designating a preferential parking district and the specified parking regulations applicable thereto, the department of public works shall cause appropriate signs to be erected in the district, indicating prominently thereon the parking limitation, period of the day for its application, and the fact that motor vehicles with valid permits shall be exempt therefrom. 7.A.a Packet Pg. 13 Attachment: Ord Amending Ch 10 Adding Parking District Rules 2d Reading (1395 : Second Reading - Ordinance Adding Chapter 10.12 ______________________________________________________________________________ 3 | Ordinance No. _____; April 8, 2021 10.12.050 Permit parking exemption. A. A motor vehicle on which is displayed a valid parking permit hanging from the rearview mirror shall be permitted to stand or be parked in the preferential parking district for which it is issued without being limited by parking restrictions established pursuant to this Chapter. Except as provided below, all other motor vehicles parked within a preferential parking district shall be subject to the parking restrictions and penalties as provided in this Chapter. B. A preferential parking permit shall not guarantee or reserve to the holder thereof an on-street parking space within the designated preferential parking district. 10.12.060 Exemption of certain vehicles. No person shall, without a permit therefor, park or leave standing any vehicle or trailer in a preferential parking district in excess of the parking restrictions authorized pursuant to this part, except for the following: A. Repair, maintenance, refuse, utility, fuel or delivery vehicles doing business in the preferential parking district; B. Vehicles delivering emergency services within the preferential parking district, such as police, fire and ambulance. 10.12.070 Application for and duration of permit. A. Except as otherwise provided in an Ordinance creating a preferential parking district, each parking permit issued by the department of public works shall be valid for one year. Permits may be renewed upon reapplication in the manner prescribed by the department of public works. B. Proof of residency/merchant location shall be required. Proof of residency/merchant location shall consist of two of the following: 1. Driver's license 2. Property Tax Bill or rental/lease agreement 3. Utility Bill (Cable TV, Telephone (landline only), Gas, Water, or Electric) 4. Company business card/letterhead. 7.A.a Packet Pg. 14 Attachment: Ord Amending Ch 10 Adding Parking District Rules 2d Reading (1395 : Second Reading - Ordinance Adding Chapter 10.12 ______________________________________________________________________________ 4 | Ordinance No. _____; April 8, 2021 10.12.080 Permit fees. The fee for a preferential parking permit shall be established by resolution of the City Council. In the absence of any such order, the fee shall be $25.00. 10.12.090 Deposit of permit fees. Permit fees collected under the provisions of this Chapter shall be paid to the City and deposited in the general fund. 10.12.100 Penalty provisions. A. Unless exempted by provisions of this Chapter, no person shall stand or park a motor vehicle in any preferential parking district established pursuant to this part in violation of any parking restrictions established pursuant to this part. A violation of this section shall constitute an infraction, which shall be punishable by a fine, set by Resolution of Council. B. No person shall falsely represent himself as eligible for a parking permit or furnish false information to the department of public works or other authorized city personnel in an application for a preferential parking permit. C. No permit issued pursuant to this part shall thereafter be assigned, transferred or used for any consideration, monetary or otherwise. Violation of this subsection shall constitute an infraction and be punishable by a fine of $100.00. Notwithstanding the foregoing, residents and merchants within a parking district may allow its/their visitors, customers, or employees use of such permits while visiting or conducting business within the parking district. D. No person shall copy, produce or create a facsimile or counterfeit parking permit, nor shall any person use or display a facsimile or counterfeit preferential parking district permit. Violation of this subsection shall constitute an infraction and be punishable by a fine of $100.00. E. Permit holders shall report to the department of public works or other authorized city personnel a lost, stolen, or missing permit within 10 days of loss, at which time that permit shall be cancelled and a new permit issued, at no cost. F. Permits shall be returned to the Department of Public Works when the permit holder ceases to reside or exist in a preferential parking district. G. No person shall display a permit cancelled pursuant to subsection E. Any such display on a vehicle shall be cause for ticketing and towing at the owner's expense in 7.A.a Packet Pg. 15 Attachment: Ord Amending Ch 10 Adding Parking District Rules 2d Reading (1395 : Second Reading - Ordinance Adding Chapter 10.12 ______________________________________________________________________________ 5 | Ordinance No. _____; April 8, 2021 addition to the penalty set forth in subsection A of this section. Such cancelled permits shall be confiscated by the impounding authority. 