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CITY OF CENTRAL
POINT
Oregon
City Council Meeting Agenda
Thursday, June 25, 2020
Mayor
Hank Williams
Ward I
Neil Olsen
Ward II
Kelley Johnson
Ward III
Melody Thueson
Ward IV
Taneea Browning
At Large
Rob Hernandez
At Large
Michael Parsons
At Large
Michael Parsons
Next Res. (1626) Ord (2067)
I. REGULAR MEETING CALLED TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC COMMENTS
Public comment is for non-agenda items. If you are here to make comments on a specific agenda item, you must speak at
that time. Please limit your remarks to 3 minutes per individual, 5 minutes per group, with a maximum of 20 minutes per
meeting being allotted for public comments. The council may ask questions but may take no action during the public
comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda.
Complaints against specific City employees should be resolved through the City’s Personnel Complaint procedure. The
right to address the Council does not exempt the speaker from any potential liability for defamation.
V. CONSENT AGENDA
A. Approval of June 11, 2020 City Council Minutes
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING
Public comments will be allowed on items under this part of the agenda following a brief staff report presenting the item
and action requested. The presiding officer may limit testimony.
A. Resolution No. _______, A Resolution of the City of Central Point Approving a
2019-21 Supplemental Budget (Weber)
VIII. ORDINANCES, AND RESOLUTIONS
A. Ordinance No. _______, An Ordinance Amending the Central Point
Comprehensive Plan and Zoning Maps on Multiple Properties Totaling 12.12
Acres South of Bush Street between South 4th and South 1st Streets from C-
2(M) Commercial -Medical to R-1-6 (Residential Single Family) and Civic. (37S
2W 11BC, Tax Lots 800 Through 5000 and 37S 2W 11BL, Tax Lots 100-700)
(Humphrey)
B. Resolution No. _________, A Resolution Approving that Intergovernmental
Agreement for Central Point Branch Library between the City and Jackson
County and Authorizing City Manager to Execute Same (Dreyer)
C. Resolution No. ________, A Resolution Approving that Intergovernmental
Agreement Between the City of Central Point and the Jackson County Library
District and Authorizing City Manager to Execute Same (Dreyer)
D. Resolution No. ________, Accepting the Lowest Responsible Bid from Knife
River Materials Inc, for the Mingus Creek at Freeman Road Culvert
Replacement and Authorizing the City Manager to Execute a Contract
(Samitore)
E. Resolution No. ________, A Resolution accepting the Qualified Based Selection
Process for the Parks and Public Works Operations Center Project and
authorizing the City Manager to execute a contract with S&B James
Construction, Inc. (Samitore)
F. Resolution No. ________, Authorizing the City Manager to Execute Payment for
Fiscal Year 2020-2021 City of Central Point Insurance Premiums (Clayton)
G. Resolution No. _______, Approving the Regional Plan Progress Report, a Self-
Evaluation Monitoring Report Addressing Compliance with Regional Plan
Performance Indicators for the City of Central Point, Oregon (Humphrey)
IX. BUSINESS
A. 2040 City of Central Point Strategic Plan (Clayton)
X. MAYOR'S REPORT
XI. CITY MANAGER'S REPORT
XII. COUNCIL REPORTS
XIII. DEPARTMENT REPORTS
XIV. EXECUTIVE SESSION
The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the
Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast.
XV. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL POINT
Oregon
City Council Meeting Minutes
Thursday, June 11, 2020
I. REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:05 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
Michael Parsons At Large Present
Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer;
Finance Director Steve Weber; Police Chief Kris Allison; Parks and Public Works
Director Matt Samitore; Community Development Director Tom Humphrey; Information
Technology Director Jason Richmond; and City Recorder Deanna Casey.
All Council members and Staff participated via ZOOM. Staff were located in the Council
Chambers allowing citizens to view the meeting on a monitor in the lobby and participate
if requested.
IV. PUBLIC COMMENTS - None
V. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
A. Approval of May 14, 2020 City Council Minutes
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING
A. First Reading/Public Hearing An Ordinance Amending the Central Point
Comprehensive Plan and Zoning Maps on Multiple Properties Totaling 12.12
Acres South of Bush Street between South 4th and South 1st Streets from C-
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June 11, 2020
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2(M) Commercial -Medical to R-1-6 (Residential Single Family) and Civic. (37S
2W 11BC, Tax Lots 800 Through 5000 and 37S 2W 11BL, Tax Lots 100-700)
Community Development Director Tom Humphrey presented the Comprehensive
Plan and Zone Map Amendment that would change the zoning designation on
multiple properties south of Bush Street between S. 4th and S. 1st Streets from C-
2(M) (Commercial Medical) to R-1-6 (Residential Single Family) and Civic.
The School District asked the city to initiate a zone change for their property alone
but under the circumstances we considered it wise to eliminate the medical zoning
designation altogether from this area. There are single family homes currently
designated as C-2(M), this would clean up the zoning for those properties and allow
Civic use for the larger lots. The city has not received any negative feedback from
the property owners affected.
Mr. Humphrey explained that the recommended change meets the Statewide
Planning Goals, Comprehensive Plan Compliance, and Compatibility with
surrounding land use and zoning, and Traffic Impacts/Transportation Planning Rule
Compliance. The Traffic Analysis conclusion is is no change of use on the streets
and no need to increase the capacity of the streets with the new zoning.
Mayor Williams opened the public hearing.
Dan O’Conner, Representative for School District No. 6
Mr. O’Conner stated that he was here on behalf of the school district and can answer
any questions the council may have.
Mayor Williams closed the public hearing.
Kelley Johnson moved to second reading, an Ordinance Amending the Central
Point Comprehensive Plan and Zoning Maps on Multiple Properties Totaling
12.12 Acres South of Bush Street between South 4th and South 1st Streets from
C-2(M) Commercial Medical to R-1-6 (Residential Single Family) and Civic. (37S
2W 11BC, Tax Lots 800 through 5000 and 37S 2W 11BL, Tax Lots 100 - 700).
RESULT: 1ST READING [UNANIMOUS]
Next: 6/25/2020 7:00 PM
MOVER: Kelley Johnson, Ward II
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Resolution No. _______, Electing to Receive State Revenue Sharing Funds for
Fiscal Year July 1, 2020 through June 30, 2021
Finance Director Steven Weber stated that ORS 221.770 requires cities to annually
pass an ordinance or resolution requesting state revenue sharing money. The law
mandates public hearings to be held by the city, certification of the hearing is
required. The proposed resolution certifies public hearings were held and the city
levied a property taxes for the year preceding year. The city estimates $1.89 Million
in cigarette, liquor, and highway taxes.
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June 11, 2020
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Mayor Williams opened the public hearing, no one came forward and the public
hearing was closed.
Kelley Johnson moved to approve Resolution No. 1622, Electing to Receive
State Revenue Sharing Funds for Fiscal Year July 1, 2020 through June 30,
2021.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
VIII. ORDINANCES, AND RESOLUTIONS
A. Resolution No. _______, A Resolution Certifying the Provision of Municipal
Services by the City of Central Point, Oregon
Mr. Weber stated that ORS 221.760 provides that cities located within a county
having more than 100,000 inhabitants must provide four or more municipal services
to be eligible to receive state shared revenues (cigarette, liquor and highway taxes).
Central Point provides police protection; street construction, maintenance and
lighting; storm sewers; planning, zoning and subdivision control; and water utilities.
The city is estimating $237,685 in State Revenue sharing funds.
Michael Parsons moved to approve Resolution No. 1623, A Resolution
Certifying the Provisions of Municipal Services by the City of Central Point,
Oregon.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Resolution No. _____, A Resolution to Levy Taxes for the Fiscal Year July 1,
2020 through June 30, 2021
Mr. Weber stated that the ORS 294.456 requires, in part, to declare the ad valorem
property tax amount or rate to be certified to the assessor for either the ensuing year
or each of the years of the ensuing budget period and to itemize the ad valorem
property tax amount or rates as required under ORS 310.060. For the 2020-21 fiscal
year the city has anticipated $6,155 million in property taxes.
Melody Thueson moved to approve Resolution No. 1624, A Resolution to Levy
Taxes for the Fiscal Year July 1, 2020 through June 30, 2021.
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RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
C. Resolution No. _______, Approving Appointments and Adopting General
Procedures for Fiscal Year 2020-2021
Mr. Weber explained that each year the City Council considers a general procedures
resolution appointing specific individuals or firms to represent the city in the capacity
of: City Attorney, City Engineer, City Auditor, Municipal Judge and Insurance Agent
of Record. This resolution establishes and regulates procedures regarding: council
expenses; designation of depository; authority to keep, invest, transfer and expend
funds; accounting principles; interfund and overhead fees; outstanding checks;
capital acquisition; summons, complaints, and tort claim notices. There are no
significant changes for fiscal year 2020-2021.
Melody Thueson moved to approve Resolution No. 1625, A Resolution
Approving Appointments and Adopting General Procedures for Fiscal Year
2020-2021.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
D. Resolution No. ______, A Resolution Temporarily Extending Stay of
Enforcement of Default Utility Bills
City Attorney Sydnee Dreyer explained that on March 16, 2020 the City Council
adopted a resolution authorizing a temporary 60 day stay to the City’s enforcement
of unpaid water service or other charges. Given the continued local state of
emergency, continued high rate of unemployment, and impact on local businesses,
the council desires to extend this temporary state of enforcement an additional 30
days.
Staff explained that the amount of turn off/late fees we would be sending out is fairly
typical for this time of year. We don’t feel that people are taking advantage and not
paying their water bills because we are not charging a fee or turning off services. The
extension for another 30 days will hopefully give people the opportunity to get back
to work and the ability to catch up on their bills.
Kelley Johnson moved to approve Resolution No. 1626, A Resolution
Temporarily Extending Stay of Enforcement of Default Utility Bills.
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RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
E. Ordinance No. ________, An Ordinance Amending Sections 2.20.060 of the
Central Point Municipal Code to Suspend the Requirement to File by Petition
for the 2020 General Election Declaring an Emergency
City Manager Chris Clayton explained that Central Point Municipal Code 2.20.060
states that nominations for city elective positions shall be by the a petition signed by
not less than twenty electors of the city. The COVID 19 pandemic and social
distancing requirements will make it difficult for candidates to gather the required
signatures to fild for the 2020 election.
In order for local jurisdictions to abide by the Governor’s order and do what they can
to protect the health and safety of its residents and candidates staff recommends an
emergency ordinance amending the requirement for gathering signatures by petition
and allow filing by fee for the 2020 election. Staff provided research showing what
other cities in Jackson County are doing either by allowing a fee or requiring
signatures.
The proposed emergency clause is needed with the cancellation of public meetings
there will not be time for two readings of the ordinance and the 30 days after the
second reading to be effective before the July 6, 2020 filing window opens.
There was discussion of the pros and cons of collecting signatures vs the threat of
spreading COVID-19. There will also be a $100 fee to get candidate information into
the voter’s pamphlet. Staff recommends a fee of $25. Council is in favor of allowing
the fee for the 2020 election but returning to signature gathering after this election.
Melody Thueson moved to approve Ordinance No. 2066, An Ordinance
Amending Sections 2.20.060 of the Central Point Municipal Code to Suspend
the Requirement to file by Petition for the 2020 General Election Declaring an
Emergency.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
IX. MAYOR'S REPORT
Mayor Hank Williams reported that:
He attended video calls and has been working with the LOC Board on issues regarding
reopening businesses.
The LOC Summer Conference will be virtual.
He attended a TRADCO Meeting.
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He was at the Fire District No. 3 grand opening for the new Scenic Fire Station.
He attended the call with the Governor’s office regarding opening the schools in the fall.
He did a video to help with SOREDI advertising.
X. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
Insurance premiums have increased. We are still paying less for Workers Compensation
premium payments. Our Safety Manager Sam Patrick has been doing a great job with
training which allowed us to get reduced rates for Workers Compensation.
LOC Conference is going virtual in October. We will try to provide a location in the
Council Chambers so members can attend sessions.
The Strategic Plan has a few more small changes and then it will be complete. We hope
to bring it to the next Council meeting for review, then to the Planning Commission for
recommendation and back to Council for final approval.
The Library District is moving forward with a lease agreement. The Council should be
seeing that agreement soon.
Public Works employees were able to reduce weeds on the Cemetery property. They
have done a great job. A plan to have organizations adopt portions of the cemetery and
take care of the weeds is being worked on.
We have cancelled the 4th of July Boom fest. All jurisdictions were worried we would
have problems with large gatherings. Today the city received a call from the Medford
City Manager who asked if we would like to go in with them to have the show at the
Medford Cellular Fields. We have already moved our deposit in order to have the
fireworks for Veterans Day in November. Staff is looking for direction from the Council to
see if they are interested in joining with the City of Medford to have fireworks in Medford.
The direction is to let Medford do their own show if they feel safe in doing so. We will
keep our show for Veterans Day this year.
XI. COUNCIL REPORTS
Council Member Michael Parsons reported that:
He attended LOC virtual meetings and the Governors call on education.
He attended the Study Session.
He went to Don Jones Park on Memorial Day. Unfortunately the event had been
cancelled.
He attended the Crater Graduation parade.
He attended the Fire District grand opening for the Scenic Station.
He has been working on Social Media for the #letthemplay movement. They are trying to
convince Governor Brown to allow all youth sports.
Council Member Rob Hernandez stated that he attended the Fire Station Grand
Opening.
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Council Member Taneea Browning reported that:
She attended the Fire District Board meeting and the Virtual open house for the Fire
Station.
She attended the Study Session.
She attended virtual LOC Board meetings.
Council Member Melody Thueson reported that she attended the Crater Graduation
Parade. The Police Department did a great job supporting our students. She has also
helped at the Scenic food Co-op.
Council Member Kelley Johnson reported that she attended the Study Session and
several LOC Meetings.
XII. DEPARTMENT REPORTS
Finance Director Steve Weber reported that staff has received some positive responses
regarding moving the business license renewals to September. They have been getting
ready for year end and preparing for the audit.
Community Development Director Tom Humphrey reported that:
We should have the transportation analysis for the Urban Growth Boundary amendment
next week. The City should be able to turn in the UGB amendment application by the
end of the month. All the pieces are together and the County is ready for our application.
We have a lot of construction going on. The east side should show activity soon and we
are showing signs of activity at White Hawk.
XIII. EXECUTIVE SESSION - ORS 192.660(2)(h) Legal Counsel
Michael Parsons moved to adjourn to Executive Session under ORS 192.660(2)(h)
Legal Council. Kelley Johnson seconded ant the regular meeting was adjourned
to Executive Session at 8:36 p.m.
XIV. ADJOURNMENT
Council returned to regular session at 9:24 p.m. There were no other actions taken by
the City Council.
Michael Parsons moved to adjourn. Kelley Johnson seconded. All said aye and the
meeting was adjourned at 9:25 p.m.
The foregoing minutes of the June 11, 2020, Council meeting were approved by the City
Council at its meeting of _________________, 2020.
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City Council Minutes
June 11, 2020
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Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber,
MEETING DATE: June 25, 2020
SUBJECT: Resolution No. _______, A Resolution of the City of Central Point
Approving a 2019-21 Supplemental Budget
ACTION REQUIRED:
Motion
Public Hearing
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION: Oregon Revised Statutes allows for changes to a budget
when an unanticipated event occurs. More specifically, ORS 294.471 Supplemental Budget in
certain cases; no increase in property taxes permitted. (1) Notwithstanding requirements as to
estimates of and limitation on expenditures, during the fiscal year or budget period for which the
original budget was adopted, the governing body of a municipal corporation may make one or
more supplemental budgets under certain circumstances. One such circumstance is an
occurrence or condition that is not ascertained when preparing the original budget or a previous
supplemental budget for the current year or current budget period and that requires a change in
financial planning.
That circumstance is the main need for this supplemental budget. During the Budget
Committee meetings for the 2019-21 budget, the Twin Creeks Rail Crossing project was not
included as the project was completed. However, ODOT had not completed their project
closeout and billing process until after the start of the new fiscal year. Similarly, the I-5
northbound off ramp project was also completed during the previous fiscal year but not closed
out and billed by ODOT until this fiscal year. Those delayed project billings created an
additional $1,600,000 in capital outlay expenses in this fiscal year.
Also included in the attached resolution is a budget adjustment for developer credits of $69,200
for street improvements and $11,100 in water improvements as part of an SDC reimbursement
agreement approved by Council through Resolution No. 1604 for a portion of costs associated
with qualifying public improvements in the Chicory Village Development. The costs are offset by
unanticipated SDC revenues paid by the developer; the carryover of the water master plan
update ($100,000) which was budgeted in the prior biennial budget but will be completed during
this current biennial budget; COVID-19 safety related expenses ($14,280 through May 15th)
which are being reimbursed through grants from SAIF ($4,110) and CARES Act funds passed-
through the State of Oregon ($10,169); and police department qualifying expenses in the asset
forfeiture program ($48,000) which has been offset by higher than anticipated revenue during
the fiscal year.
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FINANCIAL ANALYSIS: With the adoption of the changes contained in this supplemental
budget ($1,842,580) the total 2019-21 biennial budget will increase from the original adopted
budget of $67,183,859 to $69,026,439.
LEGAL ANALYSIS: N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: N/A
STAFF RECOMMENDATION: Approve resolution as presented.
RECOMMENDED MOTION: I move to approve Resolution No. _____ a resolution approving a
2019-21 supplemental budget.
ATTACHMENTS:
1. RESO Supplemental Budget - 2019-21
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RESOLUTION NO. ______________
A RESOLUTION OF THE CITY OF CENTRAL POINT
APPROVING A 2019/21 SUPPLEMENTAL BUDGET
Recitals:
A. ORS 294.471 allows the governing body to adopt a supplemental budget when
certain conditions exist, such as an occurrence or condition was not known at the
time the budget was adopted; a situation was nor foreseen and requires prompt
action; money is received that was not anticipated, or a request for services or
facilities is received which will be paid by another entity and was not known at the
time of the adoption of the budget.
B. General Fund: Within the General Fund there are two budget amendments
totaling $62,280 in additional expenditures:
a. $48,000 in qualifying expenses in the asset forfeiture program which has
been offset by higher than anticipated revenue during this fiscal year.
b. $14,280 COVID-19 safety related expenses. These costs have been
reimbursed through grants with SAIF ($4,110) and CARES Act funds
passed-through State of Oregon ($10,170).
C. Street Fund: Within the Street Fund there are three budget amendments totaling
$1,669,200 in additional appropriations:
a. $1,100,000 for capital outlay. Representing the additional costs
associated with the Rail Crossing project (after $750,000 reimbursed by
ODOT). These additional costs were budgeted in the prior biennial budget
but not billed by ODOT until this fiscal year.
b. $500,000 for capital outlay. Costs associated with the I-5 North off ramp
improvements. This project was budgeted in the prior biennial budget but
not billed by ODOT until this fiscal year.
c. $69,200 for developer credits. SDC reimbursement agreement (passed
through Resolution #1604) for a portion of costs associated with qualifying
public improvements in the Chicory Village Development. This cost is
offset by SDCs paid by the developer.
D. Water Fund: Within the Water Fund there are two budget amendments totaling
$111,100 in additional appropriations:
a. $100,000 for capital outlay. Costs associated with the updated Water
Master Plan which was budgeted in the prior biennial budget but the
project will be completed during this current biennial budget.
b. $11,100 for developer credits. SDC reimbursement agreement (passed
through Resolution #1604) for a portion of costs associated with qualifying
public improvements in the Chicory Village Development. This cost is
offset by SDCs paid by the developer.
7.A.a
Packet Pg. 13 Attachment: RESO Supplemental Budget - 2019-21 (1290 : 2019-21 Supplemental Budget)
The City of Central Point resolves as follows:
Section 1.
Adjusted
Appropriation Revenues Expenses Appropriation
General Fund 32,668,295$ 32,668,295$
Asset Forfeiture 36,000$ 48,000$ 84,000$
Misc. Revenues 245,000$ 14,280$ 259,280$
Asset Forfeiture 20,000$ 48,000$ 68,000$
Materials & Services - Admin 521,500$ 14,280$ 535,780$
General Fund - Revised 32,730,575$ 32,730,575$
Street Fund 9,232,640$ 9,232,640$
Carryover Balance 3,050,000$ 1,600,000$ 4,650,000$
Street SDCs 220,000$ 69,200$ 289,200$
Capital Outlay -$ 1,600,000$ 1,600,000$
Developer Credits -$ 69,200$ 69,200$
Street Fund - Revised 10,901,840$ 10,901,840$
Water Fund 9,498,047$ 9,498,047$
Carryover Balance 2,607,325$ 100,000$ 2,707,325$
Water SDCs 148,000$ 11,100$ 159,100$
Capital Outlay 365,000$ 100,000$ 465,000$
Developer Credits -$ 11,100$ 11,100$
Water Fund - Revised 9,609,147$ 9,609,147$
Passed by the Council and signed by me in authentication of its passage this _____ day
of June 2020.
_______________________________
Mayor Hank Williams
ATTEST:
______________________________
City Recorder
7.A.a
Packet Pg. 14 Attachment: RESO Supplemental Budget - 2019-21 (1290 : 2019-21 Supplemental Budget)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Community Development
FROM: Tom Humphrey, Community Development Director
MEETING DATE: June 25, 2020
SUBJECT: Ordinance No. _______, An Ordinance Amending the Central Point
Comprehensive Plan and Zoning Maps on Multiple Properties Totaling
12.12 Acres South of Bush Street between South 4th and South 1st
Streets from C-2(M) Commercial -Medical to R-1-6 (Residential Single
Family) and Civic. (37S 2W 11BC, Tax Lots 800 Through 5000 and 37S
2W 11BL, Tax Lots 100-700)
ACTION REQUIRED:
Ordinance 2nd Reading
RECOMMENDATION:
Approval
AGENDA ITEM: File No. CPA-19006
The Council held a Public Hearing on June 11, 2020 to Consider a Comprehensive Plan
Amendment and Zone Map Change application to change the zoning designation on multiple
properties totaling 12.12 acres south of Bush Street between South 4th and South 1st Streets
from C-2(M) Commercial-Medical to R-1-6 (Residential Single Family) and Civic. The project
area is identified on the Jackson County Assessor’s map as 37 2W 11BC, Tax Lots 800 through
5000 and 37S 2W 11BL, Tax Lots 100-700. Applicant: City of Central Point.
BACKGROUND:
The City is initiating minor comprehensive plan and zone map amendments in an area identified
as the C2M Land Use Study Area in the Land Use Element of the City’s Comprehensive Plan.
This area has been in transition since the close of the Asante Medical Facility. The Asante
property and adjoining home sites were designated for Commercial-Medical uses in the past but
this designation is no longer applicable. At the time the Land Use Element was being
considered for adoption in 2018 the Asante Corporation was negotiating the sale of their
property and it is now clear with its sale to School District #6 that the property will no longer be
used for medical purposes.
The School District asked the City to initiate a zone change for their property alone but under
the circumstances the City considers it wise to eliminate the medical zoning designation
altogether. Since there are many single family homes in the C-2(M) zoning district, residents
and property owners have not expressed opposition to having their commercial zoning changed
to residential zoning at no expense to them. The change will allow residents to maintain their
single family homes or duplexes and to add ADUs if they choose. It will also allow the future
expansion of School District #6 facilities. In consideration of this application, there are four
criteria that should be addressed:
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1. Statewide Planning Goals. A finding of consistency with the applicable statewide
planning goals applies to both major and minor amendments to the Comprehensive Plan
(reference CPMC, Chapter 17.96.500 Approval criteria). The proposed Comprehensive
Plan Land Use revision and Map change constitute an amendment to employment and
residential land uses in Central Point. In each case the City has performed a Buildable
Lands Inventory the results of which support these changes.
The changes are compatible with 1) a Civic Goal: To include in each land use category
sufficient public lands for land uses related to community public facilities, such as city
hall, public schools, community centers, etc. and 2) a Residential Goal:
To preserve the value and character of older-single-family neighborhoods through
proper zoning, including reasonable efforts to encourage maintenance and rehabilitation
as an alternative to transitional development at higher densities. Staff believes that
proposed changes are consistent with Statewide Planning Goal 2 - Land Use Planning
(refer to Attachment B).
2. Comprehensive Plan Compliance. The current land use plan designation for the
property is Commercial Medical and was designated a ‘study area’ in the
Comprehensive Plan Land Use Element because it was an area in transition. The
proposed Low Density Residential and Civic land use and zoning designations are more
consistent with the existing and the proposed uses in the neighborhood. The properties
in question will be given more realistic land use categories that are the same as others in
the City and are consistent with City goals and policies.
3. Compatibility with Surrounding Land Uses and Zoning. The proposed zone map
amendment occurs on thirty three (33) lots south of Bush Street between South 4th and
South 1st Streets. South 2nd Street is the main entrance into the School District property.
This is an established neighborhood of predominantly single family homes which is
contiguous to other neighborhoods of single family homes and civic uses to the north,
south and east.
Property owners and lenders have periodically questioned the legal non-conforming
status of homes in this area during property sales and refinancing. This typically hasn’t
proven to be a problem in the C-2(M) zoning district but it will be much clearer in the
future if the homes are zoned exclusively residential. Preliminary staff analysis indicates
that rezoning will not change property tax assessment.
4. Traffic Impacts/Transportation Planning Rule Compliance. The State Transportation
Planning Rule (TPR) in OAR 660-012-0060 requires changes to land use plans and land
use regulations (i.e. Comprehensive Plan Map Amendments and Zoning Map
Amendments) to be consistent with the function and capacity of existing and planned
transportation facilities. The City contracted with the Ausland Group who evaluated the
impact the comp plan and zone change will have on traffic within the vicinity (Attachment
(“C”). Their conclusion is that the proposed amendments result in an overall increase of
57 daily trips. Since the increase in site traffic volume generation does not meet or
exceed 250 average daily trips (ADTs) further study and a traffic impact analysis (TIS) is
not required under CPMC Section 17.05.900. The Planning Department Findings
(Attachment “B”) reflect the conclusions in the engineer’s analysis.
ISSUES:
There were no recommended changes at the first reading of the Ordinance on June 11, 2020.
RECOMMENDATION:
8.A
Packet Pg. 16
Approve Ordinance No. _________, An Ordinance Amending the Central Point Comprehensive
Plan and Zoning Maps on Multiple Properties totaling 12.12 Acres South of Bush Street
Between South 4th and South 1st Streets from C-2(M) Commercial Medical to R-1-6 (Residential
Single Family) and Civic. (37S 2W 11BC, Tax Lots 800 Through 5000 and 37S 2W 11BL, Tax
Lots 100-700).
ATTACHMENTS:
1. Attachment A - CPA 19006 Maps
2. Attachment B -CPA 19006 Findings_6-4-2020 (CC)
3. Attachment C - Traffic Analysis (revised) for CPA 19006
4. Attachment D - City Council Ordinance
8.A
Packet Pg. 17
ATTACHMENT “A”
8.A.a
Packet Pg. 18 Attachment: Attachment A - CPA 19006 Maps (1283 : Comprehensive Plan and Zoning Map Amendment)
Proposed Comprehensive Plan Designation
8.A.a
Packet Pg. 19 Attachment: Attachment A - CPA 19006 Maps (1283 : Comprehensive Plan and Zoning Map Amendment)
Proposed Zoning Map Change
8.A.a
Packet Pg. 20 Attachment: Attachment A - CPA 19006 Maps (1283 : Comprehensive Plan and Zoning Map Amendment)
FINDINGS OF FACT
AND CONCLUSIONS OF LAW
File No. CPA-19006
Before the City of Central Point City Council
Consideration of a Comprehensive Plan Amendment and Land Use Redesignation on multiple
properties totaling 12.12 acres south of Bush Street between South 4th and South 1st Streets. The
property is identified on the Jackson County Assessor’s map as 37S2W 11BC, Tax Lots 800
through 5000 and 37S 2W 11BL, Tax Lots 100-700.
Applicant:
City of Central Point and ) Findings of Fact
Central Point School District #6 ) and Conclusion of Law
PART 1
INTRODUCTION
The above referenced tax lots are proposed to be redesignated and rezoned to low density residential and
civic uses to conform with existing residential activity and to allow the redevelopment of a former
medical facility for civic activity. The proposal will not have a widespread and significant impact
beyond the immediate area.These findings have been prepared with the understanding that both the
Comprehensive Plan (Map) and Zoning Map will be changed to become consistent with one another.
The Comprehensive Plan Amendment involves a quasi-judicial map amendment, which is processed
using Type III application procedures. These procedures are set forth in Section 17.05.400 and provide
the basis for decisions upon standards and criteria in the development code and the comprehensive plan,
when appropriate.
Applicable development code criteria for this Application include:
1. Statewide Planning Goals
2. Comprehensive Plan
3. State Transportation Planning Rule
4. CPMC, Chapter 17.96
Findings will be presented in six (6) parts addressing the requirements of Section 17.05.400 as follows:
1. Introduction
2. Statewide Planning Goals
3. Comprehensive Plan
4. StatewideTransportation Rule
5. Zoning Ordinance
6. Summary Conclusion
PART 2
STATEWIDE PLANNING GOALS
A finding of consistency with the applicable statewide planning goals applies to both major and minor
amendments to the Comprehensive Plan (reference CPMC, Chapter 17.96.500 Approval criteria).
8.A.b
Packet Pg. 21 Attachment: Attachment B -CPA 19006 Findings_6-4-2020 (CC) (1283 : Comprehensive Plan and Zoning Map Amendment)
Goal 2: Land Use Planning
PART I – PLANNING
To establish a land use planning process and policy framework as a basis for all decision and actions
related to use of land and to assure an adequate factual base for such decisions and actions …
Finding: The proposed Comprehensive Plan Land Use revision and Map change constitute an
amendment to employment and residential land uses in Central Point. In each case the City has
performed a Buildable Lands Inventory the results of which support these changes. The changes
are compatible with a Civic Goal: To include in each land use category sufficient public lands
for land uses related to community public facilities, such as city hall, public schools, community
centers, etc. and a Residential Goal: To preserve the value and character of older-single-family
neighborhoods through proper zoning, including reasonable efforts to encourage maintenance
and rehabilitation as an alternative to transitional development at higher densities. The
proposed language reflects land use changes made by the City over time and identifies current
land uses and zones approved by the City and acknowledged by the state. The Oregon
Department of Land Conservation and Development was notified of this Comprehensive Plan
Amendment and has not yet commented.
Conclusion: Consistent with Statewide Planning Goal for Land Use Planning.
PART 3
COMPREHENSIVE PLAN
The Comprehensive Plan Land Use Map currently designates the properties in question as the C2M
Land Use Study Area and the land use application proposes to re-designate this land for Low Density
Residential and Civic uses to match neighborhood designations. This area has been in transition since
the close of the Asante Medical Facility. The Asante property and adjoining homesites were designated
for Commercial-Medical uses but this designation is no longer applicable. At the time the Land Use
Element was being considered for adoption the Asante Corporation was negociating the sale of their
property and it is now clear with its sale to School District #6 that the property will no longer be used for
medical purposes.
Finding: The properties in question will be given land use categories that have been adopted by
the City and are consistent with City goals, policies and actions.
Conclusion: Consistent.
PART 4
STATEWIDE TRANSPORTATION RULE
Section 660-012-0060(1) Where an amendment to a functional plan, an acknowledged comprehensive
plan, or a land use regulation would significantly affect an existing or planned transportation facility,
the local government shall put in place measures as provided in section (2) of this rule to assure that
allowed land uses are consistent with the identified function, capacity, and performance standards (e.g.
level of service, volume to capacity ratio, etc.) of the facility. A plan or land use regulation amendment
significantly affects a transportation facility if it would:
a) Change the functional classification of an existing or planned transportation facility;
8.A.b
Packet Pg. 22 Attachment: Attachment B -CPA 19006 Findings_6-4-2020 (CC) (1283 : Comprehensive Plan and Zoning Map Amendment)
b) Change standards implementing a functional classification system; or
c) As measured at the end of the planning period identified in the adopted transportation system
plan:
(A) Allow types or levels of land uses that would result in levels of travel or access that are
inconsistent with the functional classification of an existing or planned transportation
facility;
(B) Reduce the performance of an existing or planned transportation facility below the
minimum acceptable performance standard identified in the TSP or comprehensive plan; or
(C) Worsen the performance of an existing or planned transportation facility that is
otherwise projected to perform below the minimum acceptable performance standard
identified in the TSP or comprehensive plan.
Finding 660-012-0060(1)(a): The proposed plan amendment and zone change does not change
the functional classification of an existing or planned transportation facility. The proposed zone
change from C-2(M) to R-1-6 and Civic will not necessitate a change to any of the surrounding
street classifications. Bush Street and South 1st, 2nd and 4th Streets are all local residential streets.
Conclusion 660-012-0060(1)(a): No significant affect.
Finding 660-012-0060(1)(b): A traffic analysis was performed for the proposed plan
amendment and zone change that evaluated both the “Permissible Land Use Condition” (PLUC)
and the “Actual Land Use Condition” (ALUC). Despite 5.53 acres of this proposal having a
PLUC of commercial, the properties never converted to commercial/medical facilities thus the
ALUC is residential. Since the Existing ALUC calculated daily trips are a representation of the
“real-world” conditions, it is believed that they have more merit than the Existing PLUC
calculated daily trips. Consequently, the proposed amendments will not cause a significant
change to standards implementing the City’s transportation system.
Conclusion 660-012-0060(1)(b): No significant affect.
Finding 660-012-0060(1)(c)(A): The proposed plan amendment and zone change will not cause
an increase in land uses that would result in levels of travel or access that would be inconsistent
with the City’s functional street classification system for existing and planned transportation
facilities.
Conclusion 660-012-0060(1)(c)(A): No significant affect.
Finding 660-012-0060(1)(c)(B): There are no known operational of safety concerns as a result
of the proposed land use amendment and zone change. The proposed zone change will not
reduce the performance of any existing or planned transportation facilities below the minimum
acceptable performance standard identified in the Master Plan, or in the City’s Transportation
System Plan.
Conclusion 660-012-0060(1)(c)(B): No significant affect.
8.A.b
Packet Pg. 23 Attachment: Attachment B -CPA 19006 Findings_6-4-2020 (CC) (1283 : Comprehensive Plan and Zoning Map Amendment)
Finding 660-012-0060(1)(c)(C): The proposed plan amendment and zone change will not cause
the worsening of an existing or planned transportation facility that is otherwise projected to
perform below the minimum acceptable performance standard identified in the Master Plan or
Comprehensive Plan. No captital improvements are scheduled in the City’s TSP nor are they
anticipated in this sector of the community.
Conclusion 660-012-0060(1)(c)(C): No significant affect.
PART 5
ZONING ORDINANCE
17.10.300 Quasi-judicial amendments.
A. Applicability of Quasi-Judicial Amendments. Quasi-judicial amendments are those that involve
the application of adopted policy to a specific development application or code revision, and not the
adoption of new policy (i.e., through legislative decisions). Quasi-judicial zoning map amendments
shall follow the Type III procedure, as governed by Section 17.05.400, using standards of approval in
subsection B of this section. The approval authority shall be as follows:
1. The planning commission shall review and recommend land use district map changes that do
not involve major amendments;
2. The planning commission shall make a recommendation to the city council on an application
for a comprehensive plan map amendment. The city council shall decide such applications; and
3. The planning commission shall make a recommendation to the city council on a land use
district change application that also involves a comprehensive plan map amendment
application. The city council shall decide both applications.
Finding 17.10.300(A): A plan amendment and zone change application has been submitted to
redesignate 12.12 acres from Commercial-Medical to Low Density Residential and Civic. The
proposal will not have a widespread and significant impact beyond the immediate area. The
proposal was considered by the planning commission and a recommendation was made to the
City Council for final decision.
Conclusion 17.10.300(A): Consistent.
B. Criteria for Quasi-Judicial Amendments. A recommendation or a decision to approve, approve
with conditions or to deny an application for a quasi-judicial amendment shall be based on all of the
following criteria:
1. Approval of the request is consistent with the applicable statewide planning goals;
Finding 17.10.300(B)(1): See Part 2, Statewide Planning Goals findings and conclusions.
Conclusion 17.10.300(B)(1): Consistent
2. Approval of the request is consistent with the Central Point comprehensive plan;
Finding 17.10.300(B)(2): See Part 3, Comprehensive Plan findings and conditions.
Conclusion 17.10.300(B)(2): Consistent.
8.A.b
Packet Pg. 24 Attachment: Attachment B -CPA 19006 Findings_6-4-2020 (CC) (1283 : Comprehensive Plan and Zoning Map Amendment)
3. The property and affected area is presently provided with adequate public facilities, services and
transportation networks to support the use, or such facilities, services and transportation
networks are planned to be provided in the planning period; and
Finding 17.10.300(B)(3): Public facilities, services and transportation networks have been
established pursuant to the City’s TSP and are sufficient to serve the allowable uses. The
proposal will not significantly increase the demand on public facilities over the current uses.
Conclusion 17.10.300(B)(3): Consistent.
4. The change is in the public interest with regard to neighborhood or community conditions, or
corrects a mistake or inconsistency in the comprehensive plan or land use district map regarding
the property which is the subject of the application.
Finding 17.10.300(B)(4): The proposed plan amendment and zone change are consistent with
Strategic Planning goals, are in the interest of the community, are compatible with surrounding
land uses and correct inconsistencies in the Comprehensive Plan and zoning maps.
Conclusion 17.10.300(B)(4): Consistent.
