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HomeMy WebLinkAboutCM081320 CITY OF CENTRAL POINT oregow City Council Meeting Minutes Thursday, August 13, 2020 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present Staff members present: City Manager Chris Clayton; City Attorney Jacquelyn Bunick; Finance Director Steve Weber; Police Chief Kris Allison; Police Captain Dave Croft; Detective Josh Abbott; Parks and Public Works Director Matt Samitore; Community Development Director Tom Humphrey; and City Recorder Deanna Casey. IV. PUBLIC COMMENTS - None V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of July 9, 2020 City Council Minutes B. Transfer of Ownership of Glock Model 19 for Retired Officer VI. ITEMS REMOVED FROM CONSENT AGENDA - None VII. ORDINANCES, AND RESOLUTIONS A. Resolution No. ,A Resolution of the City of Central Point Approving a 2019-21 Supplemental Budget for the Receipt and Expenditure of Grant Funds Finance Director Steven Weber explained that the City applied for and was awarded an emergency small business assistance grant through Business Oregon to help local businesses that have been affected by the COVID-19 pandemic. The Central City of Central Point City Council Minutes August 13, 2020 Page 2 Point Community Development Commission approved a $50,000 grant to the City as the matching funds for the grant program. Kelley Johnson moved to approve Resolution No. 1635, A Resolution of the City of Central Point Approving a 2019-21 Supplemental Budget for the Receipt and Expenditure of Grant Funds. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Melody Thueson, Ward III AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Ordinance No. , An Ordinance Amending the Central Point Municipal Code Sections 5.04.050 and 5.04.090 Regarding Business License Term Mr. Weber explained that this is the second reading of an ordinance to amend the renewal dates for the Central Point Business License. During the COVID-19 pandemic council extended the validity of current business licenses from June 30, 2020 to September 30, 2020. The proposed amendment will change the validity dates from July 1st - June 30th each year to October 1st - September 30th. By approving the ordinance it will alleviate the burden of paying the fees in the middle of the year for businesses and allow city staff to concentrate on end of year financials without the addition of business license renewals. There was discussion regarding what the businesses would like to see. Mr. Weber stated that we have not received any negative responses, and some businesses have already paid their renewals. Kelley Johnson moved to approve Ordinance 2068, An Ordinance Amending the Central Point Municipal Code Sections 5.04.050 and 5.04.090 Regarding Business License Term. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons C. Resolution No. . Authorizing a Contribution of$8,600 to the Jackson County Continuum of Care to Support Their Community-Wide Effort to End Homelessness Mr. Weber explained the contribution of$8,600 is for the Jackson County Continuum of Care program which started in 2016. Staff is asking for approval to contribute to the program using CARES Act funds. This program helps the homeless population county wide. Jackson County is working with municipalities and non-profit agencies together to seek an end to homelessness in Jackson County through collaborative efforts and resources. The City of Central Point supported the Jackson County Continuum of Care program in the past with a contribution of $8,600. Support for this program would be an City of Central Point City Council Minutes August 13, 2020 Page 3 eligible cost to be reimbursed through the State's Coronavirus Relief Funding as part of the Federal CARES Act. Taneea Browning moved to approve Resolution No. 1636, authorizing a Contribution of $8,600 to the Jackson County Continuum of Care to Support Their Community-Wide Effort to End Homelessness. RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Melody Thueson, Ward III AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons VIII. BUSINESS A. Acceptance of June 30, 2020 Financial Statements Mr. Weber explained that in recent years Council has accepted the financial statements as part of the Consent Agenda, however we wanted to give an update on the financials in regards to the COVID 19 impact. He presented slides explaining different funds and how they have been effected by reduction in Gas/Tax and Hotel/Motel Taxes. We have several construction projects going on in the city and the Community Development Funds are withstanding the pandemic. City Manager Chris Clayton stated that Department Heads have been asked to reduce their spending for the rest of the budget year by 10%. The gas tax is isolated to the street fund and does not affect the General Fund. The state does not think that the gas taxes will be back to previous levels in the near future. The State may look at increasing the gas tax if levels don't increase soon. He feels that the city is in good shape right now, and that revenues will increase and level out. Taneea Browning made a motion to accept the June 30, 2020 Financial Statement. RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Melody Thueson, Ward III AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Planning Commission Report Community Development Director Tom Humphrey provided the Planning Commission Report for August 4, 2020. • The Commission held a public hearing to consider a Conditional Use Permit application to allow Rogue Valley Pet to operate a commercial retail use at 400 Federal Way. The 0.72 acre site is within the M-1 