10.12.110 Permit revocation procedure. A. Any permittee who has violated the provisions of subsections B, C, D, E, F, or G of Section 10.12.100 shall be subject to having the permit revoked, and shall be notified in writing of the permit revocation. Upon notification of such revocation, the permittee shall, within 15 working days of receipt of such notice, either surrender the permit to the department of public works or request, in writing, a hearing before the director of public works or designated representative. B. A timely request for a hearing made within 15 days of the receipt of the notice of revocation shall stay any revocation until five working days after the hearing decision is rendered. C. A hearing shall be held by the director of public works or designated representative, unless continued by agreement, within five working days of the request for a hearing. At the hearing, any person may present evidence or argument as to whether the permittee has violated any provisions of this part and whether the permit should be revoked. D. A decision shall be rendered, by the director of public works or designated representative, within five working days after the close of the hearing. E. The director of public works or designated representative may give oral notice of the decision at the close of the hearing or may send notice of the decision by mail to the permittee. The decision of the director of public works or designated representative shall be final and conclusive. F. If the revoked permit is not surrendered, the police department shall be notified so that appropriate enforcement action may be taken against the vehicle with the revoked permit the same as any other vehicle parking in the district without a permit. 10.12.120 Dissolving a district. The designation process as set forth in this chapter shall be utilized by the City Council in determining whether to dissolve a preferential parking district. SECTION 2. Codification. Provisions of this Ordinance shall be incorporated in the City Code and the word "ordinance" may be changed to "code", "article", "section", "chapter" or another word, and the sections of this Ordinance may be renumbered, or re-lettered, provided however that any Whereas clauses and boilerplate provisions (i.e. Recitals A-C) need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. 7.A.a Packet Pg. 16 Attachment: Ord Amending Ch 10 Adding Parking District Rules 2d Reading (1395 : Second Reading - Ordinance Adding Chapter 10.12 ______________________________________________________________________________ 6 | Ordinance No. _____; April 8, 2021 SECTION 3. Effective Date. The Central Point City Charter states that an ordinance enacted by the Council shall take effect on the thirtieth day after its enactment. The effective date of this ordinance will be the thirtieth day after the second reading. PASSED by the Council and signed by me in authentication of its passage this ____ day of ___________, 2021. ________________________________ Mayor Hank Williams ATTEST: __________________________________ City Recorder 7.A.a Packet Pg. 17 Attachment: Ord Amending Ch 10 Adding Parking District Rules 2d Reading (1395 : Second Reading - Ordinance Adding Chapter 10.12 City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: City Attorney FROM: Sydnee Dreyer, City Attorney MEETING DATE: April 8, 2021 SUBJECT: First Reading - An Ordinance Amending in Part the Central Point Municipal Code Renaming Title 4 and Adding Chapter 4.01 Central Point Cemetery ACTION REQUIRED: Motion Ordinance 1st Reading RECOMMENDATION: Approval BACKGROUND INFORMATION: At the August 17th City Council Study Session, staff presented information related to current conditions and ownership requirements for the Central Point Cemetery. On September 20, 2020, the Council adopted a resolution of intent to direct staff to pursue possible transfer of ownership of the cemetery, which is a multi-step process. The current owner is the Restoration and Beautification Foundation and