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City Council Meeting Minutes
Thursday, December 10, 2020
REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Remote
Neil Olsen Ward I Present
Kelley Johnson Ward II Remote
Melody Thueson Ward III Remote
Taneea Browning Ward IV Remote
Rob Hernandez At Large Remote
Michael Parsons At Large Remote
Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer;
Finance Director Steve Weber; Police Chief Kris Allison; Police Captain Dave Croft;
Parks and Public Works Director Matt Samitore; Community Development Director Tom
Humphrey; Community Planner II Justin Gindlesperger; IT Director Jason Richmond;
and City Recorder Deanna Casey.
IV. PUBLIC COMMENTS
1. John Eaton
Mr. Eaton has been a resident in Central Point for 8 years. He is concerned about
the timing of the solicitation for the Dennis Richardson Memorial. Everyone is having
a hard time financially right now due to COVID. He feels the city should return with a
request for donations after the pandemic.
V. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Taneea Browning, Ward IV
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
A. Approval of November 19, 2020 City Council Minutes
B. Approval of 2020 City Surplus List - Donation to City of Rogue River
VI. PUBLIC HEARING
City of Central Point
City Council Minutes
December 10, 2020
Page 2
A. Resolution No. . A Resolution of the City of Central Point approving
the 2020 Water Master Plan
Parks and Public Works Director Matt Samitore explained that the Water System
Master Plan update includes two primary steps 1) revise the existing hydraulic
computer model of the city water system and 2) update the current Master Plan
that provides the basis for a Capital Improvements Plan (CIP). The model is
intended to serve as a tool for the City's evaluation, planning, and design
activities. The Master Plan outlines the projects needed to improve and expand
the water system in the most cost-effective manner over the next twenty years
(2040).
The analysis produced no new significant improvements that were not previously
anticipated by city staff. The city has been upgrading its water system for the
past 20 years on a regular basis. The next few years will include the following
improvements:
• New 2.5-3 Million Gallon Reservoir needed after 2030 with a new pump
station at Beall Lane.
• Seismic resiliency at several creek crossings to ensure adequate water flow
in case of the Cascadia Event.
The only financial implication at this time associated with the master plan is an
update to the City's Water SDC's. There is an anticipated SDC increase
scheduled for 2021.The new Reservoir and pump station will be discussed in
2031 when the existing bond for the Vilas Reservoir and pump station is paid off.
LI
Kelley Johnson moved to approve Resolution No. 1649, A Resolution
Approving the 2020 Water Master Plan.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Melody Thueson, Ward III
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
VII. ORDINANCES, AND RESOLUTIONS
A. Resolution No. . A Resolution Canvassing the Votes Cast at the
General Election Held November 3, 2020
City Manager Chris Clayton explained the Charter requires that the City Council
canvass all election returns at the first regularly scheduled meeting following receipt
from the County Clerk of the certification of election results. The City Recorder
received the election report from Jackson County on November 28, 2018. The
proposed resolution specifies who won the election for each position presented to
the voters of Central Point.
Rob Hernandez moved to approve Resolution No. 1650, A Resolution
Canvassing the Votes Cast at the General Election Held November 3, 2020.
City of Central Point
City Council Minutes
December 10, 2020
Page 3
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Natural Hazard Mitigation Plan
The City's Natural Hazard Mitigation Plan (NHMP) was last acknowledged in 2011.
and should to be updated in accordance with the Disaster Mitigation Act of 2000 and
the Federal Emergency Management Agency (FEMA) Local Mitigation Planning
Handbook. It is important to update and assure that the mitigation strategies account
for changes in the community as growth occurs and new information is available
about hazards and mitigation best practices. It also helps to assure that the
mitigation strategies align with the community vision, values and resource
availability. By keeping the NHMP updated, the City of Central Point is eligible to
receive non-emergency related disaster funding sources through FEMA.
Access to these resources can be critical in leveraging limited resources to help
protect people and property in Central Point. Additionally NHMP planning helps the
City keep flood insurance premiums lower community-wide. Following the events of
the Almeda Fire in September, the CAC and Planning Commission members
expressed concerns about evacuation routes, clean-up and maintenance along the
Bear Creek Greenway, and subdivision development regulations for water supply
and gas shut-off valves.
Council expressed the same concerns and would like staff to review the updated
mitigation plan and provide an overview of the natural hazards and the expected
impacts to Central Point. The Plan includes an introduction to natural hazard risks,
risk assessments and the hazard profiles for Central Point.
Melody Thueson moved to approve Resolution No. 1651, A Resolution by the
City Council of Central Point Adopting the 2020 Natural Hazard Mitigation Plan.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
VIII. BUSINESS
A. Planning Commission Report
Community Development Director Tom Humphrey presented the Planning
Commission Report for December 1, 2020:
• The Council discussed and selected dates for a joint Planning Commission
meeting with Jackson County for the Central Point Urban Growth Boundary
Amendment. They have agreed both meetings to be in February.
• The January Planning Commission meeting will be moved to the 3rd Tuesday
of January because of the holidays.
• The Commission was updated on various new development projects around
City of Central Point
City Council Minutes
December 10, 2020
Page 4
town.
RESULT: FOR DISCUSSION ONLY
B. Parking Permit Program - Discussion Item Only
City Attorney Sydnee Dreyer explained that over the past year the city has
received numerous complaints regarding parking issues on Good Fortune Drive.
There have been multiple broken-down RV's, vans and vehicles parked in the
public right-of-way. There were fairly large "debris fields" surrounding these
vehicles creating obstruction in the travel lanes. Good Fortune Drive is regularly
used by Semi-Trucks going to Pilot Gas Station.
