The URL can be used to link to this page

Home My WebLink AboutDCP081320 City of Central Point Development Commission Agenda August 13, 2020 6:30 p.m. Central Point Central Point City Hall 140 South 3rd Street Central Point, Oregon Members: Hank Williams Taneea Browning Neil Olsen Kelley Johnson Melody Thueson Michael Parsons Rob Hernandez Staff Liaison: Chris Clayton Meeting time, date, or location may be subject to change. Please contact the City Recorder at 541-423-1026 for additional information. I. MEETING CALLED TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. Community Development Commission - Regular Meeting - Jun 11, 2020 6:30 PM IV. DISCUSSION ITEMS A. Resolution No. ______, A Resolution of the Central Point Development Commission Approving a Transfer of Appropriations(Presented by Weber) V. ADJOURNMENT Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request, please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov. Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por favor llame con 72 horas de anticipación al 541-664-3321 ext. 201 CITY OF CENTRAL POINT Oregon Community Development Commission Regular Meeting Minutes Thursday, June 11, 2020 I. MEETING CALLED TO ORDER II. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Taneea Browning Ward IV Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Michael Parsons At Large Present Rob Hernandez At Large Present Staff members present: City Manager Chris Clayton; Finance Director Steve Weber; Police Chief Kris Allison; Community Development Director Tom Humphrey; Information Technology Director Jason Richmond; and City Recorder Deanna Casey. This was a virtual meeting via ZOOM. Council member Rob Hernandez lost connection around 6:45 pm. He drove to the Council Chambers to be present for the 7:00 pm Council meeting. III. APPROVAL OF MINUTES A. Community Development Commission - Regular Meeting - Jan 9, 2020 6:30 PM Kelley Johnson moved to approve the Minutes as presented. RESULT: ACCEPTED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Williams, Browning, Olsen, Johnson, Thueson, Parsons, Hernandez IV. DISCUSSION ITEMS A. Facade Improvement Application - Montgomery Meats(Presented by Humphrey) Community Development Director Tom Humphrey stated that Montgomery Meats is considering the construction of a new fixed canopy in front of their N. 1st Street property. Staff asked if they would like to participate in the City’s Façade Improvement Program. The Building Façade Grant program will cover 50% of the 3.A Packet Pg. 2 Minutes Acceptance: Minutes of Jun 11, 2020 6:30 PM (APPROVAL OF MINUTES) City of Central Point Development Commission June 11, 2020 Page 2 qualifying expenses to a maximum of $10,000. The program has sufficient funds to cover this and other grant applications this year. The Commission has given the department authorization to approve most applications for the program. However this building is just outside the current boundaries. The current boundary line goes down the alley in back of the building. Staff is asking the council to reconsider the boundaries to include businesses on the west side of N. 1st Street from Pine Street to Laurel Street. Commission members stated they are in favor of moving the boundary to N. 1st Street to allow for all businesses to qualify for the program allowing the Planning Department to approve when appropriate. Michael Parsons moved to authorize the Façade Improvement Application for Montgomery Meats and move the boundary for the City’s Façade Improvement Program to include the businesses on the west side of N. 1st Street between Pine Street and Laurel Street. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Browning, Olsen, Johnson, Thueson, Parsons, Hernandez B. Development Commission Resolution No. 2020-01, Adopting the Budget, Making Appropriations, and Declaring Tax Increment for Fiscal Year 2020- 21(Presented by Weber) Finance Director Steven Weber explained that the Development Commission Budget Committee met on April 9th to review the proposed budget. The budget was approved to move forward for Board of Directors formal adoption. City Manager Chris Clayton explained that they have been working on available grants to be used to help businesses during this pandemic. One opportunity requires matching funds but they do not want to use the General Fund and are working on alternatives so that we can still help the businesses in Central Point recover from their recent closures. Staff is working on criteria and an application process that will be brought before the commission for approval. If we are able to receive any of the funds we may be returning to the Commission with a supplemental budget adjustment. Kelley Johnson moved to approve Resolution 2020-01 A Resolution Adopting the Budget, Making Appropriations, and Declaring Tax Increment. 