Sally Clifford is listed as the manager of this organization. The facility is considered an “operating cemetery” under Oregon state statute which means that internments are performed and that there are outstanding preneed service contracts for unperformed services, i.e. cemetery plots were purchased in the past and are still available for use. In order to become an Oregon state licensed facility, the city is required to adopt municipal code regulating such ownership and use, develop cemetery rules, and complete state applications for certification and transfer of the existing cemetery license, along with developing other associated documents. The draft ordinance establishes ownership of the facility, management structure, and guidance for cemetery operations. Oversight of the cemetery will be the responsibility of the Parks and Recreation Commission with review provided by the City Council. Day to day operations will be the responsibility of a cemetery manager who will ensure that the cemetery functions in a manner that meets all required Oregon state standards. Additional elements of the code provide for record keeping, burial and exhumation permits and fees, and authorization for burials. FINANCIAL ANALYSIS: Funding options will be investigated further, but the intention is that funding would come in part from the annual hotel/motel tax, grants and donations through parks and recreation foundation. 7.B Packet Pg. 18 LEGAL ANALYSIS: The City must seek authorization from the State Mortuary and Cemetery Board to operate a cemetery and to allow the existing operations to be transferred to the City. Adoption of the proposed ordinance is a first step toward transfer of ownership and issuance of a license to operate a cemetery. If this ordinance is moved forward to a second reading, Council will be presented a resolution to adopt the rules governing operation of the cemetery at its next meeting. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: 2040 City of Central Point Strategic Plan Strategic Priority - Community Investment GOAL 2 - Be a city filled with happy, healthy people who are thriving. STRATEGY 5 – Plan, design, build, and maintain a comprehensive system of sustainable facil- ities, trails, and park spaces, (setting the highest standards) to provide attractive places people will use and enjoy. Acquire additional lands for active and passive recreation use based on current deficiencies and public demands created by increasing population or the environmental and recreational significance of the area. (Be mindful of the budget and plan trail locations) STAFF RECOMMENDATION: Consider proposed ordinance and 1) forward the ordinance to a second reading; or 2) make revisions and forward the ordinance to a second reading. RECOMMENDED MOTION: Move to second reading an Ordinance amending the Central Point Municipal Code to rename Title 4 Parks and adding Chapter 4.01 Central Point Cemetery. ATTACHMENTS: 1. ORD Adopting Cemetery Code Renaming Title 4 7.B Packet Pg. 19 ______________________________________________________________________________ 1 | Ordinance No. _____; April __, 2021 ORDINANCE NO. _____ AN ORDINANCE AMENDING IN PART THE CENTRAL POINT MUNICIPAL CODE RENAMING TITLE 4 PARKS AND ADDING CHAPTER 4.01 CENTRAL POINT CEMETERY RECITALS: A. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time revise its municipal code which shall become part of the overall document and citation. B. The Central Point Cemetery is an historic cemetery dating back to 1868. C. The Cemetery continues to be used as an operating cemetery. D. The Cemetery has suffered from long-term neglect, but with proper maintenance could provide a public benefit, including community history and education opportunities, community art, volunteer opportunities, open space, and Veterans Day and/or Memorial Day celebrations. E. The Council adopted a Resolution of Intent on September 10, 2020 to consider transfer of ownership of the Central Point Cemetery and to authorize the City Manager to take those steps necessary to pursue such transfer. F. The Council has directed staff to prepare an Ordinance allowing for the ownership, operation and management of the Central Point Cemetery which is a prerequisite for the City taking ownership of same. THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS: SECTION 1. The Central Point Municipal Code is amended to rename Title 4 (reserved) to PARKS TITLE 4 (RESERVED) PARKS SECTION 2. Chapter 4.01 Central Point Cemetery as set forth below and incorporated herein by reference. TITLE 4 PARKS 7.B.a Packet Pg. 20 Attachment: ORD Adopting Cemetery Code Renaming Title 4 (1399 : Ordinance Amending CPMC to Add Chapter 4.01 Central Point Cemetery) ______________________________________________________________________________ 2 | Ordinance No. _____; April __, 2021 CHAPTER 4.01 CENTRAL POINT CEMETERY 4.01.010 Purpose. The city council has determined that it is necessary to adopt regulations in order to ensure the efficient operation, protection, and maintenance of the Central Point Cemetery. This chapter shall be liberally construed to effectuate this purpose. 