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City Council Meeting Minutes
Thursday, November 19, 2020
REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
Michael Parsons At Large Present
Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer;
Finance Director Steve Weber; Police Chief Kris Allison; Parks and Public Works
Director Matt Samitore; Community Development Director Tom Humphrey; Lieutenant
Brian Day; IT Director Jason Richman; and City Recorder Deanna Casey.
IV. PUBLIC COMMENTS - None
V. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Taneea Browning, Ward IV
SECONDER: Melody Thueson, Ward III
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
A. LOC Elected Officials Training
B. Approval of October 22, 2020 City Council Minutes
VI. ORDINANCES, AND RESOLUTIONS
A. Ordinance No. , An Ordinance Amending in Part CPMC Chapter 3.24
and Adding Redetermination and Appeal Provisions Regarding Transient
Lodging Tax
City Attorney Sydnee Dryer stated this is the second reading of an Ordinance
amending the City Code in to mirror House Bill 4120's provisions with regard to
lodging intermediaries and such entities duty to collect and remit lodging taxes. Staff
determined that additional provisions regarding redetermination and the appeal
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City Council Minutes
November 19, 2020
Page 2
process were advisable to further clarify the process. The Cities lien process for
unpaid transient lodging taxes was also revised.
Melody Thueson moved to approve Ordinance 1648, An Ordinance amending
in Part Central Point Municipal Code Chapter 3.24 and Adding Redetermination
and Appeal Provisions Regarding Transient Lodging Tax.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Ordinance No. . An Ordinance Amending in Part Central Point
Municipal Code Chapter 5.04.010 Definitions and 5.04.100 Evidence of Doing
Business
Mrs. Dreyer explained this is the second reading of an ordinance amending Chapter
5.04. The current code does not make clear that all transient lodging facilities are
required to obtain a business license, resulting in potential inequities in enforcement.
In order to clarify that the business license code applies to all transient lodging
facilities, the amendment makes changes to definitions section and what is evidence
that a business is being operated. Definitions were clarified regarding transient
lodging tax.
Melody Thueson moved to approve Ordinance 1649, An Ordinance Amending
in Part Central Point Municipal Code Charter 5.04.010 Definitions and 5.04.100
Evidence of Doing Business.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
C. Resolution No. , Approving the Award of Emergency Small Business
Assistance Grants
Finance Director Steven Weber presented a resolution awarding the second round of
grants through the City's emergency small business assistance grant program
through Business Oregon. The City has received an additional 12 grant applications
from Central Point businesses. Only 10 of the applicants are eligible for the funds,
two of the applicants were ineligible because they had received other federal monies.
He explained that the city will be returning $20,000 of the funds to Business Oregon
to be used for round five of the CARES act funding.
Kelley Johnson moved to approve Resolution No. 2070, A Resolution of the
City of Central Point Approving the Award of Emergency Small Business
Assistance Grants.
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November 19, 2020
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RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Melody Thueson, Ward III
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
VII. BUSINESS
A. Annual Storm Water Quality Report
Parks and Public Works Director Matt Samitore explained that under our first year of
administrative control, the City has implemented various field training, community
outreach programs, and ordinance updates. We have been delighted with the
results, as we have been able to handle issues immediately and efficiently, all of
which have benefited the development community. More specifically, having our
team and one dedicated inspector has led to excellent direct communication with
developers and builders about the program requirements and working with them to
implement cost-effective methods/solutions for current and future erosion control.
He explained some of the past and upcoming projects. They are very proud of their
education portion of the program. They are participating in educating students and
developers explaining how materials get transferred to the creeks. We will be
working on a regional storm water project along Gebhard Road which will help
several issues on the east side of town.
Mike Parsons moved to accept the Annual Storm Water Quality Report as
presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Planning Commission Report
Community Director Tom Humphrey presented the Planning Commission Report for
November 3, 2020:
A. The Commission held a public hearing to consider a tentative plan for the
development of a 12-lot residential subdivision (Mayberry Place) on 3.65 acres in
the Residential Single Family (R-1-10) zoning district. The proposal includes the
re-plat of a parcel into 2 lots and a public utility easement modification. The
project site is located on Grant Road.
B. The Commission held a public hearing to consider the 2020 update of the City of
Central Point Natural Hazard Mitigation Plan (NHMP). The city's NHMP was last
acknowledged by the state in 2011 and has been updated in accordance with the
Disaster Mitigation Act of 2000 and the FEMA Local Mitigation Planning
Handbook. Updating this document is important to assure that mitigation
strategies account for changes in the community as it grows and as new
information about hazards becomes available. Wildfire that have occurred during
the past two years have made this update even more important and will qualify
the City for disaster assistance when needed.
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C. The Commission was updated on various development projects and planning
applications occurring around the city.
C. Council Committee Assignments
The Council discussed the current assignments in regards to City Council
representations on various Boards, Commissions, Committees, and Foundations.