17.10.600 Transportation planning rule compliance.
Section 660-012-0060(1) Where an amendment to a functional plan, an acknowledged comprehensive
plan, or a land use regulation would significantly affect an existing or planned transportation facility,
the local government shall put in place measures as provided in section (2) of this rule to assure that
allowed land uses are consistent with the identified function, capacity, and performance standards (e.g.
level of service, volume to capacity ratio, etc.) of the facility. A plan or land use regulation amendment
significantly affects a transportation facility if it would:
a) Change the functional classification of an existing or planned transportation facility;
b) Change standards implementing a functional classification system; or
c) As measured at the end of the planning period identified in the adopted transportation system
plan:
(A) Allow types or levels of land uses that would result in levels of travel or access that are
inconsistent with the functional classification of an existing or planned transportation
facility;
(B) Reduce the performance of an existing or planned transportation facility below the
minimum acceptable performance standard identified in the TSP or comprehensive plan; or
(C) Worsen the performance of an existing or planned transportation facility that is
otherwise projected to perform below the minimum acceptable performance standard
identified in the TSP or comprehensive plan.
Finding 17.10.600(1): See Part 4, Statewide Transportation Planning Rule findings and
conclusions.
Conclusion: Consistent.
8.A.b
Packet Pg. 25 Attachment: Attachment B -CPA 19006 Findings_6-4-2020 (CC) (1283 : Comprehensive Plan and Zoning Map Amendment)
PART 6
SUMMARY
Conclusion: As evidenced in findings and conclusions, the proposed plan amendment and zone change
are consistent with applicable standards and criteria in the Central Point Municipal Code, including the
Statewide Planning Goals (where applicable), Comprehensive Plan, and Statewide Transportation
Planning Rule.
8.A.b
Packet Pg. 26 Attachment: Attachment B -CPA 19006 Findings_6-4-2020 (CC) (1283 : Comprehensive Plan and Zoning Map Amendment)
8.A.c
Packet Pg. 27 Attachment: Attachment C - Traffic Analysis (revised) for CPA 19006 (1283 : Comprehensive Plan and Zoning Map Amendment)
8.A.c
Packet Pg. 28 Attachment: Attachment C - Traffic Analysis (revised) for CPA 19006 (1283 : Comprehensive Plan and Zoning Map Amendment)
8.A.c
Packet Pg. 29 Attachment: Attachment C - Traffic Analysis (revised) for CPA 19006 (1283 : Comprehensive Plan and Zoning Map Amendment)
8.A.c
Packet Pg. 30 Attachment: Attachment C - Traffic Analysis (revised) for CPA 19006 (1283 : Comprehensive Plan and Zoning Map Amendment)
ORDINANCE NO. _______
AN ORDINANCE AMENDING THE CENTRAL POINT COMPREHENSIVE PLAN AND
ZONING MAPS ON MULTIPLE PROPERTIES TOTALING 12.12 ACRES SOUTH OF
BUSH STREET BETWEEN SOUTH 4TH AND SOUTH 1ST STREETS FROM C-2(M)
COMMERCIAL-MEDICAL TO R-1-6 (RESIDENTIAL SINGLE FAMILY) AND CIVIC.
(37S 2W 11BC, TAX LOTS 800 THROUGH 5000 AND 37S 2W 11BL, TAX LOTS 100-700).
Recitals:
A. The City of Central Point (City) is authorized under Oregon Revised Statute
(ORS) Chapter 197 to prepare, adopt and revise comprehensive plans and
implementing ordinances consistent with the Statewide Land Use Planning
Goals.
B. The City has coordinated its planning efforts with the State in accordance with
ORS 197.040(2)(e) and OAR 660-030-0060 to assure compliance with goals
and compatibility with City Comprehensive Plans.
C. Pursuant to authority granted by the City Charter and the ORS, the City may
amend the Central Point Zoning Map which was originally adopted on August
29, 1980 and has been amended at various times since.
D. Pursuant to the requirements set forth in CPMC 17.96.500, Amendments -
Approval Criteria, Chapter 17.10.100 Zoning Map and Zoning Code Text
Amendments – Purpose and Chapter 17.05.010, Applications and
Development Permit Review Procedures, the City has accepted an
application and conducted the following duly advertised public hearings to
consider the proposed amendment:
a) Planning Commission hearing on May 5, 2020
b) City Council hearings on June 11, 2020 and June 25, 2020.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
Section 1. Based upon all the information received, the City Council adopts the
findings of fact and conclusions of law set forth in the City staff report; determines that
changing community conditions, needs and desires justify the amendments and hereby
adopts the changes entirely.
Section 2. The City Comprehensive Plan map and zoning map are hereby
amended as set forth in Exhibits 1 and 2 which are attached hereto and by this
reference incorporated herein.
8.A.d
Packet Pg. 31 Attachment: Attachment D - City Council Ordinance (1283 : Comprehensive Plan and Zoning Map Amendment)
EXHIBIT 1
EXHIBIT 2
8.A.d
Packet Pg. 32 Attachment: Attachment D - City Council Ordinance (1283 : Comprehensive Plan and Zoning Map Amendment)
Section 3. The City Manager is directed to conduct post acknowledgement
procedures defined in ORS 197.610 et seq. upon adoption of the changes to the zoning
and Comprehensive Plan maps.
Section 4. Effective date. The Central Point City Charter states that an ordinance
enacted by the council shall take effect on the thirtieth day after its enactment. The
effective date of this ordinance will be the thirtieth day after the second reading.
Passed by the Council and signed by me in authentication of its passage this
_____ day of _____________________, 20___.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
8.A.d
Packet Pg. 33 Attachment: Attachment D - City Council Ordinance (1283 : Comprehensive Plan and Zoning Map Amendment)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Attorney
FROM: Sydnee Dreyer, City Attorney
MEETING DATE: June 25, 2020
SUBJECT: Resolution No. _________, A Resolution Approving that
Intergovernmental Agreement for Central Point Branch Library between
the City and Jackson County and Authorizing City Manager to Execute
Same
ACTION REQUIRED:
Motion
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City and County are parties to an intergovernmental agreement for operation, maintenance
and insurance for the library building which was entered into originally on August 5, 2005. As
part of the IGA, the City quitclaimed a portion of its interest in the library building to the County
for so long as the County continued to use the first floor for library purposes. The City retained
a right of reversion in the property in the event the County ceased to operate a library.
The County leases the first floor of the library building to the Jackson County Library District
(“District”) to operate the branch library within the City. The County desires to turn over all
operations of the branch library to the District. In doing so, the County agrees to Quit Claim its
interest in the library building to the City as the County will no longer operate a library in the
building.
The purpose of the new Intergovernmental Agreement with the County is to establish terminate
the existing IGA between the City and County for operation of the library effective June 30,
2020; to require the County to quitclaim its interest in the library building to the City, and to
require the City to enter into a new lease with the District for operation of the library. The new
lease is also on the Council agenda tonight.
FINANCIAL ANALYSIS:
LEGAL ANALYSIS: Respective Counsel for the City, County and District have reviewed the
agreement and approve as to legal sufficiency.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
8.B
Packet Pg. 34
STAFF RECOMMENDATION: Approve the Intergovernmental Agreement with the County for
the library branch.
RECOMMENDED MOTION: I move to approve Resolution No. ______, a Resolution
Approving that Intergovernmental Agreement for Central Point Branch Library between the City
and Jackson County.
ATTACHMENTS:
1. Terminating IGA Central Point FINAL
2. RESOLUTION IGA County Library Branch
8.B
Packet Pg. 35
INTERGOVERNMENTAL AGREEMENT FOR CENTRAL POINT BRANCH
LIBRARY
THIS INTERGOVERNMENTAL AGREEMENT FOR CENTRAL POINT BRANCH
LIBRARY (hereinafter the “Agreement”), is entered into by and between JACKSON COUNTY,
a political subdivision of the State of Oregon, (hereinafter “County”), the JACKSON COUNTY
LIBRARY DISTRICT, a library district organized pursuant to Chapters 198 and 357 of the Oregon
Revised Statutes (the “District”), and the CITY OF CENTRAL POINT, a political subdivision of
the State of Oregon (hereinafter the “City”) (collectively, the “Parties”). This Agreement is to be
deemed effective as of July 1, 2020 (hereinafter the “Effective Date”).
RECITALS
WHEREAS, the City and the County are the joint owners of certain real property legally
described as lots one, two, three, four and five in block 8 of the City of Central Point, Jackson
County, Oregon, according to the official plat thereof, and formerly identified as assessor’s map
No. 372W11BB, TL 800 and 801 (the “Property”);
WHEREAS, the County and City are the original parties to the Intergovernmental
Agreement Between Jackson County and the City of Central Point for Operation Maintenance and
Insurance for Library Building and Surroundings, entered into on August 17, 2005, as amended
(the “IGA”) which provided for the use of the first floor of the library building on the Property
(the “Premises”) by the County for the purpose of operating a free public library as well as the
joint sharing of maintenance responsibilities;
WHEREAS, the County leases the Premises to the District, as authorized by Amendment
No. 1 to the IGA and pursuant to the Intergovernmental Agreement Between Jackson County and
Jackson County Library District for Lease and Sublease of Library Facilities and Property dated
June 24, 2015 (hereinafter the “Lease”);
WHEREAS the Lease terminates on June 30, 2020;
WHEREAS the IGA terminates on August 17, 2035;
WHEREAS the County desires to terminate the IGA on June 30, 2020 and to transfer all
of its right, title, and interest in the Property to the City so that the District and the City may enter
into a new agreement for the lease of the Premises to be effective as of July 1, 2020;
WHEREAS the District desires to enter into an agreement with the City for the use and
shared maintenance of the Premises, to be effective as of July 1, 2020; and
WHEREAS the City desires to take full ownership of the Property and for library
operations to continue on the Premises and therefore desires to terminate the IGA for purposes of
entering into a new agreement for use and shared maintenance of the Premises with the District.
NOW THEREFORE, in consideration of mutual promises set forth in this Agreement, the
Parties agree as follows:
8.B.a
Packet Pg. 36 Attachment: Terminating IGA Central Point FINAL (1286 : Intergovernmental Agreement with Jackson County for Branch Library)
1. District Obligations. The District hereby agrees to execute the Intergovernmental
Agreement Between the City of Central Point and the Jackson County Library District in the form
attached hereto as Exhibit A.
2. City Obligations. The City hereby agrees:
A. To accept ownership of County’s interest in the Property pursuant to a Quit
Claim Deed in the form attached hereto as Exhibit B (the “Quitclaim Deed”); and
B. To execute the Intergovernmental Agreement Between the City of Central
Point and the Jackson County Library District in the form attached hereto as Exhibit A.
3. County Obligations. The County hereby agrees to transfer all of its right, title, and
ownership in the Property to the City by executing and delivering the Quitclaim Deed to City.
4. Termination of IGA. City and County agree that the IGA shall terminate and be
of no further force or effect as of the date the Quitclaim Deed is executed by County and delivered
to City (the “Termination Date”).
5. Mutual Release of IGA Obligations by City and County. Each of City and
County hereby releases the other party from any and all claims, obligations, and liabilities under
the IGA arising after the Termination Date.
IN WITNESS WHEREOF, the Parties have executed this Agreement with the intent that
it be effective as of the Effective Date notwithstanding the actual date of signing or delivery of this
Agreement.
[Signatures to follow]
8.B.a
Packet Pg. 37 Attachment: Terminating IGA Central Point FINAL (1286 : Intergovernmental Agreement with Jackson County for Branch Library)
JACKSON COUNTY JACKSON COUNTY LIBRARY
DISTRICT
By: _________________________________ By: _________________________________
Danny Jordan,
Jackson County Administrator
Dated: _______________________________
Susan Kiefer, President
Dated: _______________________________
Approved as to Legal Sufficiency:
Approved as to Legal Sufficiency:
_____________________________________ _____________________________________
By: Pete Philbrick, Sr. Asst. County Counsel By: Jacquelyn Bunick, District Counsel
CITY OF CENTRAL POINT
By: _________________________________
Chris Clayton, City Manager
Dated: _______________________________
Approved as to Legal Sufficiency:
_____________________________________
By: Sydnee Dreyer, City Counsel
8.B.a
Packet Pg. 38 Attachment: Terminating IGA Central Point FINAL (1286 : Intergovernmental Agreement with Jackson County for Branch Library)
PAGE 1 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL
POINT AND THE JACKSON COUNTY LIBRARY DISTRICT
THIS INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL
POINT AND THE JACKSON COUNTY LIBRARY DISTRICT (the “Agreement”), is entered
into by and between the CITY OF CENTRAL POINT (the “City”) and the JACKSON COUNTY
LIBRARY DISTRICT, a library district organized under Chapters 198 and 357 of the Oregon
Revised Statutes (the “District) and is effective as of July 1, 2020 (the “Effective Date”).
RECITALS
WHEREAS, from June 2014 through June 30, 2020, the District has operated the Central
Point Branch library out of the first floor of the library building (the “Premises”) on the real
property identified Lots one, two, three, four and five in block 8 of the City of Central Point,
Jackson County, Oregon, according to the official plat thereof (the “Property”) pursuant to the
Intergovernmental Agreement Between Jackson County and Jackson County Library District for
Lease and Sublease of Library Facilities and Property dated June 24, 2015 (the “Jackson County
IGA”) in connection with the Intergovernmental Agreement Between Jackson County and the City
of Central Point for Operation Maintenance and Insurance for Library Building and Surroundings,
entered into on August 17, 2005, as amended (the “IGA Between Jackson County and Central
Point”) ;
WHEREAS, in connection with the termination of the Jackson County IGA and the
termination of the IGA Between Jackson County and Central Point on June 30, 2020, Jackson
County will transfer all of its right, title, and interest in the Premises to the City;
WHEREAS, effective July 1, 2020, the City shall be the sole owner of the Property,
including the Library Building and all improvements thereon.
WHEREAS, the City desires for the District to continue providing library services from
the Premises;
WHEREAS, the District desires to continue providing library services from the Premises;
WHEREAS, ORS 190.010 allows a unit of local government to enter into a written
agreement with any other unit of local government for the performance of any function and/or
activity the local government has the authority to perform. Therefore, the District and City are
jointly authorized to enter into such an agreement pursuant to Chapter 190 of the Oregon Revised
Statutes;
WHEREAS, the parties desire to enter into an intergovernmental agreement pursuant to
ORS Chapter 190 for the continued use of the Premises by the District for the operation of a free
public library. The City hereby certifies that it meets the above eligibility criteria for such
cooperation with the District, and the District hereby certifies that it meets the above eligibility
criteria for such cooperation with the City;
WHEREAS, as a result of this Agreement, any unit of local government, consolidated
department, intergovernmental entity or administrative officers designated herein to perform
EXHIBIT A
8.B.a
Packet Pg. 39 Attachment: Terminating IGA Central Point FINAL (1286 : Intergovernmental Agreement with Jackson County for Branch Library)
PAGE 2 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
specified functions or activities is vested with all powers, rights, and duties relating to those
functions and activities that are vested by law in each party to the Agreement, its officers, agencies,
and designated representatives.
NOW, THEREFORE, in consideration of the terms and conditions contained herein, it is
mutually agreed by the District and City as follows:
AGREEMENT
Section 1 – Leased Premises
1.1 Agreement to Lease and Description. The City leases to the District and the District
leases from the City the first floor of the Library Building located on the Property (the “Premises”),
together with all improvements thereon which are owned by the City (collectively,
“Improvements”). As used herein, “Library Building” shall refer to the two-story building of which
the Premises are a part.
Section 2 – Term
1.1 Initial Term. This Agreement shall be binding upon the parties as of the Effective
Date. The term of this Agreement (“Term”) shall commence on the Effective Date and shall
continue, unless the Agreement is sooner terminated, until June 30, 2050 (the “Expiration Date”).
1.2 Renewal Term(s). The District shall maintain the option to extend the Term of this
Agreement for 3 additional periods of 5 years each (each a “Renewal Term”) by delivering to City,
no later than 3 months, and no earlier than 6 months before expiration of the then effective Term,
written notice to the City of the District’s election to extend the Term. If the District exercises such
option in accordance with this Section 2.2, this Agreement shall continue on the same terms during
any such Renewal Term, except that during and after the second renewal term, Tenant will no
longer have any option to renew this lease.
Section 3 – Rent
The District shall pay as rent for the Premises throughout the Term the sum of One Dollar
($1.00) per year. It is expressly agreed that the rent payable by the District as a public body has
been established to reflect the savings below market rent resulting from the exemption from
taxation. Any condemnation or default rental valuation shall presume payment by the District of a
fair market rental for the Premises.
Section 4 – Obligations and Responsibilities of the District
4.1 Maintenance and Repair of Interior of Library. The District, at its expense, shall
keep the interior of the Premises in good repair, operating condition, working order, and
appearance, including, without limitation: (i) Repair and maintenance of its separately-metered
water, sewage, gas, and electrical services from the point of entry to the Premises; (ii) Repair of
its separately-metered heating and air condition system, including ordinary maintenance; (iii)
Repair of interior walls, floors, ceilings, doors, windows, and related hardware, light fixtures,
switches, and wiring and plumbing; (iv) Windows in the Premises; (v) Signs pertaining to the use
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of the Premises; (vi) District’s own security system; (vii) District’s own janitorial services; (viii)
District’s own facility maintenance staff.
4.2 Utilities and Services. The District shall be liable for, and shall pay or cause to be
paid, before any delinquency, through the Term and any Renewal Term, all charges for all utility
services furnished to the Library including but not limited to light, heat, A/C, electricity, gas, water,
telephone and telecommunication service, sewage service, garbage disposal, hazardous waste
disposal, and other public or private utilities of every kind furnished to the Premises.
4.3 Permitted Activities. The District’s use of the Premises shall be limited to operating
a free public library for the benefit of, and uniformly available on the same terms to, all members
of the public in Jackson County, and is to use for these purposes the Premises and property interests
furnished by the City. As used herein, the phrase “operating a free public library” includes all
activities generally associated with a public library, both as of the Effective Date as well as at all
times during the Term and any Renewal Term, and includes but is not limited to the storage,
collection, display, circulation and care of books, periodicals, documents, photographs, films,
musical scores, musical recordings, and all forms of electronic data, for use by the general public,
as well the facilitation of programing (e.g., book talks, story times, lectures, etc.). Notwithstanding
the foregoing, the District may also allow outside organizations to use the Premises (e.g., meeting
room use) and may require the payment of rent and/or fees for such use in order to cover additional
costs of maintenance and personnel to monitor Premises use. The District agrees not to use the
Premises for any unauthorized purpose nor to engage in or permit any unauthorized activity within
or from the Premises.
4.4 Provision of Library Services; Budget. The District, in its sole discretion, shall
decide on the level of service to be provided and the budget allocations for the Central Point Branch
Library.
4.5 Signs. The District shall not erect, install, nor permit upon the Library any sign or
other advertising device without first having obtained the written consent of the City.
4.6 Alterations. The District may make alterations to the Premises and surrounds to
ensure patron safety and convenience for facilitating efficient library operations. The District shall
make no improvements or alterations on the Premises nor modify, alter, or remove any permanent
capital improvements lying within the Premises without prior written approval of the City, which
shall not be unreasonably withheld. Any such alterations shall be at the District’s sole expense,
unless agreed otherwise, and shall be made in a good and workmanlike manner, and in compliance
with applicable laws and building codes.
4.7 Ownership and Removal of Alterations. All existing improvements and all
improvements and alterations performed on the Premises that become permanent and cannot be
removed without causing substantial damage to the Premises shall be the property of the City when
installed.
4.8 Restrictions on Use. The District’s activities on, or use or possession of, the
Premises, must comply with all applicable laws, ordinances, codes, rules and regulations of the
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State of Oregon, Jackson County, and the City, as they now exist or may be amended from time to
time.
4.9 Liens. The District shall have no power to do any action to make any contract that
may create or be the foundation for any lien, mortgage, or other encumbrance on any interest of
the City in the Premises.
4.10 Taxes. The District agrees to pay all lawful taxes and assessments which may,
during the term hereof, or any extension as provided for herein, become a lien or which may be
levied by any tax levying body, upon the Premises or upon any taxable interest of the District
acquired by the lease of the Premises, or any taxable possessory right which the District may have
on the Premises or facilities hereby leased by reason of its occupancy thereof, or otherwise, as well
as all taxes on taxable property, real or personal, leased or owned by the District in or on said
Premises.
Section 5 – Obligations and Responsibilities of the City
5.1 Use of Parking Lot. The City shall permit users of the Central Point Branch Library
to use any portion of the 14-space parking lot, located to the west of the Library Building, for
library business during regular library hours. The City shall not charge library users a fee for the
use of said parking lot.
5.1.1 Additional Parking Needs. Should the City and/or the District determine at any
time during the term of this Agreement that existing parking is insufficient to serve the needs of
City and/or District, the parties shall meet and negotiate in good faith the need for additional
parking.
5.2 Alterations to Premises. The City may make alterations to the Premises, Library
Building, and areas of joint responsibility, (as defined in Section 6.1, below), to ensure patron
safety and convenience for facilitating efficient municipal operations. The City shall make no
alterations to the Library Building or to the areas of joint responsibility without first obtaining the
written consent of the District, which shall not be unreasonably withheld. Any such alterations
shall be at the City’s sole expense, unless agreed otherwise, and shall be made in a good and
workmanlike manner, and in compliance with applicable laws and building codes.
5.3 Records. The City shall be the repository for any records relating this this
Agreement.
5.4 Provision of Maintenance, Repair, Operations. The City shall be responsible for
contracting and paying for services and materials needed to repair, maintain, and operate the areas
of joint responsibility, as defined in Section 6, below.
Section 6 – Joint Obligations
6.1 – Definitions.
6.1.1 Areas of Joint Responsibility. As used herein “areas of joint responsibility” shall
mean: (i) the exterior of both stories of the Library Building, including structural support, roof,
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foundation, columns, girders, beams, bearing walls, ducts, mechanical shafts and standpipes, but
excepting exterior windows; (ii) the parking lot located to the west of the Library Building,
containing 14 spaces; (iii) the Entry Plaza; (iv) the curtilage surrounding the Library Building,
including the landscaping; (vi) the Library Building’s common door fronts on Third Street and
Oak Street; and (vii) waste disposal and recycling areas.
6.1.2 Shared Maintenance, Repair, Operation. As used herein “shared maintenance,
repair, and operation” shall mean all maintenance, repairs, or operations which are necessary to
keep the areas of joint-responsibility functional and in a good state of repair.
6.1.3 Costs. As used herein, “costs for shared maintenance, repair, and operation” shall
be only the actual cost paid by the City for the maintenance, repairs, and operations and shall not
include any overhead or administrative costs incurred by the City or create any profit for the City.
6.2 Shared Maintenance for Library Building Surrounds. The City and the District shall
each pay for one-half of the costs of the shared maintenance, repair, and operation of the areas of
joint-responsibility.
6.3 Meetings. The City’s manager and the District’s library director shall meet not less
than annually to discuss and decide on budgets to pay for the predicted costs of the shared
maintenance, repairs, and operations of the areas of joint responsibility. Should a need for
unanticipated shared maintenance, repairs, or operations occur mid-year, the City’s manager and
the District’s library director shall confer as to whether the shared maintenance, repair, and
operations are necessary and budgeted.
6.4 Disagreement. In the event the City and the District cannot agree on the necessity
of the shared maintenance, repair, and operations, the budget to pay for the same, or whether the
maintenance, repair, or operation is for an area of joint responsibility, they shall refer the matter to
dispute resolution as set forth in Section 16. Should a matter be referred to dispute resolution,
either party may elect to pay the full costs of the disputed maintenance, repair, or operations and
seek reimbursement for the other party’s costs through the dispute resolution.
6.5 Invoice. The City shall provide the District with invoices documenting the costs to
repair, maintain, and operate the areas of joint responsibility, no less than annually.
6.6 Quality of Work. All maintenance, repairs, and operations must be performed
competently and completely. In the event the work falls short of this standard, the City shall pursue
claims for the remedy of the inferior work. The District shall be reimbursed for its share of any
costs paid for the work, should the City receive an award of damages or reimbursement for
District’s share.
6.7 Responsibility for Damage. Should the actions of an officer, employee, agent, or
contractor of the either party damage the areas of joint responsibility, that party shall promptly
repair the damage and be solely responsible for said repair in its entirety.
Section 7 - Insurance
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7.1 Property Insurance. Both parties shall obtain on or before the Effective Date and
thereafter maintain in full force and effect during the term of this Agreement, a property insurance
policy or policies covering loss or damage to the Library Building and surrounds, in the amount
of the full replacement value thereof, as the same may exist from time to time against all perils
included within the classification of fire, extended coverage, vandalism, malicious mischief, flood,
earthquake, and special extended perils(“special form” as such term is used in the insurance
industry). The City’s insurance policy shall be primary to the District’s insurance policy. At all
times during the term of this Agreement, the City shall be a named additional insured on the
District’s insurance policy and the District shall be a named additional insured on the City’s
insurance policy. If either party fails to procure and maintain such insurance coverage as required,
the other party may, but shall not be required to, procure and maintain the same, but at the expense
of the noncomplying party.
7.2 Liability Insurance. Both parties shall maintain, in full force and effect during the
Term of this Agreement, a policy or policies of public liability and property damage insurance
with respect to the Library Building and surrounds and activities conducted by the City and the
District in the Library Building, with a combined single limit for personal or bodily injury and
property damage of not less than $5,000,000. In the event the statutory limit of liability of a public
body for claims arising out of a single accident or occurrence is increased above the combined
single limit coverage requirements specified, the parties shall increase the coverage to the statutory
limit for such claims and increase the aggregate coverage to the statutory limit. The District’s
policy shall name the City as an additional insured, and the City’s policy shall name the District
as an additional insured, and both shall contain a clause that the insurer will not cancel or change
the insurance without first giving the additional insured 30 days’ written notice. The insurance
shall be provided by an insurance company or self-insured insurance trust licensed to provide such
coverage in the State of Oregon, and a copy of the policy or a certificate of insurance shall be
delivered to the additional-insured party. The City’s policy shall be written to provide primary
coverage.
7.3 Subrogation. Both parties waive their rights of subrogation against the other for any
reason whatsoever, and any insurance policies required to be procedure by them shall contain an
express waiver of any right of subrogation by the insurer.
Section 8 – Limitations of Liability/Indemnification
8.1 The District shall indemnify and defend the City from any claim, loss, or liability
arising out of or related to any activity of the District on the Premises or any condition of the
Premises which is the sole responsibility of the District, unless such condition is caused by or
occurred through the negligence or wrongful acts of the City.
8.2 The District does not indemnify the City or any other person or entity for any risk,
loss, or liability due to defective design or negligent construction of any building, facility, or
structure on the Premises. In the event of loss or litigation arising from the design or construction
of any building, facility, or structure, there is no agreement between the parties as to indemnity or
contribution.
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8.3 Except as set forth above, each party shall agree to indemnify the other from any
claim, liability, or damage resulting from any error, omission, or act of negligence on the part of
the indemnifying party, its officers, employees, or agents, in the performance of its responsibilities
under this Agreement, provided, however, the parties shall not be required to indemnify the other
for any such liability arising out of the wrongful acts of the other’s officers, employees, or agents.
Section 9 – Damage and Destruction
If the Library is destroyed or damaged such that the cost of repair exceeds 30 percent of
the value of the structure before the damage, either party may elect to terminate this Agreement as
of the date of the damage or destruction by notice given to the other in writing not more than 45
days following the date of damage. In such event all rights and obligations of the parties shall
cease as of the date of termination. If neither party elects to terminate, the City shall proceed to
restore the Premises to substantially the same form as prior to the damage or destruction. City’s
obligation to rebuild is contingent upon its receipt of insurance proceeds sufficient to make such
repairs. Work shall be commenced as soon as reasonably possible and thereafter shall proceed
without interruption except for work stoppages on account of labor disputes and matters beyond
City’s reasonable control. Notwithstanding the foregoing, if the Premises or any portion of the
Premises are damaged by fire or other casualty caused directly or indirectly by the fault or
negligence of District or its agents, employees, contractors, or invitees, District shall be liable to
City for the cost and expense of the repair and restoration of the Premises, the Library Building or
the Property caused thereby to the extent that such cost and expense is equal to or less than the
deductible amount covered by the insurance proceeds described in Section 7.1.
Section 10 – Condemnation
If a condemning authority takes all of the Premises or a portion sufficient to render the
remaining premises reasonably unsuitable for the use that District was then making of the
Premises, the lease shall terminate as of the date the title vests in the condemning authorities. City
shall be entitled to all of the proceeds of condemnation, and District shall have no claim against
City as a result of the condemnation, except for that portion of the award which reflects the
unamortized value of any permanent improvements to the structure of the building in which the
Premises are located which have been installed and paid for by District following the
commencement of the lease term. District shall also be entitled to claim against the condemning
authority for its moving expenses and associated expenses not covered by insurance.
Section 11 - Assignment and Subletting
No portion of the Premises may be assigned, mortgaged, or subleased without the prior
written consent of the City.
Section 12 - Appropriation for Funding
Notwithstanding any other provision of this Agreement to the contrary, in the event
insufficient funds are appropriated for performing this Agreement, and the District has no other
lawfully available funds, the District may terminate this Agreement at the end of its current fiscal
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year, with no further liability or penalty to the City. The District shall deliver written notice to the
City of such termination pursuant to the terms set forth in Section 17, below.
Section 13 – Termination
13.1 Expiration. This Agreement shall expire at the end of the Term or Renewal Term,
unless sooner terminated as provided for herein, and the District shall have no further rights,
interest, or privileges hereby granted by this Agreement or otherwise claimed.
13.2 Mutual Consent. This Agreement may be terminated at any time by mutual consent
of both parties.
13.3 For Cause. The District may terminate or modify this Agreement, in whole or in
part, effective upon delivery of written notice to the City, or at such later date as may be established
by the District, under any of the following conditions:
i. If District funding from federal, state, or other sources is not obtained and
continued at levels sufficient to allow for the continued operation of the Central Point
Branch Library;
ii. If federal or state regulations or guidelines are modified, changed, or
interpreted in such a way that this Agreement is no longer allowable or appropriate or the
provision of library services is no longer eligible for the funding utilized by the District to
provide library services at the Central Point Branch Library;
iii. The District may also terminate this lease in the event the Premises becomes
uninhabitable through no fault of the District and the District lacks sufficient funds to make
the Premises habitable. In such an event, the District shall provide the City with 180 days’
advance notice from when it deems the Premises uninhabitable. In the event of such a
termination, the District shall have no further liability to the City; or
iv. As provided in Section 12.
13.4. For Default or Breach. Either party may terminate this Agreement in the event of a
breach of the Agreement by the other. Prior to such termination, the party seeking termination shall
give to the other party thirty days’ (30) advance written notice of the breach and intent to terminate.
If the party committing the breach has not entirely cured the breach within thirty (30) days of the
date of the notice, then the Agreement may be terminated at any time thereafter by a written notice
of termination by the party giving notice. In the event the breach is of such nature that it cannot be
reasonably cured within 30 days, the breaching party shall have a reasonable amount of time to
cure. Written notice to the parties shall be made in accordance with Section 17, herein. The rights
and remedies of the District provided in this subsection are not exclusive and are in addition to any
other rights and remedies provided by law, or in equity, or under this Agreement.
13.5. Obligation/Liability of Parties. Termination or modification of this Agreement
pursuant to Section 13.1, 13.2, 13.3, and 13.4, above, shall be without prejudice to any obligations
or liabilities of either party already accrued prior to such termination or modification.
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Section 14 – Title to Improvements
14.1 Library Contents. All books, furniture, furnishings, and equipment contained
within the Premises shall remain the property of the District.
14.2 Title to Facilities and Improvements. All existing facilities and improvements, and
all new facilities and improvements or alterations performed on the Premises shall be the property
of the City when installed.
14.3 Right to Re-Enter Premises. The District agrees to yield and peaceably deliver
possession of the Premises to the City on the date of termination of this Lease, whatsoever the
reason for such termination.
14.4 Holdover. In the event the District remains in possession of the Premises after the
expiration of the Term, without any written renewal thereof, such holding over shall not be deemed
as a renewal or extension of this Agreement but shall create only a tenancy from month to month
which may be terminated at any time by the District or the City upon 30 days’ written notice.
Section 15 - Compliance with Law
The District and the City shall comply with all federal, state and local laws and ordinances
as applicable to this Agreement. Failure to comply with such requirements shall constitute a breach
of this Agreement and shall be grounds for termination. Without limiting the generality of the
foregoing, the City and the District expressly agree to comply with the following as applicable:
(i) Title VI and VII of Civil Rights Act of 1964, as amended; (ii) Sections 503 and 504 of the
Rehabilitation Act of 1973, as amended; (iii) the Health Insurance Portability and Accountability
Act of 1996; (iv) the Americans with Disabilities Act of 1990, as amended; (v) ORS Chapter
659A, as amended; (vi) all regulations and administrative rules established pursuant to the
foregoing laws; and (vii) all other applicable requirements of federal and state civil rights and
rehabilitation statutes, rules and regulations. The respective performance by each party under the
Agreement is conditioned upon the other party’s compliance with the provisions of ORS
Chapter 279A, B, and C, which are incorporated by reference herein.
Section 16 - Dispute Resolution
For any matter related to this Agreement which the parties cannot resolve, they shall
attempt in good faith to resolve the controversy or claim by mediation. The parties shall agree on
one mediator and shall split the cost of the mediator. The cost of the mediator shall be at the rate
prevailing in the Jackson County area. The parties shall, to the extent possible, use mediation only
once a year to resolve accumulated claims. The mediator shall have final, binding authority to
decide a claim up to and no more than $5,000.00. The parties shall exhaust mediation before
resorting to any litigation for claims arising out of this Agreement.
Section 17 – Notice
Whenever notice is required or permitted to be given under this Agreement, such notice
must be given in writing by personal delivery or mail, at the addresses provided below, unless
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some other means or method of notice is required by law. Each party will notify the other of any
change of address.
IF TO THE DISTRICT:
Jackson County Library District
Attn: Library Director
205 South Central Avenue
Medford, Oregon 97501
IF TO THE CITY:
City of Central Point
Attn: City Manager
140 S. 3rd Street
Central Point, OR 97502
Section 18 – Funds Available and Authorized
The District and the City have sufficient funds available and authorized for expenditure to
finance the costs of this Agreement within their respective fiscal year budgets.
Section 19 – Miscellaneous
19.1 Jurisdiction and Venue. This Agreement has been made, and shall be construed, in
accordance with the laws of the State of Oregon. The City and the District agree that any suit or
action pertaining to the enforcement of the terms of this Lease shall be filed or brought in Jackson
County, Oregon.
19.2 Successors. This Agreement shall be binding and inure to the benefit of any
successor or assign of the City and/or any successor or assign of the District.
19.3 Headings. The section and subsection headings contained herein are for
convenience in reference and are not intended to define or limit the scope of any provision of this
Agreement.
19.4 Attorney Fees. In any action or arbitration brought by the other party under this
Agreement, the prevailing party shall be entitled to recover interest, costs, and reasonable attorney
fees, as set by the court or arbitrator, or if on appeal, by the appellate court.
19.5 Force Majeure. Neither party to this Agreement shall hold the other responsible for
damages or delay in performance caused by acts of God, strikes, lockouts, accidents, pandemic, or
other events beyond the control of the other or the other’s officers, employees or agents.
19.6 Partial Invalidity. If any term, covenant, condition, or provision of this Lease is held
by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the
provisions hereof shall remain in full force and effective and shall in no way be affected, impaired,
or invalidated thereby.
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19.7 Non-Waiver. The failure of either party to insist upon strict performance of any of
the terms, covenants, or conditions of this Agreement shall not be deemed a waiver of any right or
remedy that either party may have, and shall not be deemed a waiver of the right to require strict
performance of all the terms, covenants, and conditions of this Agreement thereafter, nor a waiver
of any remedy for the subsequent breach or default of any term, covenant or condition of the
Agreement. Any waiver, in order to be effective, must be signed by the party whose right or remedy
is being waived.
19.8 Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be an original but all of which shall constitute one instrument.
19.9 Entire Agreement. This Agreement represents the entire agreement between the
parties related to the lease of the Premises and shared use and maintenance of the Parking Lot,
well, and waterline and shall supersede all previous communications, representations, or
agreements, whether verbal or written, between the parties hereto with respect to such leasing. Any
modifications, changes, additions, or deletions to this Agreement must be approved by the parties
in writing and attached and incorporated by reference into this Agreement.
IN WITNESS WHEREOF, the parties or their duly-authorized representatives have
executed this Agreement with the intent that it be effective as of July 1, 2020, notwithstanding the
actual date of signing or delivery of this Agreement.
CITY OF CENTRAL POINT JACKSON COUNTY LIBRARY
DISTRICT
By: By:
Chris Clayton, City Manager
Dated:
Susan Kiefer, President
Dated:
Approved as to Legal Sufficiency:
Approved as to Legal Sufficiency:
By: By:
Sydnee Dreyer, City Counsel Jacquelyn Bunick, District Counsel
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QUIT CLAIM DEED
Page – 1
AFTER RECORDING RETURN TO:
Jacquelyn Bunick
Jarvis, Dreyer, Glatte & Larsen, LLP
823 Alder Creek Drive
Medford, OR 97504
UNTIL A CHANGE IS REQUESTED
SEND ALL TAX STATEMENTS TO:
City of Central Point
155 S. Second St.
Central Point, OR 97502
Grantor: Jackson County
Grantee: City of Central Point
Consideration: $0.00
QUITCLAIM DEED
WHEREAS, the City of Central Point, by quitclaim deed dated July 18, 2005 and recorded in the
Jackson County records as instrument 2005-046875, granted to Jackson County and the City of
Central Point, as tenants in common, all right title and interests in and to the real property described
on Exhibit A (the “Property”) for so long as the Property is used for a library and governmental
office; and
Jackson County no longer operates a library on the Property and wishes to quitclaim its interest to
the City as provided herein.
