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City Council Meeting Minutes
Thursday, January 14, 2021
REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present 7:08 PM
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
Michael Parsons At Large Present
Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer;
Finance Director Steve Weber; Police Chief Kris Allison; Police Captain Dave Croft;
Parks and Public Works Director Matt Samitore; Human Resource Director Elizabeth
Simas and City Recorder Deanna Casey.
IV. PUBLIC COMMENTS - None
V. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Johnson, Thueson, Browning, Hernandez, Parsons
ABSENT: Neil Olsen
A. Approval of December 10, 2020 City Council Minutes
B. Approval of Re-appointments to Committees and Commissions
VI. ORDINANCES, AND RESOLUTIONS
A. Resolution No. , A Resolution Approving the Revised Management
Compensation Plan and July 1, 2020 - June 30, 2021 Classification Pay Plan
City Human Resources Director Elizabeth Simas presented an amendment to the
Management Compensation Plan and the Pay Plan explaining that the Council
approved increasing the pay range scale by 1.5%. The adjustment to the pay plan
are to the salary range minimums and maximums, not to individual salaries. Pay
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City Council Minutes
January 14, 2021
Page 2
changes for management employees are tied to performance and limited to the
parameters set by the Management Compensation Plan.
• The following changes are being proposed to the Classification Pay Plan:
• Part A of the pay plan (General Service Bargaining Unit) - No changes.
• Part B of the pay plan (Police Bargaining Unit) - No changes.
• Part C of the pay plan (management/non-represented).
• Update the salary schedule by an additional 1.5% (total of 2.5% from 1/1/20
salary schedule) to the minimum and maximums of the scales effective January
1, 2021.
• Addition of Planning Director to the Salary Schedule.
Kelley Johnson moved to approve Resolution No. 1652, A Resolution
Approving the Revised Management Compensation Plan and July 1 2020 -
June 30, 2021 Classification Pay Plan.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Resolution No. . A Resolution Approving the 2021 Rules of the City
Council and Code of Ethics
City Manager Chris Clayton stated that there are currently no recommended
changes to the City Council Rules this year. We may consider making changes to
the public comment and public hearing rules only allowing public statements during
those topics.
Rob Hernandez moved to approve Resolution No. 1653, A Resolution
Approving the 2021 Rules of the City Council and Code of Ethics.
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
C. Resolution No. . A Resolution of the City of Central Point, Oregon
Granting a Non-Exclusive Franchise to Qwest Corporation D/B/A CenturyLink
QC
City Attorney Sydnee Dreyer explained the process in regards to the Century Link
franchise agreement. There were changes to the insurance requirement based on
their insurance. There are some time consuming steps in regards to termination of
the agreement which is understandable for a long time agreement such as this.
Melody Thueson moved to approve Resolution No. 1654, A Resolution of
the City of Central Point, Oregon Granting a Non-Exclusive Franchise to
Qwest Corpation D/B/A Century Link QC.
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City Council Minutes
January 14, 2021
Page 3
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
VII. BUSINESS
A. Election of 2021 Council President
Mr. Clayton explained the process to appoint a president of the Council at the
beginning of every year. The Council President presided the event that the Mayor
cannot attend a meeting. The Council nominates a member and votes.
Kelley Johnson thinks it is good to rotate the position and would like to nominate Rob
Hernandez, Mike Parsons is in favor of that nomination.
Melody Thueson stated that Taneea Browning has been doing a great job would like
to nominate Mrs. Browning. Mr. Browning said that she is in favor of rotation, but
would accept the nomination.
Taneea Browning moved to nominate Rob Hernandez to the position of
Council President.
RESULT: APPROVED [UNANIMOUS]
MOVER: Taneea Browning, Ward IV
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Local City Council Committee and Board Assignments 2021
Mr. Clayton asked for a motion to formalize the City Council Local Committee list for
2021. He hopes that we have incorporated the recommended changes from the last
meeting.
Melody Thueson moved to approve the City Council Local Committee list for
2021.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
C. Citizen Advisory Committee Appointment
Mr. Clayton explained there are two vacancies on the Citizens Advisory Commission.
The City advertised for the vacant positions and have received three applications.
After reviewing the applications staff recommends appointing John Eaton and Kristy
Painter at this time. Eden Foster is currently on the Parks and Recreation
Foundation. Staff is going to ask Mrs. Foster if she would consider being appointed
to the Budget Committee.
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January 14, 2021
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Kelley Johnson moved to appoint John Eaton and Kristy Painter to the
Citizens Advisory Commission.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
D. Property Tax Update
Finance Director Steve Weber explained the property tax income lower than
budgeted assessed value coupled with a lower tax collection rate during the fiscal
year 2019-2020 fiscal led to a shortfall in property tax revenue. Collections in the
current year are slightly lower than the prior year. There is a projected shortfall in
General Fund property tax revenue, however measures have been taken on the
expenditure side in response to the financial impact of the pandemic, which is
helping to offset this revenue reduction. Departments are on target to reduce
Materials and Services spending by 10% and the proceeds from the sale of the
Upton Road Property will help with the revenue impacts during the pandemic. At this
time we do not see any concerns regarding staff levels or services to the citizens.
