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HomeMy WebLinkAboutSSM012521 CITY OF CENTRAL POINT Oreem4 Council Study Session Minutes Monday, January 25, 2021 Call to Order Attendee Name Title Status Arrived Hank Williams Mayor Remote Neil Olsen Ward I Remote Kelley Johnson Ward II Remote Melody Thueson Ward III Remote Taneea Browning Ward IV Remote Rob Hernandez At Large Remote Michael Parsons At Large Remote Staff present: City Manager Chris Clayton; City Recorder Deanna Casey; Parks and Public Works Director Matt Samitore; Police Chief Kris Allison; Park Planner Dave Jacobs; and City Attorney Sydnee Dreyer. II. Discussion Items 1. Draft Ordinance regarding Parking District for Discussion The City Attorney presented a draft ordinance for discussion in regards to creating parking districts to allow local business or residents the ability to purchase parking passes to allow overnight parking. Staff is recommending a special parking district for the Good Fortune Drive/Peninger Road area. The proposed ordinance would create rules under which any such program would operate. In order to establish a parking district subject to these rules, the Council would adopt separate ordinance designating parking districts. She explained that the recommended fee would be $25 for an annual permit. Each business could be issued the permits to use as needed, they would need to renew annually. The Council would need to agree on the annual fee and how many parking permits each business can be issued. City Manager Chris Clayton stated that this recommendation is not intended to be a revenue source and we are not in favor of creating a specific parking fund. Any revenue income would go into the general fund. There was discussion regarding the special district concerns and that the council is not in favor of creating or renewing special districts unless there are actual issues in that area. We have not seen the issues that were present on Good Fortune Drive last summer after the fires. Some members would prefer to have a new overnight parking signs installed rather than designating districts. Consensus: Council was in favor of creating a parking district code but not designating a specific district. They would like to wait and see if there is a similar issue this year. The first step would be to create the ordinance so that we can then create districts if necessary. City of Central Point City Council Minutes January 25, 2021 Page 2 RESULT: FOR DISCUSSION ONLY 2. Central Point Cemetery - Draft Municipal Code and Rules and Regulations Discussion Park Planner Dave Jacob explained the city has been considering taking possession of the Central Point Historical Cemetery. Staff is ready to propose rules and regulations for the operation of the cemetery. The proposed model used is similar to that of the City of Ashland. The discussion included guidance as to cemetery maintenance and a prioritized plan for improving cemetery conditions. Oversight of the cemetery will be the responsibility of the Parks and Recreation Commission with review by the City Council. The day-to-day operations will be the responsibility of a cemetery manager who will ensure that the cemetery functions in a manner that meets all required standards. The cemetery no longer sells plots but will have burials. At this point we are unsure how many plots are available for burials and it would be the responsibility of the owner of the plot to prove they have access to it. Most of the records do not exist as to who the owners are. There will be fees associated with burials but we have not determined what the costs will be at this time. Once we take jurisdiction of the property, we will begin to create accurate records of plots with the information we have and onsite visits. We believe the cemetery to be at least 90% full. Mr. Jacobs explained the state requirements in regards to historical cemeteries. We will have guidelines for monuments and markers to make sure they are consistent with historical cemeteries. We hope to take possession of the property in July and will have regulations approved by the Parks and Recreation Commission and City Council at that time. We plan to have a volunteer program for citizens and family member to help maintain the plots and areas within the cemetery. Conclusion: The Council would like to proceed with the jurisdictional transfer of the cemetery and take the recommended rules and regulations to the Central Point Parks and Recreation Commission. RESULT: FOR DISCUSSION ONLY III. Adjournment The Study Session for January 25, 2021, was adjourned at 6:50p.m.