HomeMy WebLinkAboutCM 061120 _., CITY OF CENTRAL POINT
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City Council Meeting Minutes
Thursday, June 11, 2020
I. REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:05 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
_... Michael Parsons At Large Present
Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer;
Finance Director Steve Weber; Police Chief Kris Allison; Parks and Public Works
Director Matt Samitore; Community Development Director Tom Humphrey; Information
Technology Director Jason Richmond; and City Recorder Deanna Casey.
All Council members and Staff participated via ZOOM. Staff were located in the Council
Chambers allowing citizens to view the meeting on a monitor in the lobby and participate
if requested.
IV. PUBLIC COMMENTS - None
V. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
A. Approval of May 14, 2020 City Council Minutes
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING
A. First Reading/Public Hearing An Ordinance Amending the Central Point
Comprehensive Plan and Zoning Maps on Multiple Properties Totaling 12.12
Acres South of Bush Street between South 4th and South 1st Streets from C-
City of Central Point
City Council Minutes
June 11, 2020
Page 2
2(M) Commercial -Medical to R-1-6 (Residential Single Family) and Civic. (37S
2W 11BC, Tax Lots 800 Through 5000 and 37S 2W 11BL, Tax Lots 100-700) --
Community Development Director Tom Humphrey presented the Comprehensive
Plan and Zone Map Amendment that would change the zoning designation on
multiple properties south of Bush Street between S. 4th and S. 1st Streets from C-
2(M) (Commercial Medical) to R-1-6 (Residential Single Family) and Civic.
The School District asked the city to initiate a zone change for their property alone
but under the circumstances we considered it wise to eliminate the medical zoning
designation altogether from this area. There are single family homes currently
designated as C-2(M), this would clean up the zoning for those properties and allow
Civic use for the larger lots. The city has not received any negative feedback from
the property owners affected.
Mr. Humphrey explained that the recommended change meets the Statewide
Planning Goals, Comprehensive Plan Compliance, and Compatibility with
surrounding land use and zoning, and Traffic Impacts/Transportation Planning Rule
Compliance. The Traffic Analysis conclusion is is no change of use on the streets
and no need to increase the capacity of the streets with the new zoning.
Mayor Williams opened the public hearing.
Dan O'Conner, Representative for School District No. 6
Mr. O'Conner stated that he was here on behalf of the school district and can answer
any questions the council may have.
Mayor Williams closed the public hearing.
Kelley Johnson moved to second reading, an Ordinance Amending the Central
Point Comprehensive Plan and Zoning Maps on Multiple Properties Totaling
12.12 Acres South of Bush Street between South 4th and South 1st Streets from
C-2(M) Commercial Medical to R-1-6 (Residential Single Family) and Civic. (37S
2W 11 BC, Tax Lots 800 through 5000 and 37S 2W 11 BL, Tax Lots 100 - 700).
RESULT: 1ST READING [UNANIMOUS]
Next: 6/25/2020 7:00 PM
MOVER: Kelley Johnson, Ward II
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Resolution No. . Electing to Receive State Revenue Sharing Funds for
Fiscal Year July 1, 2020 through June 30, 2021
Finance Director Steven Weber stated that ORS 221.770 requires cities to annually
pass an ordinance or resolution requesting state revenue sharing money. The law
mandates public hearings to be held by the city, certification of the hearing is
required. The proposed resolution certifies public hearings were held and the city
levied a property taxes for the year preceding year. The city estimates $1.89 Million
in cigarette, liquor, and highway taxes. .—.
City of Central Point
City Council Minutes
June 11, 2020
Page 3
Mayor Williams opened the public hearing, no one came forward and the public
hearing was closed.
Kelley Johnson moved to approve Resolution No. 1622, Electing to Receive
State Revenue Sharing Funds for Fiscal Year July 1, 2020 through June 30,
2021.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
VIII. ORDINANCES, AND RESOLUTIONS
A. Resolution No. , A Resolution Certifying the Provision of Municipal
Services by the City of Central Point, Oregon
Mr. Weber stated that ORS 221.760 provides that cities located within a county
having more than 100,000 inhabitants must provide four or more municipal services
to be eligible to receive state shared revenues (cigarette, liquor and highway taxes).