THEREFORE, Jackson County, a political subdivision of the State of Oregon (“Grantor”), does
hereby release and quitclaim to the City of Central Point, a municipal corporation of the State of
Oregon, (“Grantee”), all of Grantor’s right, title and interest in and to the Property, together with
all improvements, easements, hereditaments and appurtenances thereto.
There is no monetary consideration involved in this transfer. The actual consideration consists of
value given or promised which is the whole consideration.
BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON
TRANSFERRING FEE TITLE SHOULD INQUIRE ABOUT THE PERSON’S RIGHTS,
IF ANY, UNDER ORS 195.300, 195.301 AND 195.305 TO 195.336 AND SECTIONS 5 TO
11, CHAPTER 424, OREGON LAWS 2007, SECTIONS 2 TO 9 AND 17, CHAPTER 855,
OREGON LAWS 2009, AND SECTIONS 2 TO 7, CHAPTER 8, OREGON LAWS 2010.
THIS INSTRUMENT DOES NOT ALLOW USE OF THE PROPERTY DESCRIBED IN
THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND
REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE
PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE
APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY THAT
THE UNIT OF LAND BEING TRANSFERRED IS A LAWFULLY DRAFT
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QUIT CLAIM DEED
Page – 2
ESTABLISHED LOT OR PARCEL, AS DEFINED IN ORS 92.010 OR 215.010, TO
VERIFY THE APPROVED USES OF THE LOT OR PARCEL, TO DETERMINE ANY
LIMITS ON LAWSUITS AGAINST FARMING OR FOREST PRACTICES, AS DEFINED
IN ORS 30.930, AND TO INQUIRE ABOUT THE RIGHTS OF NEIGHBORING
PROPERTY OWNERS, IF ANY, UNDER ORS 195.300, 195.301 AND 195.305 TO 195.336
AND SECTIONS 5 TO 11, CHAPTER 424, OREGON LAWS 2007, SECTIONS 2 TO 9
AND 17, CHAPTER 855, OREGON LAWS 2009, AND SECTIONS 2 TO 7, CHAPTER 8,
OREGON LAWS 2010.
Dated _____ day of ____________, 2020
JACKSON COUNTY
By_________________________________
Colleen Roberts, Chair
STATE OF OREGON )
) ss.
County of Jackson )
On this ______ day of ____________, 2020, before me, the undersigned Notary Public in
and for said State, personally appeared Colleen Roberts, Chair of the Board of Commissioners of
Jackson County, known or identified to me to be the person whose name is subscribed to the within
instrument, and acknowledged to me that said instrument was voluntarily signed on behalf of
Jackson County and by authority of its Board of Commissioners.
EXHIBIT B
8.B.a
Packet Pg. 51 Attachment: Terminating IGA Central Point FINAL (1286 : Intergovernmental Agreement with Jackson County for Branch Library)
QUIT CLAIM DEED
Page – 3
Exhibit A
Lots one, two, three, four and five in block 8 of the City of Central Point, Jackson County, Oregon,
according to the official plat thereof.
EXHIBIT B
8.B.a
Packet Pg. 52 Attachment: Terminating IGA Central Point FINAL (1286 : Intergovernmental Agreement with Jackson County for Branch Library)
Resolution No. _____________ (June 25, 2020)
RESOLUTION NO. ______________
A RESOLUTION APPROVING THAT INTERGOVERNMENTAL AGREEMENT FOR CENTRAL POINT
BRANCH LIBRARY BETWEEN THE CITY AND JACKSON COUNTY AND AUTHORIZING CITY
MANAGER TO EXECUTE SAME
Recitals:
A. On August 5, 2005 the City of Central Point and Jackson County entered into an
Intergovernmental Agreement for the operation, maintenance and insurance for the Central
Point library branch at which time the City quitclaimed a portion of its real property interest in
the library building to Jackson County to be used for library purposes.
B. The County desires to relinquish control of the branch library to the Jackson County Library
District and terminate its intergovernmental agreement with the City for the operation,
maintenance and insurance of such building.
C. As a condition of such relinquishment of its interest, County and City have agreed to enter into
an intergovernmental agreement to terminate the 2005 agreement, quitclaim the County’s
interest in the real property back to the City, and require that the City enter into a new
Intergovernmental Agreement with the District to lease the library premises.
The City of Central Point resolves as follows:
Section 1. The Council approves the Intergovernmental Agreement attached hereto as Exhibit
“A” and authorizes the City Manager or his designee to sign said Agreement on behalf of the
City.
Passed by the Council and signed by me in authentication of its passage this _____ day
of June, 2020.
_______________________________
Mayor Hank Williams
ATTEST:
______________________________
City Recorder
8.B.b
Packet Pg. 53 Attachment: RESOLUTION IGA County Library Branch (1286 : Intergovernmental Agreement with Jackson County for Branch Library)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Attorney
FROM: Sydnee Dreyer, City Attorney
MEETING DATE: June 25, 2020
SUBJECT: Resolution No. ________, A Resolution Approving that Intergovernmental
Agreement Between the City of Central Point and the Jackson County
Library District and Authorizing City Manager to Execute Same
ACTION REQUIRED:
Motion
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City and County are parties to an intergovernmental agreement for operation, maintenance
and insurance for the library building which was entered into originally on August 5, 2005. As
part of the IGA, the City quitclaimed a portion of its interest in the library building to the County
for so long as the County continued to use the first floor for library purposes. The City retained
a right of reversion in the property in the event the County ceased to operate a library.
The County leases the first floor of the library building to the Jackson County Library District
(“District”) to operate the branch library within the City. The County desires to turn over all
operations of the branch library to the District. In doing so, the County agrees to Quit Claim its
interest in the library building to the City as the County will no longer operate a library in the
building.
Under the terms of the new Intergovernmental Agreement between the City and the County,
presented to Council tonight, the City is to contract with the District directly for the lease of the
library premises, including operation, maintenance and insurance of same. The proposed lease
between the City and the District, is similar to the prior agreements between the City, County
and District. The lease provides an initial 30-year term, with three options to renew of 5-years
each. The City and the District are to share maintenance costs for the common areas; the
District has sole maintenance obligations for the premises, its utilities, janitorial, etc. As under
the existing agreement, the District is to share the parking lot with the City, though a provision
has been added that should additional parking be required in the future, the parties must meet
and negotiate in good faith for additional parking needs.
8.C
Packet Pg. 54
FINANCIAL ANALYSIS:
LEGAL ANALYSIS: Respective Counsel for the City, County and District have reviewed the
agreement and approve as to legal sufficiency.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
STAFF RECOMMENDATION: Approve the Intergovernmental Agreement between the City
and the Jackson County Library District.
RECOMMENDED MOTION: I move to approve Resolution No. ______, a Resolution
Approving that Intergovernmental Agreement between the City of Central Point and the Jackson
County Library District.
ATTACHMENTS:
1. JCLD Central Point IGA Lease Final
2. RESO IGA Library District Lease
8.C
Packet Pg. 55
PAGE 1 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL
POINT AND THE JACKSON COUNTY LIBRARY DISTRICT
THIS INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL
POINT AND THE JACKSON COUNTY LIBRARY DISTRICT (the “Agreement”), is entered
into by and between the CITY OF CENTRAL POINT (the “City”) and the JACKSON COUNTY
LIBRARY DISTRICT, a library district organized under Chapters 198 and 357 of the Oregon
Revised Statutes (the “District) and is effective as of July 1, 2020 (the “Effective Date”).
RECITALS
WHEREAS, from June 2014 through June 30, 2020, the District has operated the Central
Point Branch library out of the first floor of the library building (the “Premises”) on the real
property identified Lots one, two, three, four and five in block 8 of the City of Central Point,
Jackson County, Oregon, according to the official plat thereof (the “Property”) pursuant to the
Intergovernmental Agreement Between Jackson County and Jackson County Library District for
Lease and Sublease of Library Facilities and Property dated June 24, 2015 (the “Jackson County
IGA”) in connection with the Intergovernmental Agreement Between Jackson County and the City
of Central Point for Operation Maintenance and Insurance for Library Building and Surroundings,
entered into on August 17, 2005, as amended (the “IGA Between Jackson County and Central
Point”) ;
WHEREAS, in connection with the termination of the Jackson County IGA and the
termination of the IGA Between Jackson County and Central Point on June 30, 2020, Jackson
County will transfer all of its right, title, and interest in the Premises to the City;
WHEREAS, effective July 1, 2020, the City shall be the sole owner of the Property,
including the Library Building and all improvements thereon.
WHEREAS, the City desires for the District to continue providing library services from
the Premises;
WHEREAS, the District desires to continue providing library services from the Premises;
WHEREAS, ORS 190.010 allows a unit of local government to enter into a written
agreement with any other unit of local government for the performance of any function and/or
activity the local government has the authority to perform. Therefore, the District and City are
jointly authorized to enter into such an agreement pursuant to Chapter 190 of the Oregon Revised
Statutes;
WHEREAS, the parties desire to enter into an intergovernmental agreement pursuant to
ORS Chapter 190 for the continued use of the Premises by the District for the operation of a free
public library. The City hereby certifies that it meets the above eligibility criteria for such
cooperation with the District, and the District hereby certifies that it meets the above eligibility
criteria for such cooperation with the City;
WHEREAS, as a result of this Agreement, any unit of local government, consolidated
department, intergovernmental entity or administrative officers designated herein to perform
8.C.a
Packet Pg. 56 Attachment: JCLD Central Point IGA Lease Final (1288 : Intergovernmental Agreement with Jackson County Library District for Lease)
PAGE 2 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
specified functions or activities is vested with all powers, rights, and duties relating to those
functions and activities that are vested by law in each party to the Agreement, its officers, agencies,
and designated representatives.
NOW, THEREFORE, in consideration of the terms and conditions contained herein, it is
mutually agreed by the District and City as follows:
AGREEMENT
Section 1 – Leased Premises
1.1 Agreement to Lease and Description. The City leases to the District and the District
leases from the City the first floor of the Library Building located on the Property (the “Premises”),
together with all improvements thereon which are owned by the City (collectively,
“Improvements”). As used herein, “Library Building” shall refer to the two-story building of which
the Premises are a part.
Section 2 – Term
1.1 Initial Term. This Agreement shall be binding upon the parties as of the Effective
Date. The term of this Agreement (“Term”) shall commence on the Effective Date and shall
continue, unless the Agreement is sooner terminated, until June 30, 2050 (the “Expiration Date”).
1.2 Renewal Term(s). The District shall maintain the option to extend the Term of this
Agreement for 3 additional periods of 5 years each (each a “Renewal Term”) by delivering to City,
no later than 3 months, and no earlier than 6 months before expiration of the then effective Term,
written notice to the City of the District’s election to extend the Term. If the District exercises such
option in accordance with this Section 2.2, this Agreement shall continue on the same terms during
any such Renewal Term, except that during and after the second renewal term, Tenant will no
longer have any option to renew this lease.
Section 3 – Rent
The District shall pay as rent for the Premises throughout the Term the sum of One Dollar
($1.00) per year. It is expressly agreed that the rent payable by the District as a public body has
been established to reflect the savings below market rent resulting from the exemption from
taxation. Any condemnation or default rental valuation shall presume payment by the District of a
fair market rental for the Premises.
Section 4 – Obligations and Responsibilities of the District
4.1 Maintenance and Repair of Interior of Library. The District, at its expense, shall
keep the interior of the Premises in good repair, operating condition, working order, and
appearance, including, without limitation: (i) Repair and maintenance of its separately-metered
water, sewage, gas, and electrical services from the point of entry to the Premises; (ii) Repair of
its separately-metered heating and air condition system, including ordinary maintenance; (iii)
Repair of interior walls, floors, ceilings, doors, windows, and related hardware, light fixtures,
switches, and wiring and plumbing; (iv) Windows in the Premises; (v) Signs pertaining to the use
8.C.a
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PAGE 3 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
of the Premises; (vi) District’s own security system; (vii) District’s own janitorial services; (viii)
District’s own facility maintenance staff.
4.2 Utilities and Services. The District shall be liable for, and shall pay or cause to be
paid, before any delinquency, through the Term and any Renewal Term, all charges for all utility
services furnished to the Library including but not limited to light, heat, A/C, electricity, gas, water,
telephone and telecommunication service, sewage service, garbage disposal, hazardous waste
disposal, and other public or private utilities of every kind furnished to the Premises.
4.3 Permitted Activities. The District’s use of the Premises shall be limited to operating
a free public library for the benefit of, and uniformly available on the same terms to, all members
of the public in Jackson County, and is to use for these purposes the Premises and property interests
furnished by the City. As used herein, the phrase “operating a free public library” includes all
activities generally associated with a public library, both as of the Effective Date as well as at all
times during the Term and any Renewal Term, and includes but is not limited to the storage,
collection, display, circulation and care of books, periodicals, documents, photographs, films,
musical scores, musical recordings, and all forms of electronic data, for use by the general public,
as well the facilitation of programing (e.g., book talks, story times, lectures, etc.). Notwithstanding
the foregoing, the District may also allow outside organizations to use the Premises (e.g., meeting
room use) and may require the payment of rent and/or fees for such use in order to cover additional
costs of maintenance and personnel to monitor Premises use. The District agrees not to use the
Premises for any unauthorized purpose nor to engage in or permit any unauthorized activity within
or from the Premises.
4.4 Provision of Library Services; Budget. The District, in its sole discretion, shall
decide on the level of service to be provided and the budget allocations for the Central Point Branch
Library.
4.5 Signs. The District shall not erect, install, nor permit upon the Library any sign or
other advertising device without first having obtained the written consent of the City.
4.6 Alterations. The District may make alterations to the Premises and surrounds to
ensure patron safety and convenience for facilitating efficient library operations. The District shall
make no improvements or alterations on the Premises nor modify, alter, or remove any permanent
capital improvements lying within the Premises without prior written approval of the City, which
shall not be unreasonably withheld. Any such alterations shall be at the District’s sole expense,
unless agreed otherwise, and shall be made in a good and workmanlike manner, and in compliance
with applicable laws and building codes.
4.7 Ownership and Removal of Alterations. All existing improvements and all
improvements and alterations performed on the Premises that become permanent and cannot be
removed without causing substantial damage to the Premises shall be the property of the City when
installed.
4.8 Restrictions on Use. The District’s activities on, or use or possession of, the
Premises, must comply with all applicable laws, ordinances, codes, rules and regulations of the
8.C.a
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PAGE 4 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
State of Oregon, Jackson County, and the City, as they now exist or may be amended from time to
time.
4.9 Liens. The District shall have no power to do any action to make any contract that
may create or be the foundation for any lien, mortgage, or other encumbrance on any interest of
the City in the Premises.
4.10 Taxes. The District agrees to pay all lawful taxes and assessments which may,
during the term hereof, or any extension as provided for herein, become a lien or which may be
levied by any tax levying body, upon the Premises or upon any taxable interest of the District
acquired by the lease of the Premises, or any taxable possessory right which the District may have
on the Premises or facilities hereby leased by reason of its occupancy thereof, or otherwise, as well
as all taxes on taxable property, real or personal, leased or owned by the District in or on said
Premises.
Section 5 – Obligations and Responsibilities of the City
5.1 Use of Parking Lot. The City shall permit users of the Central Point Branch Library
to use any portion of the 14-space parking lot, located to the west of the Library Building, for
library business during regular library hours. The City shall not charge library users a fee for the
use of said parking lot.
5.1.1 Additional Parking Needs. Should the City and/or the District determine at any
time during the term of this Agreement that existing parking is insufficient to serve the needs of
City and/or District, the parties shall meet and negotiate in good faith the need for additional
parking.
5.2 Alterations to Premises. The City may make alterations to the Premises, Library
Building, and areas of joint responsibility, (as defined in Section 6.1, below), to ensure patron
safety and convenience for facilitating efficient municipal operations. The City shall make no
alterations to the Library Building or to the areas of joint responsibility without first obtaining the
written consent of the District, which shall not be unreasonably withheld. Any such alterations
shall be at the City’s sole expense, unless agreed otherwise, and shall be made in a good and
workmanlike manner, and in compliance with applicable laws and building codes.
5.3 Records. The City shall be the repository for any records relating this this
Agreement.
5.4 Provision of Maintenance, Repair, Operations. The City shall be responsible for
contracting and paying for services and materials needed to repair, maintain, and operate the areas
of joint responsibility, as defined in Section 6, below.
Section 6 – Joint Obligations
6.1 – Definitions.
6.1.1 Areas of Joint Responsibility. As used herein “areas of joint responsibility” shall
mean: (i) the exterior of both stories of the Library Building, including structural support, roof,
8.C.a
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PAGE 5 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
foundation, columns, girders, beams, bearing walls, ducts, mechanical shafts and standpipes, but
excepting exterior windows; (ii) the parking lot located to the west of the Library Building,
containing 14 spaces; (iii) the Entry Plaza; (iv) the curtilage surrounding the Library Building,
including the landscaping; (vi) the Library Building’s common door fronts on Third Street and
Oak Street; and (vii) waste disposal and recycling areas.
6.1.2 Shared Maintenance, Repair, Operation. As used herein “shared maintenance,
repair, and operation” shall mean all maintenance, repairs, or operations which are necessary to
keep the areas of joint-responsibility functional and in a good state of repair.
6.1.3 Costs. As used herein, “costs for shared maintenance, repair, and operation” shall
be only the actual cost paid by the City for the maintenance, repairs, and operations and shall not
include any overhead or administrative costs incurred by the City or create any profit for the City.
6.2 Shared Maintenance for Library Building Surrounds. The City and the District shall
each pay for one-half of the costs of the shared maintenance, repair, and operation of the areas of
joint-responsibility.
6.3 Meetings. The City’s manager and the District’s library director shall meet not less
than annually to discuss and decide on budgets to pay for the predicted costs of the shared
maintenance, repairs, and operations of the areas of joint responsibility. Should a need for
unanticipated shared maintenance, repairs, or operations occur mid-year, the City’s manager and
the District’s library director shall confer as to whether the shared maintenance, repair, and
operations are necessary and budgeted.
6.4 Disagreement. In the event the City and the District cannot agree on the necessity
of the shared maintenance, repair, and operations, the budget to pay for the same, or whether the
maintenance, repair, or operation is for an area of joint responsibility, they shall refer the matter to
dispute resolution as set forth in Section 16. Should a matter be referred to dispute resolution,
either party may elect to pay the full costs of the disputed maintenance, repair, or operations and
seek reimbursement for the other party’s costs through the dispute resolution.
6.5 Invoice. The City shall provide the District with invoices documenting the costs to
repair, maintain, and operate the areas of joint responsibility, no less than annually.
6.6 Quality of Work. All maintenance, repairs, and operations must be performed
competently and completely. In the event the work falls short of this standard, the City shall pursue
claims for the remedy of the inferior work. The District shall be reimbursed for its share of any
costs paid for the work, should the City receive an award of damages or reimbursement for
District’s share.
6.7 Responsibility for Damage. Should the actions of an officer, employee, agent, or
contractor of the either party damage the areas of joint responsibility, that party shall promptly
repair the damage and be solely responsible for said repair in its entirety.
Section 7 - Insurance
8.C.a
Packet Pg. 60 Attachment: JCLD Central Point IGA Lease Final (1288 : Intergovernmental Agreement with Jackson County Library District for Lease)
PAGE 6 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
7.1 Property Insurance. Both parties shall obtain on or before the Effective Date and
thereafter maintain in full force and effect during the term of this Agreement, a property insurance
policy or policies covering loss or damage to the Library Building and surrounds, in the amount
of the full replacement value thereof, as the same may exist from time to time against all perils
included within the classification of fire, extended coverage, vandalism, malicious mischief, flood,
earthquake, and special extended perils(“special form” as such term is used in the insurance
industry). The City’s insurance policy shall be primary to the District’s insurance policy. At all
times during the term of this Agreement, the City shall be a named additional insured on the
District’s insurance policy and the District shall be a named additional insured on the City’s
insurance policy. If either party fails to procure and maintain such insurance coverage as required,
the other party may, but shall not be required to, procure and maintain the same, but at the expense
of the noncomplying party.
7.2 Liability Insurance. Both parties shall maintain, in full force and effect during the
Term of this Agreement, a policy or policies of public liability and property damage insurance
with respect to the Library Building and surrounds and activities conducted by the City and the
District in the Library Building, with a combined single limit for personal or bodily injury and
property damage of not less than $5,000,000. In the event the statutory limit of liability of a public
body for claims arising out of a single accident or occurrence is increased above the combined
single limit coverage requirements specified, the parties shall increase the coverage to the statutory
limit for such claims and increase the aggregate coverage to the statutory limit. The District’s
policy shall name the City as an additional insured, and the City’s policy shall name the District
as an additional insured, and both shall contain a clause that the insurer will not cancel or change
the insurance without first giving the additional insured 30 days’ written notice. The insurance
shall be provided by an insurance company or self-insured insurance trust licensed to provide such
coverage in the State of Oregon, and a copy of the policy or a certificate of insurance shall be
delivered to the additional-insured party. The City’s policy shall be written to provide primary
coverage.
7.3 Subrogation. Both parties waive their rights of subrogation against the other for any
reason whatsoever, and any insurance policies required to be procedure by them shall contain an
express waiver of any right of subrogation by the insurer.
Section 8 – Limitations of Liability/Indemnification
8.1 The District shall indemnify and defend the City from any claim, loss, or liability
arising out of or related to any activity of the District on the Premises or any condition of the
Premises which is the sole responsibility of the District, unless such condition is caused by or
occurred through the negligence or wrongful acts of the City.
8.2 The District does not indemnify the City or any other person or entity for any risk,
loss, or liability due to defective design or negligent construction of any building, facility, or
structure on the Premises. In the event of loss or litigation arising from the design or construction
of any building, facility, or structure, there is no agreement between the parties as to indemnity or
contribution.
8.C.a
Packet Pg. 61 Attachment: JCLD Central Point IGA Lease Final (1288 : Intergovernmental Agreement with Jackson County Library District for Lease)
PAGE 7 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
8.3 Except as set forth above, each party shall agree to indemnify the other from any
claim, liability, or damage resulting from any error, omission, or act of negligence on the part of
the indemnifying party, its officers, employees, or agents, in the performance of its responsibilities
under this Agreement, provided, however, the parties shall not be required to indemnify the other
for any such liability arising out of the wrongful acts of the other’s officers, employees, or agents.
Section 9 – Damage and Destruction
If the Library is destroyed or damaged such that the cost of repair exceeds 30 percent of
the value of the structure before the damage, either party may elect to terminate this Agreement as
of the date of the damage or destruction by notice given to the other in writing not more than 45
days following the date of damage. In such event all rights and obligations of the parties shall
cease as of the date of termination. If neither party elects to terminate, the City shall proceed to
restore the Premises to substantially the same form as prior to the damage or destruction. City’s
obligation to rebuild is contingent upon its receipt of insurance proceeds sufficient to make such
repairs. Work shall be commenced as soon as reasonably possible and thereafter shall proceed
without interruption except for work stoppages on account of labor disputes and matters beyond
City’s reasonable control. Notwithstanding the foregoing, if the Premises or any portion of the
Premises are damaged by fire or other casualty caused directly or indirectly by the fault or
negligence of District or its agents, employees, contractors, or invitees, District shall be liable to
City for the cost and expense of the repair and restoration of the Premises, the Library Building or
the Property caused thereby to the extent that such cost and expense is equal to or less than the
deductible amount covered by the insurance proceeds described in Section 7.1.
Section 10 – Condemnation
If a condemning authority takes all of the Premises or a portion sufficient to render the
remaining premises reasonably unsuitable for the use that District was then making of the
Premises, the lease shall terminate as of the date the title vests in the condemning authorities. City
shall be entitled to all of the proceeds of condemnation, and District shall have no claim against
City as a result of the condemnation, except for that portion of the award which reflects the
unamortized value of any permanent improvements to the structure of the building in which the
Premises are located which have been installed and paid for by District following the
commencement of the lease term. District shall also be entitled to claim against the condemning
authority for its moving expenses and associated expenses not covered by insurance.
Section 11 - Assignment and Subletting
No portion of the Premises may be assigned, mortgaged, or subleased without the prior
written consent of the City.
Section 12 - Appropriation for Funding
Notwithstanding any other provision of this Agreement to the contrary, in the event
insufficient funds are appropriated for performing this Agreement, and the District has no other
lawfully available funds, the District may terminate this Agreement at the end of its current fiscal
8.C.a
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PAGE 8 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
year, with no further liability or penalty to the City. The District shall deliver written notice to the
City of such termination pursuant to the terms set forth in Section 17, below.
Section 13 – Termination
13.1 Expiration. This Agreement shall expire at the end of the Term or Renewal Term,
unless sooner terminated as provided for herein, and the District shall have no further rights,
interest, or privileges hereby granted by this Agreement or otherwise claimed.
13.2 Mutual Consent. This Agreement may be terminated at any time by mutual consent
of both parties.
13.3 For Cause. The District may terminate or modify this Agreement, in whole or in
part, effective upon delivery of written notice to the City, or at such later date as may be established
by the District, under any of the following conditions:
i. If District funding from federal, state, or other sources is not obtained and
continued at levels sufficient to allow for the continued operation of the Central Point
Branch Library;
ii. If federal or state regulations or guidelines are modified, changed, or
interpreted in such a way that this Agreement is no longer allowable or appropriate or the
provision of library services is no longer eligible for the funding utilized by the District to
provide library services at the Central Point Branch Library;
iii. The District may also terminate this lease in the event the Premises becomes
uninhabitable through no fault of the District and the District lacks sufficient funds to make
the Premises habitable. In such an event, the District shall provide the City with 180 days’
advance notice from when it deems the Premises uninhabitable. In the event of such a
termination, the District shall have no further liability to the City; or
iv. As provided in Section 12.
13.4. For Default or Breach. Either party may terminate this Agreement in the event of a
breach of the Agreement by the other. Prior to such termination, the party seeking termination shall
give to the other party thirty days’ (30) advance written notice of the breach and intent to terminate.
If the party committing the breach has not entirely cured the breach within thirty (30) days of the
date of the notice, then the Agreement may be terminated at any time thereafter by a written notice
of termination by the party giving notice. In the event the breach is of such nature that it cannot be
reasonably cured within 30 days, the breaching party shall have a reasonable amount of time to
cure. Written notice to the parties shall be made in accordance with Section 17, herein. The rights
and remedies of the District provided in this subsection are not exclusive and are in addition to any
other rights and remedies provided by law, or in equity, or under this Agreement.
13.5. Obligation/Liability of Parties. Termination or modification of this Agreement
pursuant to Section 13.1, 13.2, 13.3, and 13.4, above, shall be without prejudice to any obligations
or liabilities of either party already accrued prior to such termination or modification.
8.C.a
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PAGE 9 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
Section 14 – Title to Improvements
14.1 Library Contents. All books, furniture, furnishings, and equipment contained
within the Premises shall remain the property of the District.
14.2 Title to Facilities and Improvements. All existing facilities and improvements, and
all new facilities and improvements or alterations performed on the Premises shall be the property
of the City when installed.
14.3 Right to Re-Enter Premises. The District agrees to yield and peaceably deliver
possession of the Premises to the City on the date of termination of this Lease, whatsoever the
reason for such termination.
14.4 Holdover. In the event the District remains in possession of the Premises after the
expiration of the Term, without any written renewal thereof, such holding over shall not be deemed
as a renewal or extension of this Agreement but shall create only a tenancy from month to month
which may be terminated at any time by the District or the City upon 30 days’ written notice.
Section 15 - Compliance with Law
The District and the City shall comply with all federal, state and local laws and ordinances
as applicable to this Agreement. Failure to comply with such requirements shall constitute a breach
of this Agreement and shall be grounds for termination. Without limiting the generality of the
foregoing, the City and the District expressly agree to comply with the following as applicable:
(i) Title VI and VII of Civil Rights Act of 1964, as amended; (ii) Sections 503 and 504 of the
Rehabilitation Act of 1973, as amended; (iii) the Health Insurance Portability and Accountability
Act of 1996; (iv) the Americans with Disabilities Act of 1990, as amended; (v) ORS Chapter
659A, as amended; (vi) all regulations and administrative rules established pursuant to the
foregoing laws; and (vii) all other applicable requirements of federal and state civil rights and
rehabilitation statutes, rules and regulations. The respective performance by each party under the
Agreement is conditioned upon the other party’s compliance with the provisions of ORS
Chapter 279A, B, and C, which are incorporated by reference herein.
Section 16 - Dispute Resolution
For any matter related to this Agreement which the parties cannot resolve, they shall
attempt in good faith to resolve the controversy or claim by mediation. The parties shall agree on
one mediator and shall split the cost of the mediator. The cost of the mediator shall be at the rate
prevailing in the Jackson County area. The parties shall, to the extent possible, use mediation only
once a year to resolve accumulated claims. The mediator shall have final, binding authority to
decide a claim up to and no more than $5,000.00. The parties shall exhaust mediation before
resorting to any litigation for claims arising out of this Agreement.
Section 17 – Notice
Whenever notice is required or permitted to be given under this Agreement, such notice
must be given in writing by personal delivery or mail, at the addresses provided below, unless
8.C.a
Packet Pg. 64 Attachment: JCLD Central Point IGA Lease Final (1288 : Intergovernmental Agreement with Jackson County Library District for Lease)
PAGE 10 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
some other means or method of notice is required by law. Each party will notify the other of any
change of address.
IF TO THE DISTRICT:
Jackson County Library District
Attn: Library Director
205 South Central Avenue
Medford, Oregon 97501
IF TO THE CITY:
City of Central Point
Attn: City Manager
140 S. 3rd Street
Central Point, OR 97502
Section 18 – Funds Available and Authorized
The District and the City have sufficient funds available and authorized for expenditure to
finance the costs of this Agreement within their respective fiscal year budgets.
Section 19 – Miscellaneous
19.1 Jurisdiction and Venue. This Agreement has been made, and shall be construed, in
accordance with the laws of the State of Oregon. The City and the District agree that any suit or
action pertaining to the enforcement of the terms of this Lease shall be filed or brought in Jackson
County, Oregon.
19.2 Successors. This Agreement shall be binding and inure to the benefit of any
successor or assign of the City and/or any successor or assign of the District.
19.3 Headings. The section and subsection headings contained herein are for
convenience in reference and are not intended to define or limit the scope of any provision of this
Agreement.
19.4 Attorney Fees. In any action or arbitration brought by the other party under this
Agreement, the prevailing party shall be entitled to recover interest, costs, and reasonable attorney
fees, as set by the court or arbitrator, or if on appeal, by the appellate court.
19.5 Force Majeure. Neither party to this Agreement shall hold the other responsible for
damages or delay in performance caused by acts of God, strikes, lockouts, accidents, pandemic, or
other events beyond the control of the other or the other’s officers, employees or agents.
19.6 Partial Invalidity. If any term, covenant, condition, or provision of this Lease is held
by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the
provisions hereof shall remain in full force and effective and shall in no way be affected, impaired,
or invalidated thereby.
8.C.a
Packet Pg. 65 Attachment: JCLD Central Point IGA Lease Final (1288 : Intergovernmental Agreement with Jackson County Library District for Lease)
PAGE 11 OF 11 – INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL POINT AND THE JACKSON
COUNTY LIBRARY DISTRICT
19.7 Non-Waiver. The failure of either party to insist upon strict performance of any of
the terms, covenants, or conditions of this Agreement shall not be deemed a waiver of any right or
remedy that either party may have, and shall not be deemed a waiver of the right to require strict
performance of all the terms, covenants, and conditions of this Agreement thereafter, nor a waiver
of any remedy for the subsequent breach or default of any term, covenant or condition of the
Agreement. Any waiver, in order to be effective, must be signed by the party whose right or remedy
is being waived.
19.8 Counterparts. This Agreement may be executed in multiple counterparts, each of
which shall be an original but all of which shall constitute one instrument.
19.9 Entire Agreement. This Agreement represents the entire agreement between the
parties related to the lease of the Premises and shared use and maintenance of the Parking Lot,
well, and waterline and shall supersede all previous communications, representations, or
agreements, whether verbal or written, between the parties hereto with respect to such leasing. Any
modifications, changes, additions, or deletions to this Agreement must be approved by the parties
in writing and attached and incorporated by reference into this Agreement.
IN WITNESS WHEREOF, the parties or their duly-authorized representatives have
executed this Agreement with the intent that it be effective as of July 1, 2020, notwithstanding the
actual date of signing or delivery of this Agreement.
CITY OF CENTRAL POINT JACKSON COUNTY LIBRARY
DISTRICT
By: By:
Chris Clayton, City Manager
Dated:
Susan Kiefer, President
Dated:
Approved as to Legal Sufficiency:
Approved as to Legal Sufficiency:
By: By:
Sydnee Dreyer, City Counsel Jacquelyn Bunick, District Counsel
8.C.a
Packet Pg. 66 Attachment: JCLD Central Point IGA Lease Final (1288 : Intergovernmental Agreement with Jackson County Library District for Lease)
Resolution No. _____________ (June 25, 2020)
RESOLUTION NO. ______________
A RESOLUTION APPROVING THAT INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CENTRAL
POINT AND THE JACKSON COUNTY LIBRARY DISTRICT AND AUTHORIZING CITY MANAGER TO EXECUTE
SAME
Recitals:
A. On August 5, 2005 the City of Central Point and Jackson County entered into an
Intergovernmental Agreement for the operation, maintenance and insurance for the Central
Point library branch at which time the City quitclaimed a portion of its real property interest in
the library building to Jackson County to be used for library purposes.
B. On June 25, 2020, the City approved an intergovernmental agreement with the County
terminating the 2005 agreement, quitclaiming the County’s interest in the library building to
City, and requiring the City to enter into a new intergovernmental agreement with the Library
District for lease, operation, maintenance and insurance of the library building.
C. The City desires to enter into an Intergovernmental Agreement with the Jackson County Library
District to set forth the terms of the lease, operation, maintenance and insurance of the library
building.
The City of Central Point resolves as follows:
Section 1. The Council approves the Intergovernmental Agreement attached hereto as Exhibit “A” and
authorizes the City Manager or his designee to sign said Agreement on behalf of the City.
Passed by the Council and signed by me in authentication of its passage this _____ day of June,
2020.
_______________________________
Mayor Hank Williams
ATTEST:
______________________________
City Recorder
8.C.b
Packet Pg. 67 Attachment: RESO IGA Library District Lease (1288 : Intergovernmental Agreement with Jackson County Library District for Lease)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: June 25, 2020
SUBJECT: Resolution No. ________, Accepting the Lowest Responsible Bid from
Knife River Materials Inc, for the Mingus Creek at Freeman Road Culvert
Replacement and Authorizing the City Manager to Execute a Contract
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City conducted a bid letting procedure for the Mingus Creek at Freeman Road culvert
replacement. The original engineer’s estimate for the entire project was $125,000 -
$175,000. A Formal bid letting was performed, and the City received two bids from Knife
River Materials and Ledford Construction. The low bid was in the amount of $149,999.00
from Knife River Materials, Inc. The project is needed as the existing culvert is eroding at a
higher than normal rate and could eventually collapse. The funding for the project was
appropriated in the 19/21 FY budget.
FINANCIAL ANALYSIS:
The project was budgeted for in the FY 2019/21 City of Central Point Budget (stormwater
fund). No additional budget appropriation is needed to complete the project.
LEGAL ANALYSIS:
The Mingus Creek at Freeman Road Culvert Replacement bid letting was legally
noticed/advertised per the requirements of Oregon Revised Statute Chapter 279.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
8.D
Packet Pg. 68
Goal 3- Continually update infrastructure plans.
Strategies:
a) Include pedestrian and bicycle-friendly options in every plan, and retrofit existing streets
and neighborhoods whenever possible;
b) Cooperate with developers to plan future needs for schools and parks;
c) Take advantage of all opportunities to use environmentally friendly technology in city
government and development of new or retrofitted infrastructure.
STAFF RECOMMENDATION:
Approve a resolution awarding the Mingus Creek at Freeman Road Culvert Replacement
construction project to Knife River Materials, Inc.
RECOMMENDED MOTION:
I move to approve Resolution No. ____ accepting the lowest responsible bid from Knife River
Materials Inc. for $149,999.00 for the Mingus Creek at Freman and authorizing the City
Manager to execute a contract.
ATTACHMENTS:
1. resol_culvert
2. Mingus Creek Culvert Replacement bid tabs 2
3. 20200617125511
4. Mingus Creek Bid
8.D
Packet Pg. 69
1 - Resolution No. _________ (6/25/2020 Council meeting)
RESOLUTION NO. _______
A RESOLUTION ACCEPTING THE LOWEST RESPONSIBLE BID FROM
KNIFE RIVER MATERIALS FOR MINGUS CREEK AT FREEMAN ROAD
CULVERT REPLACEMENT AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT.
RECITALS:
A. WHEREAS, the City recently published a solicitation for
bidders/contractors to install a new culvert on Mingus Creek at Freeman Road,
as the existing culvert is starting to fail.
B. WHEREAS, the City received two bid submittals with the lowest
responsible bidder being Knife River Materials, Inc. with the lowest base bid of
$149,999.00.