4.01.020 Definitions “Burial” means the placement of human remains in a grave. “Cemetery” means a place dedicated to and used, or intended to be used, for a permanent memorial of the permanent interment of human remains. “Cemetery Authority” means an entity that owns and controls cemetery lands or property, including but not limited to a cemetery corporation or association. “Cremation” means the technical process using direct flame and heat that reduces human remains to bone fragment. “Disinterment” means to remove human remains from the place of interment. “Grave” means a space of ground in a burial park used, or intended to be used, for burial of the remains of one person. “Historic Cemetery” means any burial place in Oregon that contains the remains of one or more persons who died before February 14, 1909. “Human remains” or “remains” means the body of a deceased person in any stage of decomposition or after cremation. “Internment” means the disposition of human remains by inurnment, entombment, or burial. “Lot,” “plot” or “burial space” means space in a cemetery owned by one or more individuals, an association or fraternal or other organization, and used, or intended to be used, for the permanent interment therein of the remains or one or more deceased persons. “Plot owner” or “owner” means any person identified in the records of the cemetery authority as owner of the burial rights to a burial plot, or who holds a certificate of ownership conveyed from the cemetery authority of the burial rights in a particular lot, plot, or space. 4.01.030 Central Point Cemetery. The City of Central Point is the cemetery authority and as such is the sole owner of the property and operator of the cemetery facility. 7.B.a Packet Pg. 21 Attachment: ORD Adopting Cemetery Code Renaming Title 4 (1399 : Ordinance Amending CPMC to Add Chapter 4.01 Central Point Cemetery) ______________________________________________________________________________ 3 | Ordinance No. _____; April __, 2021 4.01.040 Cemetery Manager. The Cemetery Manager shall be appointed by the City Manager or his or her representative and shall have day-to-day management and maintenance authority over the cemetery and shall act as cemetery sexton. The cemetery manager shall be responsible for the administration of this Chapter and any applicable rules, regulations or policies adopted by the City Council. 4.01.050 Historic Cemetery The Central Point Cemetery is declared to be a historic cemetery as listed in the Oregon Historic Cemeteries Program under the control and management of the City of Central Point. 4.01.060 Use of the Cemetery. The Central Point Cemetery shall be used for the burial of human remains or ashes only. The burial of nonhuman remains is prohibited and nonhuman remains may be removed by the city. 4.01.070 Rules, Regulations, and Management Plan. A. Except as provided in this chapter, the rules, regulations, and the management plan relating to the use, operation and care of the cemetery shall be adopted by the City Council by resolution. B. The Central Point Parks and Recreation Commission shall be an advisory body making recommendations to the City Council regarding the operations and rules and regulations of the Central Point Cemetery. C. Cemetery rules and regulations will be posted at the cemetery and made available to the public in printed and electronic forms. 4.01.080 Fees. Fees for burial plot permits, monument and marker permits and other services provided by the city shall be set by Council resolution. 4.01.090 Permanent Records. A. For each burial plot, where information is available, the City shall keep a record showing at a minimum: 1. The name of the deceased. 2. Birth and Death date 3. Date of the burial or disinterment. 4. Lot number in which burial or disinterment is made. 5. Number of interment permit, if available. 7.B.a Packet Pg. 22 Attachment: ORD Adopting Cemetery Code Renaming Title 4 (1399 : Ordinance Amending CPMC to Add Chapter 4.01 Central Point Cemetery) ______________________________________________________________________________ 4 | Ordinance No. _____; April __, 2021 B. The City shall keep a current, updated map of the cemetery showing all lots, graves, and those interred at said lots and graves where information is available. C. All cemetery records will be maintained by the Cemetery Manager and held by the City Recorder. 