Central Point provides police protection; street construction, maintenance and
lighting; storm sewers; planning, zoning and subdivision control; and water utilities.
The city is estimating $237,685 in State Revenue sharing funds.
Michael Parsons moved to approve Resolution No. 1623, A Resolution
Certifying the Provisions of Municipal Services by the City of Central Point,
Oregon.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Resolution No. , A Resolution to Levy Taxes for the Fiscal Year July 1,
2020 through June 30, 2021
Mr. Weber stated that the ORS 294.456 requires, in part, to declare the ad valorem
property tax amount or rate to be certified to the assessor for either the ensuing year
or each of the years of the ensuing budget period and to itemize the ad valorem
property tax amount or rates as required under ORS 310.060. For the 2020-21 fiscal
year the city has anticipated $6,155 million in property taxes.
Melody Thueson moved to approve Resolution No. 1624, A Resolution to Levy
Taxes for the Fiscal Year July 1, 2020 through June 30, 2021.
City of Central Point
City Council Minutes
June 11, 2020
Page 4
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III —
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
C. Resolution No. , Approving Appointments and Adopting General
Procedures for Fiscal Year 2020-2021
Mr. Weber explained that each year the City Council considers a general procedures
resolution appointing specific individuals or firms to represent the city in the capacity
of: City Attorney, City Engineer, City Auditor, Municipal Judge and Insurance Agent
of Record. This resolution establishes and regulates procedures regarding: council
expenses; designation of depository; authority to keep, invest, transfer and expend
funds; accounting principles; interfund and overhead fees; outstanding checks;
capital acquisition; summons, complaints, and tort claim notices. There are no
significant changes for fiscal year 2020-2021.
Melody Thueson moved to approve Resolution No. 1625, A Resolution
Approving Appointments and Adopting General Procedures for Fiscal Year
2020-2021.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
D. Resolution No. . A Resolution Temporarily Extending Stay of
Enforcement of Default Utility Bills
City Attorney Sydnee Dreyer explained that on March 16, 2020 the City Council
adopted a resolution authorizing a temporary 60 day stay to the City's enforcement
of unpaid water service or other charges. Given the continued local state of
emergency, continued high rate of unemployment, and impact on local businesses,
the council desires to extend this temporary state of enforcement an additional 30
days.
Staff explained that the amount of turn off/late fees we would be sending out is fairly
typical for this time of year. We don't feel that people are taking advantage and not
paying their water bills because we are not charging a fee or turning off services. The
extension for another 30 days will hopefully give people the opportunity to get back
to work and the ability to catch up on their bills.
Kelley Johnson moved to approve Resolution No. 1626, A Resolution
Temporarily Extending Stay of Enforcement of Default Utility Bills.
City of Central Point
City Council Minutes
June 11, 2020
Page 5
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
E. Ordinance No. , An Ordinance Amending Sections 2.20.060 of the
Central Point Municipal Code to Suspend the Requirement to File by Petition
for the 2020 General Election Declaring an Emergency
City Manager Chris Clayton explained that Central Point Municipal Code 2.20.060
states that nominations for city elective positions shall be by the a petition signed by
not less than twenty electors of the city. The COVID 19 pandemic and social
distancing requirements will make it difficult for candidates to gather the required
signatures to fild for the 2020 election.
In order for local jurisdictions to abide by the Governor's order and do what they can
to protect the health and safety of its residents and candidates staff recommends an
emergency ordinance amending the requirement for gathering signatures by petition
and allow filing by fee for the 2020 election. Staff provided research showing what
other cities in Jackson County are doing either by allowing a fee or requiring
signatures.
The proposed emergency clause is needed with the cancellation of public meetings
there will not be time for two readings of the ordinance and the 30 days after the
second reading to be effective before the July 6, 2020 filing window opens.
There was discussion of the pros and cons of collecting signatures vs the threat of
spreading COVID-19. There will also be a $100 fee to get candidate information into
the voter's pamphlet. Staff recommends a fee of $25. Council is in favor of allowing
the fee for the 2020 election but returning to signature gathering after this election.