C. WHEREAS, the project was budgeted as part of the 2019-2021 fiscal
year budget with an engineer’s estimate of $150,000.00.
The City of Central Point resolves as follows:
Section 1. The City Council hereby accepts the bid from Knife River Materials,
Inc. in the amount of $149,999.00.
Section 2. The City Manager is hereby authorized to execute a contract and
any related documents necessary to effectuate the acceptance of this award in a
form substantially the same as that included in the specifications.
Section 3. This Resolution shall take effect immediately from and after its
passage and approval.
Passed by the Council and signed by me in authentication of its passage
this _____ day of _____________________, 2020.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
8.D.a
Packet Pg. 70 Attachment: resol_culvert [Revision 1] (1284 : Mingus Creek at Freeman Road Culvert Replacement)
Mingus Creek Culvert Replacement and Fish Passage
City of Central Point
Engineer Est.Knife River Ledford
Spec.Item
No.No.Item Bid Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price
TEMPORARY FEATURES AND APPURTENANCES
00210 10 Mobilization LS All 14,200.00$ 14,200.00$ $11,991.98 $11,991.98 $10,000.00 $10,000.00
00225 20 Temporary Work Zone Traffic Control, Complete LS All 10,000.00$ 10,000.00$ $6,000.00 $6,000.00 $8,400.00 $8,400.00
30 Temporary Water Management Facility All 5,000.00$ 5,000.00$ $12,000.00 $12,000.00 $36,000.00 $36,000.00
00280 40 Erosion and Sediment Control LS All 2,500.00$ 2,500.00$ $400.00 $400.00 $800.00 $800.00
00305 50 Sediment Barrier, Type 3 Foot 75 5.00$ 375.00$ $20.00 $1,500.00 $4.40 $330.00
01140 60 Inlet Protection, Type 4 Each 5 100.00$ 500.00$ $65.00 $325.00 $325.00 $1,625.00
01140 70 Turbidity Monitoring LS All $1,250.00 $1,250.00 $1,000.00 $1,000.00 $2,200.00 $2,200.00
01140 80 Pollution Control Plan LS All $500.00 $500.00 $400.00 $400.00 $1,250.00 $1,250.00
ROADWORK
01140 90 Construction Survey Work LS All $3,700.00 $3,700.00 $1,200.00 $1,200.00 $3,000.00 $3,000.00
01140 100 Removal of Structures and Opservations LS All $7,000.00 $7,000.00 $2,200.00 $2,200.00 $7,500.00 $7,500.00
01140 110 Clearing and Grubbing LS All 2,500.00$ 2,500.00$ $800.00 $800.00 $1,500.00 $1,500.00
01140 120 General Excavation Cu Yd 30 35.00$ 1,050.00$ $65.00 $1,950.00 $31.00 $930.00
01140 130 RipRap Geotextile, Type 1 Sq Yd 50 10.00$ 500.00$ $6.00 $300.00 $4.00 $200.00
01140 140 Loose Riprap, Class 50 Cu Yd 15 100.00$ 1,500.00$ $170.00 $2,550.00 $180.00 $2,700.00
DRAINAGE AND SEWERES
01140 150 30 Inch Culvert, 5 foot Depth Foot 80 140.00$ 11,200.00$ $146.00 $11,680.00 $180.00 $14,400.00
01140 160 48 Inch Culvert Pipe, 5 Foot Depth Foot 80 180.00$ 14,400.00$ $192.00 $15,360.00 $260.00 $20,800.00
01140 170 16 Inch Ductile Iron Pipe Sleeve Foot 14 170.00$ 2,380.00$ $520.00 $7,280.00 $280.00 $3,920.00
01140 180 Concrete Manholes, Shallow Each 1 6,000.00$ 6,000.00$ $2,400.00 $2,400.00 $3,100.00 $3,100.00
01140 190 Extra for Manholes Over Existing Sewers Each 1 1,500.00$ 1,500.00$ $475.00 $475.00 $1,000.00 $1,000.00
HEADWALL
01140 200 Structure Excavation LS All 40.00$ 2,800.00$ $3,650.00 $3,650.00 $3,000.00 $3,000.00
01140 210 Granular Structure Backfill LS All 65.00$ 3,250.00$ $5,000.00 $5,000.00 $4,000.00 $4,000.00
01150 220 Shoring, Cribbing, and Cofferdams LS All 300.00$ 11,700.00$ $2,000.00 $2,000.00 $1,700.00 $1,700.00
01150 230 Reinforcment, Grade 60 LS All 3.50$ 8,400.00$ $3,075.00 $3,075.00 $6,300.00 $6,300.00
01150 240 General Structural Concrete, Class 3300 LS All 700.00$ 10,500.00$ $24,000.00 $24,000.00 $14,000.00 $14,000.00
BASES
June 16, 2020
Page 1 of 2
8.D.b
Packet Pg. 71 Attachment: Mingus Creek Culvert Replacement bid tabs 2 (1284 : Mingus Creek at Freeman Road Culvert
Engineer Est.Knife River Ledford
Spec.Item
No.No.Item Bid Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price
June 16, 2020
250 Aggregate Base Ton 9 80.00$ 720.00$ $225.00 $2,025.00 $70.00 $630.00
WEARING SURFACES
260 Level 3, 1/2 Inch ACP Mixture Ton 21 180.00$ 3,780.00$ $210.00 $4,410.00 $200.00 $4,200.00
270 Truncated Domes on New Surfaces Sq Ft 13 115.00$ 1,495.00$ $55.00 $715.00 $37.00 $481.00
280 Concrete Curbs, Burb and Gutter Foot 81 14.00$ 1,134.00$ $45.00 $3,645.00 $37.00 $2,997.00
290 Concrete Walks Sq Ft 366 15.00$ 5,490.00$ $18.00 $6,588.00 $11.00 $4,026.00
300 Extra for Curb ramps Each 1 1,500.00$ 1,500.00$ $2,500.00 $2,500.00 $2,700.00 $2,700.00
PERMANENT TRAFFIC SAFETY AND GUIDANCE DEVICES
310 Longitudinal Pavement Markings - Paint Foot 40 18.75$ 750.00$ $5.00 $200.00 $9.00 $360.00
RIGHT-OF-WAY CONTROL & ROADSIDE DEVELOPMENT
320 Permanent Seeding Acre 0.10 5,000.00$ 500.00$ $15,000.00 $1,500.00 $5,500.00 $550.00
330 Removing and Rebuilding Fence LS All 2,500.00$ 2,500.00$ $4,720.00 $4,720.00 $1,200.00 $1,200.00
340 Streambed Gravel Cu Yd 22 65.00$ 1,430.00$ $280.00 $6,160.00 $280.00 $6,160.00
Bid Amount 142,004.00$ $149,999.98 $171,959.00
Page 2 of 2
8.D.b
Packet Pg. 72 Attachment: Mingus Creek Culvert Replacement bid tabs 2 (1284 : Mingus Creek at Freeman Road Culvert
8.D.c
Packet Pg. 73 Attachment: 20200617125511 (1284 : Mingus Creek at Freeman Road Culvert Replacement)
NOTICE TO CONTRACTORS
PUBLIC IMPROVEMENT PROJECT:
Mingus Creek Culvert Replacement & Fish Passage Project
PROJECT #7109728
Sealed bids will be opened and publicly read at the City of Central Point, City Hall, 140 S. 3rd Street, Central
Point, OR 97502 at 2:00 PDT on Thursday, June 16th, 2020 for the above referenced project. Bids must be
submitted to Matt Samitore, Parks and Public Works Director, at the same address prior to 2:00 PDT on the
above date. Subcontractor Disclosure forms must be submitted prior to 4:00 PDT on the same date.
Bidders must be prequalified in order to be eligible for award. Pre-qualification may be with the City of
Central Point, City of Medford or the Oregon Department of Transportation. If the bidder is disqualified in
any of these jurisdictions, the bidder will be ineligible for this contract.
Award of contract will not be final until the later of: 1) three business days after the City of Central Point
announces Notice of Intent to Award, or 2) the City of Central Point provides a written response to each
timely protest, denying the protest and affirming the award.
On all projects, work performed by the Contractor’s own organization must be at least 30% of the awarded
contract amount.
Plans and specifications will be available online only at www.questcdn.com beginning May 30, 2020. Any
addenda issued will be posted on the above websites.
COST ESTIMATE: $125,000 - $175,000
This project consists of replacement of the two Mingus Creek Culverts crossing Freeman Road, associated
paving improvements and minor ADA accessibility improvements at the intersection of Freeman Road and
Grand Avenue. This is a City funded project.
Work shall begin no earlier than June 25th, 2020 and must be completed within 30 days after receiving
Notice to Proceed. Please direct all questions to Jaime Jordan at (541) 494-0595 or jjordan@dowl.com
No bid will be received or considered by the City of Central Point unless bidder signs the bid statement.
The contract is for public work subject to ORS 279C.800 to 279.870. This project is subject to Oregon
prevailing wage rates.
The City of Central Point may reject any bid not in compliance with all public bidding procedures and
requirements and may reject for good cause any or all bids upon a finding by the City of Central Pont that it
is in the public interest to do so.
CITY OF CENTRAL POINT
Matt Samitore, Parks and Public Works Director
8.D.d
Packet Pg. 74 Attachment: Mingus Creek Bid (1284 : Mingus Creek at Freeman Road Culvert Replacement)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: June 25, 2020
SUBJECT: Resolution No. ________, A Resolution accepting the Qualified Based
Selection Process for the Parks and Public Works Operations Center
Project and authorizing the City Manager to execute a contract with S&B
James Construction, Inc.
ACTION REQUIRED:
Motion
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION: The City conducted a formal Qualified Based Selection
(QBS) process for the selection of a contractor that would perform the tasks of designing and
then constructing a new Parks and Public Works Operations Facility. The current facility
located at Ash and South 5th Streets is currently at capacity. We have staff working in
multiple locations, and a variety of equipment cannot be stored correctly. Additionally, some
of the current storage and offices are in a location that is designated for the potential future
Central Point Community Center.
The City conducted a formal QBS process where the City asked contractors their ability,
time, and qualifications to design and build the new Operations Center over the next 18
months. The City received five bid submittals. In this scenario, the award was not based on
the lowest bid but was based on qualifications. The City review team scored the
submissions, and two contractors rose to the top, that being S &B James Construction and
Outlier Construction. City staff held formal interviews with both teams on the 19th of May.
Both teams did an exceptional job, and both would have done a great job with the project.
However, after reviewing the documents again as well as the answers to the interview
questions, it was decided that S&B James was the best fit for this job. The rationale from
the design team was that S&B James had the most experience with prefab metal buildings
and was viewing this mostly as an engineering project versus an architect driven project. In
its proposal, it was stated that S&B James could complete the project at or under 4.5 million
dollars.
The next steps are twofold. If the Council elects to select the contractor, City staff would
finalize the contract and move forward on settling the site plan. City staff would bring back
the financing options at a future meeting. Currently, 20-year bond rates are around 2.4%.
The goal would be to have the site plan and master plan amended for the site by fall, so that
rocking of the site could occur before rains start, to allow work over the winter.
8.E
Packet Pg. 75
FINANCIAL ANALYSIS: The project was budgeted for in the FY 2019/2021 City of Central
Point Budget (water fund, street fund, storm drain fund, park fund). The bond financing will
need to be approved at a subsequent meeting.
LEGAL ANALYSIS: The Qualified Based Selection process was legally noticed/advertised per
the requirements of Oregon Revised Statute Chapter 279.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: N/A
STAFF RECOMMENDATION: Approve the design-build project award to S&B James
Construction, Inc.
RECOMMENDED MOTION: I move to approve Resolution No. ____ accepting the Qualified
Based Selection Process for the Parks and Public Works Operations Center Project and
authorizing the City Manager to execute a contract with S&B James Construction, Inc.
ATTACHMENTS:
1. resol_ops centert
2. Binder1
3. bidders
4. bidadvertisements
8.E
Packet Pg. 76
1 - Resolution No. _________ (6/25/2020 Council meeting)
RESOLUTION NO. _______
A RESOLUTION APPROVING THE QUALIFIED BASED SELECTION
PROCESS FOR THE DESIGN AND BUILD OF THE CENTRAL POINT PARKS
AND PUBLIC WORKS OPERATION CENTER FROM S&B JAMES
CONSTRUCTION, INC. AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A CONTRACT.
RECITALS:
A. WHEREAS, the City recently published a solicitation for a Qualified
Based Selection process to bidders/contractors for the design and construction of
a new Parks and Public Works Operations Center.
B. WHEREAS, the City received five submittals. With a scoring matrix,
two firms were identified for interviews.
C. WHEREAS, the review committee interviewed S&B James
Construction, Inc. and Outlier Construction and decided that S&B James was the
better selection for this particular project.
D. WHEREAS, the contractor indicated they can complete the project for
$4.5 million dollars or less.
The City of Central Point resolves as follows:
Section 1. The City Council hereby accepts the Qualified Based Selection
Process and selects S&B James Construction, Inc. for the Design and Build of
the Parks and Public Works Operations Center.
Section 2. The City Manager is hereby authorized to execute a contract and
any related documents necessary to effectuate the acceptance of this award in a
form substantially the same as that included in the specifications.
Section 3. This Resolution shall take effect immediately from and after its
passage and approval.
Passed by the Council and signed by me in authentication of its passage
this _____ day of _____________________, 2020.
__________________________
Mayor Hank Williams
8.E.a
Packet Pg. 77 Attachment: resol_ops centert [Revision 1] (1285 : City Public Works Operations Center - Design & Build)
2 - Resolution No. _________ (6/25/2020 Council meeting)
ATTEST:
_____________________________
City Recorder
8.E.a
Packet Pg. 78 Attachment: resol_ops centert [Revision 1] (1285 : City Public Works Operations Center - Design & Build)
2. Executive Summary2. EXECUTIVE
SUMMARY
8.E.b
Packet Pg. 79 Attachment: Binder1 (1285 : City Public Works Operations Center - Design & Build)
City of Central Point | Public Works Operation Center 3
2 EXECUTIVE SUMMARY
The S+B James design-build team has been formed to create an alliance and
partnership with the City of Central Point. Our design-build team is experienced
and poised to deliver the most responsive and responsible design-build project
possible to the City of Central Point. In our RFP response, we have detailed the
S+B James team experience and the methods we will use to provide the best
building experience, creative solutions, and highly efficient and collaborative
team approach. S+B James has a proven track record of repeat clients in the
valley. That isn’t by luck! It is a result of hard work, transparency and creating
relationships with our clients! S+B James is the right partner to join your team
for the following reasons:
Partnering, Collaboration and Communication — Understanding the City’s
priorities, needs, and goals serves as our starting point for the preconstruction
process. Developing a partnership with the City and design team is essential to
project success. This process is how we work on EVERY project. :
Design — S+B James employs four full-time architects and 80% of the projects
we build utilize our design-build delivery system. Our design-build project
success is due to our experience, efficiency, and effectiveness while working
directly with an owner. Our architects are proficient with making ideas reality.
Building a Diverse Local Project Team — S+B James Construction is a small
business and we have minority business partners. We understand how important
it is to be included even if you aren’t the biggest or most well-known company in
the business. Internally we work at building a diverse business, and externally we
track new local minority subcontractors who are looking for opportunities to grow
their organizations. We will partner with the City to maintain this core value.
Methodology for Controlling Costs — We believe the best method of
controlling costs starts in the early stages of design and continues through the
design development stage. During the design stage and the value engineering
stage, our evaluations and analysis work to increase the value provided to the
City. Evaluation of alternate materials, products and systems allows the City to
select systems that best fit their needs and provide the best overall value. This
process optimizes both the long- and short-term performance of the building.
Scope of Work Development — Developing a comprehensive set of bidding
scopes for subcontractors is fundamental in controlling costs. This creates a
level playing field for subcontractors so that all proposers are bidding apples-
to-apples. We spend a great deal of time preparing a detailed menu of items
that we expect subcontractors to include in their bids so that scope gaps are
eliminated, and responsibility is clear and concise.
Coordination — Coordination is the outcome of great communication, trust,
and partnerships. We bring in our trade partners at early stages to discuss each
potential constructability issues so that they can be resolved timely.
“S+B James was truly
a partner through
the whole process
from listening to our
needs and wants, and
helping us examine
the building for
additional needs.
There were a number
of surprises along
the way but the team
from S+B James was
right there with us,
in working out the
solution.“
Mark Williams, DBIA
Medford Armory
8.E.b
Packet Pg. 80 Attachment: Binder1 (1285 : City Public Works Operations Center - Design & Build)
4 City of Central Point | Public Works Operation Center
Constructability and Site Logistics — Bringing the team of builders together to
evaluate the project site and the drawings for constructability at different times
during design development reduces critical construction impacts to both cost,
schedule and the safety of the students and staff.
Scheduling — We know that schedule and cost are directly related and play
hand-in-hand with the overall success of the project. To this end, we use
Microsoft Projects for our critical path method scheduling for the overall project
schedule and during construction utilize our 3-week look-ahead schedule.
Safety — Our team is accustomed to working around a construction site and we
fully understand the confusion, interest, noise, and dust that can accompany a
project and concern those who will interface with us during the project. It is our
utmost priority to protect the safety of the community, staff, and construction
personnel. We will work to become part of your team so that everyone stays
informed and, more importantly, disruptions are controlled and avoided. To
ensure safety, we provide phasing and site logistic plans outlining how to safely
access and exit the construction site.
We have carefully read and understand the requirements of the Request for
Qualifications and commit to comply with its provision. We look forward to the
opportunity to show you why we are the best contractor for this project.
“S+B James exceeded every expectation I had for
the design and construction of our new mechanics
shop. Through every step of our design-build process
they were transparent and attentive. Their staff were
professional, trustworthy and committed to working
within our own internal confines of the project; they
were truly an invaluable partner throughout the entire
project.”
Brennan Garrelts,, Logging Manager
Lone Rock Resources
8.E.b
Packet Pg. 81 Attachment: Binder1 (1285 : City Public Works Operations Center - Design & Build)
34 City of Central Point | Public Works Operation Center
City and discussed prior to any changes taking place. Additionally, our project
manager’s diligence in monitoring the budget will also include finding ways to
effectively reduce cost during the construction phase. This may occur through
trade coordination and phasing the work more effectively and/or reducing
material or equipment costs as the project progresses. The potential cost
saving items will be discussed with the District to ensure the project vision is
maintained. Overall, S+B James will continually focus on the needs of the City
and incorporate ways to fulfill those needs through planning, communication,
and cost control measures outlined above.
8.E.b
Packet Pg. 82 Attachment: Binder1 (1285 : City Public Works Operations Center - Design & Build)
Qualified Bidders
S&B James Construciton, Inc.
Outlier Construction
Ausland Group
JB Steel Inc.
Unqualified Bidder Notes
Vitus Construction Did not meet prequalificaiton requirements
8.E.c
Packet Pg. 83 Attachment: bidders (1285 : City Public Works Operations Center - Design & Build)
REQUEST FOR
PROPOSALS
The City of Central Point ls
requesting proposals fromDesign-build teams to
design and construct a newPublic Works Operations
Center located at 235 S.Haskell Street, CentralPoint, Oregon, 97502.
Proposal documents canbe downloaded from the
City Ceniral Points website(www.centralpointoregon.
gov).
The City is holding amandatory pre-proposal
meeting at the site addresson March 241h, 2020.
Proposals are required to
be submitted by April 1oth,
2020. The project will be
constructed on the existing
193,000 square foot site
and will include, one 5,000
square foot office complex,
two warehouse buildings,covered parking, site
improvements and othermiscellaneous improve-ments. The projected
budget for the project is
$4.5 million dollars and is
scheduled to be completedby January 2022. Thisproject is subject to
Oregon prevailing wage
rates,
March 15, 16, 21 & 22,
2020
8.E.d
Packet Pg. 84 Attachment: bidadvertisements (1285 : City Public Works Operations Center - Design & Build)
AFFIDAVIT OF PUBLICATION
DJC
G
OFFICIALry5En
921 S.W. Washington St. Suite 210lPorltand, OR 9TZ0S-2910
(503) 226-131 1
STATE OF OREGON, COUNTY OF MULTNOMAH-ss.
I, Nick Bjork , being first duly sworn, depose and say that I am a Publisher of the Daily Journal of Gommerce , a newspaper
of general circulation in the counties of CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS 193.010 and
193.020; published at Portland in the aforesaid County and State; that I know from my personal knowledge that theConstruction notice described as
Case Number: NOT PROVIDED
DESIGN AND CONSTRUCT A NEW PUBLIC WORKS OPERATIONS CENTER
City of Central Point; Bid Location Central Point, OR, Jackson County; Due 04t10t2020
a printed copy of which is hereto annexed, was published in the entire issue of said newspaper tor 2 time(s) in the following
issues:
3113t2020 312012020
OF CENTRAL POINT
Nick Bjork
DESIGN AND CONSTRUCT A NEW
PUBLIC WORKS OPERATIONS
. CENTER
Proposals Due April 10, 2020
REOUEST FpR PROPOSALS
The City ol Central Point is.requesting
pioposals from Design-build teams to
design and construct a new Public Works
Operations Center located at 235 S.
Haskell Street, Central Point, Oregon,
97502. Proposal documents can be
downloaded from the City Central Points
website (wrd,w.centralpointoregon. gov).
The City is holding a mandatory
pre-proposal meeting at the site addresson March 241h, 2O2O. Proposals are
requirgd to be submitted by April 10th,
.2020. The prolect will 'be constructed on
the existing 193,000 square foot site and
will include, one 5,000 square foot oflicecomplex, two warehouse buildings,
coveled parking, site improv€ments and
other miscellaneous improvements. The
projecteq budget for the prolect is $4.5
million dollars and is scheduled to be
completed.by January 2022. This proiect
is subiect to Oregon prevailing.wage
rales.
Published Mar. 13 & 20,2020.
1 1871362
Notary Public-State n
State of Oregon
County of Multnomah
SIGNED OR ATTESTED BEFORE ME
ON THE 24th DAY OF March, 2020
GyndiWeeks
City of Central Point
140 S 3rd St
Central Point, OR 97502-2216
Order No.:
Client Reference No:
11871362
8.E.d
Packet Pg. 85 Attachment: bidadvertisements (1285 : City Public Works Operations Center - Design & Build)
Page 1 of 1
Daily Journal of Commerce
Oregon's Building Connection
921 S.W. Washington St.
Suite 210
Portland, OR 97205-2810
1 (503) 226-1311
www.djcoregon.com
City of Central Point
CyndiWeeks
140 S 3rd St
Central Point, OR 97502-2216
IruVffiil#ffi I 0032s89
lnvoice Date
3t20t2020
lnvoicE#
744667483
-
: Order #
11871362
Tenns
NET 30
P0/Case #
Salesrep
Days/lnserls Descriptlon Size/Qty Unft Price Amount
2
DESIGN AND CONSTRUCT A NEW PUBLIC WORKS
OPEMTIONS CENTER
Daily Journal of Gommerce (OR)
Bids 'Other / Gonstruction
City of Central Point; Bid Location Central Point, OR, Jackson
County; Due 0411012020
03t13t2020,3t20
-Base Charge
ACH payments can be made to: Daily Journal of Commerce, lnc. -
US BANK, ABA#123000848, Acct#l53910281225 Or cail
1 -866-802-8214 to setup payrments.
1 colx 3.32in
157 wrd / 31 ln
127.10
TOTAL DUE 127.10
DETACH AND RETURN THIS PORTION WITH YOUR PAYMENT TO
Daily Journal of Gommerce
sDS 12-2812
PO Box 86
MN 12
@@AMEX
MMYY
I
-
Security Code
CARD NUMBER EXP. DATE
CUSTOMER SIGNATURE
-
Account #Customer BillAttention lnvoice #lnvoice Date TohlDue
10032589 City of Central Point CyndiWeeks 744667483 312012020 127.10
Charge My Credit Gard
8.E.d
Packet Pg. 86 Attachment: bidadvertisements (1285 : City Public Works Operations Center - Design & Build)
City of Central Point
t4O S Third St.
Central Point,oR 97502Affidavit, of Publicat,ion
***THIS IS NOT A BILL***
I, Charl-es Duncan , be ing first duly sworn, depose and say that I am
the principal clerk of Medford Mail Tribune, a newspaper of general
circulation, as defined by ORS 1-93.010 and 1-93.020;
printed at Medford in the aforesaid county and state; that the
PUBLIC NOTICE a printed copy
of which is hereto annexed, was published in the entire issue of said
newspaper for 4 successive and consecutive insertion ,s in the
following issues 3 . l-5 .20, 3 .76 .20 ,3.2L.20, 3.22.20 (HERE sET FoRTH DATES
OF ISSUE)
subscribed and sworn to before me this 2'l'^ day o
/hq,'"\
State of Oregon
County of Jackson
@
OFF ICIAL STAI!4P
TERRIE ftSGERS
NOTARY PUBLIC-OREGON
COMMIssrON NO.979444
lilY c0HMt$st0N EXPIRES SEPTEMSER 24,2022
My commission exp i'.=3'lrn day of
Rosebud Media - Mail Tribune - Ashland Tidings
1l-1 N Fir St
Medford, OR 97501
CASE NO.
@
7fr,
2020.
LIC FOR OREGON
2&z
PUBLTCATION EXPIRE DATE AD CAPTION # TIMES AMOI]NT PO
Mail- Tribune 3.22.20 Notice of
Central-
Point Develo
4 240.54
8.E.d
Packet Pg. 87 Attachment: bidadvertisements (1285 : City Public Works Operations Center - Design & Build)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Administration
FROM: Chris Clayton, City Manager
MEETING DATE: June 25, 2020
SUBJECT: Resolution No. ________, Authorizing the City Manager to Execute
Payment for Fiscal Year 2020-2021 City of Central Point Insurance
Premiums
ACTION REQUIRED:
Resolution
RECOMMENDATION:
BACKGROUND INFORMATION:
Recently, the Human Resources Director and City Manager reviewed the 2020-2021 insurance
proposal submitted by Brown and Brown Northwest (City’s insurance agent). The total cost of
the 2020-2021 annual premium for general liability, automotive, property damage, and cyber
liability premiums exceeds the City Manager’s purchasing authority as provided in Central
Point Municipal Code (CPMC) 2.40.050 Public contracts—Authority of purchasing agent. As
such, the CPMC requires authorization from the City Council before payment is issued.
FINANCIAL ANALYSIS:
The fiscal Year 2020-2021 insurance premiums for general liability, automotive, property
damage, and cyber liability equal $166,576, which is a $25,753 (18%) increase from last year’s
premium.
The fiscal year 2020-2021 workers compensation insurance premium (SAIF Corporation) is
$56,818, which is a $43,400 (43%) decrease. The sizable reduction in workers compensation
insurance premium is a result of the City’s enhanced safety program.
The agency fee for the 2020-2021 general insurance package is $6,900.00.
General insurance premiums are budgeted in the City’s internal services fund, and workers
compensation insurance premiums are distributed amongst all city department personnel
appropriations and expenditures.
*Insurance premium summary is contained on page 5 of the attached proposal.
LEGAL ANALYSIS: Not Applicable
8.F
Packet Pg. 88
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Not Applicable
STAFF RECOMMENDATION:
City Staff is recommending City Council approve payment authorization for the 2020-2021
general and workers compensation insurance premiums, as presented in the attached
proposal.
RECOMMENDED MOTION:
I move to approve Resolution ______, authorizing the City Manager to issue payment for the
2020-2021 insurance premiums, as presented by Brown and Brown Northwest.
ATTACHMENTS:
1. Proposal of Insurance Brown and Brown
2. Appraisal Report
3. Resolution authorizing Insurance Payment
8.F
Packet Pg. 89
3256 Hillcrest Park Drive
Medford, OR 9750 4
P: (541)772-1111
F:(541)488-5311
bbnw.com
California DBA: Brown & Brown Northwest Insurance Agency LLC
California License #0F09618
Proposal of Insurance for
City of Central Point
07/01/2020 - 07/01/2021
Presented on June 9, 2020
8.F.a
Packet Pg. 90 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary
may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference,
the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 2
TABLE OF CONTENTS
SERVICE TEAM ............................................................................................................................................................................... 3
EXECUTIVE SUMMARY ..................................................................................................................................................................... 4
PREMIUM SUMMARY........................................................................................................................................................................ 5
CIS MEMBER COMPARISON REPORT ................................................................................................................................................ 6
TERMS, CONDITIONS AND RECOMMENDATIONS .................................................................................................................................. 7
SCHEDULE OF OTHER POLICIES ....................................................................................................................................................... 8
PROPERTY ..................................................................................................................................................................................... 9
MOBILE EQUIPMENT ...................................................................................................................................................................... 12
BOILER & MACHINERY/EQUIPMENT BREAKDOWN ............................................................................................................................. 14
EXCESS CRIME ............................................................................................................................................................................. 15
PUBLIC ENTITY LIABILITY ............................................................................................................................................................... 16
CYBER LIABILITY ........................................................................................................................................................................... 20
WORKERS COMPENSATION ............................................................................................................................................................ 22
IMPORTANT INFORMATION .............................................................................................................................................................. 23
COMPENSATION DISCLOSURE ........................................................................................................................................................ 25
AM BEST RATING DISCLOSURE ..................................................................................................................................................... 26
COMMON POLICY EXCLUSIONS ...................................................................................................................................................... 27
RISK MANAGEMENT SERVICES ....................................................................................................................................................... 28
8.F.a
Packet Pg. 91 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary
may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference,
the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 3
SERVICE TEAM
PROPERTY & CASUALTY Direct Phone Direct Fax Email Address
Account Executive Geoff Sinclair, ARM (503)329-2391 (503)274-6524 gsinclair@bbnw.com
Account Manager Sandy Orr (541)494-2687 (541)772-3785 sorr@bbnw.com
CLAIMS//RISK MANAGEMENT Direct Phone Direct Fax Email Address
Tim Clarke, MLS, CPCU, AIC (503)219-3223 (503)914-5423 tclarke@bbnw.com
Brad Miller, AIC, ARM (503)219-3293 (503)914-5493 bmiller@bbnw.com
Matt Koch (503)219-3210 (503)914-5410 mkoch@bbnw.com
Susan Towne (503)219-3230 (503)914-5430 stowne@bbnw.com
Betsy Shenk (503)219-3289 (503)914-5489 bshenk@bbnw.com
Connie Chung (503)219-3276 (503)274-6524 cchung@bbnw.com
MAIN PHONE (541)772-1111
TOLL FREE (800)701-1175
MAIN FAX (541)772-3785
8.F.a
Packet Pg. 92 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary
may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference,
the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 4
EXECUTIVE SUMMARY
After nearly decade of insurance rate stability, the relatively soft market in property and general liability is gone and
momentum continues to march towards a hard market increasing costs and constricting coverages. Prior to the
COVID-19 Pandemic and economic shutdown, the losses in the US were larger and happening more often. Fires,
floods, hurricanes, tornadoes and windstorms all are happening more often and with greater strength leading to
losses that are hitting the reinsurance market’s already crippled balance sheets.
Enter the COVID-19 pandemic and economic shutdown just a few months ago. The insurance
market, much like other facets of our way of life is still working through what immediate and long-term effects this
pandemic will have on our lives and financial markets. When insurance underwriters lose confidence in a risk or in
the market they are writing business in, they have two options: increase premiums or narrow their exposure to that
risk (or the exit the market completely). Being a member of a healthy insurance pool in this market has allowed
coverages to stay nearly identical to last year and at lower costs than those who are direct writers in the commercial
space.
Generally, as a CIS pool member: For the 2020/2021 renewal, we are seeing the rates increase from 10%-12%.
Some higher because of increased property schedule values and annual budget numbers increasing. Those with
higher claims experience will see a further increase. Looking ahead, we expect the economy to further
deteriorate leading pricing pressures to continue well into the next year. We believe rates will continue to grow
and some coverages will erode for at least the next 18 months.
Reinsurance rates have increased substantially across coverage lines and we expect those same challenges to
continue well into 2021 and perhaps 2022. The economic cooling will certainly lead to a downturn which in
Oregon spells budget challenges to all public entities. We believe rates will continue to press upwards and
coverage will erode for at least the next 12 to 18 months.
Property: The last 5 years have continued to see a parade of large national losses which are happening more
often and with much greater power. These losses are driving global reinsurance rates much higher resulting in
higher costs to you, the retail consumer. The Pools, in this instance, are protecting the District from the real
shock in the market that we are seeing in our other self-insured customers but nonetheless, much higher
premiums are being levied this year and more than likely the next.
Liability: The insurance market for liability exposures is also hardening. The above will likely lead to additional
rate increases for 2020 and beyond. This is a compounding effect due to the following:
SAM – Sexual Abuse and Molestation – steep losses by the pools via jury awards, coverage
restrictions, increased underwriting requirements.
Traumatic Brain Injury – Long tail and difficult to underwrite.
Law Enforcement – Frequency and severity increasing/wrongful arrest/excessive use of force
Jail Related Claims: significant settlements /deaths from the lack of an initial medical evaluations
New Exposures – Scooters, Marijuana – changing legislation
Auto Claims – large settlements
Rising Medical Costs – at least 5% for 10 years.
Risking Litigation Expense – Business Income Loss Litigation as a result of COVID-19
Regulatory Expense – state regulation is a one-way street. Always more regulation, not less.
Low Interest Rates – insurers rely on investment for profit and are restricted in their investments to
mostly bonds.
8.F.a
Packet Pg. 93 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary
may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference,
the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 5
PREMIUM SUMMARY
POLICY TERM: 7/1/2020-7/1/2021
CARRIER & AM BEST
RATING
2019-2020
PREMIUM
2019-2020
PREMIUM
General Liability City County Ins Services
Not Rated $ 80,200 $ 87,839
Auto Liability City County Ins Services
Not Rated $ 18,088 $ 21,331
Liab Agg/Retro Ded Credit ($11,250) $ Included $ Included
Auto Physical Damage City County Ins Services
Not Rated $ 15,547 $ 23,956
Property (Excluding Electrical Injury) City County Ins Services
Not Rated $ 21,795 $ 26,867
Boiler & Machinery (Includes Equipment
Breakdown/Electrical Injury)
City County Ins Services
Not Rated $ Included $ Included
Inland Marine (included in Property) City County Ins Services
Not Rated $ Included $ Included
Excess Crime City County Ins Services
Not Rated $ 943 $ 943
Total Package Premium $ 136,573 $ 160,936
Cyber Liability Beazley Insurance Co
Admitted/A XIII $ 4,250 $ 5,640
TOTAL Premium $ 140,823 $ 166,576
CARRIER & AM BEST
RATING
2019-2020
PREMIUM
2020-2021
PREMIUM
Workers Compensation – Annual Prepay SAIF Corporation
Not Rated $ 100,218 $ 56,818
Agency Fee $ 6,695 $ 6,900
The information obtained from A.M. Best’s Rating is not in any way a warranty or guaranty by Brown & Brown Northwest of the
financial stability of the insurer and this information is current only as of the date of publication.
Premiums may be subject to audit
Premiums include Terrorism Coverage
PAYMENT TERMS
Premium is due on effective date. Premium can be paid as follows:
Payment due to CIS by August 1, 2020
Premium prepaid in full
8.F.a
Packet Pg. 94 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference, the policy will prevail. Higher limits may be available upon request. Property & Casualty Division Page 6 CIS MEMBER COMPARISON REPORT 8.F.aPacket Pg. 95Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary
may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference,
the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 7
TERMS, CONDITIONS AND RECOMMENDATIONS
IMPORTANT NOTICE DISCLAIMER: This proposal/policy presented is based upon the exposures to loss
made known to the agency. Any changes in these exposures (i.e. new operations, new products, additional
state of hire, etc.) need to be promptly reported to our agency in order that proper coverage(s) may be put
in place.
The proposal contains only a general description of the coverage(s) and does not constitute a policy /
contract. For complete policy information, including exclusions, limitations and conditions, refer to the
policy document. Please be advised, in all cases, the terms & conditions of the policy apply and supersede
any statement contained in this document.
POINTS FOR DISCUSSION: Social Engineering Fraud is defined as the act of influencing a person to transfer
money or securities, with the consent of the employee, to a criminal posing as a legitimate business associate.
NOTABLE CHANGES FROM EXISTING PROGRAM:
1. Property schedule reflects 3% building and contents trending factors from expiring values, plus updated
values from recent appraisal
2. Workers compensation experience mod dropped from 1.08 to .62
QUOTE IS SUBJECT TO THE FOLLOWING:
1. Client is ultimately responsible to select insured property values
2. Cyber Liability - $2M limit available
3. Cyber Liability binding contingency – carrier has requested an update on what has been done to mitigate
future breaches like the 10/21/2019 incident
RECOMMENDATIONS:
1. Review building limits for adequate coverage
2. Fiduciary Liability
8.F.a
Packet Pg. 96 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary
may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference,
the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 8
SCHEDULE OF OTHER POLICIES
POLICY INFORMATION
Policy Number Policy Description Policy Comments Policy Term Insurance Company
PHPA057626
Risk/Accident/Disability
Plans Volunteer Accident
06/21/2020 -
06/21/2021
Philadelphia Indemnity Ins
Co $
8.F.a
Packet Pg. 97 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited,
please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request.