3.A Packet Pg. 3 Minutes Acceptance: Minutes of Jun 11, 2020 6:30 PM (APPROVAL OF MINUTES) City of Central Point Development Commission June 11, 2020 Page 3 RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Michael Parsons, At Large AYES: Williams, Browning, Olsen, Johnson, Thueson, Parsons, Hernandez V. ADJOURNMENT Taneea Browning moved to Adjourn. Michael Parsons seconded and the meeting was adjourned at 6:55 p.m. The foregoing minutes of the June 11, 2020, Development Commission meeting were approved by the Development Commission at its meeting of _________________________. Dated: _________________________ Chair Hank Williams ATTEST: __________________________ City Recorder 3.A Packet Pg. 4 Minutes Acceptance: Minutes of Jun 11, 2020 6:30 PM (APPROVAL OF MINUTES) City of Central Point Staff Report ISSUE SUMMARY TO: Community Development Commission DEPARTMENT: Finance FROM: Steven Weber, MEETING DATE: August 13, 2020 SUBJECT: Resolution No. ______, A Resolution of the Central Point Development Commission Approving a Transfer of Appropriations ACTION REQUIRED: Resolution RECOMMENDATION: Approval BACKGROUND INFORMATION: ORS 294.463 (1) allows that transfers of appropriations may be made within in a fund when authorized by ordinance or resolution of the governing body. The ordinance or resolution must state the need for the transfer, the purpose for the authorized expenditure, and the amount transferred. During the fiscal year 2020-21 budget adoption process at the June 11, 2020 Commission meeting, staff discussed a dollar for dollar matching emergency small business assistance grant opportunity through Business Oregon. After some discussion, the Board directed staff to apply for the grant and that $50,000 of contingency could be used as matching funds if the grant was awarded. On July 23rd, staff received a notice of intent to award letter from Business Oregon stating that the grant proposal was approved. Contingency funds will be transferred to the Materials & Services budget category to make a $50,000 grant to the City as matching funds for the emergency small business assistance grant program, which will be reimbursed through CARES Act funding. FINANCIAL ANALYSIS: N/A LEGAL ANALYSIS: N/A COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: N/A STAFF RECOMMENDATION: Approve resolution as presented 4.A Packet Pg. 5 RECOMMENDED MOTION: I move to approve Resolution No. 2020-02, a resolution of the Central Point Development Commission approving a transfer of appropriations. ATTACHMENTS: 1. RESO Transfer of Appropriations - FY2020-21 4.A Packet Pg. 6 RESOLUTION NO. 2020-02 A RESOLUTION OF THE CENTRAL POINT DEVELOPMENT COMMISSION APPROVING A TRANSFER OF APPROPRIATIONS Recitals: A. ORS 294.463 (1) allows that transfers of appropriations may be made within in a fund when authorized by ordinance or resolution of the governing body. The ordinance or resolution must state the need for the transfer, the purpose for the authorized expenditure, and the amount transferred. B. During the fiscal year 2020-21 budget adoption process at the June 11, 2020 Commission meeting, the Board was made aware of an emergency small business assistance grant program through Business Oregon. After some discussion staff was directed by the Board to apply for the grant and that $50,000 contingency could be used as matching funds if the grant application was approved by Business Oregon. C. On July 23rd, staff received a notice of award letter from Business Oregon stating that the grant proposal was approved. Contingency funds will be transferred to the Materials & Services category to make a $50,000 grant to the City as matching funds for the emergency small business assistance grant program which will be reimbursed through CARES Act funding. The Central Point Development Commission resolves as follows: Section 1. Adjusted Appropriation Revenues Expenses Appropriation General Fund 1,175,400$ 1,175,400$ Materials & Services 57,150$ 50,000$ 107,150$ Contingency 50,000$ (50,000)$ -$ General Fund - Revised 1,175,400$ 1,175,400$ Passed by the Council and signed by me in authentication of its passage this 13th day of August 2020. Hank Williams, Chair Central Point Development Commission ATTEST Deanna Casey, Recorder 4.A.a Packet Pg. 7 Attachment: RESO Transfer of Appropriations - FY2020-21 (1300 : Transfer of Appropriations)