4.01.100 Sales of Burial Plots & Preexisting Burial Contracts Only preexisting contracts for burial plots sold prior to City ownership will be honored by the City. Proof of ownership of each plot is required and the responsibility of the plot owner(s). If proof of ownership is not available an affidavit may be submitted as proof of ownership as provided in the Rules adopted by the City. 4.01.110 Reselling Lots Prohibited A. No cemetery lot sold prior to City ownership of the cemetery shall be assigned or transferred by the purchaser to anyone except to the City, who may accept such assignment or transfer at its sole discretion. 4.01.120 Authorization to Inter Remains The Cemetery Director may inter remains of a decedent without liability therefore upon receipt of a certificate of death signed by a registrar authorized by the Department of Health of the State of Oregon, or from an official duly authorized by another state or foreign country to authorize burial of human remains, and either: A. Receipt of a written authorization from the following persons in the following order of preference: 1. The decedent, in the decedent’s lifetime or from the decedent’s papers after death, 2. The surviving spouse, 3. A surviving child or adopted child over the age of 18 years, 4. A surviving parent or adoptive parent, 5. A next of kin, or 6. Any other person who has acquired the right to control disposition of the remains; or B. Instructions from a mortician or funeral director licensed by the State of Oregon or by another state or a foreign country. 4.01.130 Burial and Disinterment Permits A. A permit is required for any burial or disinterment. The burial or disinterment permit application must include the following information: 1. Name of the decedent, 2. Metal ID tag number, 3. Date and place of death, 7.B.a Packet Pg. 23 Attachment: ORD Adopting Cemetery Code Renaming Title 4 (1399 : Ordinance Amending CPMC to Add Chapter 4.01 Central Point Cemetery) ______________________________________________________________________________ 5 | Ordinance No. _____; April __, 2021 4. Name of person authorizing final disposition, 5. Exact location of grave, 6. Name of the funeral establishment responsible for executing arrangements, 7. Date of interment, and 8. Interment authorization. B. An application for disinterment permit must provide evidence that the human remains will be properly disposed of and that the applicant has authority to take the action. Representatives of the city and of a funeral home must be present at the disinterment. C. A permit is required to move a body from on location in the cemetery to another. When bodies are brought from other cemeteries, City of Central Point ordinances and cemetery rules shall apply. 4.01.140 Preparation of Burial plots. A. Once a burial permit is received by the City, the Cemetery Director shall locate burial or disinterment plot(s). B. Preparation of burial plots or disinterment is the responsibility of the plot owner and/or the funeral establishment. C. The Cemetery Manager must be present when graves are opened and closed in the cemetery. 4.01.150 Monuments and Marker Permits. A. Monuments and marker shall comply with the Central Point Cemetery Management Plan. B. A city monument and marker permit is required to place monuments or markers in the cemetery. The permit application shall state the dimensions of the monument or marker and the lot where the monument or marker is to be placed. C. The Cemetery Manager shall supervise the setting of all markers, stones, or monuments. D. The City reserves the right to remove any markers, stones, monuments, or decoration placed in violation of this section. 4.01.160 Repairing Structures Consent Required No repairs to any cemetery structures, monuments, or markers shall be permitted without approval and written consent by the Cemetery Director. Repairs must be done in accordance with the Central Point Cemetery Rules and Regulations and the Central Point Cemetery Management Plan if applicable. 4.01.170 Property destruction prohibited; exemption. 