Property & Casualty Division Page 9
POLICY INFORMATION
NAMED INSURED
Named Insured: City of Central Point
PROPERTY
PREMISES
Loc # Description
Per Property Statement of Values Total Buildings, Contents (Business Personal Property), Property in the Open
(PIO) & Mobile Equipment
SUBJECT OF INSURANCE
Subject Limit Valuation Cause of Loss Deductible
Total Building Per Schedule Replacement Value Special form 10,000
Total Business Personal Property Per Schedule Replacement Value Special form 10,000
Total Equipment Per Schedule Special form 1,000
Deductible is per occurrence
FORMS OR SPECIAL CONDITIONS, INCLUDING BUT NOT LIMITED TO:
Form Name
CIS Trust Property Coverage Document
CIS Equipment Breakdown Coverage Document – CIS BM (7/1/2020)
Description Term Company
Package July 1, 2020- July 1, 2021 CityCounty Insurance Services (CIS)
8.F.a
Packet Pg. 98 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited,
please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request.
Property & Casualty Division Page 10
ADDITIONAL COVERAGES
Coverage Limit Deductible
Earthquake 5,000,000 25,000
Excess Earthquake 5,000,000
Flood 5,000,000 See Below
Excess Flood 5,000,000
Combined Loss Of Revenue and Rental Value 1,000,000
Combined Extra Expense and Rental Expense 1,000,000
Property In Transit 1,000,000
Hired, Rented or Borrowed Equipment 150,000
Restoration/Reproduction of Books, Records, etc. 100,000
Electronic Data Restoration/Reproduction 250,000
Pollution Cleanup 25,000
Crime Coverage 50,000
Police Dogs (If Scheduled) 15,000
Off Premises Service Interruption 100,000
Miscellaneous Coverage 50,000
Personal Property Unscheduled Locations 15,000
Personal Property Employees or Volunteers 15,000
Unscheduled Fine Arts 100,000
Temporary Emergency Shelter Restoration 50,000
Difference In Conditions – Earthquake & Flood (if any) 0
FORMS OR SPECIAL CONDITIONS
Form Name Description
Flood Deductible 25,000 deductibles per occurrence applies for areas other than within or
partially within a Special Flood Hazard Area (SFHA) or in, on, or over a body
of water or any floodway.
For property within or partially within a Special Flood Hazard Area (SFHA),
the following apply:
Any covered property eligible for National Flood Insurance Program (NFIP),
coverage afforded under this coverage agreement is excess of the
maximum limit of coverage which could have been purchased through NFIP,
whether purchased or not.
Any covered property which is located in a SFHA but classified ineligible for
NFIP insurance, due to construction or location in, on, or over any body of
water or floodway, coverage afforded under this agreement is subject to a
deductible equal to 5% of the value of each unit damaged subject to a
$100,000 minimum and a $500,000 maximum per occurrence.
8.F.a
Packet Pg. 99 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited, please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request. Property & Casualty Division Page 11 Location # Description Address Ded Bldg Value Content Value PIO ValueTIV*$23,648,539.00 $1,741,137.00 $1,122,207.00 $26,511,883.00$23,648,539.00 $1,741,137.00 $1,122,207.00 $26,511,883.00001.01 OLD CITY HALL/POLICE DEPT (W/PIO VALUE) 155 2ND ST $10,000.00 $4,965,000.00 $700,000.00 $126,100.00 $5,791,100.00002.01 SENIOR CENTER (W/PIO VALUE) 123 N 2ND ST $10,000.00 $515,000.00 $0.00 $2,400.00 $517,400.00003.01 DPW SHOP - A (W/PIO VALUE) 399 S 5TH ST $10,000.00 $325,000.00 $186,400.00 $148,000.00 $659,400.00003.02 STORAGE BAY - B 399 S 5TH ST $10,000.00 $147,977.00 $35,720.00 $0.00 $183,697.00003.03 FLEET MAINTENANCE SHOP - C & D 399 S 5TH ST $10,000.00 $605,000.00 $135,000.00 $0.00 $740,000.00003.04 POLE BUILDING - TRUCK/EQUIPMENT SHELTER 399 S 5TH ST $10,000.00 $170,047.00 $0.00 $0.00 $170,047.00003.05 WATER RESERVOIR - 1 MG 399 S 5TH ST $10,000.00 $1,375,000.00 $0.00 $0.00 $1,375,000.00003.06 GAS/DIESEL TANK - 500 G; WASTE OIL TANK - 200 G 399 S 5TH ST $10,000.00 $0.00 $0.00 $13,800.00 $13,800.00004.02 RESTROOM 403 S 4TH ST - JOEL TANZI SKATE PARK $10,000.00 $68,799.00 $155.00 $0.00 $68,954.00004.03 PARKS MAINTENANCE SHOP (W/PIO VALUE) 500 CEDAR ST $10,000.00 $220,940.00 $50,860.00 $18,874.00 $290,674.00004.04 PARKS & REC PORTABLE BUILDING A 403 S 4TH ST - JOEL TANZI SKATE PARK $10,000.00 $153,525.00 $40,223.00 $0.00 $193,748.00004.05 PARKS & REC PORTABLE BUILDING B 403 S 4TH ST - JOEL TANZI SKATE PARK $10,000.00 $183,071.00 $40,215.00 $0.00 $223,286.00004.06 JOEL TANZI SKATE PARK - 6820 SF (W/PIO VALUE) 403 S 4TH ST - JOEL TANZI SKATE PARK $10,000.00 $396,000.00 $0.00 $37,000.00 $433,000.00005.01 RESTROOM MANZANITA ST/N 7TH ST - ROBERT J. PFAFF PARK $10,000.00 $66,393.00 $1,404.00 $0.00 $67,797.00005.02 BAND STAND MANZANITA ST/N 7TH ST - ROBERT J. PFAFF PARK $10,000.00 $52,012.00 $0.00 $0.00 $52,012.00005.03 TENNIS COURT W/FENCING; LIGHTS MANZANITA ST/N 7TH ST - ROBERT J. PFAFF PARK $10,000.00 $0.00 $0.00 $67,189.00 $67,189.00005.04 PICNIC SHELTER MANZANITA ST/N 7TH ST - ROBERT J. PFAFF PARK $10,000.00 $15,699.00 $0.00 $0.00 $15,699.00006.01 WATER RESERVOIR - 2 MG (W/PIO VALUE) 3007 OLD STAGE RD $10,000.00 $2,500,000.00 $0.00 $46,900.00 $2,546,900.00007.01 NEW CITY HALL (W/PIO VALUE) 140 S 3RD ST $10,000.00 $4,670,000.00 $380,000.00 $32,500.00 $5,082,500.00007.02 COUNCIL CHAMBERS 140 S 3RD ST $10,000.00 $1,132,000.00 $65,000.00 $0.00 $1,197,000.00008.01 WAREHOUSE (W/PIO VALUE) 4861 UPTON RD $10,000.00 $219,493.00 $76,882.00 $11,348.00 $307,723.00009.01 RESTROOM 950 FREEMAN RD - VAN HORN PARK $10,000.00 $42,210.00 $0.00 $0.00 $42,210.00009.02 PLAYGROUND EQUIPMENT 950 FREEMAN RD - VAN HORN PARK $10,000.00 $0.00 $0.00 $45,517.00 $45,517.00010.01 RESTROOM TWIN CREEKS CROSSING LOOP - TWIN CREEKS PARK $10,000.00 $50,411.00 $0.00 $0.00 $50,411.00010.02 GAZEBO #1 TWIN CREEKS CROSSING LOOP - TWIN CREEKS PARK $10,000.00 $65,607.00 $0.00 $0.00 $65,607.00010.03 BANDSHELL TWIN CREEKS CROSSING LOOP - TWIN CREEKS PARK $10,000.00 $119,877.00 $0.00 $0.00 $119,877.00010.05 GAZEBO #2 TWIN CREEKS CROSSING LOOP - TWIN CREEKS PARK $10,000.00 $94,189.00 $0.00 $0.00 $94,189.00010.06 GAZEBO #3 TWIN CREEKS CROSSING LOOP - TWIN CREEKS PARK $10,000.00 $65,607.00 $0.00 $0.00 $65,607.00011.01 RESTROOM 200 TIFFANY CT - FLANAGAN PARK $10,000.00 $42,210.00 $0.00 $0.00 $42,210.00012.01 RESTROOM 223 W VILAS RD - DON JONES PARK $10,000.00 $42,210.00 $0.00 $0.00 $42,210.00012.02 GAZEBO 223 W VILAS RD - DON JONES PARK $10,000.00 $26,532.00 $0.00 $0.00 $26,532.00012.03 GAZEBO - WAR MEMORIAL 223 W VILAS RD - DON JONES PARK $10,000.00 $26,532.00 $0.00 $0.00 $26,532.00012.05 TENNIS COURTS W/LIGHTS 223 W VILAS RD - DON JONES PARK $10,000.00 $0.00 $0.00 $95,561.00 $95,561.00012.06 PLAYGROUND EQUIPMENT 223 W VILAS RD - DON JONES PARK $10,000.00 $0.00 $0.00 $111,295.00 $111,295.00013.01 GAZEBO 136 BRANDON ST - MENTEER PARK $10,000.00 $21,708.00 $0.00 $0.00 $21,708.00014.01 RESTROOM 2190 JEREMY ST - BLUEGRASS DOWNS PARK $10,000.00$42,210.00 $0.00 $0.00 $42,210.00014.02 GAZEBO 2190 JEREMY ST - BLUEGRASS DOWNS PARK $10,000.00 $26,532.00 $0.00 $0.00 $26,532.00016.01 BRIDGE 1101 GATEPARK DR - FOREST GLEN PARK $10,000.00 $30,150.00 $0.00 $0.00 $30,150.00016.02 RESTROOM 1101 GATEPARK DR - FOREST GLEN PARK $10,000.00 $47,295.00 $0.00 $0.00 $47,295.00017.01 DIRT MEETING/CLASSROOM BUILDING 4572 N PACIFIC HWY $10,000.00 $118,236.00 $0.00 $0.00 $118,236.00018.01 RESERVOIR - 2.5 MG (W/PIO VALUE) 181 W VILAS RD $10,000.00$3,345,000.00 $0.00 $30,900.00 $3,375,900.00018.02 PUMP STATION 181 W VILAS RD $10,000.00 $1,622,000.00 $0.00 $0.00 $1,622,000.00019.01 LEASED OFFICE - CHAMBER OF COMMERCE 650 E PINE ST - STE 104C $10,000.00 $0.00 $29,278.00 $0.00 $29,278.00020.01 RESTROOM 525 STONE POINTE DR - BOHNERT FARM PARK $10,000.00 $39,067.00 $0.00 $0.00 $39,067.00020.02 PLAYGROUND EQUIPMENT; LIFETRAIL SYSTEM; BE 525 STONE POINTE DR - BOHNERT FARM PARK $10,000.00 $0.00 $0.00 $334,823.00 $334,823.00Total Scheduled: 45Currently Scheduled: 458.F.aPacket Pg. 100Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited, please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request. Property & Casualty Division Page 12 MOBILE EQUIPMENT 8.F.aPacket Pg. 101Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited, please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request. Property & Casualty Division Page 13 8.F.aPacket Pg. 102Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited,
please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request.
Property & Casualty Division Page 14
BOILER & MACHINERY/EQUIPMENT BREAKDOWN
PREMISES
Loc # Description
Per Property Statement of Values Boiler and Machinery/Equipment Breakdown Coverage
SUBJECT OF INSURANCE
Subject Limit Valuation Cause of Loss Deductible
Property Damage –
Building & Business Personal Property
Per Schedule
Or $100,000,000
Replacement Cost Mechanical Breakdown 10,000
ADDITIONAL COVERAGES
Coverage Limit
Rental Value/Rental Expense Included in Property Damage
Extra Expense Included in Property Damage
Service Interruption (24 Hour Waiting Period) Included in Property Damage
Drying Out Following Flood Included in Property Damage
Course of Construction Included in Property Damage
Computer Equipment Included in Property Damage
Portable Equipment Included in Property Damage
CFC Refrigerants Included in Property Damage
Hazardous Substance 2,000,000
Data Restoration 250,000
Perishable Goods 2,000,000
Expediting Expense 2,000,000
Demolition 2,000,000
Ordinance or Law 2,000,000
Off Premises Property Damage 250,000
Contingent Rental Value/ Rental Expense 250,000
Newly Acquired Locations 1,000,000 (365 Days Max)
Extended Period of Restoration 30 Days
8.F.a
Packet Pg. 103 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited,
please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request.
Property & Casualty Division Page 15
EXCESS CRIME
Description Term Company
Excess Crime July 1, 2020 – July 1, 2021 National Union Fire Insurance Company
EMPLOYEE THEFT
Limit 500,000
Deductible Per Occurrence 50,000 (Sublimit from Property Coverage)
FORGERY OR ALTERATION
Limit Included
Deductible Per Occurrence 50,000 (Sublimit from Property Coverage)
THEFT, DISAPPEARANCE & DESTRUCTION
Inside the Premises Limit Included
Inside Deductible Per Occurrence 50,000 (Sublimit from Property Coverage)
Outside the Premises Limit Included
Outside Deductible Per Occurrence 50,000 (Sublimit from Property Coverage)
COMPUTER FRAUD
Limit Included
Deductible Per Occurrence 50,000 (Sublimit from Property Coverage)
ADDITIONAL COVERAGES
Coverage Limit Deductible Per Occurrence
Faithful Performance of Duty Included 50,000 (Sublimit from Property Coverage)
Money Orders and Counterfeit Paper Currency Included 50,000 (Sublimit from Property Coverage)
Funds Transfer Fraud Included 50,000 (Sublimit from Property Coverage)
Impersonation Fraud Coverage 250,000
FORMS OR SPECIAL CONDITIONS, INCLUDING BUT NOT LIMITED TO:
Form Name
Coverage Limits excess of 50,000 crime coverage provided under the CIS Property Coverage Agreement
National Union Fire Insurance Excess Crime
CIS Trust Property Coverage Document
8.F.a
Packet Pg. 104 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited,
please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request.
Property & Casualty Division Page 16
PUBLIC ENTITY LIABILITY
GENERAL COVERAGE INFORMATION
Coverage Type Public Entity & Excess Liability
Occurrence/Claims Made Occurrence
COVERAGE/LIMITS
Coverage Limit Aggregate
Deductible
Public Entity Liability Coverage (including Auto Liability) 10,000,000 15,000
Annual Aggregate 30,000,000 15,000
Cyber Security Expense Coverage 50,000 5,000
Refer to the CIS General & Auto Liability Coverage Agreement and CIS Excess Liability Coverage Agreement and
endorsements (if any) for detailed coverages, special deductibles, limits, sublimits, exclusions, and conditions that may apply.
Excess Liability coverage does provide Uninsured Motorist Coverage.
Coverage may be subject to audit
FORMS OR SPECIAL CONDITIONS, INCLUDING BUT NOT LIMITED TO:
Form Name
Conditional Deductible on Certain Employment Claims, 10% up to $10,000 each claim - Section 2 of Coverage Agreement
CIS Trust General and Auto Liability Coverage Document
CIS Trust Excess Liability Coverage Document
GENERAL LIABILITY CLASSIFICATIONS
(Questions) Responses
Total Personal Services for last year 9,634,853
Total Materials and Services for last year 8,100,425
Total Requirements (Expenditures) 34,535,789
Premises owned or occupied by member – total square feet 79,133
Storm and sanitary sewer systems - total number of miles 51.7
Water department - millions of gallons delivered annually 945
Streets and Roads – total miles of paved & unpaved 68.53
Law Enforcement Officers – Paid – total number 27
Any Other Public Safety Reserves/Volunteers – total number 20
Parks and Playgrounds – Total Area (Acres) 194.73
Preschool/Day Care/Day Camp/Youth Programs – Number of children enrolled 400
Total employees 83
8.F.a
Packet Pg. 105 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited,
please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request.
Property & Casualty Division Page 17
BUSINESS AUTO
COVERED AUTO SYMBOLS
Liability 1
Personal Injury Protection 5
Uninsured Motorist 6
Underinsured Motorist 6
Comprehensive 7,8
Collision 7,8
(1) Any Auto
(2) All Owned Autos
(3) Owned Private Passenger Autos
(4) Owned Autos Other Than Private Passenger
(5) All Owned Autos Which Require No-Fault Coverage
(6) Owned Autos Subject to Compulsory U.M. Law
(7) Autos Specified On Schedule
(8) Hired Autos
(9) Non-Owned Autos
COVERAGES/LIMITS
Coverage Limit Deductible
per Accident
Special Conditions
Combined single limit Included Included in Public Entity Liability Limits
Personal Injury Protection (Basic) Limited Private Passenger & Pick Up Vehicles Only
Uninsured/Underinsured Motorist Statutory
Comprehensive Per Schedule
Collision Per Schedule
Hired/Non-Owned Auto Liability Included Included in Public Entity Liability Limits
Hired Auto - Comprehensive ACV, not to exceed 100,000 100 Rented or Leased Autos (60 Days or Less)
Hired Auto - Collision ACV, not to exceed 100,000 500 Rented or Leased Autos (60 Days or Less)
FORMS OR SPECIAL CONDITIONS, INCLUDING BUT NOT LIMITED TO:
Form Name
PIP Coverage – Covered Autos Only 10,000 Limit Applies to Private Passenger or Pick Up Truck Usage Only.
CIS Auto Physical Damage Coverage Agreement – CIS APD (7/1/2020)
CIS Trust General and Auto Liability Coverage Agreement
8.F.a
Packet Pg. 106 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited, please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request. Property & Casualty Division Page 18 VEHICLE SCHEDULE 8.F.aPacket Pg. 107Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited, please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request. Property & Casualty Division Page 19 8.F.aPacket Pg. 108Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited,
please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request.
Property & Casualty Division Page 20
POLICY INFORMATION
Description Term Company
Internet/Cyber Liability 07/01/2020 - 07/01/2021 Beazley Insurance Company Inc
CYBER LIABILITY
GENERAL COVERAGE INFORMATION
Coverage Type Cyber Liability
Occurrence/Claims Made Claims Made
COVERAGE/LIMITS
Coverage Limit Deductible Ded Type Ded Basis
Notified Individuals 100,000
Legal,Forensic & Public Relations/Crisis Mgmt 1,000,000
Policy Aggregate Limit of Liability 1,000,000
Additional Breach Response Limit 1,000,000
Business Interruption Loss 1,000,000
Dependent Business Loss 100,000
Cyber Extortion Loss 1,000,000
Data Recovery Costs 1,000,000
LIABILITY
Data & Network Liability 1,000,000
Regulatory Defense & Penalties 1,000,000
Payment Card Liability& Costs 1,000,000
Media Liability 1,000,000
eCRIME
Fraudulent Instruction 100,000
Funds Transfer Fraud 100,000
Telephone Fraud 250,000
Criminal Reward 25,000
Retention - Legal, Forensic/Pub Rel/Crisis 10,000 10,000 Dollars Per Claim
Retention - for Legal 5,000 Dollars Per Claim
Retention for Each Incident, Claim or Loss 1,000 Dollars Per Claim
Retention - Cyber Extortion Loss 1,000 Dollars Per Claim
Notified Individuals Threshold 100 Other Per Claim
Waiting Period 8 Hours Per Claim
8.F.a
Packet Pg. 109 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited,
please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request.
Property & Casualty Division Page 21
FORMS OR SPECIAL CONDITIONS
Form Name Description
OREGON AMENDATORY ENDORSEMENT
NUCLEAR EXCLUSION
SANCTION LIMITATION AND EXCLUSION CLAUSE
CONSEQUENTIAL REPUTATIONAL LOSS LIMIT: $1,000,000; RETENTION TO MATCH ELECTED
RETENTION
AMEND DEFINITION OF FRAUDULENT INSTRUCTION
POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE
AMEND NOTIFIED INDIVIDUALS THRESHOLD
OTHER INSURANCE CLAUSE - PRIMARY WITH RESPECTS TO BREACH RESPONSE SERVICES
ASBESTOS, POLLUTION AND CONTAMINATION EXCLUSION ENDORSEMENT
WAR AND CIVIL WAR EXCLUSION
POST BREACH REMEDIAL SERVICES ENDORSEMENT
CAP ON LOSSES ARISING OUT OF CERTIFIED ACTS OF TERRORISM
GDPR CYBER ENDORSEMENT
AMEND DATA RECOVERY COSTS
8.F.a
Packet Pg. 110 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary may be limited,
please refer to your policy for all terms, conditions and exclusions that may apply. Higher limits may be available upon request.
Property & Casualty Division Page 22
POLICY INFORMATION
Description Term Company
Workers Compensation 07/01/2020 - 07/01/2021 SAIF Corporation
WORKERS COMPENSATION
PART 1 WORKERS COMPENSATION STATE INFORMATION
State
OR
PART 2 EMPLOYERS LIABILITY INFORMATION
Coverage WC & Employer's liability
Each Accident 3,000,000
Disease-Policy Limit 3,000,000
Disease-Each Employee 3,000,000
PART 3 OTHER STATE INFORMATION
State Included/Excluded
OR Include
RATING INFORMATION
State Class
Code
Class Description Payroll Rate Premium
OR 8411 PUBLIC SAFETY VOLUNTEERS $32,960.00 0.81000 $266.98
OR 8742V VOLUNTEER
BOARDS/COMMISSIONS/PUBLIC
OFFICIALS
$18,054.00 0.16000 $28.89
OR 9102 PARK MAINTENANCE $196,327.00 2.34000 $4,594.05
OR 8810 CLERICAL $1,014,745.00 0.09000 $913.27
OR 5506 STREET/ROAD MAINTENANCE $498,922.00 4.09000 $20,405.91
OR 8742 PUB REL/FIELD REPS/COLLECTORS $154,091.00 0.16000 $246.55
OR 7520 WATER $415,155.00 1.89000 $7,846.43
OR 8380 GARAGE/SHOP $58,174.00 1.78000 $1,035.50
OR 9102 Vol Park NOC All Emp -Dr $3,510.00 2.34000 $82.13
OR 9410 MUNICIPAL/COUNTY EMPLOYEE $1,287,198.00 1.09000 $14,030.46
OR 7720 LAW ENFORCEMENT $2,126,185.00 2.39000 $50,815.82
Description Factor
Experience Mod Factor .62
8.F.a
Packet Pg. 111 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary
may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference,
the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 23
IMPORTANT INFORMATION
DISCLOSURE This is a convenient coverage summary, not a legal contract. Please refer to the actual policies quoted for
specific terms, conditions, limitations and exclusions that will govern. In the event of a difference the policy will prevail. In all
cases, the terms and conditions of the policy apply and supersede any statements contained in this document.
This section is intended to provide simple explanations of common insurance terms and is for illustrative purposes only.
Policies may contain specific definitions of the following terms that could differ, perhaps in a material way, from the explanation
presented here. Only definitions provided in the policy govern coverage.”
In evaluating your exposures to loss, we have depended upon information provided by you. If there are other areas that need
to be evaluated prior to binding coverage, please bring these areas to our attention. Should any of your exposures change
after coverage is bound, such as new operations, hiring employees in additional states, buying more property, etc., please let
us know so proper coverage(s) can be discussed.
AUTHORIZED ADMITTED INSURERS An authorized or admitted insurer has been authorized to do business in the state
of Oregon. When an authorized Oregon insurance company becomes insolvent and is liquidated by a court order, the Oregon
Insurance Guarantee Fund will pay covered claims against insurers that were licensed to do business in Oregon at the time of
the insolvency. The guaranty funds will not pay any claim the insurance company would not have paid. Claims are paid
according to the terms of the original insurance policy.
NON-ADMITTED INSURERS If your policy charges surplus lines taxes then it is written with a non-admitted insurer. A
non-admitted insurer means the contract will be registered and delivered as a surplus line coverage under the insurance code
of the state. It will not be issued by a company regulated by the State Insurance Commissioner and will not be protected by
any State Guaranty Fund Law.
EXPOSURES This presentation is based upon exposures to loss that currently exist and that were made known to the
agency. Values used were those presented by you and should be carefully reviewed and/or appraised for accuracy. All
changes to exposures must be reported by you in order that proper coverage may be modified. Additional coverages may be
available.
HIGHER LIMITS Please note that higher limits may be available either through the existing policy or through umbrella
coverage. Please contact our office should you wish to purchase higher limits.
NAMED INSUREDS Partnerships and joint ventures are not automatically included unless listed. Certain responsibilities
or duties fall upon the first Named Insured under the proposed insurance contract:
Pay all premiums, including audit premiums. Receive all return or refund premiums,
May cancel the policy by delivering advance notice, receive written notice of cancellation or non-renewal from the
Insurer,
Make changes in the terms of the policy subject to Insurer consent,
Keep records of information needed for premium computation,
Request information about claims or occurrences from the Insurer
ORDINANCE OR LAW COVERAGE, pays for loss or damage (if building property is damaged by a covered cause of
loss) caused by the enforcement of any ordinance or law requiring demolition of undamaged portions, to remove certain
materials such as asbestos, or the increased cost of construction to rebuild with superior construction materials as mandated.
CO-INSURANCE
A policy may contain a coinsurance clause requiring that the limit of coverage be a minimum percentage (usually 80%) of the
insurable value of your property. If the amount of insurance carried is less than what is required by this clause, any claim
payment may be reduced by the same percentage as the deficiency. For example, covered property worth $100,000 may
require a minimum of 80%, or $80,000, of coverage for compliance with the policy’s coinsurance requirement. If only $60,000
of coverage is carried (25% less than the required $80,000), then any loss payment would be reduced by 25%.
CONTRACTS Occasionally, in the course of your business operations, you may sign leases, contracts, or other
agreements that transfer serious financial obligations to you. We suggest you have your attorney or CPA review the contracts
and let us know of any changes necessary in your insurance program to properly treat these exposures.
8.F.a
Packet Pg. 112 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary
may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference,
the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 24
CERTIFICATES We are often asked to provide certification of your business insurance coverages to lenders, landlords,
vendors, contractors, etc. Many of these requests require modified coverage or coverage provisions to the policies. The
Department of Insurance may not have approved your insurance company to modify the coverage form as requested by
various entities.
COMPENSATION We are compensated for our services by way of commissions from insurance providers on an
individual account basis. In addition to commissions we may earn additional compensation from our insurance carriers. These
arrangements are contingent upon a variety of factors spanning multiple years or specific periods of time and they may not
occur every year. Consequently, calculating the effect of your premium in these arrangements would be challenging. Please
let us know if you have any questions regarding our compensation and we will be glad to address them.
MINIMUM EARNED PREMIUM A minimum earned premium endorsement can be attached to either a flat charge policy
or an adjustable policy. In either case, this amount is the LEAST that will be retained by the insurance company once the
policy goes into effect. The amount retained would be the GREATER of the actual earned premium – whether calculated on a
pro-rate or short rate basis – or the minimum earned premium.
MINIMUM AND DEPOSIT This is the amount of premium due. Although the policy is subject to adjustment based on the
rate per exposure unit, under no circumstances will the annual earned premium be less than the minimum premium.
Therefore, the policy may generate an additional premium on audit, but not a return.
FLAT CANCELLATIONS Surplus Lines Insurance Companies normally do not allow flat cancellations. Once the policy is
in effect, some premium will be fully earned.
WHAT IS AN AUDIT? Policies which use fluctuating values as the exposure basis, i.e.: payroll or sales, are subject to an
audit. The company may visit your business to examine your records or ask you to complete a voluntary "mail in" audit. If at
the time of the audit your exposures are different from what you estimated at the time your policy was written, you will receive
a return premium credit or an additional premium billing.
If you subcontract any work, it is essential that the subcontractor provide you with a Certificate of Insurance indicating that
insurance coverage is in place for General Liability, Workers Compensation, and Automobile Liability. If at the time of audit
you do not have evidence of insurance from your subcontractors, you will be charged an additional premium for the payroll of
the subcontractor on your policies. We recommend you require subcontractors to carry insurance via a contract.
Audits that generate an additional premium are due upon receipt. It is important that you review audits as soon as you
receive them and advise us of any discrepancies in the exposures immediately so that we may inform the insurance carrier. If
payment of the audit is not received by the insurance company on a timely basis, your coverage may be canceled and could
adversely affect the future placement of insurance coverage. We recommend that you review the actual exposures as
compared to your estimated exposures quarterly and advise us of any significant variance.
EXECUTIVE LIABILITY Standard liability policies exclude coverage liability arising out of executive decisions. If your
insurance program does not currently include such coverage (Employment Practices Liability, Directors & Officers Liability,
Fiduciary Liability), we strongly recommend that you contact us regarding purchasing coverage.
PROFESSIONAL LIABILITY Standard liability policies exclude coverage for professional services. If your insurance
program does not currently include such coverage, we strongly recommend that you contact us regarding purchasing
coverage.
CLAIMS MADE POLICIES When coverage is renewed with a different carrier it’s extremely important that continuity of
coverage is maintained as well as reporting any known incidents to your current carrier prior to the expiration.
8.F.a
Packet Pg. 113 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this
Proposal/Summary may be limited, please refer to your policy for all terms, conditions and exclusions that will govern.
In the event of a difference, the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 25
COMPENSATION DISCLOSURE
All States other than Florida & New York
Compensation. In addition to the commissions or fees received by us for assistance with the placement, servicing,
claims handling, or renewal of your insurance coverages, other parties, such as excess and surplus lines brokers,
wholesale brokers, reinsurance intermediaries, underwriting managers and similar parties, some of which may be
owned in whole or in part by Brown & Brown, Inc., may also receive compensation for their role in providing insurance
products or services to you pursuant to their separate contracts with insurance or reinsurance carriers. That
compensation is derived from your premium payments. Additionally, it is possible that we, or our corporate parents or
affiliates, may receive contingent payments or allowances from insurers based on factors which are not client-
specific, such as the performance and/or size of an overall book of business produced with an insurer. We generally
do not know if such a contingent payment will be made by a particular insurer, or the amount of any such contingent
payments, until the underwriting year is closed. That compensation is partially derived from your premium dollars,
after being combined (or “pooled”) with the premium dollars of other insureds that have purchased similar types of
coverage. We may also receive invitations to programs sponsored and paid for by insurance carriers to inform
brokers regarding their products and services, including possible participation in company-sponsored events such as
trips, seminars, and advisory council meetings, based upon the total volume of business placed with the carrier you
select. We may, on occasion, receive loans or credit from insurance companies. Additionally, in the ordinary course
of our business, we may receive and retain interest on premiums you pay from the date we receive them until the
date of premiums are remitted to the insurance company or intermediary. In the event that we assist with placement
and other details of arranging for the financing of your insurance premium, we may also receive a fee from the
premium finance company.
If an intermediary is utilized in the placement of coverage, the intermediary may or may not be owned in whole or part
by Brown & Brown, Inc. or its subsidiaries. Brown & Brown entities operate independently and are not required to
utilize other companies owned by Brown & Brown, Inc., but routinely do so. In addition to providing access to the
insurance company, the Wholesale Insurance Broker/Managing General Agent may provide additional services
including, but not limited to: underwriting; loss control; risk placement; coverage review; claims coordination with
insurance company; and policy issuance. Compensation paid for those services is derived from your premium
payment, which may on average be 15% of the premium you pay for coverage, and may include additional fees
charged by the intermediary.
Questions and Information Requests. Should you have any questions, or require additional information, please
contact this office at 800-344-5581 or, if you prefer, submit your question or request online at
http://www.bbinsurance.com/customerinquiry
8.F.a
Packet Pg. 114 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary
may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference,
the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 26
AM BEST RATING DISCLOSURE
A.M. Best's ratings are independent opinions, based on a comprehensive quantitative and qualitative evaluation, of
a company's balance sheet strength, operating performance and business profile. They are not a warranty of a
company's financial strength and ability to meet either its obligations to policyholders or its financial obligations.
Financial Strength Ratings provide an opinion of an insurer’s financial strength and ability to meet ongoing
obligations to policyholders. The following table outlines the rating scale and associated descriptions:
Secure Vulnerable
A++, A+ Superior B, B-Fair
A, A- Excellent C++, C+Marginal
B++, B+ Very Good C, C-Weak
D Poor
E Under Regulatory Supervision
F In Liquidation
S Rating Suspended
To enhance the usefulness of these ratings, A.M. Best assigns each letter rated (A++ through D) insurance
company a Financial Size Category (FSC). The FSC is designed to provide a convenient indicator of the size of
a company in terms of its statutory surplus and related accounts. The following table outlines the financial size
categories:
FSC Adjusted Policyholders Surplus FSC Adjusted Policyholders Surplus
I Less than 1 IX 250 to 500
II 1 to 2 X 500 to 750
III 2 to 5 XI 750 to 1,000
IV 5 to 10 XII 1,000 to 1,250
V 10 to 25 XIII 1,250 to 1,500
VI 25 to 50 XIV 1,500 to 2,000
VII 50 to 100 XV Greater than 2,000
VIII 100 to 250
The information obtained from A.M. Best’s Rating is not in any way a warranty or guaranty by Brown & Brown Northwest of the
financial stability of the insurer and this information is current only as of the date of publication.
Note: Ranges are in millions of U.S. Dollars
8.F.a
Packet Pg. 115 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary
may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference,
the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 27
COMMON POLICY EXCLUSIONS
Below is a list of standard exclusions that are found in most policies but are not limited to the following
lists. Some of these exclusions can be removed or modified. Upon receipt of your policy please refer to
the policy provisions for the details of these exclusions and any other terms and conditions.
PROPERTY EXCLUSIONS: GENERAL LIABILITY EXCLUSIONS
Flood, Surface Water, Tidal Waves Bodily Injury to Employees
Earth Movement Nuclear Hazard, War
Electrical Disturbance, unless fire ensues Aircraft
Wear & Tear Watercraft over 26’ in Length
Mysterious Disappearance Intentional or Illegal Acts
Mechanical Breakdown Employment Related Practices
Explosion of Steam Boilers Professional Services
War, Military, or Governmental Action Mold/Pollution/Asbestos
Nuclear Hazard Electronic Privacy Violations
Mold/Pollution/Asbestos
Vacancy Clause
INLAND MARINE EXCLUSIONS AUTOMOBILE EXCLUSIONS
Flood, Surface Water, Tidal Waves Depletion of Value
Earth Movement Mold/Pollution/Asbestos
Wear & Tear Bodily Injury to Employees
Mysterious Disappearance Loss of Use
War, Military, or Governmental Action Nuclear Hazard, War
Nuclear Hazard
Mold/Pollution/Asbestos
BOILER EXCLUSIONS UMBRELLA/EXCESS EXCLUSIONS
Earth Movement Mold/Pollution/Asbestos
Flood, Surface Water, Tidal Waves Nuclear Hazard, War
Wear & Tear ERISA
Indirect result of an accident to an object Property in Insureds Care Custody & Control
War, Military, or Governmental Action Uninsured Motorists
Nuclear Hazard Employment Related Practices
Mold/Pollution/Asbestos
CRIME EXCLUSIONS: WORKERS COMPENSATION
Fraudulent Acts by Insured or Partners Volunteers
Voluntary Surrender of Property Domestic Servants
Loss discovered by inventory
Social Engineering
Aircraft Flight Crew
USL&H
TERRORISM – Under the Terrorism Act the government will share the risk of loss for certain future terrorism events
with insurers. It provides licensed, admitted carriers with a substantial, federal reinsurance backstop for internationally
and domestically instigated terrorism acts that are certified by the US Secretary of the Treasury as covered events
(known as “certified” losses). The act responds to events that take place within the US, its territories, and possessions.
Your participation may be optional, as some carriers and/or coverage lines automatically include or exclude coverage
therefore you may have the ability to accept or reject the offer.
8.F.a
Packet Pg. 116 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary
may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference,
the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 28
RISK MANAGEMENT SERVICES
Our internal staff and outside strategic partners will be happy to provide you the following service options upon
request. We tailor risk management service plans to fit your company’s unique needs and management style as
requested. Additional rates may apply for certain services.
Program Administration
Rate projections and forecasting
Premium and loss allocation by department
Actuarial Services
Annual reports, board presentations, and objective setting
Risk Management Programs
Development of risk management manuals and disaster plans
Analysis of your risk management systems
Other Risk Services
Industrial hygiene and environmental health
Hazardous materials handling, hazard communication, emergency response and
environmental protection
Workplace safety & health written programs and training
Property and machinery risk engineering
Legal services
Training Programs
Workers compensation claims training
Ergonomics evaluations and training
Fleet safety training
Safety committee training
Training on proper accident investigation, claims reporting, and incentive program
development
Contractual Risk Management
Boilerplate insurance wording
Tailored construction wording
Indemnity clause consulting
Certificate checklists
Volunteer Risk Management
Policy statement design
Volunteer coordinator training
Volunteer risk identification program
Creative insurance options
8.F.a
Packet Pg. 117 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
PROPOSAL
This is an overview of your insurance program. Policy terms, conditions and exclusions referred to in this Proposal/Summary
may be limited, please refer to your policy for all terms, conditions and exclusions that will govern. In the event of a difference,
the policy will prevail. Higher limits may be available upon request.
Property & Casualty Division Page 29
RISK MANAGEMENT SERVICES - CONTINUED
Loss Prevention Services
Client self-inspection checklists
Emergency evacuation plans
Safety handbooks
Fleet safety programs
Premises liability safety surveys
Advanced property protection
School-to-work risk management programs
Negotiating optimum loss control services with insurance companies
Claims Cost Containment
On-staff client claims advocates
Claims reviews to lower reserves
Employer at Injury Program requirements
Early Return to Work programs
Catastrophic claims management
Resources
Internet Research
Risk Management resource and video library
Prima database
Bonds
Highway Use Tax Bonds
UCC Bonds
Fuel Tax Bonds
Performance/Payment Bonds
8.F.a
Packet Pg. 118 Attachment: Proposal of Insurance Brown and Brown (1289 : Resoluton Insurance Premiums)
Produced by
Appraisal Report for
City of Central Point
Central Point, Oregon
Insurance As of
November 30, 2019
Innovative Solutions. Accurate Valuations.