Melody Thueson moved to approve Ordinance No. 2066, An Ordinance
Amending Sections 2.20.060 of the Central Point Municipal Code to Suspend
the Requirement to file by Petition for the 2020 General Election Declaring an
Emergency.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
IX. MAYOR'S REPORT
Mayor Hank Williams reported that:
• He attended video calls and has been working with the LOC Board on issues regarding
— reopening businesses.
• The LOC Summer Conference will be virtual.
• He attended a TRADCO Meeting.
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City Council Minutes
June 11, 2020
Page 6
• He was at the Fire District No. 3 grand opening for the new Scenic Fire Station.
• He attended the call with the Governor's office regarding opening the schools in the fall.
• He did a video to help with SOREDI advertising.
X. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
• Insurance premiums have increased. We are still paying less for Workers Compensation
premium payments. Our Safety Manager Sam Patrick has been doing a great job with
training which allowed us to get reduced rates for Workers Compensation.
• LOC Conference is going virtual in October. We will try to provide a location in the
Council Chambers so members can attend sessions.
• The Strategic Plan has a few more small changes and then it will be complete. We hope
to bring it to the next Council meeting for review, then to the Planning Commission for
recommendation and back to Council for final approval.
• The Library District is moving forward with a lease agreement. The Council should be
seeing that agreement soon.
• Public Works employees were able to reduce weeds on the Cemetery property. They
have done a great job. A plan to have organizations adopt portions of the cemetery and
take care of the weeds is being worked on.
• We have cancelled the 4th of July Boom fest. All jurisdictions were worried we would
have problems with large gatherings. Today the city received a call from the Medford .—.
City Manager who asked if we would like to go in with them to have the show at the
Medford Cellular Fields. We have already moved our deposit in order to have the
fireworks for Veterans Day in November. Staff is looking for direction from the Council to
see if they are interested in joining with the City of Medford to have fireworks in Medford.
The direction is to let Medford do their own show if they feel safe in doing so. We will
keep our show for Veterans Day this year.
XI. COUNCIL REPORTS
Council Member Michael Parsons reported that:
• He attended LOC virtual meetings and the Governors call on education.
• He attended the Study Session.
• He went to Don Jones Park on Memorial Day. Unfortunately the event had been
cancelled.
• He attended the Crater Graduation parade.
• He attended the Fire District grand opening for the Scenic Station.
• He has been working on Social Media for the#letthemplay movement. They are trying to
convince Governor Brown to allow all youth sports.
Council Member Rob Hernandez stated that he attended the Fire Station Grand
Opening.
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City Council Minutes
June 11, 2020
.... Page 7
Council Member Taneea Browning reported that:
• She attended the Fire District Board meeting and the Virtual open house for the Fire
Station.
• She attended the Study Session.
• She attended virtual LOC Board meetings.
Council Member Melody Thueson reported that she attended the Crater Graduation
Parade. The Police Department did a great job supporting our students. She has also
helped at the Scenic food Co-op.
Council Member Kelley Johnson reported that she attended the Study Session and
several LOC Meetings.
XII. DEPARTMENT REPORTS
Finance Director Steve Weber reported that staff has received some positive responses
regarding moving the business license renewals to September. They have been getting
ready for year end and preparing for the audit.
Community Development Director Tom Humphrey reported that:
• We should have the transportation analysis for the Urban Growth Boundary amendment
next week. The City should be able to turn in the UGB amendment application by the
end of the month. All the pieces are together and the County is ready for our application.
• We have a lot of construction going on. The east side should show activity soon and we
are showing signs of activity at White Hawk.
XIII. EXECUTIVE SESSION - ORS 192.660(2)(h) Legal Counsel
Michael Parsons moved to adjourn to Executive Session under ORS 192.660(2)(h)
Legal Council. Kelley Johnson seconded ant the regular meeting was adjourned
to Executive Session at 8:36 p.m.
XIV. ADJOURNMENT
Council returned to regular session at 9:24 p.m. There were no other actions taken by
the City Council.
Michael Parsons moved to adjourn. Kelley Johnson seconded. All said aye and the
meeting was adjourned at 9:25 p.m.
The foregoing minutes of the June 11, 2020, Council meeting were approved by the City
Council at its meeting of , 2020.
City of Central Point
City Council Minutes
June 11, 2020
Page 8
Dated: w iaqatiab
Mayor Hank Williams
ATTEST
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City Recorder
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