7.B.a Packet Pg. 24 Attachment: ORD Adopting Cemetery Code Renaming Title 4 (1399 : Ordinance Amending CPMC to Add Chapter 4.01 Central Point Cemetery) ______________________________________________________________________________ 6 | Ordinance No. _____; April __, 2021 A. It is unlawful for any person to destroy, mutilate, deface, injure, or remove any tomb, monument, gravestone or other structure or to remove, damage or destroy any tree, shrub, plant or flowers, frames, pots or other receptacles placed in or about the cemetery. This shall not apply to the owners of a plot, or their heirs, with reference to the removal of any monument, structure, or vegetation within the plot. B. It shall be unlawful to hunt in or discharge any firearms within the boundaries of the cemetery. SECTION 3. Codification. Provisions of this Ordinance shall be incorporated in the City Code and the word "ordinance" may be changed to "code", "article", "section", "chapter" or another word, and the sections of this Ordinance may be renumbered, or re-lettered, provided however that any Whereas clauses and boilerplate provisions (i.e., Recitals A-C) need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. SECTION 4. Effective Date. The Central Point City Charter states that an ordinance enacted by the Council shall take effect on the thirtieth day after its enactment. The effective date of this ordinance will be the thirtieth day after the second reading. PASSED by the Council and signed by me in authentication of its passage this ____ day of ___________, 2021. ________________________________ Mayor Hank Williams ATTEST: __________________________________ City Recorder 7.B.a Packet Pg. 25 Attachment: ORD Adopting Cemetery Code Renaming Title 4 (1399 : Ordinance Amending CPMC to Add Chapter 4.01 Central Point Cemetery) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: City Manager FROM: Chris Clayton, City Manager MEETING DATE: April 8, 2021 SUBJECT: Jackson County Library - Opioid Overdose Emergency Kits ACTION REQUIRED: Motion RECOMMENDATION: Approval BACKGROUND INFORMATION: The Jackson County Library District (JCLD) is working with Max’s Mission (https://www.maxsmission.org/) to have opioid overdose emergency kits installed in public access boxes outside of each branch library. Since JCLD leases its building from the City of Central Point, they have asked me to reach out to the City Council and seek permission to install one of these boxes outside the Central Point branch. I believe they are entirely open to the location/placement of the box, but it would be affixed to the wall. Per the district, the box will be 7-3/4"h x 7"w x 3-5/8"d. It is made out of 22 gauge steel with a red powdercoat finish. The opening on the front, covered by an acrylic window, is 5”x5. It is attached to the wall with screws. Max’s Mission is a non-profit organization that was founded specifically to increase free access to naloxone. Narcan is one version of naloxone that is administered in a nasal spray. Max’s Mission will be fully responsible for installing, stocking, and servicing the box. FINANCIAL ANALYSIS: If approved, there would be no cost to the City of Central Point. LEGAL ANALYSIS: The Library District lease provides that the District is permitted to use the Premises for operating a free public library, including all activities associated with a public library, and that the District may allow outside organizations to use the Premises (e.g. meeting room use). Based on this language, if the Council allows installation of, and access to, the box, the Council would need to find that this is a permissible use under the existing lease for outside organizations, or would need to recommend a minor amendment to the lease to expressly allow this use. Should the City permit installment of the box, it is recommended that the installation be 8.B Packet Pg. 26 conditioned upon: 1) indemnification of the City in the event any claim is brought related to use of the box, access to the box, or use of the naloxone; and 2) the City may want to amend the lease to make clear that while external repair of the building is shared equally by City and District, any increased cost as a result of the installation of this box will be the sole responsibility of the District. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: 2040 City of Central Point Strategic Plan Strategic Priority – Responsible Governance GOAL 5 - Continue to develop and foster the city’s community policing program. STRATEGY 1 – Build relationships with the community through interactions with local agencies, stakeholders, and members of the public, creating partnerships and programs for reducing crime and disorder. STAFF RECOMMENDATION: City Staff recommends the City Council consider allowing placement of the kits if the library district can satisfy legal counsel’s concerns. RECOMMENDED MOTION: I move to allow placement of the emergency overdose kit as long as the library district can satisfy legal counsel’s concerns. 