8.F.b
Packet Pg. 119 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
Dallas, TX | Los Angeles, CA | Milwaukee, WI
Philadelphia, PA | Pittsburgh, PA | Portland, OR
168 Industry Drive | Pittsburgh, PA 15275 | 412.809.0600 | 412.809.0777 Fax | www.assetworks.com
January 23, 2020
Elizabeth Simas
HR Director/Risk Manager
City of Central Point
140 S 3rd St
Central Point, OR 97502
Dear Elizabeth Simas:
AssetWorks is pleased to submit this Summary Appraisal Report. This report is a Summary Appraisal
Report and not a Self-Contained or Restricted Report. AssetWorks was retained by Citycounty Insurance
Services (CIS) to conduct an inventory and valuation of certain designated assets at City of Central Point
owned facilities.
The intended client use, scope of investigation, value definitions, methodologies employed, valuation
conclusions and other related information, are identified in this report.
Intended Client and Use
The Uniform Standards of Professional Appraisal Practice (USPAP) requires that both the intended client
and use of the appraisal be clearly identified. Accordingly, the primary intended use for this assignment
is to express an opinion of value of the cost of replacement new for insurance purposes for the intended
client, the City of Central Point.
Subject Entity and Property Description
The subject entity, City of Central Point is a municipality located in Oregon. The buildings investigated
were in fair to good condition and in a normal layout. The machinery, furniture and equipment as well
as the site and improvements were in good condition and standard for municipality occupancies.
Assets Included in Report
AssetWorks conducted a field inventory of certain assets owned by the City of Central Point, including
the following categories of tangible property:
o Buildings & Related Service Systems
o Contents (modeling concept)
o Site Improvements
Excluded from the investigation and report were:
o Assets of an intangible nature
o Records, consumable supplies, spare parts and inventory items
o Leased property and personal property of employees
8.F.b
Packet Pg. 120 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
Elizabeth Simas
City of Central Point
January 23, 2020
Page 2
Values Definitions
The onsite inventory and subsequent offsite valuation results in the following values, defined as:
Replacement Cost New as applicable to insurance valuation is the amount required to
reproduce property in like utility and function, in accordance with current market prices
for materials, labor, equipment, contractor’s overhead, profit and fees, but with no
provisions for overtime or bonuses for labor and premiums for material or equipment,
based upon replacing the entire property at one time. This methodology takes local
wages and material costs into account, as well as specific structural attributes that will
cause increase or decrease in base value such as sprinkler systems, elevators, exterior
wall adjustments, actual building occupancy, and quality of construction as related to
industry standards. In determining replacement cost new, AssetWorks will not consider
costs associated with demolition of property, debris removal, or partial loss into our
analysis.
Cost of Replacement New Less Depreciation, an appraisal term synonymous with
"Actual Cash Value" in the insurance industry, is the cost of replacement new, less an
allowance for accrued depreciation as is evidenced by observed condition in comparison
with new units of like kind with consideration of physical deterioration and functional
and economic factors deemed relevant for insurance purposes.
Inspection Date & Effective Date of Valuation
The physical inspection of the subject assets was conducted by Daniel Auchard on September 24, 2019.
The effective date of the appraisal for insurance purposes is November 30, 2019.
Scope of Work
The scope of this investigation includes the onsite and offsite investigation techniques for the following
forms of property in order to complete our valuations.
Buildings / Structures:
Each building has been physically inspected. Square footage for each building was generated by
physically measuring each building, blueprints, or supplied and agreed upon by the City of Central Point.
Major construction components and building features were identified and valued. A description of each
building was developed and recorded, showing construction type and materials used.
Contents (modeling concept):
Contents were valued utilizing a modeling concept, which matched each building’s contents value with a
similar model in our database of previously appraised buildings.
8.F.b
Packet Pg. 121 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
Elizabeth Simas
City of Central Point
January 23, 2020
Page 3
Site Improvements:
Site improvement assets are those assets located outside of a building and particular to a parcel of land
including, but not limited to bleachers, scoreboards, flagpoles, fencing and lighting. All assets within this
classification have been physically inspected and included in this report.
Approaches to Value:
All three recognized approaches to value were considered for this project (Cost, Sales Comparison and
Income Approaches). The three approaches, as defined by the American Society of Appraisers are:
Cost Approach – This approach is based on the proposition that the informed purchaser
would pay no more for a property than the cost of producing a substitute property with
the same utility as the subject property. It considers that the maximum value of a
property to a knowledgeable buyer would be the amount currently required to
construct or purchase a new asset of equal utility. When the subject asset is not new,
the current cost new for the subject must be adjusted for all forms of depreciation and
obsolescence as of the effective date of the appraisal.
Sales Comparison (Market) Approach – This approach involves the comparison of
comparable recent sales (or offerings) of similar assets to the subject. If the comparable
sales are not exactly like the subject, adjustments must be made to the price of the
comparable sales (or offerings). The adjustments may be either up or down in order to
estimate what the comparable would have sold for if it had the same characteristics as
the subject. This approach leads to an indication of the most probable selling price for
the assets being appraised.
Income Approach – This approach considers value in relation to the present worth of
future benefits derived from ownership and is usually measured through the
capitalization of a specific level of income.
In considering the Sales Comparison (Market) Approach to value, it was determined that, while there is
an active market for some of the many assets included in the scope of this mass appraisal, the process of
identifying a comparable property for every asset and adjusting the comparable costs is not practical or
cost effective. For this reason, AssetWorks did not use the Sales Comparison Approach.
In considering the Income Approach, it was concluded that there is no way to accurately determine the
income associated with each asset included in the appraisal. For this reason, AssetWorks did not use
the Income Approach.
The most reliable data available for the type of assets included in the scope of the appraisal includes
existing original cost and replacement cost information. For this reason, AssetWorks has employed the
Cost Approach. Sources for these values include, but are not limited to client cost records, purchase
orders, recent contracts, files, databases, past inventories, manufacturers’ suggested retail price lists,
manufacturers’ price quotes, bluebooks, industry price guides (Marshall & Swift, Means), reference
books, vendors’ price lists, and retail equipment catalogs.
8.F.b
Packet Pg. 122 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
Elizabeth Simas
City of Central Point
January 23, 2020
Page 4
Highest and best use was not utilized in this appraisal due to no market values being provided.
Summary
The appraisal report includes the following documents:
o This letter, which summarizes the appraisal procedures applied in the update process;
o The following appraisal reports:
Insurance Summary Report
Statement of Value Comparison Report
Building Detail Report with Color Photographs
Computer Generated Sketch of Each Building (Treatment Plants Only)
o A schedule showing assigned code numbers utilized and corresponding descriptions;
o A statement of assumptions and limiting conditions
Based upon the original appraisal investigation and analysis, and the premises outlined in this
document, my opinion of the estimated replacement cost new for insurance purposes as of November
30, 2019 is as follows:
Replacement Cost New $21,450,000
Contents Value $ 1,466,400
Land Improvements Value $ 459,600
Actual Cash Value $17,186,910
Company Background
AssetWorks LLC is a wholly owned subsidiary of Constellation Software, Inc., an international provider of
market-leading software and professional services to a variety of industries, across both public and
private sectors. The AssetWorks group has been performing appraisals since 1989 and has served
customers across the United States. AssetWorks offers asset management solutions that embrace all
aspects of capital asset and real property tracking, valuation and reporting. Our innovative solutions
help organizations to vastly improve their property insurance and tracking programs, GASB34/35
accounting compliancy, generate detailed financial reports, carry out depreciation and capitalization
modeling, and much more.
Appraisal Staff Background
The core of our success is our dedicated and qualified personnel. Our appraisal staff are compromised
of consultants possessing backgrounds in a wide range of specialties, including architecture,
engineering, construction estimating, accounting, real estate, finance, and business management.
Members of our staff maintain affiliations with various professional associations focusing on the
American Society of Appraisers (ASA).
8.F.b
Packet Pg. 123 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
Elizabeth Simas
City of Central Point
January 23, 2020
Page 5
AssetWorks has a unique combination of highly skilled professionals and cutting edge technology that
allows us to assess, execute, and support each client’s specific valuation requirements in a professional,
timely, and cost effective manner. The increased reliance on modern information technology (versus
manual processes) was a core component of the reengineering of our Asset Valuation Practice.
AssetWorks has the information technology to enable the development of software applications built
specifically to support asset valuation and management.
Certification
I certify that, to the best of my knowledge and belief:
o The statements of fact contained in this report are true and correct.
o The reported analyses, opinions and conclusions are limited only by the reported
assumptions and limiting conditions, and are AssetWorks personal, impartial, and
unbiased professional analyses, opinions, and conclusions.
o AssetWorks has no present or prospective interest in the property that is the subject of
this report, and I have no personal interest with respect to the parties involved.
o AssetWorks has no bias with respect to any property that is the subject of this report or
to the parties involved with this assignment.
o AssetWorks engagement in this assignment was not contingent upon developing or
reporting predetermined results.
o AssetWorks compensation for completing this assignment is not contingent upon the
reporting of a predetermined value or direction in value that favors the cause of the
client, the amount of the value opinion, the attainment of a stipulated result, or the
occurrence of a subsequent event directly related to the intended use of this appraisal.
o AssetWorks analyses, opinions, and conclusions were developed, and this report has
been prepared in conformity with the Uniform Standards of Professional Appraisal
Practice.
o AssetWorks has made a personal inspection of the properties that are the subject of this
report, excluding items as previously noted in the report.
o No one provided significant mass appraisal assistance to the person signing this
certification.
Respectfully submitted,
AssetWorks LLC
Appraisal Division
Daniel V. Auchard
Responsible Appraiser
8.F.b
Packet Pg. 124 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
ASSUMPTIONS AND LIMITING CONDITIONS
This appraisal report has been made with the following general assumptions and limiting conditions:
1. It is assumed that the utilization of the improvements is within the boundaries or property lines of the
property described and that there is no encroachment or trespass unless noted in the report. No
survey has been offered or ordered in connection with the service.
2. Building areas discussed have been calculated in accordance with standards developed by the
American Institute of Architects as included in AIA Document D101 “Methods of Calculating Areas and
Volumes of Buildings”.
3. It is assumed that there are no hidden or unapparent conditions of the property, subsoil, or structures
that render them more or less valuable. No responsibility is assumed for such conditions or for
arranging for engineering studies that may be required to discover them.
4. All engineering and architecture is assumed to be correct.
5. It is assumed that the property is free from insect infestation, dry rot, and fungus growth. The
mechanical systems, heating system, piping, plumbing, and other building service equipment have not
been specifically tested, but are assumed to be in good working order and adequate for the buildings,
unless specifically cited otherwise.
6. It is assumed that all applicable zoning and land use regulations have been complied with.
7. It is assumed that all required licenses, certificates of occupancy, consents, or other legislative or
administrative authority from any local, state, or national government or private entity or organization
have been, or can be obtained or renewed for any use on which the value estimate contained in this
report is based.
8. It is assumed that there is full compliance with all applicable federal, state, and local environmental
regulations and laws unless noncompliance is stated, defined, and considered in the appraisal report.
9. It is assumed that there are no hazardous substances on the subject property or on surrounding
properties that would potentially adversely affect the value of the subject property. The analyses and
value conclusions in this appraisal report are null and void should any such hazardous materials be
discovered. We possess no expertise or qualifications for identifying hazardous materials. We assume
no responsibility for investigating or arranging for competent engineering studies of the property to
identify such hazardous materials.
10. The information furnished by others is believed to be reliable and has been confirmed with public
records or a knowledgeable party when possible. However, no warranty is given for its accuracy.
11. All assets lists provided by the client are assumed to be owned, operated, and maintained by the
client with no shared interest by another entity. No land surveys, title searches or legal determination
of ownership has been conducted.
12. The appraisal is valid only for the dates and function, which is stated herein. Any other use of, or
reliance upon this report by you or third parties is invalid.
13. Liability of AssetWorks LLC, and its employees for errors and omissions, if any, in this work is limited to
the amount of its compensation for the work performed in this assignment.
All services provided are performed in accordance with the Uniform Standards of Professional Appraisal Practice.
AssetWorks has acted as an independent contractor and has no personal interest, either present or contemplated, in the
subject property. AssetWorks certifies that no fee received, or to be received, or the employment of our services, is in
any way contingent upon the opinion reported. All files, work papers or documents developed during the course of the
assignment will be retained for at least five years.
8.F.b
Packet Pg. 125 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
Tables:
Various Table Listings
Codes and Corresponding Descriptions
8.F.b
Packet Pg. 126 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
Page: 101/23/2020
L01
System Table Listing
Client Information As Of
Central Point
140 S 3rd St
Central Point, OR 97502
11/30/2019
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 127 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020
L05A
Central Point
Building Table Listing
Code Description
Page: 1
11/30/2019As of:
CPT CENTRAL POINTEntity:
001 OLD CITY HALL / POLICE DEPARTMENTSite:
001.01 OLD CITY HALL / POLICE DEPARTMENT
155 2ND ST
CENTRAL POINT, OR 97502
002 SENIOR CENTERSite:
002.01 SENIOR CENTER
123 N 2ND ST
CENTRAL POINT, OR 97502
003 PUBLIC WORKSSite:
003.01 DPW SHOP - A
399 S 5TH ST
CENTRAL POINT, OR 97502
003.03 FLEET MAINTENANCE SHOP - C & D
399 S 5TH ST
CENTRAL POINT, OR 97502
003.05 WATER RESERVOIR - 1 MG
399 S 5TH ST
CENTRAL POINT, OR 97502
004 PARKS & RECREATIONSite:
004.06 JOEL TANZI SKATE PARK
455 S 4TH ST
CENTRAL POINT, OR 97502
006 WATER RESERVOIR - 2 MGSite:
006.01 WATER RESERVOIR - 2 MG
3007 OLD STAGE RD
CENTRAL POINT, OR 97502
007 NEW CITY HALLSite:
007.01 NEW CITY HALL
140 S 3RD ST
CENTRAL POINT, OR 97502
007.02 COUNCIL CHAMBERS
140 S 3RD ST
CENTRAL POINT, OR 97502
018 RESERVOIR - 2.5 MG / PUMP STATIONSite:
018.01 RESERVOIR - 2.5 MG
181 W VILAS RD
CENTRAL POINT, OR 97502
018.02 PUMP STATION
181 W VILAS RD
CENTRAL POINT, OR 97502
8.F.b
Packet Pg. 128 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020
LCIS1 Hazards / Additional Risks Table Listing Page: 1
11/30/2019As of:Citycounty Insurance Services
Code Description
HAZARD CODE EXPLANATION
A PREMISES GENERAL HOUSEKEEPING
A1 HOUSEKEEPING IN PREMISES ONLY
A2 HOUSEKEEPING OUTSIDE AND/OR SURROUNDING ONLY
B ROOF
C BUILDING CONDITION (REPAIR OR MAINTENANCE)
D PRESENCE OF HIGH HAZARD OCCUPANCE
E PRESENCE OF HIGH ADJACENT AREA HAZARD
V VACANT BUILDING
W EXPOSED WIRING
F OPEN FLAMMABLES
L LEAKAGE
M MOLD
H HAZARDOUS MATERIAL
U UNEVEN/UNSTABLE FLOORING
S NON-FUNCTIONING SYSTEM
X CODE VIOLATION
8.F.b
Packet Pg. 129 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
Coverage Report:
Summary By Building
8.F.b
Packet Pg. 130 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Code
Building Description
Address
Replacement
Cost New
Property In
The Open
Total Insurable
Replacement Cost
Coverage Summary by BuildingSBCIS1
Actual Cash
ValueCity
Page: 1
11/30/2019As of:
Contents
Value
Square
Footage
Entity: CPT CENTRAL POINT
Site: 001 OLD CITY HALL / POLICE DEPARTMENT
001.01 OLD CITY HALL / POLICE DEPARTMENT 700,000 126,100 5,791,100 3,475,500
CENTRAL POINT, OR 97502155 2ND ST
C/O 2-STORY BLDG. W/ LOBBY, RECEPTION, POLICE OFFICES, PROPERTY ROOM, EVIDENCE ROOM, CONFERENCE ROOM, CRIME LAB W/ (20) COMPUTERS,
SERVERS, (19) LAPTOPS, BREAK ROOM, TRAINING ROOM, LOCKER ROOMS, 2ND FLOOR IS PARTIALLY VACANT. THIS BLDG. & BLDGS. 007.01 & 007.02 ARE JOINED
BY A 2ND LEVEL ENCLOSED WALKWAY.
LAND IMPROVEMENTS:
60 KW GENERATOR = $51,000
(8) 18' STEEL POLES W/ (1) LIGHT = $26,400
PICNIC TABLE = $600
(2) 30' STEEL FLAGPOLES = $9,200
POLICE SIGN = $6,000
7' WROUGHT IRON FENCE & (2) AUTO GATES X 290 LF = $29,900
4' WROUGHT IRON FENCE X 50 LF = $1,800
6' CL FENCE W/ PRIVACY SLATS X 40 LF = $1,200
Notes:
4,965,00017,000
Site total for 001:700,000 126,100 5,791,100Asset Count 1 3,475,5004,965,00017,000
Site: 002 SENIOR CENTER
002.01 SENIOR CENTER 0 2,400 517,400 324,450
CENTRAL POINT, OR 97502123 N 2ND ST
C/O OPEN MEETING AREA, KITCHEN, OFFICES, THRIFT STORE, RESTROOMS. NO CITY CONTENTS.
LAND IMPROVEMENTS:
20' STEEL FLAGPOLE = $2,400
Notes:
515,0003,098
Site total for 002:0 2,400 517,400Asset Count 1 324,450515,0003,098
Site: 003 PUBLIC WORKS
003.01 DPW SHOP - A 186,400 161,800 673,200 221,000
CENTRAL POINT, OR 97502399 S 5TH ST
C/O 38' X 40' 2-STORY BLDG. W/ 1ST FLOOR - OFFICE, BREAK ROOM, RESTROOM/LOCKER ROOM, 2ND FLOOR - SIGN SHOP, LUNCH ROOM.
LAND IMPROVEMENTS:
6' CL FENCE W/ BARBED WIRE & PRIVACY SLATS X 750 LF = $24,800
(5) 8' X 20' STORAGE CONTAINERS W/ CONTENTS = $37,500
(1) 8' X 40' STORAGE CONTAINER W/ CONTENTS = $15,000
500 GALLON GAS/DIESEL TANK W/ (2) PUMPS = $11,000
60 KW GENERATOR = $51,000
30' STEEL FLAGPOLE = $3,100
Notes:
325,0003,040
8.F.b
Packet Pg. 131 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Code
Building Description
Address
Replacement
Cost New
Property In
The Open
Total Insurable
Replacement Cost
Coverage Summary by BuildingSBCIS1
Actual Cash
ValueCity
Page: 2
11/30/2019As of:
Contents
Value
Square
Footage
200 GALLON WASTE OIL TANK = $2,800
(2) AUTO GATES = $8,000
25' WOOD POLE W/ (20 LIGHTS = $3,800
20' STEEL POLE W/ (2) L IGHTS & (2) VIDEO CAMERAS = $4,800
003.03 FLEET MAINTENANCE SHOP - C & D 135,000 0 740,000 411,400
CENTRAL POINT, OR 97502399 S 5TH ST
C/O PW SHOP / PUMP STATION W/ TRUCK/VEHICLE REPAIR BAYS, OFFICE, 6' X 7' PANEL, (2) 40 HP PUMPS, 3' X 5' PANEL, 2' X 3' LCP PANEL, PIPING, 3-TON HOIST.Notes:
605,0003,920
003.05 WATER RESERVOIR - 1 MG 0 0 1,375,000 838,750
CENTRAL POINT, OR 97502399 S 5TH ST
C/O REINFORCED CONCRETE TANK. CAPACITY = 1 MG, DIAMETER = 84', HEIGHT = 24'. THE YEAR BUILT WAS PREVIOUSLY LISTED AS 1950, IT HAS BEEN
CORRECTED TO 1962.
Notes:
1,375,0000
Site total for 003:321,400 161,800 2,788,200Asset Count 3 1,471,1502,305,0006,960
Site: 004 PARKS & RECREATION
004.06 JOEL TANZI SKATE PARK 0 37,000 433,000 340,560
CENTRAL POINT, OR 97502455 S 4TH ST
C/O APPROX. 55' X 124' SKATE PARK W/ RAMPS, PLATFORMS, GRIND SECTIONS.
THE LAND IMPROVEMENTS ARE STILL ON SITE, BUT WERE NOT APPRAISED, PER THE CONTRACT AGREEMENT = $37,000
Notes:
396,0006,820
Site total for 004:0 37,000 433,000Asset Count 1 340,560396,0006,820
Site: 006 WATER RESERVOIR - 2 MG
006.01 WATER RESERVOIR - 2 MG 0 46,900 2,546,900 1,950,000
CENTRAL POINT, OR 975023007 OLD STAGE RD
C/O REINFORCED CONCRETE TANK. CAPACITY = 2 MG, DIAMETER = APPROX. 125', HEIGHT / DEPTH = 12' ABOVE GROUND, APPROX. 10' BELOW GROUND.
LAND IMPROVEMENTS:
6' CL FENCE W/ BARBED WIRE & PRIVACY SLATS X 800 LF = $26,400
25' STEEL POLE W/ (1) LIGHT & (2) VIDEO CAMERAS = $4,500
15 KW GENERAC GENERATOR & PANEL = $16,000
Notes:
2,500,0000
Site total for 006:0 46,900 2,546,900Asset Count 1 1,950,0002,500,0000
Site: 007 NEW CITY HALL
007.01 NEW CITY HALL 380,000 54,500 5,104,500 4,016,200
CENTRAL POINT, OR 97502140 S 3RD ST
C/O 2-STORY MIXED CLASS BLDG. APPROX. 1/3 STEEL (CLASS D), 2/3 MASONRY, W/ 1ST FLOOR - LIBRARY (NOT CITY CONTENTS), 2ND FLOOR - LOBBY,
RECEPTION, CITY OFFICES, RESTROOMS, 2ND FLOOR BLDG. CONNECTOR. THE CITY OWNS & INSURES THE ENTIRE BLDG. W/ THE LIBRARY HAVING A 20 YEAR
LEASE TO OCCUPY THE 1ST FLOOR. NEW ROOF YR. 2018.
Notes:
4,670,00016,375
8.F.b
Packet Pg. 132 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Code
Building Description
Address
Replacement
Cost New
Property In
The Open
Total Insurable
Replacement Cost
Coverage Summary by BuildingSBCIS1
Actual Cash
ValueCity
Page: 3
11/30/2019As of:
Contents
Value
Square
Footage
LAND IMPROVEMENTS:
(2) 20' STEEL POLES W/ (2) LIGHTS = $9,000
10' STEEL PEDESTAL CLOCK = $13,000
35' STEEL FLAGPOLE = $5,100
(2) 6' STEEL BENCHES = $1,000
(3) STEEL/CONCRETE GARBAGE CANS = $1,500
WOOD PICNIC TABLE W/ UMBRELLA = $800
7' STEEL BIKE RACK = $700
5' CL FENCE W/ PRIVACY SLATS X 55 LF = $1,400
BRONZE CHILDREN SCULPTURE = $22,000
007.02 COUNCIL CHAMBERS 65,000 0 1,197,000 973,520
CENTRAL POINT, OR 97502140 S 3RD ST
C/O 2-STORY MIXED CLASS BLDG. APPROX. 1/3 STEEL (CLASS D), 2/3 MASONRY W/ 1ST FLOOR - COUNCIL CHAMBERS, 2ND FLOOR - CHAMBER MEETING ROOM,
COUNCIL DESKS, VIDEO CAMERAS, LED PROJECTOR. 2ND FLOOR BLDG. CONNECTORS TO NEW CITY HALL & OLD CITY HALL/POLICE DEPT. COUNCIL CHAMBERS
UNDER RENOVATION 9/2019.
Notes:
1,132,0004,000
Site total for 007:445,000 54,500 6,301,500Asset Count 2 4,989,7205,802,00020,375
Site: 018 RESERVOIR - 2.5 MG / PUMP STATION
018.01 RESERVOIR - 2.5 MG 0 30,900 3,375,900 3,110,850
CENTRAL POINT, OR 97502181 W VILAS RD
C/O REINFORCED CONCRETE TANK. CAPACITY = 2.5 MG, DIAMETER = APPROX. 145', HEIGHT = APPROX. 20', (336) ROOF MOUNTED SOLAR PANELS.
LAND IMPROVMENTS:
6' CL FENCE X 680 LF = $18,400
(2) 20' STEEL POLES W/ (1) LIGHT & (1) VIDEO CAMERA = $7,600
20' STEEL POLE W/ (2) LIGHTS & (1) VIDEO CAMERA = $4,900
Notes:
3,345,0000
018.02 PUMP STATION 0 0 1,622,000 1,524,680
CENTRAL POINT, OR 97502181 W VILAS RD
C/O 28' X 75' BLDG. W/ 8' X 18' G.E. EVOLUTION SERIES E9000 PANEL, 4' X 6' PCP PANEL, (2) 150 HP PUMPS, (2) 75 HP PUMPS, PIPING, 6' X 7' SOLAR PANEL, 4' X 6'
SOLECTRA SOLAR PANEL INVERTERS (EXT), ASCO TRANSFER SWITCH. GENERATOR TO BE PURCHASED IN THE FUTURE.
Notes:
1,622,0002,100
Site total for 018:0 30,900 4,997,900Asset Count 2 4,635,5304,967,0002,100
Entity total for CPT:1,466,400 459,600 23,376,000Asset Count 11 17,186,91021,450,00056,353
Report Total: 1,466,400 459,600 23,376,000Asset Count 11 17,186,910 21,450,000 56,353
8.F.b
Packet Pg. 133 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
Coverage Report:
Statement of Value Comparison
8.F.b
Packet Pg. 134 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Code
Building Description
Address
Replacement
Cost New
Pre-Appraisal
Value (SOV)
Coverage Summary by Building - Statement of Value (SOV) ComparisonSBCIS1V
Replacement
Cost Difference
%
Change
Page: 1
11/30/2019As of:
Entity: CPT CENTRAL POINT
Site: 001 OLD CITY HALL / POLICE DEPARTMENT
001.01 OLD CITY HALL / POLICE DEPARTMENT 4,965,000 4,878,988 86,012
CENTRAL POINT, OR 97502
155 2ND ST
1.76 %Building
Contents
Property in the Open
700,000 557,346 142,654 25.60 %
126,100 120,813 5,287 4.38 %
Site total for 001:4,965,000 4,878,988 86,012 1.76 %
700,000 557,346 142,654 25.60 %
126,100 120,813 5,287 4.38 %
Building
Contents
Property in the Open
Site: 002 SENIOR CENTER
002.01 SENIOR CENTER 515,000 513,827 1,173
CENTRAL POINT, OR 97502
123 N 2ND ST
0.23 %Building
Contents
Property in the Open
0 0 0 0.00 %
2,400 2,404 -4 -0.17 %
Site total for 002:515,000 513,827 1,173 0.23 %
0 0 0 0.00 %
2,400 2,404 -4 -0.17 %
Building
Contents
Property in the Open
Site: 003 PUBLIC WORKS
003.01 DPW SHOP - A 325,000 321,625 3,375
CENTRAL POINT, OR 97502
399 S 5TH ST
1.05 %Building
Contents
Property in the Open
186,400 186,329 71 0.04 %
161,800 146,549 15,251 10.41 %
003.03 FLEET MAINTENANCE SHOP - C & D 605,000 551,672 53,328
CENTRAL POINT, OR 97502
399 S 5TH ST
9.67 %Building
Contents
Property in the Open
135,000 131,140 3,860 2.94 %
0 0 0 0.00 %
003.05 WATER RESERVOIR - 1 MG 1,375,000 1,434,347 -59,347
CENTRAL POINT, OR 97502
399 S 5TH ST
-4.14 %Building
Contents
Property in the Open
0 0 0 0.00 %
0 0 0 0.00 %
Site total for 003:2,305,000 2,307,644 -2,644 -0.11 %
321,400 317,469 3,931 1.24 %
161,800 146,549 15,251 10.41 %
Building
Contents
Property in the Open
8.F.b
Packet Pg. 135 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Code
Building Description
Address
Replacement
Cost New
Pre-Appraisal
Value (SOV)
Coverage Summary by Building - Statement of Value (SOV) ComparisonSBCIS1V
Replacement
Cost Difference
%
Change
Page: 2
11/30/2019As of:
Site: 004 PARKS & RECREATION
004.06 JOEL TANZI SKATE PARK 396,000 404,376 -8,376
CENTRAL POINT, OR 97502
455 S 4TH ST
-2.07 %Building
Contents
Property in the Open
0 0 0 0.00 %
37,000 36,501 499 1.37 %
Site total for 004:396,000 404,376 -8,376 -2.07 %
0 0 0 0.00 %
37,000 36,501 499 1.37 %
Building
Contents
Property in the Open
Site: 006 WATER RESERVOIR - 2 MG
006.01 WATER RESERVOIR - 2 MG 2,500,000 2,692,160 -192,160
CENTRAL POINT, OR 97502
3007 OLD STAGE RD
-7.14 %Building
Contents
Property in the Open
0 0 0 0.00 %
46,900 40,872 6,028 14.75 %
Site total for 006:2,500,000 2,692,160 -192,160 -7.14 %
0 0 0 0.00 %
46,900 40,872 6,028 14.75 %
Building
Contents
Property in the Open
Site: 007 NEW CITY HALL
007.01 NEW CITY HALL 4,670,000 4,667,146 2,854
CENTRAL POINT, OR 97502
140 S 3RD ST
0.06 %Building
Contents
Property in the Open
380,000 378,668 1,332 0.35 %
54,500 32,020 22,480 70.21 %
007.02 COUNCIL CHAMBERS 1,132,000 1,130,928 1,072
CENTRAL POINT, OR 97502
140 S 3RD ST
0.09 %Building
Contents
Property in the Open
65,000 64,040 960 1.50 %
0 0 0 0.00 %
Site total for 007:5,802,000 5,798,074 3,926 0.07 %
445,000 442,708 2,292 0.52 %
54,500 32,020 22,480 70.21 %
Building
Contents
Property in the Open
Site: 018 RESERVOIR - 2.5 MG / PUMP STATION
018.01 RESERVOIR - 2.5 MG 3,345,000 3,310,033 34,967
CENTRAL POINT, OR 97502
181 W VILAS RD
1.06 %Building
Contents
Property in the Open
0 0 0 0.00 %
30,900 27,430 3,470 12.65 %
018.02 PUMP STATION 1,622,000 1,621,916 84
CENTRAL POINT, OR 97502
181 W VILAS RD
0.01 %Building
Contents
Property in the Open
0 0 0 0.00 %
0 0 0 0.00 %
8.F.b
Packet Pg. 136 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Code
Building Description
Address
Replacement
Cost New
Pre-Appraisal
Value (SOV)
Coverage Summary by Building - Statement of Value (SOV) ComparisonSBCIS1V
Replacement
Cost Difference
%
Change
Page: 3
11/30/2019As of:
Site total for 018:4,967,000 4,931,949 35,051 0.71 %
0 0 0 0.00 %
30,900 27,430 3,470 12.65 %
Building
Contents
Property in the Open
Entity total for CPT:21,450,000 21,527,018 -77,018 -0.36 %
1,466,400 1,317,523 148,877 11.30 %
459,600 406,589 53,011 13.04 %
Building
Contents
Property in the Open
Report Total: 21,450,000 21,527,018 -77,018 -0.36 %
1,466,400 1,317,523 148,877 11.30 %
459,600 406,589 53,011 13.04 %
Building
Contents
Property in the Open
8.F.b
Packet Pg. 137 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
Coverage Report:
Building Detail with Photographs
8.F.b
Packet Pg. 138 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 1
11/30/2019As of:
Entity:CPT CENTRAL POINT
Site:001 OLD CITY HALL / POLICE DEPARTMENT
Building:001.01 OLD CITY HALL / POLICE DEPARTMENT
155 2ND ST
CENTRAL POINT, OR 97502
Department:2019 APPRAISAL
GENERAL BUILDING CHARACTERISTICS
Exterior Walls:METAL SIDING, CONCRETE BLOCK, DEC. CONC BLK, REINFORCED
BUILT-UP SMOOTH,
CONCRETE FOUNDATION WALLS, CONCRETE SLAB ON GROUND
CARPETING, SEALER, CERAMIC TILE
ACOUSTICAL, DRYWALL, STEEL
CONCRETE BLOCK, DRYWALL, CERAMIC TILE ON STUDS/DRYWALL
Roofing:
Foundation:
Floor Finish:
Ceiling Finish:
Partitions:
ELECTRICAL
PLUMBING
HEATING - CENTRAL (HOT WATER)
HEATING/AIR CONDITIONING (HEAT PUMP)
AIR CONDITIONING - CENTRAL
PASSENGER ELEVATOR
BUILT-INS (CABINETS, LOCKERS, BOOKCASES)
LOCKERS
COVERED ENTRANCE WAY
AUTO DOOR OPENERS
ROOF TOP STRUCTURE
2093818
KEY PAD ENTRY, RAILING
4,965,000
126,100
Replacement Cost New:
Property In The Open:
Contents Value: 700,000
VALUATION CONCLUSIONSFEATURESSERVICES
NOTES
C/O 2-STORY BLDG. W/ LOBBY, RECEPTION, POLICE OFFICES, PROPERTY ROOM, EVIDENCE ROOM, CONFERENCE ROOM, CRIME LAB W/ (20) COMPUTERS, SERVERS, (19) LAPTOPS,
BREAK ROOM, TRAINING ROOM, LOCKER ROOMS, 2ND FLOOR IS PARTIALLY VACANT. THIS BLDG. & BLDGS. 007.01 & 007.02 ARE JOINED BY A 2ND LEVEL ENCLOSED WALKWAY.
LAND IMPROVEMENTS:
60 KW GENERATOR = $51,000
(8) 18' STEEL POLES W/ (1) LIGHT = $26,400
PICNIC TABLE = $600
(2) 30' STEEL FLAGPOLES = $9,200
5,791,100Total Insurable Replacement Cost:
Actual Cash Value: 3,475,500
Condition:GOOD
Hazard /
Additional Risk:
42.373585 -122.914730GPS Lat & Long:
Built / Acquired:1980 / 1980 Inspection Date:
Nbr. of Stories:2 Total Square Feet:17,000
Basement:NO
Adds/Renovations:YESXFlood Zone:
09/24/2019
Bsmt Square Feet:
Fire Protection:FIRE ALARM - AUTOMATIC INTRUSION SYSTEM
VIDEO CAMERAS
Frame Type:JM JOISTED MASONRY
ISO Class:2 JOISTED MASONRY
Occupancy:GPS POLICE STATION
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 139 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 2
11/30/2019As of:
POLICE SIGN = $6,000
7' WROUGHT IRON FENCE & (2) AUTO GATES X 290 LF = $29,900
4' WROUGHT IRON FENCE X 50 LF = $1,800
6' CL FENCE W/ PRIVACY SLATS X 40 LF = $1,200
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 140 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 3
11/30/2019As of:
Entity:CPT CENTRAL POINT
Site:002 SENIOR CENTER
Building:002.01 SENIOR CENTER
123 N 2ND ST
CENTRAL POINT, OR 97502
Department:2019 APPRAISAL
GENERAL BUILDING CHARACTERISTICS
Exterior Walls:WOOD SIDING ON STUDS,
METAL, ASPHALT SHINGLES
CONCRETE SLAB ON GROUND,
CARPETING, VINYL
DRYWALL,
DRYWALL/STUDS,
Roofing:
Foundation:
Floor Finish:
Ceiling Finish:
Partitions:
ELECTRICAL
PLUMBING
HEATING/AIR CONDITIONING (HEAT PUMP)
BUILT-INS (CABINETS, LOCKERS, BOOKCASES)
COVERED ENTRANCE WAY
COVERED PATIO
RAILINGS
2093953
515,000
2,400
Replacement Cost New:
Property In The Open:
Contents Value: 0
VALUATION CONCLUSIONSFEATURESSERVICES
NOTES
C/O OPEN MEETING AREA, KITCHEN, OFFICES, THRIFT STORE, RESTROOMS. NO CITY CONTENTS.
LAND IMPROVEMENTS:
20' STEEL FLAGPOLE = $2,400
517,400Total Insurable Replacement Cost:
Actual Cash Value: 324,450
Condition:AVERAGE
Hazard /
Additional Risk:
42.375914 -122.917645GPS Lat & Long:
Built / Acquired:1965 / 1965 Inspection Date:
Nbr. of Stories:1 Total Square Feet:3,098
Basement:NO
Adds/Renovations:NOXFlood Zone:
09/24/2019
Bsmt Square Feet:
Fire Protection:NONE
Frame Type:WD WOOD
ISO Class:1 FRAME/COMBUSTIBLE
Occupancy:GRC SENIOR CENTER
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 141 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 4
11/30/2019As of:
Entity:CPT CENTRAL POINT
Site:003 PUBLIC WORKS
Building:003.01 DPW SHOP - A
399 S 5TH ST
CENTRAL POINT, OR 97502
Department:2019 APPRAISAL
GENERAL BUILDING CHARACTERISTICS
Exterior Walls:METAL SIDING ON GIRTS,
METAL,
CONCRETE SLAB ON GROUND,
CARPETING, CERAMIC TILE, SEALER, VINYL, PLYWOOD
ACOUSTICAL, DRYWALL
CONC. BLOCK, DRYWALL/STUDS, CERAMIC TILE ON STUDS/DRYWALL
Roofing:
Foundation:
Floor Finish:
Ceiling Finish:
Partitions:
ELECTRICAL
PLUMBING
HEATING/AIR CONDITIONING (HEAT PUMP)
BUILT-INS (CABINETS, LOCKERS, BOOKCASES)
LOCKERS
COVERED ENTRANCE WAY
RAILINGS
KEY PAD ENTRY
2093824
325,000
161,800
Replacement Cost New:
Property In The Open:
Contents Value: 186,400
VALUATION CONCLUSIONSFEATURESSERVICES
NOTES
C/O 38' X 40' 2-STORY BLDG. W/ 1ST FLOOR - OFFICE, BREAK ROOM, RESTROOM/LOCKER ROOM, 2ND FLOOR - SIGN SHOP, LUNCH ROOM.