Industrial zoning district. The applicant requested this item be continued to enable him to produce additional evidence and findings to support his request for a City of Central Point City Council Minutes August 13, 2020 Page 4 Conditional Use in this zoning district. This item was continued to provide the applicant time to provide additional evidence. • The Commission held a public hearing to consider a Site Plan and Architectural Review application for a warehouse and retail store for Rogue Valley Pet. This item is linked to the Conditional Use Permit and was continued to the next meeting. • The Commission held a public hearing to consider a Site Plan and Architectural Review application to construct a mixed use development in Twin Creeks. The Commission approved the proposal and imposed conditions to address the VRBO use, On-site lighting and the requests of the Fire District. RESULT: FOR DISCUSSION ONLY C. Discussion regarding update to Official Compensation Policy City Manager Chris Clayton stated that the city currently provides a benefit to City employees through our Personnel Policies for one free park gazebo rental per year and a 40% discount on all recreation classes/programs. This benefit applies to the city employee and their immediate family members. The 40% discount covers the cost of providing any recreation class. Staff has discussed making this benefit available to the Council, Planning Commission, Citizens Advisory Committee, and the Parks Commission and Foundation as part of an official compensation policy. If Council is in favor of implementing this policy we will contact the Oregon Government Ethics Commission to make sure there would not be a conflict of interest for the Council to vote on a benefit which would include themselves. Council was in favor of allowing the benefit to other Committee members, they were not in favor of having it available to the Mayor and Council. It was suggested that the city look into the option of providing childcare for members who are attending city meetings. RESULT: FOR DISCUSSION ONLY IX. MAYOR'S REPORT Mayor Williams reported that: • He attended a Fair Board meeting. They are looking for property available around the expo for purchase. • He attended Detective Mike Wojacks retirement celebration last week. • He attended the Oregon Mayor's Virtual Conference. They had a session on the Historical Racism in Oregon. X. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: City of Central Point City Council Minutes August 13, 2020 Page 5 • The Management Team has been researching options for employees if they are having issues with child care and working. We are looking at options for providing a day care location or adjusting hours of work to help our employees get through the no-school issues and most child care facilities being closed due to COVID-19. • He is working on a tour of the urban camp ground that the City of Medford has opened. • We will be having a Study Session on Monday night to discuss the cemetery. • We will be bringing Municipal Code changes regarding VRBO rentals. We plan to bring options to the City Council Study Session in September. • There will be one regular Council Meeting in August and again in September due to lack of discussion items. Xl. COUNCIL REPORTS Council Member Melody Thueson reported that she attended the Planning Commission meeting, Council Member Rob Hernandez attended the ground breaking for Crater High School Parking lot. Council Member Kelley Johnson had no report. Council Member Taneea Browning reported she has attended virtual League of Oregon Cities committee meetings; she has been working with schools regarding Curriculum for DIRT; she also spoke with a citizen concerned about feral cats. Council Member Michael Parson reported that he attended an RVSS meeting and luncheon; Central Point Planning Commission Meeting; the Citizens Advisory Committee meeting; and the retirement for Detective Wojack. Council Member Neil Olsen had no report. XII. DEPARTMENT REPORTS Community Development Director Tom Humphrey reported that the City has submitted the Urban Growth Boundary Amendment application to the County. They should be able to determine if it is complete by the end of this week. We will be scheduling joint Central Point Planning Commission and Jackson County Planning Commission public meetings. There will be several public meetings allowing property owners to ask questions. They have started having meetings with ODOT regarding the Scenic/Hwy 99 intersection and various ways to reduce traffic speeds. City of Central Point City Council Minutes August 13, 2020 Page 6 Public Works Director Matt Samitore reported that the Mingus Creek culvert is under construction with traffic detours on Freeman Road. There will be a kick off meeting for the Operations Center soon. Finance Director Steven Weber had nothing additional to report. Police Chief Kris Allison thanked the City Manager and the Department Directors for a very nice letter in the Police Employee paychecks along with a thank you card. It makes the officers and staff feel like they are appreciated during these difficult times. There is a Back the Blue campaign being promoted by Debbie Saxbury in Central Point with blue house lights. Detective Wojack is retiring after 37 years in Law Enforcement. XIII. EXECUTIVE SESSION - None XIV. ADJOURNMENT Neil Olsen moved to adjourn. Taneea Browning seconded and the meeting was adjourned at 8:42 p.m. The foregoing minutes of the August 13, 2020, Council meeting were approved by the City Council at its meeting of S epa n , 2020. Dated: Q ` 111 ©2.0 Mayor Hank Williams ATTES • City Recorder