8.B Packet Pg. 27 City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: City Manager FROM: Chris Clayton, City Manager MEETING DATE: April 8, 2021 SUBJECT: Budget 2021-2023 Community Survey Questions ACTION REQUIRED: Motion RECOMMENDATION: Approval BACKGROUND INFORMATION: Earlier this year, the city council engaged in study session discussions about funding several large capital parks and recreation projects. Specifically, these projects included the Central Point Community Center, Central Point Little League Complex, and the Central Point section of the Bear Creek Greenway. One product of these discussions included direction to staff to develop community survey questions that could provide citizen feedback to the city council before the 2021-2023 biennial budget was adopted in June of 2021. In response to the Council’s direction, staff has produced the attached 2021-2023 community survey questionnaire to be delivered to Central Point utility account holders via direct mail, the city website, and social media. FINANCIAL ANALYSIS: City administration budgets for several direct mailing campaigns during each budget cycle, which will allow us to complete the associated community survey within current budget appropriations. LEGAL ANALYSIS: Not Applicable COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: 2040 City of Central Point Strategic Plan 8.C Packet Pg. 28 Strategic Priority – Community Engagement: Quality communication between government and its citizens and the business community is essential to proactive and responsive governance. GOAL 1 - Build strong relationships between government and its citizens. STRATEGY 1 – Regularly survey the needs and preferences of Central Point residents. STAFF RECOMMENDATION: Staff recommends approval of the 2021-2023 Community Survey Questionaire. RECOMMENDED MOTION: I move to approve the 2021-2023 Community Survey Questionaire as presented; (Option 2) as amended. ATTACHMENTS: 1. 2021-2023 Budget Community Survey (Advanced Draft) 8.C Packet Pg. 29 Community Survey 2021-2023 Budget 1 2 Draft Questions: 3 Community Center/Fire Risk Reduction 4 In 2019, the City surveyed Central Point residents to determine the level of support for 5 building and operating a community center in the heart of downtown Central Point. The 6 Community Center will provide space for recreation and youth programs, the Senior 7 Center, and other amenities. Survey results indicated strong support for building the 8 Community Center (at no additional cost to the ratepayers), and there is above-average 9 support to pay $3.00 on monthly utility bills to maintain it. Based on these results, the 10 City Council and staff worked diligently to design a facility and, in the process, reduced 11 the operational cost from $3.00 to $2.00. 12 13 In light of the recent fires along the Bear Creek Greenway that destroyed portions of 14 Phoenix and Talent and threatened Central Point, the City is considering using funds 15 from the Urban Renewal District to build "park-like" and "fire-resistant" improvements. 16 The intent of the improvements would be to make the burned areas an amenity to the 17 community and reduce future fire risk to the Greenway and Central Point community. 18 19 1. Given the $1.00 savings on the Community Center's operational cost, how likely 20 are you to support paying a $1.00 fee on your monthly utility bill to maintain 21 improvements along the Bear Creek Greenway to reduce wildland fire risk to the 22 community? 23 24 a. Strongly support 25 b. Support 26 c. Neither Support nor Oppose 27 d. Oppose 28 e. Strongly Oppose 29 30 8.C.a Packet Pg. 30 Attachment: 2021-2023 Budget Community Survey (Advanced Draft) (1402 : Budget 2021-2023 Community Survey Questions) 2. Is there anything you'd like the City to know about your response to Question 1 1 (i.e., reason for your answer, concerns, suggestions?) 2 3 Central Point Little League Field Improvements 4 The City of Central Point has been offered the opportunity to collaborate with a private 5 party to renovate the Central Point Little League Fields. The result of the project would 6 be a reconfigured site that would allow for expanded little league programs and the 7 addition of adult softball fields. We would expect that the site would be used year-8 round. The partner has stipulated that if the renovations are completed, the City will 9 take ownership of the property. 10 11 3. If Little League Field Improvement costs and long-term maintenance added $0.65 12 per month to your utility bill, what would be your level of support? 