LAND IMPROVEMENTS:
6' CL FENCE W/ BARBED WIRE & PRIVACY SLATS X 750 LF = $24,800
(5) 8' X 20' STORAGE CONTAINERS W/ CONTENTS = $37,500
(1) 8' X 40' STORAGE CONTAINER W/ CONTENTS = $15,000
500 GALLON GAS/DIESEL TANK W/ (2) PUMPS = $11,000
60 KW GENERATOR = $51,000
30' STEEL FLAGPOLE = $3,100
673,200Total Insurable Replacement Cost:
Actual Cash Value: 221,000
Condition:AVERAGE
Hazard /
Additional Risk:
42.373044 -122.910266GPS Lat & Long:
Built / Acquired:1976 / 1976 Inspection Date:
Nbr. of Stories:2 Total Square Feet:3,040
Basement:NO
Adds/Renovations:NOXFlood Zone:
09/24/2019
Bsmt Square Feet:
Fire Protection:INTRUSION SYSTEM
Frame Type:PES PRE-ENGINEERED STEEL
ISO Class:3 NON COMBUSTIBLE
Occupancy:GPWG PUBLIC WORKS OFFICE/SHOP
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 142 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 5
11/30/2019As of:
200 GALLON WASTE OIL TANK = $2,800
(2) AUTO GATES = $8,000
25' WOOD POLE W/ (20 LIGHTS = $3,800
20' STEEL POLE W/ (2) L IGHTS & (2) VIDEO CAMERAS = $4,800
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 143 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 6
11/30/2019As of:
Entity:CPT CENTRAL POINT
Site:003 PUBLIC WORKS
Building:003.03 FLEET MAINTENANCE SHOP - C & D
399 S 5TH ST
CENTRAL POINT, OR 97502
Department:2019 APPRAISAL
GENERAL BUILDING CHARACTERISTICS
Exterior Walls:CONCRETE BLOCK,
BUILT-UP SMOOTH,
CONCRETE SLAB ON GROUND,
SEALER,
WOOD, NONE
CONCRETE BLOCK, WOOD PANELING ON STUDS
Roofing:
Foundation:
Floor Finish:
Ceiling Finish:
Partitions:
ELECTRICAL
PLUMBING
UNIT HEATERS
HEATING/AIR CONDITIONING (HEAT PUMP)
MEZZANINE, LOCKERS
BUILT-INS (CABINETS, LOCKERS, BOOKCASES)
COVERED ENTRANCE WAY
AUTOMOTIVE LIFTS
ROOF TOP STRUCTURE
AUTOMOTIVE PIT, RAILING
2093792
(6) OVERHEAD DOORS
605,000
0
Replacement Cost New:
Property In The Open:
Contents Value: 135,000
VALUATION CONCLUSIONSFEATURESSERVICES
NOTES
C/O PW SHOP / PUMP STATION W/ TRUCK/VEHICLE REPAIR BAYS, OFFICE, 6' X 7' PANEL, (2) 40 HP PUMPS, 3' X 5' PANEL, 2' X 3' LCP PANEL, PIPING, 3-TON HOIST.
740,000Total Insurable Replacement Cost:
Actual Cash Value: 411,400
Condition:AVERAGE
Hazard /
Additional Risk:
42.373072 -122.910250GPS Lat & Long:
Built / Acquired:1976 / 1976 Inspection Date:
Nbr. of Stories:1 Total Square Feet:3,920
Basement:NO
Adds/Renovations:NOXFlood Zone:
09/24/2019
Bsmt Square Feet:
Fire Protection:INTRUSION SYSTEM
Frame Type:JM JOISTED MASONRY
ISO Class:2 JOISTED MASONRY
Occupancy:GPWG PUBLIC WORKS GARAGE
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 144 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 7
11/30/2019As of:
Entity:CPT CENTRAL POINT
Site:003 PUBLIC WORKS
Building:003.05 WATER RESERVOIR - 1 MG
399 S 5TH ST
CENTRAL POINT, OR 97502
Department:2019 APPRAISAL
GENERAL BUILDING CHARACTERISTICS
Exterior Walls:REINFORCED CONCRETE,
CONCRETE,
CONCRETE FOUNDATION WALLS, CONCRETE SLAB ON GROUND
SEALER,
NONE,
REINFORCED CONCRETE,
Roofing:
Foundation:
Floor Finish:
Ceiling Finish:
Partitions:
ELECTRICAL
PLUMBING
2093762 1,375,000
0
Replacement Cost New:
Property In The Open:
Contents Value: 0
VALUATION CONCLUSIONSFEATURESSERVICES
NOTES
C/O REINFORCED CONCRETE TANK. CAPACITY = 1 MG, DIAMETER = 84', HEIGHT = 24'. THE YEAR BUILT WAS PREVIOUSLY LISTED AS 1950, IT HAS BEEN CORRECTED TO 1962.
1,375,000Total Insurable Replacement Cost:
Actual Cash Value: 838,750
Condition:AVERAGE
Hazard /
Additional Risk:
42.373120 -122.910349GPS Lat & Long:
Built / Acquired:1962 / 1962 Inspection Date:
Nbr. of Stories:1 Total Square Feet:0
Basement:NO
Adds/Renovations:NOXFlood Zone:
09/24/2019
Bsmt Square Feet:
Fire Protection:NONE
Frame Type:RC REINFORCED CONCRETE
ISO Class:6 FIRE RESISTIVE
Occupancy:TKGM WATER TANK - GROUND 1,000,000
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 145 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 8
11/30/2019As of:
Entity:CPT CENTRAL POINT
Site:004 PARKS & RECREATION
Building:004.06 JOEL TANZI SKATE PARK
455 S 4TH ST
CENTRAL POINT, OR 97502
Department:2019 APPRAISAL
GENERAL BUILDING CHARACTERISTICS
Exterior Walls:REINFORCED CONCRETE,
NONE,
CONCRETE FOUNDATION WALLS, CONCRETE SLAB ON GROUND
SEALER,
NONE,
REINFORCED CONCRETE,
Roofing:
Foundation:
Floor Finish:
Ceiling Finish:
Partitions:
NOT APPLICABLE RAILINGS
2093907
396,000
37,000
Replacement Cost New:
Property In The Open:
Contents Value: 0
VALUATION CONCLUSIONSFEATURESSERVICES
NOTES
C/O APPROX. 55' X 124' SKATE PARK W/ RAMPS, PLATFORMS, GRIND SECTIONS.
THE LAND IMPROVEMENTS ARE STILL ON SITE, BUT WERE NOT APPRAISED, PER THE CONTRACT AGREEMENT = $37,000
433,000Total Insurable Replacement Cost:
Actual Cash Value: 340,560
Condition:GOOD
Hazard /
Additional Risk:
42.371638 -122.910452GPS Lat & Long:
Built / Acquired:2005 / 2005 Inspection Date:
Nbr. of Stories:1 Total Square Feet:6,820
Basement:NO
Adds/Renovations:NOXFlood Zone:
09/24/2019
Bsmt Square Feet:
Fire Protection:NONE
Frame Type:RC REINFORCED CONCRETE
ISO Class:6 FIRE RESISTIVE
Occupancy:NA SKATE PARK
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 146 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 9
11/30/2019As of:
Entity:CPT CENTRAL POINT
Site:006 WATER RESERVOIR - 2 MG
Building:006.01 WATER RESERVOIR - 2 MG
3007 OLD STAGE RD
CENTRAL POINT, OR 97502
Department:2019 APPRAISAL
GENERAL BUILDING CHARACTERISTICS
Exterior Walls:REINFORCED CONCRETE,
CONCRETE,
CONCRETE FOUNDATION WALLS, CONCRETE SLAB ON GROUND
SEALER,
NONE,
REINFORCED CONCRETE,
Roofing:
Foundation:
Floor Finish:
Ceiling Finish:
Partitions:
ELECTRICAL
PLUMBING
RAILINGS
2093868
2,500,000
46,900
Replacement Cost New:
Property In The Open:
Contents Value: 0
VALUATION CONCLUSIONSFEATURESSERVICES
NOTES
C/O REINFORCED CONCRETE TANK. CAPACITY = 2 MG, DIAMETER = APPROX. 125', HEIGHT / DEPTH = 12' ABOVE GROUND, APPROX. 10' BELOW GROUND.
LAND IMPROVEMENTS:
6' CL FENCE W/ BARBED WIRE & PRIVACY SLATS X 800 LF = $26,400
25' STEEL POLE W/ (1) LIGHT & (2) VIDEO CAMERAS = $4,500
15 KW GENERAC GENERATOR & PANEL = $16,000
2,546,900Total Insurable Replacement Cost:
Actual Cash Value: 1,950,000
Condition:AVERAGE
Hazard /
Additional Risk:
42.360587 -122.950730GPS Lat & Long:
Built / Acquired:1996 / 1996 Inspection Date:
Nbr. of Stories:1 Total Square Feet:0
Basement:NO
Adds/Renovations:NOXFlood Zone:
09/24/2019
Bsmt Square Feet:
Fire Protection:NONE
Frame Type:RC REINFORCED CONCRETE
ISO Class:6 FIRE RESISTIVE
Occupancy:TKG2 WATER TANK - GROUND 2,000,000
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 147 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 10
11/30/2019As of:
Entity:CPT CENTRAL POINT
Site:007 NEW CITY HALL
Building:007.01 NEW CITY HALL
140 S 3RD ST
CENTRAL POINT, OR 97502
Department:2019 APPRAISAL
GENERAL BUILDING CHARACTERISTICS
Exterior Walls:STUCCO ON STUDS, GLASS METAL CURTAIN, BRICK
BUILT-UP SMOOTH/MEMBRANE,
CONCRETE FOUNDATION WALLS, CONCRETE SLAB ON GROUND
CARPETING, CERAMIC TILE
ACOUSTICAL, DRYWALL
BRICK, DRYWALL, CERAMIC TILE ON STUDS/DRYWALL
Roofing:
Foundation:
Floor Finish:
Ceiling Finish:
Partitions:
ELECTRICAL
PLUMBING
HEATING - CENTRAL (HOT WATER)
AIR CONDITIONING - CENTRAL
BUILT-INS (CABINETS, LOCKERS, BOOKCASES)
AUTO DOOR OPENERS
RAILINGS
KEY PAD ENTRY
2093800
4,670,000
54,500
Replacement Cost New:
Property In The Open:
Contents Value: 380,000
VALUATION CONCLUSIONSFEATURESSERVICES
NOTES
C/O 2-STORY MIXED CLASS BLDG. APPROX. 1/3 STEEL (CLASS D), 2/3 MASONRY, W/ 1ST FLOOR - LIBRARY (NOT CITY CONTENTS), 2ND FLOOR - LOBBY, RECEPTION, CITY OFFICES,
RESTROOMS, 2ND FLOOR BLDG. CONNECTOR. THE CITY OWNS & INSURES THE ENTIRE BLDG. W/ THE LIBRARY HAVING A 20 YEAR LEASE TO OCCUPY THE 1ST FLOOR. NEW ROOF
YR. 2018.
LAND IMPROVEMENTS:
(2) 20' STEEL POLES W/ (2) LIGHTS = $9,000
10' STEEL PEDESTAL CLOCK = $13,000
35' STEEL FLAGPOLE = $5,100
(2) 6' STEEL BENCHES = $1,000
5,104,500Total Insurable Replacement Cost:
Actual Cash Value: 4,016,200
Condition:GOOD
Hazard /
Additional Risk:
42.373938 -122.914270GPS Lat & Long:
Built / Acquired:2005 / 2005 Inspection Date:
Nbr. of Stories:2 Total Square Feet:16,375
Basement:NO
Adds/Renovations:YESXFlood Zone:
09/24/2019
Bsmt Square Feet:
Fire Protection:FIRE ALARM - AUTOMATIC INTRUSION SYSTEM
SPRINKLER SYSTEM VIDEO CAMERAS
Frame Type:WD WOOD
ISO Class:1 FRAME/COMBUSTIBLE
Occupancy:GCHH CITY HALL
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 148 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 11
11/30/2019As of:
(3) STEEL/CONCRETE GARBAGE CANS = $1,500
WOOD PICNIC TABLE W/ UMBRELLA = $800
7' STEEL BIKE RACK = $700
5' CL FENCE W/ PRIVACY SLATS X 55 LF = $1,400
BRONZE CHILDREN SCULPTURE = $22,000
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 149 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 12
11/30/2019As of:
Entity:CPT CENTRAL POINT
Site:007 NEW CITY HALL
Building:007.02 COUNCIL CHAMBERS
140 S 3RD ST
CENTRAL POINT, OR 97502
Department:2019 APPRAISAL
GENERAL BUILDING CHARACTERISTICS
Exterior Walls:STUCCO ON STUDS, GLASS METAL CURTAIN, BRICK
BUILT-UP SMOOTH/MEMBRANE,
CONCRETE FOUNDATION WALLS, CONCRETE SLAB ON GROUND
CARPETING, CERAMIC TILE
ACOUSTICAL, DRYWALL
BRICK, DRYWALL, CERAMIC TILE ON STUDS/DRYWALL
Roofing:
Foundation:
Floor Finish:
Ceiling Finish:
Partitions:
ELECTRICAL
PLUMBING
HEATING - CENTRAL (HOT WATER)
AIR CONDITIONING - CENTRAL
PASSENGER ELEVATOR
BUILT-INS (CABINETS, LOCKERS, BOOKCASES)
AUTO DOOR OPENERS
RAILINGS
2093822
1,132,000
0
Replacement Cost New:
Property In The Open:
Contents Value: 65,000
VALUATION CONCLUSIONSFEATURESSERVICES
NOTES
C/O 2-STORY MIXED CLASS BLDG. APPROX. 1/3 STEEL (CLASS D), 2/3 MASONRY W/ 1ST FLOOR - COUNCIL CHAMBERS, 2ND FLOOR - CHAMBER MEETING ROOM, COUNCIL DESKS,
VIDEO CAMERAS, LED PROJECTOR. 2ND FLOOR BLDG. CONNECTORS TO NEW CITY HALL & OLD CITY HALL/POLICE DEPT. COUNCIL CHAMBERS UNDER RENOVATION 9/2019.
1,197,000Total Insurable Replacement Cost:
Actual Cash Value: 973,520
Condition:GOOD
Hazard /
Additional Risk:
42.374032 -122.914234GPS Lat & Long:
Built / Acquired:2005 / 2005 Inspection Date:
Nbr. of Stories:2 Total Square Feet:4,000
Basement:NO
Adds/Renovations:YESXFlood Zone:
09/24/2019
Bsmt Square Feet:
Fire Protection:FIRE ALARM - AUTOMATIC INTRUSION SYSTEM
SPRINKLER SYSTEM VIDEO CAMERAS
Frame Type:WD WOOD
ISO Class:1 FRAME/COMBUSTIBLE
Occupancy:GCHH COUNCIL CHAMBERS
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 150 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 13
11/30/2019As of:
Entity:CPT CENTRAL POINT
Site:018 RESERVOIR - 2.5 MG / PUMP STATION
Building:018.01 RESERVOIR - 2.5 MG
181 W VILAS RD
CENTRAL POINT, OR 97502
Department:2019 APPRAISAL
GENERAL BUILDING CHARACTERISTICS
Exterior Walls:REINFORCED CONCRETE,
CONCRETE,
CONCRETE FOUNDATION WALLS, CONCRETE SLAB ON GROUND
SEALER,
NONE,
REINFORCED CONCRETE,
Roofing:
Foundation:
Floor Finish:
Ceiling Finish:
Partitions:
ELECTRICAL
PLUMBING
RAILINGS
(336) ROOF MOUNTED SOLAR PANELS
2093956
3,345,000
30,900
Replacement Cost New:
Property In The Open:
Contents Value: 0
VALUATION CONCLUSIONSFEATURESSERVICES
NOTES
C/O REINFORCED CONCRETE TANK. CAPACITY = 2.5 MG, DIAMETER = APPROX. 145', HEIGHT = APPROX. 20', (336) ROOF MOUNTED SOLAR PANELS.
LAND IMPROVMENTS:
6' CL FENCE X 680 LF = $18,400
(2) 20' STEEL POLES W/ (1) LIGHT & (1) VIDEO CAMERA = $7,600
20' STEEL POLE W/ (2) LIGHTS & (1) VIDEO CAMERA = $4,900
3,375,900Total Insurable Replacement Cost:
Actual Cash Value: 3,110,850
Condition:GOOD
Hazard /
Additional Risk:
42.387012 -122.888055GPS Lat & Long:
Built / Acquired:2012 / 2012 Inspection Date:
Nbr. of Stories:1 Total Square Feet:0
Basement:NO
Adds/Renovations:NOXFlood Zone:
09/24/2019
Bsmt Square Feet:
Fire Protection:NONE
Frame Type:RC REINFORCED CONCRETE
ISO Class:6 FIRE RESISTIVE
Occupancy:TKG2 WATER TANK - GROUND 2,500,000
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 151 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
01/23/2020 Central Point
Coverage Detail ReportDBCIS1 Page: 14
11/30/2019As of:
Entity:CPT CENTRAL POINT
Site:018 RESERVOIR - 2.5 MG / PUMP STATION
Building:018.02 PUMP STATION
181 W VILAS RD
CENTRAL POINT, OR 97502
Department:2019 APPRAISAL
GENERAL BUILDING CHARACTERISTICS
Exterior Walls:CONCRETE BLOCK,
BUILT-UP SMOOTH,
CONCRETE FOUNDATION WALLS, CONCRETE SLAB ON GROUND
SEALER,
METAL,
CONCRETE BLOCK, DRYWALL/STUDS
Roofing:
Foundation:
Floor Finish:
Ceiling Finish:
Partitions:
ELECTRICAL
PLUMBING
HEATING - ROOF TOP
UNIT HEATERS
AIR CONDITIONING - ROOF TOP
SKYLIGHTS
(1) AUTO OVERHEAD DOOR
2093784
1,622,000
0
Replacement Cost New:
Property In The Open:
Contents Value: 0
VALUATION CONCLUSIONSFEATURESSERVICES
NOTES
C/O 28' X 75' BLDG. W/ 8' X 18' G.E. EVOLUTION SERIES E9000 PANEL, 4' X 6' PCP PANEL, (2) 150 HP PUMPS, (2) 75 HP PUMPS, PIPING, 6' X 7' SOLAR PANEL, 4' X 6' SOLECTRA SOLAR
PANEL INVERTERS (EXT), ASCO TRANSFER SWITCH. GENERATOR TO BE PURCHASED IN THE FUTURE.
1,622,000Total Insurable Replacement Cost:
Actual Cash Value: 1,524,680
Condition:GOOD
Hazard /
Additional Risk:
42.386932 -122.888058GPS Lat & Long:
Built / Acquired:2013 / 2013 Inspection Date:
Nbr. of Stories:1 Total Square Feet:2,100
Basement:NO
Adds/Renovations:NOXFlood Zone:
09/24/2019
Bsmt Square Feet:
Fire Protection:INTRUSION SYSTEM
Frame Type:ST STEEL
ISO Class:4 MASONRY NON COMBUSTIBLE
Occupancy:WTPS WATER - PUMPING STATION
Report Produced and Copyrighted in 2020 by AssetWorks
8.F.b
Packet Pg. 152 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
AssetWorks LLC
Appraisal Division
168 Industry Drive
Pittsburgh, PA 15275
Telephone: 412.809.0600
Facsimile: 412.809.0777
8.F.b
Packet Pg. 153 Attachment: Appraisal Report (1289 : Resoluton Insurance Premiums)
RESOLUTION NO. _________
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
PAYMENT FOR FISCAL YEAR 2020-2021 CITY OF CENTRAL POINT
INSURANCE PREMIUMS.
RECITALS:
A. The total cost of the premium for general liability, automotive, property
damage, and cyber liability insurance for fiscal year 2020-2021 is
$166,576.
B. The total cost of the premium for workers' compensation insurance for
fiscal year 2020-2021 is $56,818.
C. The 2020-2021 general insurance agency fee is $6,900.00.
D. The total cost of the combined insurance premiums exceeds the city
manager's purchasing authority, as described in Central Point Municipal
Code section 2.40.050.
The City of Central Point resolves as follows:
Section 1. The City Manager is hereby authorized and directed to execute on
behalf of the Central Point City Council a $230,294.00 payment for Fiscal Year
2020-2021 insurance premiums.
Passed by the Council and signed by me in the authentication of its
passage this 25th day of June 2020.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
8.F.c
Packet Pg. 154 Attachment: Resolution authorizing Insurance Payment [Revision 1] (1289 : Resoluton Insurance Premiums)
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Community Development
FROM: Tom Humphrey, Community Development Director
MEETING DATE: June 25, 2020
SUBJECT: Resolution No. _______, Approving the Regional Plan Progress Report, a
Self-Evaluation Monitoring Report Addressing Compliance with Regional
Plan Performance Indicators for the City of Central Point, Oregon
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND:
The City adopted the Regional Plan Element in 2012 as a new Element of its Comprehensive
Plan in response to the County adoption of the Greater Bear Creek Valley Regional Plan. As
part of the Regional Plan Element the City is required to adhere to various performance
indicators and is also subject to monitoring. On a regular basis, beginning in 2017 and every 5
years thereafter, the City is required to participate in a regular Regional Plan review process.
This is intended to coincide with the Regional Problem Solving Agreement each city entered
into. The review is to be in the form of a self-evaluation monitoring report addressing the City’s
compliance with the performance indicators in the Regional Plan Element.
The City of Central Point took the initiative and created this format to address the three things
that are identified as part of local monitoring, namely;
· A description of Central Point’s activities pertinent to the Regional Plan for the preceding
five-year period;
· An analysis as to whether and how well those activities meet each of the performance
indicators; and
· A projection of activities for the next five-year period.
Activities
The adoption of the Regional Plan Element in 2012 included subsequent adoption of the City’s
Agricultural Buffering Ordinance and an Urban Reserve Management Agreement (URMA) with
Jackson County. The City has also completed and/or participated in the following.
1) Preparation and approval of Conceptual Plans for six (6) of City’s eight (8) URAs
(CP-1B, CP-2B, CP-3, CP-4D, CP-5A and CP-6A) including collaboration with the MPO and
Rogue River Valley Irrigation District;
2) Participation in the Jackson County Agricultural Task Force and support of subsequent
recommendations and revisions to the Jackson County Agricultural Element;
3) Adoption of a revised Urban Growth Management Agreement (UGMA) with Jackson
County;
4) Revision and adoption of the City’s Buildable Lands Inventory for both employment and
8.G
Packet Pg. 155
residential land;
5) Revision and adoption of the City’s Economic Element;
6) First expansion of the Central Point UGB into portions of CP-4 and CP-1B;
7) Revision and adoption of the City’s Housing Element;
8) Update of the City’s Transportation Systems Plan (TSP) to include and acknowledge the
Interchange Area Management Plans for I-5 Exits 33 (Pine Street) and 35 (Tolo);
9) Preparation and adoption of the Central Point Housing Implementation Plan, the City’s
Housing Strategy for 2019-2024; and
10) Preparation and adoption of the City’s Land Use and Urbanization Elements.
Analysis of Activities
Each of the activities described above has contributed to the implementation of Central Point’s
Regional Plan Element in particular and the Greater Bear Creek Valley Regional Plan in
general. The degree to which these activities meet each of the performance indicators is
addressed in the City’s findings found at the end of the self-assessment.
Projection of Activities
During the next five years the City of Central Point expects to use the various products and
documents cited above to expand its Urban Growth Boundary (UGB) and bring in sufficient
amounts of residential, employment and open space lands to serve a growing population
through the year 2040. The new UGB lands will reflect and implement the conceptual planning
that was done for the URAs into which the UGB is expanded. The City also expects to
participate with the Regional Problem Solving (RPS) signatories in conducting a 10-year
mandated review beginning in 2022. Other activities that the City expects to be involved with
include, but are not limited to; updating the Central Point Transportation Systems Plan (TSP),
updating the Public Facilities and Services Element, Updating the Environmental Management
Element (Hazard Mitigation Plan), maintaining the Buildable Land Inventory (BLI); monitoring
the Housing Implementation Plan and updating the Land Use and Development codes to
implement new state law and rule making.
CONCLUSION:
A draft of the Self-Assessment (Attachment A) was submitted to Jackson County, the Oregon
Department of Land Conservation and Development (DLCD) and 1000 Friends of Oregon all of
whom have responded positively to the document. Planning staff intend to submit the document
to Jackson County in final form as part of the UGB Amendment once approved by the Council.
ATTACHMENTS:
1. RPS Status Report - Performance Measures 4-3-2020
2. CC Resolution Adopting Self-Assessment
8.G
Packet Pg. 156
Thursday, June 18, 2020 Draft
REGIONAL PLAN PROGRESS
REPORT
A SELF-EVALUATION MONITORING REPORT
ADDRESSING COMPLIANCE WITH REGIONAL PLAN
PERFORMANCE INDICATORS
IN THE
REGIONAL PLAN ELEMENT OF THE CENTRAL POINT
COMPREHENSIVE PLAN
City of Central Point
Adopted by City Council Resolution No.____, June, 2020
8.G.a
Packet Pg. 157 Attachment: RPS Status Report - Performance Measures 4-3-2020 [Revision 1] (1291 : City’s Regional Plan Progress Report and Resolution to
INTRODUCTION
The City adopted the Regional Plan Element in 20121 as a new Element of its Comprehensive
Plan in response to County adoption of the Greater Bear Creek Valley Regional Plan. As part
of the Regional Plan Element1 the City is required to adhere to various performance
indicators and is also subject to monitoring. On a regular basis, beginning in 2017 and every
5 years thereafter, the City is required to participate in a regular Regional Plan review
process. This is intended to coincide with the Regional Problem Solving Agreement each city
entered into. The review is to be in the form of a self-evaluation monitoring report
addressing the City’s compliance with the performance indicators in the Regional Plan
Element.
The City has created this format to address the three things that are identified as part of
local monitoring, namely;
A description of Central Point’s activities pertinent to the Regional Plan for the
preceding five-year period;
An analysis as to whether and how well those activities meet each of the
performance indicators; and
A projection of activities for the next five-year period.
Activities
The adoption of the Regional Plan Element in 2012 included subsequent adoption of the
City’s Agricultural Buffering Ordinance and an Urban Reserve Management Agreement
(URMA) with Jackson County. The City has also completed and/or participated in the
following.
1) Preparation and approval of Conceptual Plans for six (6) of City’s eight (8) URAs
(CP-1B, CP-2B, CP-3, CP-4D, CP-5A and CP-6A) including collaboration with the MPO
and Rogue River Valley Irrigation District;
2) Participation in the Jackson County Agricultural Task Force and support of
subsequent recommendations and revisions to the Jackson County Agricultural
Element;
3) Adoption of a revised Urban Growth Management Agreement (UGMA) with Jackson
County;
4) Revision and adoption of the City’s Buildable Lands Inventory for both employment
and residential land;
5) Revision and adoption of the City’s Economic Element;
1 City of Central Point Ordinance 1964
2 City of Central Point Comprehensive Plan, Regional Plan Element, Section 4.1 Performance
Indicators
8.G.a
Packet Pg. 158 Attachment: RPS Status Report - Performance Measures 4-3-2020 [Revision 1] (1291 : City’s Regional Plan Progress Report and Resolution to
6) First expansion of the Central Point UGB into portions of CP-4 and CP-1B;
7) Revision and adoption of the City’s Housing Element;
8) Update of the City’s Transportation Systems Plan (TSP) to include and acknowledge
the Interchange Area Management Plans for I-5 Exits 33 (Pine Street) and 35 (Tolo);
9) Preparation and adoption of the Central Point Housing Implementation Plan, the
City’s Housing Strategy for 2019-2024; and
10) Preparation and adoption of the City’s Land Use and Urbanization Elements.
Analysis of Activities
Each of the activities described above has contributed to the implementation of Central
Point’s Regional Plan Element in particular and the Greater Bear Creek Valley Regional Plan
in general. The degree to which these activities meet each of the performance indicators is
addressed in the City’s findings found at the end of this document.
Projection of Activities
During the next five years the City of Central Point expects to use the various products and
documents cited above to expand its Urban Growth Boundary (UGB) and bring in sufficient
amounts of residential, employment and open space lands to serve a growing population
through the year 2040. The new UGB lands will reflect and implement the conceptual
planning that was done for the URAs into which the UGB is expanded. The City also expects
to participate with the Regional Problem Solving (RPS) signatories in conducting a 10-year
mandated review beginning in 2022.
Other activities that the City expects to be involved with include, but are not limited to;
updating the Central Point Transportation Systems Plan (TSP), updating the Public Facilities
and Services Element, Updating the Environmental Management Element (Hazard
Mitigation Plan), maintaining the Buildable Land Inventory (BLI); monitoring the Housing
Implementation Plan and updating the Land Use and Development codes to implement new
state law and rule making.
8.G.a
Packet Pg. 159 Attachment: RPS Status Report - Performance Measures 4-3-2020 [Revision 1] (1291 : City’s Regional Plan Progress Report and Resolution to
Performance Indicators
Implementation of the Regional Plan Element is guided by a series of twenty-two (22) primary and
twenty-one (21) secondary performance indicators2, not all of which are applicable to all urban reserve
areas. Table 1 identifies the primary and secondary Performance Indicators.
Table 1 Performance Indicators
Applicability
No. Description Yes No
4.1.1 County Adoption X
4.1.2 City Adoption X
4.1.3 Urban Reserve Management Agreement X
4.1.4 Urban Growth Boundary Management
Agreement
X
4.1.5 Committed Residential Density X
4.1.5.1 Minimum Residential Density Standards X
4.1.6 Mixed-Use/Pedestrian Friendly Areas X
4.1.7 Conceptual Transportation Plans X
4.1.7.1 Transportation Infrastructure X
4.1.8 Conceptual Land Use Plan X
4.1.8.1 Target Residential Density X
4.1.8.2 Land Use Distribution X
4.1.8.3 Transportation Infrastructure X
4.1.8.4 Mixed Use/ Pedestrian Friendly Areas X
4.1.9 Conditions Specific to Certain URAs X
4.1.9.1 CP-1B, IAMP Requirement X
4.1.9.2 CP-4D, Open Space Restriction X
4.1.9.3 CP-4D, Roadways Restriction X
4.1.9.4 CP-6B, Institutional Use Restriction X
4.1.9.5 Central Point URA, Gibbon/Forest Acres X
4.1.10 Agricultural Buffering X
4.1.11 Regional Land Preservation Strategies X
4.1.12 Housing Strategies X
4.1.13 Urban Growth Boundary Amendment X
4.1.13.1 UGB Expansions Outside of URAs X
4.1.14 Land Division Restrictions X
4.1.14.1 Minimum Lot Size X
4.1.14.2 Cluster Development X
4.1.14.3 Land Division & Future Platting X
2 City of Central Point Comprehensive Plan, Regional Plan Element, Section 4.1 Performance
Indicators
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4.1.14.4 Land Divisions & Transportation Plan X
4.1.14.5 Land Division Deed Restrictions X
4.1.15 Rural Residential Rule X
4.1.16 Population Allocation X
4.1.17 Greater Coordination with RVMPO X
4.1.17.1 Preparation of Conceptual Transportation Plan X
4.1.17.2 Protection of Planned Transportation
Infrastructure
X
4.1.17.3 Regionally Significant Transportation Strategies X
4.1.17.4 Supplemental Transportation Funding X
4.1.18 Future Coordination with RVCOG X
4.1.19 Expo X
4.1.20 Agricultural Task Force X
4.1.21 Park Land X
4.1.22 Buildable Lands Definition X
The following responses address each performance indicator listed in Table 1:
4.1.1. County Adoption. Jackson County adopted the Regional Plan in its entirety into the County
Comprehensive Plan and implementing ordinances.
Finding: The GBCVRP has been taken into account in the preparation of Intergovernmental Agreements
and in the preparation of each City’s Regional Plan Element.
Conclusion 4.1.2: Complies.
4.1.2. City Adoption. The City incorporated the Greater Bear Creek Valley Regional Plan (GBCVRP) into
the Central Point Comprehensive Plan as the Regional Plan Element.
Finding: The GBCVRP was taken into account in the preparation of the City’s Regional Plan Element.
Conclusion 4.1.2: Complies.
4.1.3. Urban Reserve Management Agreement. An URMA was adopted by the City when it adopted its
Regional Plan Element.
Finding: The URMA has been adopted and will be used for planning in Urban Reserve Areas.
Conclusion 4.1.3: Complies.
4.1.4. Urban Growth Boundary Management Agreement. The UGBMA between Central Point and
Jackson County was revised to institutionalize and direct the management of Forest/Gibbon Acres as an
Area of Mutual Planning Concern. Other changes in the agreement added an intent and purpose
statement, aligned procedural language with the County Comprehensive Plan and obligated the City and
County to involve affected Irrigation Districts in the land use planning process.
Finding: The UGBMA has been amended to account for better inter-agency interaction and long range
planning.
Conclusion 4.1.4: Complies.
4.1.5. Committed Residential Density (JC ref 2.5). The City has designated land within its URAs to
satisfy a regionally agreed to minimum of 6.9 dwelling units per gross acre. Offsets for increasing
residential densities within the city limit (in order to reduce URA densities below 6.9) have already been
exercised.
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Finding: The City has followed through with its commitment to the Greater Bear Creek Valley Regional
Plan (GBCVRP) by assigning residential land use designations in conceptual plans that achieve 6.9 units
per gross acre.
Conclusion 4.1.5: Complies.
4.1.6. Mixed Use/Pedestrian Friendly Areas (JC ref 2.6). For land within a URA (or within a UGB
outside the city limits), each city shall achieve the 2020 Benchmark targets for the number of dwelling
units (Alternative Measure No. 5) and employment (Alternative Measure No. 6) in mixed use/pedestrian
friendly areas as established in the most recently adopted RTP.
Finding: The Regional Transportation Plan (RTP) lists a 49% mixed-use dwelling unit target and a 44%
mixed-use employment target for new development by 2020.The land use categories in the Conceptual
Plans are being developed to create walkable/ mixed use neighborhoods that are anchored by activity
centers. The conceptual activity centers being proposed are characterized by medium and high density
residential land use and employment centers (i.e. School and Mixed-Use/Commercial).
Conclusion 4.1.6: Complies.
4.1.7. Conceptual Transportation Plans. Conceptual Transportation Plans shall be prepared early
enough in the planning and development cycle that the identified regionally significant transportation
corridors within each of the URAs can be protected as cost-effectively as possible by available strategies
and funding. A Conceptual Transportation Plan for a URA or appropriate portion of a URA shall be
prepared by the City in collaboration with the Rogue Valley Metropolitan Planning Organization,
applicable irrigation districts, Jackson County, and other affected agencies, and shall be adopted by
Jackson County and the respective city prior to or in conjunction with a UGB amendment within that
URA.
Finding: The City has adopted conceptual transportation and land use plans in concert with the long
range planning it has done within its URAs.
Conclusion 4.1.7: Complies.
4.1.7.1. Transportation Infrastructure. The Conceptual Transportation Plan shall identify a general
network of regionally significant arterials under local jurisdiction, transit corridors, bike and pedestrian
paths, and associated projects to provide mobility throughout the Region (including intra-city and inter-
city, if applicable).
Finding: The regionally significant transportation corridor within CP-1B is the OR 140 Corridor which
extends from I-5 Exit 35 to Brownsboro-Eagle Point Road. Additionally, the Interchange Area
Management Plan for Exit 35 (IAMP-35) identifies public improvements and projects that have been
taken into consideration as part of the CP-1B Conceptual Plan. The Bear Creek Greenway system, which
is predominantly pedestrian and bicycle oriented affects part but not all of CP-1B. The Concept Plan
acknowledges the proximity of the Bear Creek Greenway system. The plan generally represents an
enhanced local street network and access management improvements that are proposed in the OR 140
Corridor Plan and in IAMP-35.
Conclusion 4.1.7.1: Complies.
4.1.8. Conceptual Land Use Plans: A proposal for a UGB Amendment into a designated URA shall include
a Conceptual Land Use Plan prepared by the City in collaboration with the Rogue Valley Metropolitan
Planning Organization, applicable irrigation districts, Jackson County, and other affected agencies.
Finding: The City has prepared and adopted six Conceptual Plans each of which has been done in
collaboration with the County, RVMPO and affected agencies.
Conclusion 4.1.8: Complies.
4.1.8.1. Target Residential Density. The Conceptual Land Use Plan shall provide sufficient information to
demonstrate how the residential densities (reflected in the following table) will be met at full build-out
of areas added to the UGB.