RESULT: FOR DISCUSSION ONLY
VIII. MAYOR'S REPORT
Mayor Williams reported:
• that he attended a meeting with County Commissioner Dave Dotterrer. He feels that
Commissioner Dotterrer will be a great asset for the City of Central Point.
• He attended a tour of the new building on Pine Street.
• He participated in an LOC phone conference last week and was introduced to the new
president of League of Oregon Cities.
IX. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
• Stephanie Holtey has been promoted to Planning Director to take over when Community
Director Tom Humphrey retires at the end of June.
• Chief Horton will be updating the Council at the next meeting in regards to a Hazard
Vegetation Ordinance.
• The city is working on the Bear Creek property exchange with the City of Medford and
Jackson County. We plan to take possession of the area and maintain it.
• Some of us were able to take a tour of the Reed Medical Building last week. If other
Council members would like to tour the property the Building Official and Building owner
will provide one at 2:00 pm next Tuesday.
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January 14, 2021
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• We have received inquiries from staff regarding the COVID-19 Vaccine. We will not be
mandating the vaccine when it is available to staff members.
• We have been locking the skate park at night and opening it in the mornings. There have
been fewer complaints and issues than before. We will continue to evaluate the situation
and apprise the Council if things change.
• We have received a conceptual plan for the Little League fields. He will share it with the
Council in his report.
X. COUNCIL REPORTS
Council Member Kelley Johnson reported that she attended a Fire District board
meeting.
Council Member Melody Thueson reported:
• That her family had COVID last week, they are doing fine now.
• She attended a School Board meeting. They received funding to help during the
pandemic which will help with Technical upgrades and Bond projects. Teachers will be
getting invited to take the COVID vaccine after July 23rd. They are interviewing for a new
superintendent next year.
Council Member Rob Hernadez reported:
• He attended the meeting with New County Commissioner Dave Dotterrer.
• He attended the Reed Medical Building tour.
• He attended the SOREDI Meeting.
• He is participating in the Fire District 3 Strategic Planning process, they plan to work on
greenway access.
Council Member Taneea Browning reported that:
• the new year should be fun she has been attending Medford Water Commission
meetings.
• She has attended three LOC meetings. They have been discussing the Leagues
priorities.
• She was able to tour the Boes Creekside property and the Reed Medical Center.
Council Member Neil Olsen reported that:
• He has received his first dose of the vaccine.
• He attended the Cahoots meeting introducing the idea to Jackson County.
Council Member Mike Parsons reported that:
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January 14, 2021
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• He attended the RVSS virtual meeting.
• He has been engaged in the Meadows Community.
• He is encouraging people to support our Police Department in the Polar Plunge.
Xl. DEPARTMENT REPORTS
Police Chief Kris Allison reported that:
• She attended zoom meeting for the Mobile Crisis for Jackson County. More will come to
the council at the next meeting.
• She attended a zoom meeting with local chiefs for tactical planning for the Presidential
Inauguration Day on January 20th to make sure we have enough help on if there are any
issues.
• The Department was able to take vaccines 2 weeks ago.
• The Central Point Police Department will participate in the virtual Polar Plunge, it raises
funds for special Olympics.
Parks and Recreation Director Matt Samitore reported that:
• The Skate Board Park opens at 8 am and closes at 5 pm. We will re-evaluate in
February and return to Council with recommendations.
• The Paff Park Restroom is popular with the homeless community and they continue to
break in and destroy the facility. We will be installing a more elaborate locking system
like you would see in the bigger cities.
• The Boes Park clean-up is now complete, they did a great job cleaning out the
blackberries, we will be looking at planting shrubs and trees that are local to the area.
Jackson County expo will be using it as a mass evacuation site if needed.
• The Public Works Operations center is to go before the Planning Commission in the next
few months, prices are going way up so we may need to do the project in phases. They
do expect the prices to go back down later in 2021.
Finance Director Steve Weber reported that:
• We have a Public Works Corporation yard call set up for next week with our financial
management group to help with the funds to start the project.
• the C.A.R.E.S. act funding is completely spent and the reimbursement statement goes to
the state next week.
• They have been working on the budget calendar. He has called Eden Foster to explain
the Budget Committee process and hopefully she can be appointed before the process
begins.
Human Resources Director Elizabeth Simas reported that:
• She has been working on the policies related to COVID-19.
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January 14, 2021
Page 7
• We will not be able to have an employee recognition breakfast this year due to COVID
but we will do a recognition in a different form.
• She has been working on year-end tasks and advertising for openings for an Officer and
Public Works Lead position.
City Attorney Sydnee Dreyer and IT Director Jason Richmond had no reports.
XII. ADJOURNMENT
Neil Olsen moved to adjourn, all said "aye" and the meeting was adjourned at 8:16 p.m.
The foregoing minutes of the January 14, 2021, Council meeting were approved by the City
Council at its meeting of Sarnuc►.a% , 2021.
Dated:
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City Recorder