The following list is what the council decided:
• RVCOG Board of Directors Meetings - Kelley Johnson
• Jackson County Expo Board Meetings - Mayor Williams
• SOREDI - Rob Hernandez
• School District No. 6 Board Meeting - Melody Thueson
• Medford Water Commission - Mayor Williams and Taneea Browning
• Transportation Advocacy Committee (TRADCO) - Mayor Williams
• Airport Advisory Committee - Rob Hernandez and Tom Humphrey
• RVACT-Tom Humphrey; Mike Quilty
• Jackson County Fire District No. 3 Board - Kelley Johnson
• RVTD Board Meetings- Melody Thueson
• Visitor Information Center- Kelley Johnson
• RVSS - Mike Parsons
• Citizens Advisory Committee- Mike Parsons
• Parks and Recreation Commission - Mike Parsons
• Planning Commission - Neil Olsen
Council agreed and thanked Mike Quilty for being our representative to the
transportation committees and boards around the state.
D. Code Enforcement Annual Report
Police Lieutenant Brian Day highlighted the adjectives and accomplishments for the
2020 Code Enforcement Annual Report. The Customer Service Officer (CSO)
position collaborates with community members to prevent crime and perceived
disorder. They are an ambassador for public and private resources available to our
citizens. They try to educate on violations before issuing citations. He highlighted
several projects that have been issues for many years and completed in 2020.
VIII. MAYOR'S REPORT
Mayor Williams reported that he:
• Attended a meeting at Del Rio Vinyards in regards to the Fair Board. He was in
attendance for historical reasons.
• Attended the Honey Bee Book Store Grand Opening and the Pine Street Market Grand
Opening.
• He has attended several Zoom meeting with the State of Oregon.
• He attended the Study Session.
IX. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
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• The proposed restroom facility at the new Jewett Elementary gym has been a topic of
discussion. Our Building Official has been working on the restroom configuration with the
district and the developer. They have presented a uni-sex restroom with stalls that would
be full walls and locking doors. We see this as a safety concern for our children. The
restrooms would be used by adults and students during events held in the gym. We are
still working with the developer before finalizing and approving the plans.
• The valley will soon have a direct flight to John Wayne Airport through Allegiant Airlines.
• Finance Director Steve Weber is trying to get the CARES funding spent before the end
of the year. We will be purchasing air purifiers with some of the funds, this will also help
with flue and fire season.
• Rogue Disposal has closed their offices to the public due to the current State COVID
Freeze.
• We have noticed that the Gas Tax revenue has recovered from earlier this year.
• The Medford Water Commission held a Study Session to discuss an upcoming 3.3%
increase to the "Other Cities" group.
• We have seen increasingly worse issues at the Skate Park recently. Staff will be
recommending a temporary closure of the park.
• We will be budgeting for an update to our Emergency Operations Plan and evacuation
options.
• We had vandalism in the Bohnert Park Restrooms this week. No suspects at this time.
• He will be attending a meeting tomorrow with the Moores regarding the Little League
Fields.
X. COUNCIL REPORTS
Council Member Kelley Johnson stated that she:
• Attended the Study Session
• The LOC Friday calls.
• Attended Fire District No. 3 meetings.
Council Member Melody Thueson attended the Study Session.
Council Member Taneea Browning attended the Study Session and LOC virtual
meetings.
Council Member Rob Hernandez attended two Study Sessions and the Little League
Field meetings.
riCouncil Member Mike Parsons attended:
• The Planning Commission meeting.
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• Two Study Sessions.
• An RVSS meeting.
Council Member Neil Olsen attended the Study Session and updated the Council on
current COVID tests.
XI. DEPARTMENT REPORTS
Police Chief Kris Allison reported that:
• We will be educating not arresting during the two week Freeze. We have only received 8
calls in 8 months regarding non-compliance for the mask rules.
• We have seen a lot of transient activity in the city and seeing an increase of thefts in the
area where we hear there are transients. Please have citizens contact the police if they
see suspicious activitiy.
Parks and Public Works Director Matt Samitore reported that we are getting a lot of
vandalism at the skate park. Council Member Johnson stated that she gets harassed on
the weekends when she walks by the skate park and we should shut it down.
Community Development Director Tom Humphrey reported that:
• Community Planner II Justin Gindlesperger and Principle Planner Stephanie Holtey are Li
working on the Planning Commission joint meeting with the County regarding Urban
Growth Boundary expansion.
• Much of his time lately has been working with the County on the regional issues dealing
with the Almeda Fire.
Finance Director Steve Weber has attended conference calls with FEMA reps regarding
funding for post wildfire repairs along the greenway.
XII. EXECUTIVE SESSION
City Manager Chris Clayton asked the Council to adjourn to Executive Session under
ORS 192.660 (2)(h) Legal Counsel. No further action will be taken after the executive
session. We will now adjourn the regular session of the City of Central Point City Council
at 9:04 p.m. and proceed to Executive Session.
XIII. ADJOURNMENT
Mike Parsons moved to Adjourn to Executive Session at 9:04 p.m. under ORS
192.669 (2)(h) Legal Counsel. Rob Hernandez seconded.
The Executive Session Adjourned at 9:20 p.m. no further action was taken.
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The foregoing minutes of the November 19, 2020, Council meeting were approved by the City
Council at its meeting of I i .M&Otex 1D, 2020.
Dated: icaj 17 r -
/ Mayor Hank Williams
ATT:
City Recorder /