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City Dwelling Units Per Gross Acre Dwelling Units Per Gross Acre
2010 – 2035 2036 - 2060
Central Point 6.9 7.9
Finding: The City has assigned conceptual land use designations to achieve an average of 6.9 dwelling
units per gross acre in each URA that has a residential component.
Conclusion 4.1.8.1: Complies.
4.1.8.2. Land Use Distribution. The Conceptual Land Use Plan shall indicate how it is consistent with the
general distribution of land uses in the Regional Plan, especially where a specific set of land uses was
part of the rationale for designating land which was determined by the Resource Lands Review
Committee to be commercial agricultural land as part of a URA, which applies to the following URAs: CP-
1B, CP-1C, CP-4D, CP-6A, CP-2B, MD-4, MD-6, MD-7mid, MD-7n, PH-2, TA-2, TA-4.
Finding: The City has assigned conceptual land use designations to tax lots within URAs CP-1B, CP-2B,
CP-3, CP-4D, CP-5 and CP-6. These land use assignments are consistent with the general land use
distributions presented in the Regional Plan Element.
Conclusion 4.1.8.2: Complies.
4.1.8.3. Transportation Infrastructure. The Conceptual Land Use Plan shall include the transportation
infrastructure required in Section 4.1.7 above.
Finding: The required transportation infrastructure per 4.1.7 is addressed in each of the Concept Plans
completed by the City (see Finding 4.1.7).
Conclusion 4.1.8.3: Complies.
4.1.8.4. Mixed Use/Pedestrian Friendly Areas. For land within a URA, each city shall achieve the 2020
Benchmark targets for employment (Alternative Measure No. 6) as established in the most recently
adopted RTP.
Finding: The Regional Transportation Plan (RTP) Appendix B, Page 10 lists a 44% mixed-use employment
target for new development by 2020. New land use categories in the various Conceptual Plans have
been designed and can be adapted to create walkable/mixed use neighborhoods.
Conclusion 4.1.8.4: Complies.
4.1.9. Conditions. The following conditions apply to specific Urban Reserve Areas:
4.1.9.1. CP-1B. Prior to the expansion of the UGB into CP-1B, ODOT, Jackson County and Central Point
shall adopt and Interchange Area Management Plan (IAMP) for the Seven Oaks Interchange Area.
Finding: The adopted CP-1B Concept Plan is consistent with the Regional Plan Element’s Conceptual
Transportation Plan, in that IAMP-35 management strategies have been acknowledged and
incorporated. The State, County and City have formally adopted IAMP-35.
Conclusion 4.1.9.1: Complies.
4.1.9.2. CP-4D. Use of CP-4D is predominantly restricted to open space and park land with the exception
of an existing one acre home site.
Finding: The adopted CP-4D Concept Plan is consistent with the Regional Plan Element’s land use type
distribution, which allocates 99% of the gross acreage to open space/parks use. Residential uses have
been restricted to the existing one acre home site.
Conclusion 4.1.9.2: Complies.
4.1.9.3. CP-4D. No roadways are to extend North, East, or West from CP-4D.
Finding: Currently there are three public streets that access CP-4D; Dean Creek Road from the north,
Boes Avenue from the east, and Old Upton Road from the south. The adopted CP-4D Concept Plan does
not propose the extension of any roadways from CP-4D.
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However, it is proposed that Boes Avenue and/or Old Upton Road may be extended westerly and
northerly as necessary to provide access/parking to serve the future open space and recreation uses
proposed for CP-4D. The determination of the extent of the extension of these two roads will be subject
to more detailed identification and design of the future open space development of CP-4D. Through
access shall not be permitted.
Conclusion 4.1.9.3: Complies, no roadways will be extended from CP-4D.
4.1.9.4. CP-6B. Development of the portion of CP-6B designated as employment land is restricted to
institutional uses.
4.1.9.5 Central Point URA, Gibbon/Forest Acres. Prior to the expansion of the Central Point Urban
Growth Boundary into any Urban Reserve Area, the City and Jackson County shall adopt an agreement
(Area of Mutual Planning Concern) for the management of Gibbons/Forest Acres Unincorporated
Containment Boundary.
Finding: The City coordinated with Jackson County and entered into an Area of Mutual Planning Concern
Agreement prior to a UGB expansion into any of its URAs.
Conclusion 4.1.9.5: Complies
4.1.10. Agricultural Buffering. Participating jurisdictions designating Urban Reserve Areas shall adopt
the Regional Agricultural Buffering program in Volume 2, Appendix III into their Comprehensive Plans as
part of the adoption of the Regional Plan. The agricultural buffering standards in Volume 2, Appendix III
shall be adopted into their land development codes prior to a UGB amendment.
Finding: Agricultural buffering has been shown in the various Conceptual Plans where applicable. There
are some instances where buffering will be facilitated by natural stream channels and public rights-of-
way. In all cases, during the design/development phase, the City will implement its Agricultural
Buffering Ordinance to mitigate potential land use conflicts.
Conclusion 4.1.10: Complies.
4.1.11. Regional Land Preservation Strategies. Participating jurisdictions have the option of
implementing the Community Buffer preservation strategies listed in the Regional Plan or other land
preservation strategies as they develop.
Finding: Central Point shares common boundaries with the City of Medford on the east and south. The
City’s zoning code including design and development standards have been used in the past and will
continue to be used to maintain Central Point’s unique identity. City standards have been an effective
Community Buffer preservation strategy.
Conclusion 4.1.11: Complies.
4.1.12. Housing Strategies. Participating jurisdictions shall create regional housing strategies that
strongly encourage a range of housing types throughout the region within 5 years of acknowledgement
of the RPS Plan.
Finding: The City joined other RPS partners and worked with EcoNorthwest consultants to craft both
regional and community specific housing strategies. Central Point took the EcoNorthwest work and used
it to revise and adopt a new Housing Element and a corresponding Housing Implementation Plan (HIP) in
2019. The City has already implemented a variety of housing strategies from the HIP.
Conclusion 4.1.12: Complies.
4.1.13. Urban Growth Boundary Amendment. Pursuant to ORS 197.298 and Oregon Administrative
Rule 660-021-0060, URAs designated in the Regional Plan are the first priority lands used for a UGB
amendment by participating cities.
Finding: The Regional Plan Element includes a provision that requires adoption of a concept plan prior to
urban growth boundary expansion into an urban reserve area. Areas that have already come into the
UGB or will come into the UGB are part of the urban reserves for which Conceptual Plans have been
prepared and therefore comply with the Regional Plan and the priority system of the ORS and OAR.
Conclusion 4.1.13: Complies.
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4.1.14. Land Division Restrictions. In addition to the provisions of Oregon Administrative Rule 660-021-
0040, the following apply to lots or parcels which are located within a URA until they are annexed into a
city:
4.1.14.1-5. Land divisions within a URA should not be in conflict with the land use plans and
transportation infrastructure identified in an adopted Conceptual Transportation Plan. However, cities
will have to rely on their URMA with the Jackson County to manage land divisions.
Finding: The Concept Plans are prepared in collaboration with Jackson County and the RVMPO. Policies
in the City-County URMA and UGBMA ensure continued notification and coordination of infrastructure
with proposed land divisions.
Conclusion 4.1.14.4: Complies.
4.1.15. Rural Residential Rule. Until the City of Ashland adopts an Urban Reserve Area, the minimum lot
size for properties within 1 mile of the Urban Growth Boundary of Ashland shall continue to be 10 acres.
Finding: This performance indicator does not apply to the City of Central Point.
Conclusion 4.1.15: Complies.
4.1.16. Population Allocation. The County’s Population Element shall be updated per statute to be
consistent with the gradual implementation of the adopted Plan. If changes occur during an update of
the County’s Population Element that result in substantially different population allocations for the
participating jurisdictions, then the Plan shall be amended.
Finding: The City has participated in and uses the Coordinated Population Forecast for Jackson County.
The City adopted a new Population Element in 2019 and the update reflects the forecast for Central
Point’s Urban Area (city limits and Urban Growth Boundary) published by the Portland State University
Population Research Center (PRC) on June 30, 2018. Per ORS 195.033, the City is obligated to utilize the
PRC Forecast when updating its Comprehensive Plan or land use regulations which it has. The proposed
update is consistent with ORS 195.033 and documents forecast growth over 20-year period 2019-2039.
Conclusion 4.1.16: Complies.
4.1.17. Greater Coordination with the RVMPO. The participating jurisdictions shall collaborate with the
Rogue Valley Metropolitan Organization (RVMPO) to:
4.1.17.1.Prepare the Conceptual Transportation Plans identified in Section 4.1.7.
4.1.17.2.Designate and protect the transportation infrastructure required in the Conceptual
Transportation Plans identified in Section 4.1.7 to ensure adequate transportation connectivity,
multimodal use, and minimize right of way costs.
4.1.17.3. Plan and coordinate the regionally significant transportation strategies critical to the success of
the adopted Regional Plan including the development of mechanisms to preserve
rights-of-way for the transportation infrastructure identified in the Conceptual Transportation Plans;
and
4.1.17.4. Establish a means of providing supplemental transportation funding to mitigate impacts arising
from future growth.
Finding: The RVMPO Technical Advisory and Policy Committees determined that the Central Point
Conceptual Plans comply with the Regional Plan Part 3- Goals, Policies and Potential Actions. The
committee has consistently voted to endorse Central Point URA plans and to support their
implementation.
Conclusion 4.1.17: Complies.
4.1.18. Future Coordination with the RVCOG. The participating jurisdictions shall collaborate with the
Rogue Valley Council of Governments on future regional planning that assists the participating
jurisdictions in complying with the Regional Plan performance indicators. This includes cooperation in a
region-wide conceptual planning process if funding is secured.
Finding: The Concept Plans have been prepared in collaboration with the RVCOG.
Conclusion 4.1.18: Complies.
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4.1.19. EXPO. During the first Coordinated Periodic Review process for the Regional Plan, Jackson
County shall consider including the land occupied by the Jackson County Expo to the City of Central
Point’s Urban Reserve Area.
Finding: This performance indicator is not initiated by the City of Central Point.
Conclusion 4.1.19: Complies.
4.1.20. Agricultural Task Force. The Agricultural Task Force shall develop a program to assess the
impacts on the agricultural economy of Jackson County arising from the loss of agricultural land and/or
the ability to irrigate agricultural land, which may result from Urban Growth Boundary Amendments.
The Agricultural Task Force shall also identify, develop and recommend potential mitigation measures,
including financial strategies to offset those impacts. Appropriate mitigation measures shall be applied
to Urban Growth Boundary Amendment proposals.
Finding: The City participated in the County’s Agricultural Task Force who proposed changes to the
County Comprehensive Plan. Each City Concept Plan is consistent with the Regional Plan Element, is
consistent with the City-County UGBMA (which directs consultation with affected irrigation districts
during UGB planning) and is also consistent with new policies found in Jackson County’s Agricultural
Lands Element resulting from ATF recommendations.
Conclusion 4.1.20: Complies.
4.1.21. Park Land. For purposes of UGB amendments, the amount and type of park land included shall
be consistent with the requirements of OAR 660-024-0040 or the park land need shown in the
acknowledged plans.
Finding: Although not required at this time it is worth noting that OAR 660-024-0040 addresses
determination of land need necessary to justify expansion of an urban growth boundary. The adopted
CP-4D Concept Plan and other adopted Concept Plans that have Park Land components are consistent
with the Regional Plan Element land use allocations for parks and open space and they are also
consistent with Central Point’s adopted Parks and Recreation Element.
Conclusion 4.1.21: Complies.
4.1.22 Buildable Lands Definition.
Finding: The term “buildable lands” as defined in OAR 660-008-0005(2) is used by the City in managing
its Buildable Lands Inventory and is the basis for determining future need.
Conclusion 4.1.22: Complies.
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City Council Resolution No. __________________ (6/25/2020)
RESOLUTION NO. __________
A RESOLUTION APPROVING THE REGIONAL PLAN PROGRESS REPORT, A
SELF-EVALUATION MONITORING REPORT ADDRESSING COMPLIANCE WITH
REGIONAL PLAN PERFORMANCE INDICATORS FOR THE CITY OF CENTRAL
POINT, OREGON
WHEREAS, on August 9, 2012 by Ordinance No. 1964 the City Council adopted the City of
Central Point Regional Plan Element; and
WHEREAS, the Regional Plan Element directs that on a regular basis, beginning in 2017 and
every 5 years thereafter, all participating jurisdictions shall participate in a regular Regional Plan
review process and submit a self-evaluation monitoring report to the County; and
WHEREAS, the City included in its self-assessment 1) a description of Central Point’s activities
pertinent to the Regional Plan for the preceding five-year period 2) an analysis as to whether and
how well those activities meet each of the performance indicators; and 3) a projection of
activities for the next five-year period;
NOW, THEREFORE, THE CITY OF CENTRAL POINT RESOLVES AS FOLLOWS:
Section 1. The City Council approves and adopts the Regional Plan Progress Report for the
City of Central Point.
PASSED by the City Council and signed by me in authentication of its passage this 25th
day of June, 2020.
___________________________________
Mayor Hank Williams
ATTEST:
___________________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Manager
FROM: Chris Clayton, City Manager
MEETING DATE: June 25, 2020
SUBJECT: 2040 City of Central Point Strategic Plan
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Not Applicable
BACKGROUND INFORMATION:
As part of the 2019-2021 biennial budget, the Budget Committee and City Council
discussed the need for an overarching plan to guide future decision-making as the
community and organizational change. This citywide strategic planning effort began in
September 2019.
The 2040 Strategic Plan emerged over an 18-month long process through three distinct
phases:
1. 2019 Citizen survey was conducted in the first quarter of 2019.
2. The City Executive Team began a series of workshops to provide a strategic
framework for the City Council in late summer/early fall 2019.
3. The City Council began a series of public meetings, including a community forum in
late 2019.
All of these phases included a robust and ongoing dialog among residents, organized
stakeholders, partner organizations, City Staff, and the City Council.
FINANCIAL ANALYSIS:
The total cost to develop the 2040 City of Central Point Strategic Plan was $31,511.41,
which is below the budgeted amount of $40,000.00.
LEGAL ANALYSIS:
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
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STAFF RECOMMENDATION:
Staff is recommending that the City Council use this informational item as an opportunity
to allow additional public input on the 2040 Strategic Plan. In terms of the formal
approval process, the Staff is recommending the City’s Planning Commission review the
document at their July meeting and make a formal adoption recommedantion to the City
Council. These additional steps will maximize public input/involvement.
RECOMMENDED MOTION:
No motion is recommended at this time.
ATTACHMENTS:
1. 2040 SP Draft
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Table of Contents
Central Point
Strategic Plan Foreward
Vision, Mission, & Value Statement & Definitions
Strategic Priorities
Community Investment
Strategic PrioritiesCommunity Engagement
Strategic PrioritiesCommunity Culture
Strategic Priorities
Community Governance
Strategic PrioritiesEconomically Vibrant
03-06 ......................
07 .............................
08-10 .......................
11-12 ........................
12-13 ........................
13-14 .......................
15-16 .......................
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Acknowledgments
The 2040 City of Central Point strategic planning process would not have been possible without the input,
insights, and contributions of our community.
Dozens of residents, working professionals, elected officials, volunteers, City staff, and nonprofit organizations
strive to make our community better every day and enthusiastically answered the call to participate in the
strategic planning process through a well-attended community forum, a statistically valid citizen survey, and
several informal questionnaires.
As we transition from strategic planning to goal/budget development, and ultimately strategic implementation,
it is essential to understand that the City will rely on its partnerships, alliances, and stakeholders to deliver the
outcomes identified by City Council in our 2040 strategic plan.
Throughout our entire process, the City of Central Point partnered with Davis Consulting Group to assist with
the facilitation of the 2040 City of Central Point strategic plan. Specifically, Megan Davis Lightman was
instrumental in bridging the competing interests, opinions and values that are represented in this plan.
Finally, the City of Central Point Council is grateful for everyone’s contribution to this critical process.
Introduction
The City of Central Point developed this Strategic Plan to articulate the mission, vision, values, and goals of
its residents, businesses, and public agencies to more effectively serve those living-in, working-in, or doing
business with the City of Central Point. The strategic plan charts a course for the City in response to an
assessment of current conditions and anticipated changes within the City, Jackson County, and the Rogue
Valley. The 2040 Strategic Plan was enriched by the perspectives of residents, community leaders, and
elected officials.
The City Council’s primary goal in preparing this plan was to guide future decision-making as the community
grows and changes.
Central Point provides its residents with services protecting health, safety, and welfare, including police
services, safe drinking water, and stormwater quality. Additionally, the City offers building and planning
services, which helps manage smart growth, and supports a more substantial tax base through economic
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4 | Central Point Strategic Plan 2040
development. Other services are not considered essential; however, they target increased quality of life
through recreation programs, park facilities, streetscapes, public art, and educational programs.
The Central Point City Council is made of citizens who are elected by residents to make policy decisions.
These decisions are usually based on information that is assembled by City staff. The staff is also
responsible for implementing the Council’s policy direction, measuring progress, and providing feedback
to the Council and Community on how well the City is doing reaching its goals and objectives.
How the 2040 Strategic Plan is Organized
We understand that typically, strategic plans are designed for 3, 5, and 10-year timelines. However,
the Central Point City Council felt with our last strategic plan spanning 13 years; a 20-year strategic
planning horizon was within reach. Moreover, the City Council acknowledged that our past practice
has been to use budgetary goals on two-year intervals to achieve short-term goals and objectives while
relying on a long-term, overarching strategy to remind the Council, Staff, and Community of our “why.”
The 2040 strategic plan contains revisions to our previous mission, vision, and values. Additionally, this
document identifies five new strategic priorities, each of which includes a series of goals and strategies.
Ultimately, the City Council, City Staff, and Stakeholders placed particular emphasis on identifying
strategic priorities, goals, and strategies that would serve the community well over the next two decades.
However, during the entire strategic planning process, linking our City’s future to our heritage and
historical beginnings was at the forefront of our planning efforts.
The 2040 strategic plan is designed to allow the City of Central Point to achieve its best future. However,
this is a living document, and the Council will perform periodic reviews and update/revise as necessary
to ensure that the plan remains flexible and adaptable to the needs of the City.
How the Council Will Use the 2040 Strategic Plan
For the Council to set priorities, it needs input into what issues are worthy of attention, the nature of
those issues, and the City’s ability—financially and politically—to adequately address each of them.
Moving forward, the City Council will establish budgetary goals on two-year cycles (aligning with the
biennial budget) that are derived from the 2040 strategic plan. These budgetary goals will not only
include high profile capital projects but will consist of operational oversight targets and the tracking
of multi-year projects.
How We Developed this Strategic Plan
As part of the 2019-2021 biennial budget, the Budget Committee and City Council discussed the need
for an overarching plan to guide future decision-making as the community and organizational change.
This citywide strategic planning effort began in September 2019.
The 2040 Strategic Plan emerged over an 18-month long process through three distinct phases:
1. 2019 Citizen survey was conducted in the first quarter of 2019.
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5Central Point Strategic Plan 2040 |
2. The City Executive Team began a series of workshops to provide a strategic framework for the
City Council in late summer/early fall 2019.
3. The City Council began a series of public meetings, including a community forum in late 2019.
All of these phases included a robust and ongoing dialog among residents, organized stakeholders,
partner organizations, City Staff, and the City Council.
What We Learned During Our Process
The strategic plan started with an assessment of the City’s current strategic plan. What did the City
Council, Staff, Stakeholders, and the Public think about what the City currently does well? About possible
areas of improvement? About forces that would affect its future performance? This analysis looked
at the City’s past performance, current issues, and the internal and external pressures, economic and
demographic trends that may affect the City moving forward. A large portion of this analysis relied on
the 2019 citizen survey, which included a statistically valid telephone survey and a direct-mailed (utility
account) questionnaire.
Overall, the feedback from the 2019 survey was optimistic about the City and the services it provides.
More specifically, residents say the City is headed in the right direction and are very satisfied or satisfied
with City services overall. A vast majority of residents feel Central Point is exceptionally safe from a
public safety standpoint, but understand that issues like mental health, addiction, and homelessness
represent challenges. Additionally, City Parks & Open Spaces, Recreation Programs, and City-operated
Special Events are all considered as enhancements to the Central Point way of life.
During our analysis of current Central Point conditions, city staff felt two critical exhibits from the 2019
Citizen Survey offer insight into where our focus should remain. In exhibits A & B below, you will see
areas of focus favored by Central Point residents in the 2019 Survey.
Exhibit A
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Exhibit B
Ultimately, we also learned what we could do better. Generally speaking, we can always improve
communication between the City Council, Departments, Staff, and Citizens. Moreover, improving in all
areas of communication will allow us to define City strategic priorities better, articulate budget priorities
more clearly to the Public, and to provide a resilient focus for accomplishing all of our priorities.
As we prepare to execute on this 20-year plan, we look forward to the continued opportunity to strengthen
our relationships with our community partners.
“However beautiful the strategy, you should occasionally
look at the results.” —Sir Winston Churchill
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STRATEGY 1 – Partner with Urban Renewal to develop objective criteria to prioritize incentives
and investments for planning and infrastructure projects that maximize value to the community
in terms of cost-benefit, providing a connection between the east and west sides of town, and
providing an urban form that is walkable, attractive and resilient to change.
STRATEGY 2 – Seek and pursue grant opportunities to close fiscal gaps in projects that plan,
design, and/or implement projects related to development or redevelopment of lands within the
Urban Growth Boundary.
STRATEGY 3 – Partner with telecom and utility companies to offset infrastructure costs.
STRATEGY 4 – Maintain existing public safety services levels as the community continues to
expand and promote a community policing program.
STRATEGY 5 – Expand the Pine Street/Downtown Streetscape Improvements.
STRATEGY 1 – Develop and maintain positive partnerships with public and private entities and
the community to understand community needs, and leverage resources to develop and deliver
opportunities for personal, professional, and/or vocational development. (Recreation Programs,
Maker Space, Artisan Corridor, Volunteerism, Community Events, etc.) (Nurturing individuals
skills and personal growth is an essential element to Central Point’s renaissance. While this is
an organic process that must be desired by individuals in the population, the City can make
investments that consider and further the goal of providing an environment that is supportive of
this objective.)
STRATEGY 2 – Through the land development codes and process, foster the creation of
“healthy neighborhoods” that provide safe, connected, and comfortable amenities for residents
of all ages and abilities to walk, cycle, play, and access community destinations. (Active life-
styles that include people of all abilities are foundational to health and wellbeing).
GOAL 1 - Build a strong city that is fiscally sustainable and provides enhanced services
and small-town nuance.
GOAL 2 - Be a place city filled with happy, healthy people who are thriving.
Public and private investments in Central Point include physical (i.e., new buildings, streets,
waterlines, businesses, parks, etc.); social (e.g., programs and services that support people: families, youth, retirees, etc.); and economic (i.e., programs and facilities that foster new growth
and development necessary to fuel the local economy and provide jobs for residents).
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STRATEGY 3 – Develop and implement an economic development program/toolkit to attract
more family-wage jobs to Central Point. (Idea that if needs are met, people are more likely to
be happy and make time for leisure, volunteerism, and social interaction.)
STRATEGY 4 – Explore partnerships and opportunities to develop and implement urban agri-
culture projects within the Urban Growth Boundary. (Happy people eat well and know where
food comes from).
STRATEGY 5 – Plan, design, build, and maintain a comprehensive system of sustainable facil-
ities, trails, and park spaces, setting the highest standards to provide attractive places people
will use and enjoy. Acquire additional lands for active and passive recreation use based on
current deficiencies and public demands created by increasing population or the environmental
and recreational significance of the area.
STRATEGY 6 – Facilitate a professional symposium to give residents and businesses access to
high-quality speakers at little or no cost. Speakers such as Steven Covey or Jon Gordon
STRATEGY 7 – Maintain parks and facilities at the highest possible levels to encourage a
sense of community pride and ownership.
STRATEGY 8 – Maintain support for a victim advocate position in our Police Department.
GOAL 3 - Provide opportunities for youth education, recreation, and support. (Kids are
the future. Happy, well-adjusted kids are the canary in the coal mine for true community/
family wellbeing).
STRATEGY 1 – Communicate regularly with SD6 regarding partnership opportunities to further
excellent K-12 education in Central Point. Promote, encourage and financially support ongoing
4H and FFA programs
STRATEGY 2 – Continue to support, develop, and expand the CPPD’s School Resource Officer
(SRO) program, including new and improved curriculum offerings. Providing positive/inspira-
tional adult role-models in our schools is critical to developing productive, knowledgeable, and
community-oriented youth.
STRATEGY 3 – Provide opportunities for social connection. Identify underrepresented groups
and help them participate and feel connected. Increase engagement in physically active recre-
ation, and enjoyment of parks and trails to foster active, healthy lifestyles. Reduce barriers for
accessing programs, services, places, spaces, and information.
STRATEGY 4 – Expanding on existing recreation programming to reach a broader and more
diverse audience, including older adults, people with varied abilities, and teens. Research suc-
cessful recreation programs to ensure that we are offering activities that will best meet the cur-
rent and future needs of our citizens.
STRATEGY 5 – Develop more indoor Winter activities utilizing existing public spaces in addi-
tion to building and use of a new Central Point Community Center.
STRATEGY 6 – Establish a development dialogue between SD6’s facilities planning commit-
tee, the City’s Community Development, and Public Works Departments, to anticipate and ad-
dress projected growth demands.
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GOAL 4 - Manage growth to provide places that are timeless and loved by the community.
GOAL 5 - Plan, design, and construct “state of the art” infrastructure in all areas and systems.
GOAL 6 - Meet the housing needs of Central Point residents and businesses
STRATEGY 1 – Engage the community in placemaking charrettes to learn what characterizes
places that are distinctly Central Point and desirable as growth occurs in the Urban Growth
Boundary.
STRATEGY 2 – Amend the community’s land use and development codes to adopt standards
that reflect the community’s preferences for how new growth areas will look, feel, and function.
(As the City grows in response to market demand, this supports the creation of urban form and
architectural character that is community-driven rather than developer-driven).
STRATEGY 3 – Provide a professional land development review process that is efficient, collab-
orative, and solution-oriented. (Attract increasingly higher quality developers/developments).
STRATEGY 4 – Develop a toolkit of incentives to leverage in exchange for more desirable
community places that provide public amenities associated with needed housing, employment,
and other services, including but not limited to: public plazas, open space, parks, affordable
housing, value-added design to attract professional office and other uses that provide more
living-wage jobs).
STRATEGY 5 – When developing new parks or updating features of our older parks, involve
the community in these planning efforts so that these facilities meet the needs of our citizens.
Each park should reflect the individual character of the neighborhood in which they reside. Con-
tinually reevaluate the needs of our community in terms of parks and facilities.
STRATEGY 1 – Continually update infrastructure plans.
STRATEGY 2 – Provide regular financial analysis on utility enterprise funds so infrastructure
can be adequately maintained, restored, upgraded, and expanded.
STRATEGY 3 – Aggressively seek to capitalize on partnerships with Jackson County, the City
of Medford, and the Oregon Department of Transportation to eliminate infrastructure deficien-
cies and build for the future.
STRATEGY 4 – Plan, design, and construct new public safety facilities (Police Station and East
Side Substation) to meet the evolving needs of the community.
STRATEGY 5 – Continually invest in technology infrastructure that maximizes our efficiency
and productivity.
STRATEGY 1 – Rely on the findings, policies, and implementation of the City’s Comprehensive
Plan Population, Housing, and Economic Elements
STRATEGY 2 – Collaborate on projects with agencies who specialize in providing affordable
housing
STRATEGY 3 – Pursue grant and/or Urban Renewal assistance in making housing affordable
and accessible to residents.
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GOAL 1 - Build strong relationships between government and its citizens.
GOAL 2 - Promote community and city government through volunteerism.
STRATEGY 1 – Regularly survey the needs and preferences of Central Point residents.
STRATEGY 2 – Utilize practical communication approaches to reach and engage as many
community members as possible. Adapt approaches as preferences in the community change.
STRATEGY 3 – Communicate, collaborate, and partner with other governmental agencies,
public and private enterprises to pool and/or leverage resources to achieve optimal outcomes
for the community.
STRATEGY 4 – Develop ‘second-generation’ employees who share the current management
philosophy of inter-government/inter-agency cooperation.
STRATEGY 5 – Maintain a safe community that is known for its compassionate outreach to
citizens. Develop strategies to work with vulnerable populations compassionately.
STRATEGY 6 – Leverage community partnerships to increase public safety staffing, reduce
crime rates per capita, and enhance community relations with the city.
STRATEGY 1 – Offer internships for youth through partnerships with local businesses,
governments, and schools.
STRATEGY 2 – Promote volunteer opportunities regularly. Maintain a database of volunteers
and their interests to further this objective.
STRATEGY 3 – Partner with the Chamber of Commerce to continue events like “Denim and
Diamonds” to celebrate local accomplishments and recognize volunteer efforts throughout the
community.
STRATEGY 4 – Continue to embrace volunteerism through the Central Point Police VIPS Program.
STRATEGY 5 –Expand existing park and recreation volunteer programs to increase involvement
in recreation programs, special events, and park maintenance. Work with School District 6 and
other organizations to provide enhanced community service opportunities for our youth to be
directly involved in park and recreation projects. Examine the potential of developing a citizen
“adopt a park” program.
Quality communication between government and its citizens and the business community is essential
to proactive and responsive governance.
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GOAL 1 - Celebrate Central Point’s unique identity and way of life through community events (public or privately sponsored), such as the 4th of July Parade, Community Christmas, Battle
of the Bones, Battle of the Food Trucks, Made in Southern Oregon, the Cheese Festival, and
include Expo events such as the Wild Rogue Pro Rodeo.
GOAL 2 - Create opportunities for all segments of the population to enjoy Central Point places
and events.
STRATEGY 1 – Continue to provide high-quality events that are historically recognized in the
City of Central Point. When considering the addition of new events, staff and council should be
thoughtful of existing partnerships, and prioritize quality over quantity.
STRATEGY 2 – Community events should be planned to enhance the family-friendly, safe, and
small-town quality of life that is valued in Central Point. These events should also celebrate the
unique cultural elements of our community.
STRATEGY 3 – Event programming should target a truly generational and varied audience that
provides a welcoming atmosphere to all segments of the Central Point population.
STRATEGY 1 – Plan events to accommodate and welcome people of all socio-economic status
and ability levels. (In other words, disabilities and hardship should not prevent our citizens from
enjoying these events. All are welcome.)
STRATEGY 2 – Plan new and renovated park designs with forethought for accommodating
all populations and needs. Be on the leading edge of parks and recreation inclusion! (All kids
should have access to City parks regardless of disabilities whether seen or unseen).
Culture is defined in the dictionary as the customs, arts, social institutions, and achievements of a
particular social group or people, in this case, the Central Point Community.
GOAL 3 - Keep the community informed about growth and what officials are doing to manage it.
STRATEGY 1 – Regularly post-growth statistics, planning boundary adjustments, public works
project information on-line, and in newsletters.
STRATEGY 2 – Invite residents and businesses to participate in city planning processes.
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STRATEGY 3 – Beginning with the city council and staff, Central Point should pride itself on ci-
vility in all of our public debates. Differences of opinion are welcome, but disagreement should
never be a reason to treat others with disdain.
STRATEGY 4 – Ensure equitable access to safe and attractive parks and facilities that meet
community needs. Offer high-quality recreation programs to all age groups, varied interests, and
neighborhoods.
STRATEGY 5 – Continue to police the “Central Point Way” (approachable, reliable, dedicated
to service, committed to excellence, friendly/small town).
STRATEGY 6 – Create and support public art that celebrates our community. Continue to
collaborate with local businesses and schools to develop public art projects such as the mosaic
project. Showcase local artists whenever possible. Use art to celebrate community diversity and
multiculturalism.
GOAL 3 - Develop urban agriculture opportunities to connect farm to market in Central Point.
STRATEGY 1 – Maintain and enhance the viability of the artisan corridor through strategic in-
vestments, economic development programs, partnerships, and other tools to promote and lever-
age this unique cultural amenity to the community—Home of the World’s Best Cheese Makers!
STRATEGY 2 – Provide opportunities for the development of a local seasonal farmer’s market.
Celebrate local wineries and other artisan products such as chocolate, etc.
GOAL 1 - Maintain a strong financial position that balances the need for adequate service
levels and capital requirements against the affordability that is desired by our citizens.
GOAL 2 - Invite Public Trust
STRATEGY 1 – Continually update the city’s long-term financial plan/strategy.
STRATEGY 2 – Work with partner agencies and stakeholders to eliminate redundancy and
maximize efficiency in all areas.
STRATEGY 3 – Solicit support from partner agencies in our effort to maintain a robust
financial position.
STRATEGY 1 – Be a trusted source of factual information.
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STRATEGY 2 – Protect our customers/citizen s’ information in a responsible and legal manner.
STRATEGY 3 – Celebrate our successes and admit our mistakes.
STRATEGY 4 – Report biennially on the status/results of the 2040 strategic plan. Biennial
reporting will provide an avenue for the city to “follow-up” when and where appropriate.
STRATEGY 5 – Communicate effectively and transparently with the public.
GOAL 3 - Strengthen our organization by investing in our human capital.
GOAL 3A - Hire and retain quality employees who are skilled, solution-oriented and
people minded
GOAL 4 - Encourage and support the selection of seasoned policymakers for elected office.
GOAL 5 - Continue to develop and foster the city’s community policing program.
STRATEGY 1 – Training employees well enough so they can leave, treat them well enough so
that they will stay.
STRATEGY 2 – Continue to invest in a tuition reimbursement program that offers personal and
professional growth for our employees. (Expand the program to encourage courses to be taken
at Rogue Community College and Southern Oregon University).
STRATEGY 3 – Promote higher levels of educational attainment throughout the entire or-
ganization by offering incentives and professional encouragement.
STRATEGY 1 – Establish a competitive compensation (salary and benefits) package.
STRATEGY 2 – Evaluate applicants carefully based upon skill set, including technical and
culturally complementary skills.
STRATEGY 3 – Recruit employees who we are familiar with from their valuable contribu-
tions to other regional cities or agencies.
STRATEGY 4 – Implement a comprehensive Leadership Development Program.
STRATEGY 5 – Maintain and seek appropriate accreditations for our Police Department,
which demonstrate our professionalism and integrity.
STRATEGY 1 – Recommend Councilmember selection from established city commissions and
committees (i.e., Planning and Parks Commissions, Citizens Advisory and Budget Committees).
STRATEGY 1 – Build relationships with the community through interactions with local agencies,
stakeholders, and members of the public, creating partnerships and programs for reducing crime
and disorder.
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GOAL 1 - Manage growth to provide a timely and orderly provision of facilities and services
to serve existing and new development.
GOAL 2 - Build upon past success to further the purpose of promoting downtown revitalization
and renewal.
GOAL 3 - Connect the east and west sides of Central Point to provide a sense of community
cohesion despite the physical barrier imposed by Interstate 5.
STRATEGY 1 – Expand the Central Business District improvements east to 10th Street and on
Front Street (Highway 99) through Urban Renewal.
STRATEGY 2 – Invest in Façade Improvements through the Urban Renewal Façade Improvement
Grant Program that results in physical improvements to buildings in the downtown that will create
lasting value for the community in terms of both physical appearance and tax increment benefit
while offsetting cost for the business owner. Priority should be given to projects that generate
more significant public benefit and/or reflect the historic character of the Central Business District.
STRATEGY 3 – Partner with the Chamber of Commerce and the local business community
to promote Central Point businesses. (Buy Local, Live Local Campaign)
STRATEGY 4 – Promote destination business development through partnerships with the
Chamber of Commerce and the local business community.
STRATEGY 1 – Expand the Urban Renewal District to include CP-3 and Beebe Farms property.
STRATEGY 2 – Through Urban Renewal master plan east side development north of East
Pine Street, including newly added lands in CP-3 and Beebe Farms. The subject properties
should be considered a Gateway to the Eastside TOD, the Jackson County EXPO, and the
UGB.
STRATEGY 3 – Plan, design and construct bicycle, pedestrian and aesthetic improvements
to the Pine Street Overpass in cooperation with ODOT.
STRATEGY 4 – Plan and construct transit stops for the new ‘City Circulator’ in coopera-
tion with the Rogue Valley Transportation District (RVTD).
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GOAL 4 - Attract unique and quality businesses to the City of Central Point.
GOAL 5 - Support business development and entrepreneurship.
GOAL 6 - Seek opportunities to invest in local agricultural business and development.
STRATEGY 1 – Develop an Economic Development toolkit to incentive quality development
and business investment.
STRATEGY 2 – Implement an Economic Development program in Central Point where the City
is a partner and leader in managing growth that aligns with the community’s preferred vision for
its future.
STRATEGY 3 – Work with partners and stakeholders to develop a City of Central Point
marketing campaign.
STRATEGY 4 – Promote workforce and affordable housing necessary to meet the needs
of current and future residents through user-friendly, reasonable regulations, efficient land
development review process, and incentive programs that provide partial or full tax abate-
ments, SDC payment deferral and/or credits or waivers, public/private partnerships, etc.
(refer to Community Investment Goal 6)
STRATEGY 1 – Update home occupation regulations to support home-based business growth
by allowing one employee that is not related to or living at the home.
STRATEGY 2 – Promote the development of flex space to support small business incubation and
transition of successful home-based business to brick and mortar locations.
STRATEGY 3 – Promote innovation and trades by eliminating barriers in development codes.
STRATEGY 1 – Research and analyze programs developed by other communities that
capitalize/maximize on local agricultural investment.
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