13 14 a. Strongly support 15 b. Support 16 c. Neither Support nor Oppose 17 d. Oppose 18 e. Strongly Oppose 19 20 4. If the City of Central Point completes the Little League Field improvements at no 21 additional cost to the ratepayer via American Rescue Plan funds, what would your 22 level of support be for participating in long-term facility maintenance through an 23 additional $0.35 per month on your utility bill? 24 25 a. Strongly support 26 b. Support 27 c. Neither Support nor Oppose 28 d. Oppose 29 e. Strongly Oppose 30 8.C.a Packet Pg. 31 Attachment: 2021-2023 Budget Community Survey (Advanced Draft) (1402 : Budget 2021-2023 Community Survey Questions) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: City Manager FROM: Chris Clayton, City Manager MEETING DATE: April 8, 2021 SUBJECT: American Rescue Plan Budget Strategy ACTION REQUIRED: Information/Direction RECOMMENDATION: None Forwarded BACKGROUND INFORMATION: The American Rescue Plan's approval has guaranteed the City of Central Point a 3.8 million dollar recovery/stimulus allocation over the next two years. The initial payment of 1.9 million should be received no later than the early summer of 2021, and the remaining 1.9 million will be received 12 months later in the summer of 2022 (the second distribution is predicated on the initial 1.9 million be spent according to the ARP program criteria). Although complete guidance has yet to be provided to local government agencies, initial parameter on eligible projects/costs have been provided in the following: 1. To respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel and hospitality. 2. To respond to workers performing essential work during the COVID–19 public health emergency by providing premium pay to eligible workers of the city that are performing such essential work, or by providing grants to eligible employers that have eligible workers who perform essential work. 3. For the provision of government services to the extent of the reduction in revenue of the city due to the COVID–19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency. 4. To make necessary investments in water, sewer, or broadband infrastructure. Understanding the above criteria, city staff/administration has developed a draft list that identifies suggested areas of use. After discussing the issues/projects with the city council, staff will program the 3.8 million dollar allocation into the 2021-2023 budget. 8.D Packet Pg. 32 FINANCIAL ANALYSIS: A portion of the 3.8 million dollar ARP allocation is eligible for "revenue replacement" and will help the city recover lost revenues that were a product of the COVID 19 health pandemic. The totality of eligible "revenue replacement" items will not be determined until final ARP guidance is issued; however, early indications suggest that transient lodge tax (hotel/motel tax), gas/fuel tax and certain personnel costs will be recoverable. In terms of recognizing these ARP funds in the 2021-2023 City of Central Point budget, the staff recommends documenting ARP revenues in the General Fund's interdepartmental section. Once the revenues are received, funds can be distributed to various projects from this location without supplemental budget action. LEGAL ANALYSIS: Central Point's 3.8 million dollar allocation must be spent in accordance with the final American Rescue Plan guidance. Fortunately, the initial round of stimulus relief has allowed us to become well practiced at working within program parameters. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Central Point 2040 Strategic Plan Strategic Priority – Community Investment Public and private investments in Central Point include physical (i.e., new buildings, streets, waterlines, businesses, parks, etc.); social (e.g., programs and services that support people: families, youth, retirees, etc.); and economic (i.e., programs and facilities that foster new growth and development necessary to fuel the local economy and provide jobs for residents). STAFF RECOMMENDATION: Staff recommends a council discussion about how the 3.8 million dollars in American Rescue Plan funds should be categorized for the upcoming 2021-2023 budget process. RECOMMENDED MOTION: No motion is recommended at this time. ATTACHMENTS: 1. ARP-ALLOCATION 8.D Packet Pg. 33 ARP Draft Amount Notes Little League Complex $1,500,000.00 No Fee Required Hotel/Motel Tax $250,000.00 Revenue Replacement Non-Profit Assistance $100,000.00 St. Vincent De Paul Vehicles/Fleet Upgrade $100,000.00 Fuel Tax Revenue $50,000.00 Revenue Replacement Police Lobby $250,000.00 Rec Don Jones $100,000.00 Rec Upstairs $100,000.00 Public Works Infrastructure $1,000,000.00 Includes Possible Storage Water Rights Purchase/Dennis Richardson Project Technology $250,000.00 Upgrades to servers, storage, and disaster recovery capabilities Misc.$100,000.00 $3,800,000.00 CITY OF CENTRAL POINT - AMERICAN RESCUE PLAN ALLOCATION 8.D.a Packet Pg. 34 Attachment: ARP-ALLOCATION (1403 : American Rescue Plan Budget Strategy)