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Home My WebLink AboutCM 100820 CITY OF CENTRAL POINT oregow City Council Meeting Minutes Thursday, October 8, 2020 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Absent Michael Parsons At Large Present Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Parks and Public Works Director Matt Samitore; Community Development Director Tom Humphrey; Human Resource Director Elizabeth Simas; and City Recorder Deanna Casey. IV. SPECIAL RECOGNITION Tom Humphrey recognized Mike Oliver for his position as chair of the Planning Commission. He served 14 years on the Commission. Mr. Oliver stated that he has enjoyed working with the city and the Planning Commission and is proud to pass the gavel to Tom Van Voorhees as the new Planning Commission Chair. V. PUBLIC COMMENTS - None VI. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons ABSENT: Rob Hernandez A. Approval of September 17, 2020 City Council Minutes B. Planning Commission Chair Appointment VII. ORDINANCES, AND RESOLUTIONS City of Central Point City Council Minutes October 8, 2020 Page 2 A. Resolution No. , Resolution Extending Declaration of Emergency - Wildfire Relief City Attorney Sydnee Dreyer explained the City Council's local declaration of emergency was originally set to expire on October 1, 2020. However, given the number of displaced individuals; the damage to public and private property; and the need to coordinate with local, state, and federal agencies, staff finds that circumstances require a coordinated response to achieve mutual aid or cooperative assistance agreements. The circumstances have the potential to affect all of the territory and may remain in effect until the end of the calendar year, and likely extend into 2021. Extending the local State of Emergency through the end of the year will allow the city to seek state/federal assistance for significant overtime expenditures in dealing with the recovery efforts. Approval will allow the city to continue to seek financial support for the ongoing effects of wildfires such as repair to property damage and temporary housing needs. Melody Thueson moved to approve Resolution No. 1643, A Resolution Extending a Declaration of Emergency in the City of Central Point to Prevent, Minimize, Respond to or recover from the Wildfire Emergency. RESULT: APPROVED [UNANIMOUS] MOVER: Melody Thueson, Ward Ill SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons ABSENT: Rob Hernandez B. Resolution No. , Resolution Ratifying Administrative Order -Temporary Housing Mrs. Dreyer explained that the City Manager issued an Administrative Order on September 24, 2020 because of the devastation from the Almeda and Obenchain fires. These devastated a significant portion of Jackson County destroying homes and businesses. The proposed resolution ratifies the City Managers Order to conduct activities that minimize or mitigate the effect of the wildfire emergency. The Order allows for temporarily reducing restrictions on occupancy of RVs with safeguards to mitigate impacts on surrounding neighborhoods. This will allow temporary housing for displaced individuals until additional housing is available. The resolution is effective until September 23, 2021. There was discussion that the City would not be responsible for evictions or removal of the RV's after the resolution expires. We are also asking the property owners to place signage on the property so citizens know that it is temporary housing only for a limited time. Kelley Johnson moved to approve Resolution 1644, A Resolution of the City of Central Point Ratifying the City Manager's Administrative Order Dated September 24, 2020 addressing the Temporary Use of Occupied RV's Outside of Mobile Home Parks. City of Central Point City Council Minutes October 8, 2020 Page 3 RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Melody Thueson, Ward III AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons ABSENT: Rob Hernandez C. Resolution No. , 2020 Personnel Policies & Procedures Manual Human Resources Director Elizabeth Simas explained State and Federal laws require the proposed changes to the Personnel Policies and Procedures Manual. The City has added GPS to city cell phones allowing us to locate employees in the event they are needed at another location. There are updates to the email policy, external complaint policy and minor changes to the CDL license policy. Michael Parsons moved to approve Resolution No. 1645, A Resolution to Approve the 2020 Personnel Policies Manual. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons ABSENT: Rob Hernandez D. Resolution No. , 2020-2021 Revised Classification Pay Plan Mrs. Simas explained the proposed, revised pay plan reflects changes for all employee groups since the last pay plan approved by Council. For the past three years, the salary schedule range increases to the Management Compensation Plan have been limited to the CPI-U not to exceed 2.5. The City has been working on a Citywide Pay Equity Analysis and found that the sworn Police Management salaries needed to be increased around 5% due to compression issues with the Police Bargaining Unit and pay equity of similar situated supervisory positions. Our salaries are competitive and it could be justified to request greater increases to the salary bands. The financial impacts of COVID-19 are yet to be fully realized so we are proposing the salary band increases are limited to 1% except as outlined in Part C. Kelley Johnson moved to approve Resolution 1646, A Resolution Approving the July 1, 2020 - June 30, 2021 Revised Classification Pay Plan and Management Compensation Plan RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Melody Thueson, Ward III AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons ABSENT: Rob Hernandez E. First Reading: Ordinance Amending CPMC 9.68.020 Child Supervision Parks and Public Works Director Matt Samitore explained that Central Point Municipal Code Chapter 9.68 Rules and Regulations of Public Parks reads that children under the age of six are not allowed to come upon, use or play in the city's parks without adequate supervision by a responsible older person. ORS 163.545 states that it is child neglect to leave a person under 10 years of age unsupervised. City of Central Point City Council Minutes October 8, 2020 Page 4 The proposed ordinance will update CPMC to match ORS regarding age of children who can be left unsurprised at the parks. Taneea Browning moved to Second Reading An Ordinance Amending CPMC Chapter 9.68.020 Child Supervision to Comply with Revised ORS 163.545 Child Neglect in the Second Degree. RESULT: 1ST READING [UNANIMOUS] Next: 10/22/2020 7:00 PM MOVER: Taneea Browning, Ward IV SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons ABSENT: Rob Hernandez VIII. MAYOR'S REPORT Mayor Williams reported that he has participated in LOC Virtual Meetings. IX. CITY MANAGER'S REPORT City Manager Chris Clayton reported: • The UGB process is ready to go before the Jackson County Board of Commissioners next week. • Providence has purchased trailers and are placing them on their property. Staff is working with them on water/sewer/power hook ups for the temporary homes. We will be treating the utility fees the same as any other resident. • The CARES relief program is moving along nicely. Mr. Weber has done a great job getting people to apply. They have been reaching out and inviting businesses to apply. • Next week we will have a recognition lunch for our employees who responded and worked during the wildfires. • Next week is the League of Cities Conference. There are good sessions that are available virtually. • That water bill issues from last week seem to be resolving slowly. Many of the addresses have had irrigation leaks. • Mrs. Simas worked hard on the Personnel Policies and Mr. Weber has been helping to cover things with CARES act funds. • Staff has been working on three code enforcement properties. • Community Development Director Tom Humphrey has been asked to lead the regional planning effort for rebuilding after the fires. • There was discussion regarding Veterans Day and the option of fireworks. We are working on the fireworks but it will depend on the weather and if we receive enough rain fall between now and then. City of Central Point City Council Minutes October 8, 2020 Page 5 X. COUNCIL REPORTS Council Member Melody Thueson reported that she has received a complement from a co-worker on how Public Works Employee Josh DeHaan does an amazing job for the City of Central Point. Council Member Kelley Johnson reported that she attended the Study Session and several LOC virtual calls. Council Member Taneea Browning reported that she: • Attended the Study Session. • Attended two meetings for the Water Front Park project. The Greenway can be a huge asset for the City. • She has been participating on the LOC Conference Committee. • She is still interested in touring the Phoenix Talent fire area. • She is alarmed by the huge COVID-19 numbers that were announced today. Council Member Michael Parsons reported that: • He attended the Study Session. • He attended a greenway tour with Captain Croft. The Meadows is considering a block wall between them and 1-5. They are in the process of making a defensible space between their properties and neighboring property owners. Council Member Neil Olsen had no report. Xl. DEPARTMENT REPORTS Police Chief Kris Allison reported that she has been working with Parks and Public Works Director Matt Samitore on the weed abatement ordinance. They think it is time to revisit the requirement to till property larger than five acres. Community Development Director Tom Humphrey reported that: • He is flattered that the County has approached him and the City about working regionally on the planning process for the fire areas. • White Hawk subdivision is active again. • They are still receiving building permits for residential and commercial buildings. Parks and Recreation Commission Matt Samitore reported that: City of Central Point City Council Minutes October 8, 2020 Page 6 • Staff has been working on the Greenway, he is in favor of the name "Waterfront Park". They have received approval from FEMA to flatten the landscape and keep it mowed. Jackson County, and Medford are doing the same thing on their portion of the fire burned area. ODOT will be dropping over seeding on the burn scar next week by helicopter. • We have been told that the Transportation System Plan will be fully funded through ODOT. Human Resources Director Elizabeth Simas reported that we have implemented a program to take donations to help our employees who have been hardest hit by the fires. XII. EXECUTIVE SESSION under 192.660 (2) (h) Legal Counsel Michael Parsons moved to adjourn to Executive Session under ORS 192.660 (2)(h) Legal Counsel. Taneea Browning seconded. The City Council adjourned to executive session at 8:16 p.m. XIII. ADJOURNMENT Council returned to regular session at 9:16 p.m. No further action was taken. Melody Thueson moved to adjourn. Michael Parsons seconded and the meeting was adjourned at 9:17 p.m. The foregoing minutes of th October 8, 2020, Council meeting were approved by the City Council at its meeting of (�Li as , 2020. Dated: /O,lja lam Mayor Hank Williams ATTES Ilt/"i/,. moi_ /, A ity Recorder