Staff is suggesting we create a parking district limiting the parking on Good
Fortune Road to 4 hours and giving the option to businesses to purchase parking
passes allowing their customers to park longer. Mrs. Dreyer explained several
examples of different parking options from other cities. We could set up districts
and the businesses can apply to the city for the permits and distribute them as
needed.
There was discussion about where the transients will go if we don't allow them to
park in this location. Chief Allison stated that we provide information for shelters
and assistance if they are in need. Staff will work on a draft program and return
to the January Study Session.
RESULT: FOR DISCUSSION ONLY
C. Skate Park Closure Rules Discussion
Parks and Public Works Director Matt Samitore explained that the city has had
an ongoing problem with the Skate Board Park over the past several month. The
issues include littering and vandalism, inappropriate language and slander to city
staff and the public, there has been damage to the facility. Staff has installed a
temporary fence around the facility with the ability to close the park if issues
persist.
The Park Commission created a list of rules to add to the current skate park rules
and what would cause the park to be shut down. Council can designate the
length of time we would keep it shut down. Staff explained that this has been a
constant problem with the skate park over the years. There are always
challenges when you get young and old skaters together without supervision.
Citizen John Eaton:
Mr. Eaton stated that he is a part time coach for Jujitsu. Our kids need to have
things to do. He would like to ask the Council to reach out to the kids and ask for
compliance before shutting the facility. If you close the park now they will find a
place to go that is not meant for skating. Please don't take away another option
for our kids.
There was discussion about the issues at the park. Council is not in favor of
closing the park and taking away things for our kids to do. However the
City of Central Point
City Council Minutes
December 10, 2020
Page 5
vandalism and slander to city staff cannot continue. Council is in favor of
adopting the additional rules and closing the park for two weeks if necessary.
Staff explained that we have put a lot of time and resources into this issue.
Currently this is the worst it has been over the years. It was agreed that the park
should be closed from dusk to dawn over the holidays. We recently received the
new cameras for the park that should be installed next week.
Kelley Johnson moved to approve the recommended Skate Park Rules.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
D. CARES Act Funding Status
Finance Director Steve Weber updated the council on the allocation of CARES
funding. The city entered into an intergovernmental agreement with the State of
Oregon Department of Administrative Services (DAS) for the City's allocation of
CRF resources in the amount of $550,024.36. The funds have been used to
reimburse the city for eligible expenditures. After the program period ends, a
supplemental budget will be brought to the City Council.
If there are more stimulus funds approved the city would like to see more
donations to our partners like St. Vincent De Paul and other service industries.
RESULT: FOR DISCUSSION ONLY
IX. MAYOR'S REPORT
Mayor Williams reported that he attended LOC Virtual meetings.
X. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
• A recent report shows that all the cities in the valley have been using less water this
year. Medford Water Commission will be raising rates to keep their budgets level.
• We will be including the Sr. Center for in our next CARES distribution.
• FEMA has provided photo examples of the RVs and temporary housing options that
they are providing.
• The finalized Strategic Plan copies are available.
• Staff is researching options for including the greenway into the Urban Renewal
Boundary. We will be working with the County to take jurisdiction of the Greenway so
111 that we can keep it clear of blackberry bushes and transient camps.
XI. COUNCIL REPORTS
City of Central Point
City Council Minutes
December 10, 2020
Page 6
Council Member Mike Parsons reported that he attended the tree lighting and a
virtual Parks and Recreation Commission meeting.
Council Member Kelley Johnson reported that she attended virtual LOC meetings
and thanked Chief Allison and our Officers on the work they have been doing for the
transient traffic in her neighborhood.
Council Member Melody Thueson reported that she attended the School Board
meeting. They are spending Bond money on new intercom systems, and updating
the HVAC system.
Council Member Taneea Browning reported that:
• She attended the Black Alliance meeting.
• She attended a Greenway tour of Boes Park. It is an amazing space.
• They are going to have baby goats at the Arboretum to help with fire suppression.
Council Member Rob Hernandez attended the tree lighting and the Boes Park tour.
Council Member Neil Olsen reported that there is good news on COVID vaccines.
XII. DEPARTMENT REPORTS
City Attorney Sydnee Dreyer stated that on December 8th Jackson County closed all
of the greenway except for the bike path to the public. This is to allow the new
vegetation to take hold.
There were no other staff reports.
XIII. EXECUTIVE SESSION ORS 192.660
Mike Parsons moved to adjourn to Executive Session under ORS 192.660 (2)(i)
Employee Evaluations; (2)(e) Real Property Transactions; and (2)(h) Legal
Counsel. Taneea Browning seconded and the meeting was adjourned to Executive
Session at 8:40 p.m.
A. (2)(e) Real Property Transactions
E. (2)(h) Legal Counsel
F. Motion to: (2)(i) Employee Evaluations
Council Returned to regular session at 9:50 p.m.
City Manager Chris Clayton stated that he will return to Council with an update to the Li
management compensation plan.
City of Central Point
City Council Minutes
December 10, 2020
Page 7
Council Member Mike Parsons moved to approve an amendment to City Manager
Chris Clayton's employment contract increasing his salary by 2.5% and
authorizing the Mayor to execute said agreement on behalf of the City.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
XIV. ADJOURNMENT
Neil Olsen moved to adjourn, all said "aye" and the meeting was adjourned at 9:57
p.m.
The foregoing minutes of the December 10, 2020, Council meeting were approved by the City
Council at its meeting of .Nanvr,.r , 202e!
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Dated:
I 'tId , Mayor Hank Williams
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