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CITY OF CENTRAL POINT Oregon City Council Meeting Agenda Thursday, April 9, 2020 Mayor Hank Williams Ward I Neil Olsen Ward II Kelley Johnson Ward III Melody Thueson Ward IV Taneea Browning At Large Rob Hernandez At Large Michael Parsons At Large Michael Parsons Next Res(1613) Ord (2066) I. REGULAR MEETING CALLED TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. SPECIAL PRESENTATIONS 1. Fire District No. 3 Report V. PUBLIC COMMENTS Public comment is for non-agenda items. If you are here to make comments on a specific agenda item, you must speak at that time. Please limit your remarks to 3 minutes per individual, 5 minutes per group, with a maximum of 20 minutes per meeting being allotted for public comments. The council may ask questions but may take no action during the public comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda. Complaints against specific City employees should be resolved through the City’s Personnel Complaint procedure. The right to address the Council does not exempt the speaker from any potential liability for defamation. VI. CONSENT AGENDA A. Approval of March 12, 2020 City Council Minutes B. Approval of March 16, 2020 City Council Minutes VII. ITEMS REMOVED FROM CONSENT AGENDA VIII. PUBLIC HEARING Public comments will be allowed on items under this part of the agenda following a brief staff report presenting the item and action requested. The presiding officer may limit testimony. A. Resolution No. _______, A Resolution to Annex 0.628 Acres, Located at 4475 Hamrick Road and Identified on the Jackson County Assessor's Map as 37 2W 01CB, Tax Lot 1100. Applicant: Rory White (Humphrey) B. Resolution No. _________, A Resolution of the City of Central Point setting Water Rate Adjustment Effective _____________, 2020 (Samitore) IX. ORDINANCES, AND RESOLUTIONS A. Clarifying Hours of Operation for Courts Located Within City Parks (Samitore) B. Resolution No. ________, Ratifying Administrative Order Declaring a Local State of Emergency in the City of Central Point as a Result of COVID-19 Pandemic (Clayton) X. BUSINESS A. Final Design Presentation for Dennis Richardson Memorial (Samitore) B. RVTD New Circulator Route in Central Point (Samitore) XI. MAYOR'S REPORT XII. CITY MANAGER'S REPORT XIII. COUNCIL REPORTS XIV. DEPARTMENT REPORTS XV. EXECUTIVE SESSION The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. XVI. ADJOURNMENT Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request, please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov. Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por favor llame con 72 horas de anticipación al 541-664-3321 ext. 201 CITY OF CENTRAL POINT Oregon City Council Meeting Minutes Thursday, March 12, 2020 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Present Rob Hernandez At Large Present Michael Parsons At Large Present City Manager Chris Clayton; City Attorney Sydnee Dreyer; Police Chief Kris Allison; Parks and Public Works Director Matt Samitore, Police Captain Dave Croft, and Public Works Office Assistant Cyndi Weeks were also present. IV. PUBLIC COMMENTS - None V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Taneea Browning, Ward IV SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of February 27, 2020 City Council Minutes B. Cancellation of March 26, 2020 City Council Meeting VI. BUSINESS A. Water Rate Adjustment Discussion for 2020 Medford Water Commission will be increasing our water rate by 4%, which equals an additional $60,000 for the cost of water during the next 2 years. To offset this increase, staff has two options for council to choose from. Option 1 is to increase the base rate by $1.63 per month. Option 2 is to increase the base rate by $0.41 and $0.02 on the first volume rate and $0.04 for the second volume rate. 6.A Packet Pg. 3 Minutes Acceptance: Minutes of Mar 12, 2020 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes March 12, 2020 Page 2 Mike Parsons made a motion to approve water rate increase option 2, which directs staff to prepare a resolution recommending that option and to bring it back to City Council for approval. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Street Closures for Oregon Cheese Festival The event has been postponed until June. At that time, the City would like to propose closing the southbound lanes and shift traffic to the east side to allow more room for the event. Flaggers and City staff will be working the closure. Kelley Johnson made a motion to approve the temporary street closure for the Oregon Cheese Festival. RESULT: APPROVED [UNANIMOUS] MOVER: Kelley Johnson, Ward II SECONDER: Taneea Browning, Ward IV AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons C. Noise in Parks Discussion The pickleball courts at Bohnert Family Farm Park has caused neighbors to complain about games starting as early as 6:00 am. Current City Ordinances prohibit unnecessary noise between 11pm and 7am. Staff is recommending that the parks with courts post park rules with a 7:00am - dusk time to match current ordinances. Notice will be sent to nearby residents. Council agreed with the recommendation and directed staff to change the hours of operation for the use of courts in parks to the hours of 7:00 am to dusk. RESULT: FOR DISCUSSION ONLY D. SCADA Update 2020 Due to the ransom ware attack last fall, the City lost the analog system that controls the water pressure at our many pressure stations. The original programmer has retired so we are working with CSN/RH2 for updating and getting SCADA running by April 1. Insurance proceeds should cover 60% of the initial costs of programming and funds already earmarked for SCADA upgrades will help with hardware and communication. Any other costs will be covered by reallocating water funds. RESULT: FOR DISCUSSION ONLY VII. MAYOR'S REPORT 6.A Packet Pg. 4 Minutes Acceptance: Minutes of Mar 12, 2020 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes March 12, 2020 Page 3 Mayor Williams reported that he attended: Oregon Mayors Board Meeting Study Session Medford Chamber Forum 3rd Grade Science Fair as a judge Water Commission Meeting VIII. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: Events and sports events have been cancelled, and school extra-curricular activities have been cancelled due to Coronavirus. City Hall is sanitized 5 days a week and the City is working on ways for employees to work from home if necessary. This is not a state of emergency at this time. There will be an update tomorrow on the Beall Ln water service. UGB update will be next week. Looking at not disconnecting water during the Coronavirus pandemic. The lot at 431 S Front St is being used as an abandoned car lot again and people are living in the building. A letter has been sent pointing out the violations they are facing. Monday’s Study Session will be about the Community Center Finance Strategy. He helped in judging the 3rd grade science fair. IX. COUNCIL REPORTS Council Member Kelley Johnson reported that she attended: Study Session Council Meeting Council Member Melody Thueson reported that the 3rd grade science fair was great, and thanked all those who helped with the judging. Council Member Rob Hernandez reported that he attended: 4H/FFA auction City Employee Breakfast Medford Chamber Forum Council Member Taneea Browning reported that she attended: Study Session 6.A Packet Pg. 5 Minutes Acceptance: Minutes of Mar 12, 2020 7:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes March 12, 2020 Page 4 3rd grade science fair Council Member Mike Parsons reported that he attended: Study Session City Employee Breakfast Parks Foundation meeting Council Member Neil Olsen reported that he attended the Boy Scout Citizenship in the World merit badge class. X. DEPARTMENT REPORTS Parks and Public Works Director Matt Samitore reported that Saturday is the open house for the Community Center from 2:00 pm -5:00 pm. Police Chief Kris Allison reported that: The Shamrock Run has been cancelled. PD is essential staff and must be at work at all times. They are taking more phone cases when possible and are not responding to every medical call. Officer Herron graduates from the Academy on the 13th, but the ceremony is cancelled. PD welcomes a new dog into the department. This is a therapy dog named Simon that was donated to us. XI. ADJOURNMENT Taneea Browning moved to adjourn, all said “aye” and the Council Meeting was adjourned at 8:00 p.m. The foregoing minutes of the March 12, 2020, Council meeting were approved by the City Council at its meeting of _________________, 2020. Dated: _________________________ Mayor Hank Williams ATTEST: __________________________ City Recorder 6.A Packet Pg. 6 Minutes Acceptance: Minutes of Mar 12, 2020 7:00 PM (CONSENT AGENDA) CITY OF CENTRAL POINT Oregon City Council Meeting Minutes Monday, March 16, 2020 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 6:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Emergency meetings may be called by the presiding officer, by the request of three members of Council, or by the City manager. In this case it has been requested by the City Manager. Notice of the emergency meeting was given to each member of the Council, the City manager, and each local newspaper, and radio and television station which has on file a written request for notice of special meetings. Emergency meetings are those meetings called with less than 24 hours’ notice. The City Manager called this emergency meeting because it may be the last available meeting for the City Council to conduct business because of the National and State Emergency Declarations for COVID-19 and the need for Social Distancing. Attendee Name Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Present Melody Thueson Ward III Present Taneea Browning Ward IV Remote Rob Hernandez At Large Absent Michael Parsons At Large Present City Manager Chris Clayton; Police Chief Kris Allison; Finance Director Steve Weber; Human Resources Manager Elizabeth Simas, IT Director Jason Richmond, Parks and Public Works Director Matt Samitore, Police Captain Dave Croft, City Recorder Deanna Casey, and Public Works Office Assistant Cyndi Weeks were also present. IV. RESOLUTIONS A. Resolution No. _________, A Resolution Temporarily Cancel/Postpone Nonessential Public Meetings With multiple cases of Coronavirus (COVID-19) in Oregon, the City wants to limit exposure and protect employees and the public by cancelling or postponing all non- essential public meetings. There will be no public attendance allowed for any needed 6.B Packet Pg. 7 Minutes Acceptance: Minutes of Mar 16, 2020 6:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes March 16, 2020 Page 2 planning meetings. Live streaming of meetings for the public could be arranged if the need arises. Mike Parsons made a motion to Approve Resolution No. 1610, A Resolution to Temporarily Cancel/Postpone Nonessential Public Meetings effective immediately through May 31, 2020. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons ABSENT: Rob Hernandez B. Resolution No. ________, A Resolution Temporarily Staying Enforcement of Default Utility Bills In order to alleviate the hardship caused by this state of emergency, especially for those hit hardest by reduced employment, the City would like to temporarily stay the enforcement of unpaid utility bills and not impose late fees. This is especially important if City Hall becomes closed to the public. The City shall not discontinue water service under any of the circumstances described in CPMC 13.04.120(A) nor shall the City impose a fee for providing turn-off notices and for discontinuance of service under any of the circumstances described in CPMC 13.04.120(A). Melody Thueson made a motion to approve Resolution No. 1611, A Resolution Temporarily Staying Enforcement of Default Utility Bills. RESULT: APPROVED [UNANIMOUS] MOVER: Melody Thueson, Ward III SECONDER: Kelley Johnson, Ward II AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons ABSENT: Rob Hernandez C. Resolution No. ____________ A Resolution Temporarily Closing City Hall to the Public The City desires to reduce the risk of the spread of the pandemic COVID-19 to better protect employees and the public by closing City Hall to the public. Healthy staff will continue to work but doors will remain closed. A kiosk and phone will be located in the upstairs lobby for public to do business or reach staff. Notifications will be posted on the website, on social media and through a press release to the news stations. Melody Thueson made a motion to approve Resolution 1612, A Resolution Temporarily Closing City Hall to the Public with the intent to review the situation on April 3rd and continue in two week intervals. RESULT: APPROVED [UNANIMOUS] MOVER: Melody Thueson, Ward III SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Parsons ABSENT: Rob Hernandez D. Emergency Operations Plan 6.B Packet Pg. 8 Minutes Acceptance: Minutes of Mar 16, 2020 6:00 PM (CONSENT AGENDA) City of Central Point City Council Minutes March 16, 2020 Page 3 City Manager Chris Clayton explained that the City has an Emergency Operation Plan that was created in cooperation with the Jackson County several years ago. Coordination with health agencies is a vital portion of this crisis. Chief Kris Allison will be Incident Commander for the City of Central Point with the City Manager as the backup. The City Council is tasked with providing budgetary support for Emergency Operations. The City will wait to declare a state of emergency until Jackson County does. V. ADJOURNMENT Mike Parsons moved to adjourn, all said “aye” and the Council Meeting was adjourned at 6:25 p.m. The foregoing minutes of the March 16, 2020, Council meeting were approved by the City Council at its meeting of _________________, 2020. Dated: _________________________ Mayor Hank Williams ATTEST: __________________________ City Recorder 6.B Packet Pg. 9 Minutes Acceptance: Minutes of Mar 16, 2020 6:00 PM (CONSENT AGENDA) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: Community Development FROM: Tom Humphrey, Community Development Director MEETING DATE: April 9, 2020 SUBJECT: Resolution No. _______, A Resolution to Annex 0.628 Acres, Located at 4475 Hamrick Road and Identified on the Jackson County Assessor's Map as 37 2W 01CB, Tax Lot 1100. Applicant: Rory White ACTION REQUIRED: Resolution RECOMMENDATION: Approval AGENDA ITEM: FILE NO: ANNEX - 20001 Public Hearing of an Annexation application at 4475 Hamrick Road to add 0.628 acres of land into the City limits for low density residential development. The property is identified on the Jackson County Assessor’s map as 37S 2W 01CB, Tax Lot 1100. Applicant: Rory White STAFF SOURCE: Tom Humphrey AICP, Community Development Director BACKGROUND: The applicant would like to bring his property into the City and develop it for residential purposes. The property must be annexed in order to apply the city’s land use low density residential designation, a zone change and subsequent development. The subject property is adjacent to the city limits along one property line as illustrated by the site map (Attachment A). Currently the subject property is occupied with a single family dwelling and zoned by Jackson County as Rural Residential (RR-2.5). It is designated High Density Residential on the City’s Comprehensive Plan (Map) and ETOD-MMR, Medium-Mix Residential on the Zoning Map. When annexed, the property will no longer have a County zoning classification. The existing building will be removed in order to redevelop the property. AUTHORITY: ORS 222.125 authorizes annexation of property contiguous to cities when all of the owners of land and a majority of electors consent. CPMC 1.20 vests the City Council with the authority to order the annexation of unincorporated territory in the Urban Growth Boundary into the City of Central Point. This annexation is a ‘full consent annexation’ since the sole property owner has consented to it in writing. Annexation Criteria: 1. Written Consents: The annexation application includes written consent to annex from 8.A Packet Pg. 10 100% of the property owners and a majority of the electors within the annexation territory, who have signed the annexation petition, which is evidence of written consent to annexation (Attachment B). Accordingly, pursuant to ORS 222.125 and CPMC 1.24.020, the City Council may order the annexation without election. 2. Contiguous to City Limits: Pursuant to ORS 222.111, territory proposed for annexation must be contiguous to the City or separated from it only by a public right-of- way or a stream, lake or other body of water. The subject annexation area is contiguous to Central Point to east (refer to Attachment C). 3. Within Urban Growth Boundary (UGB): The annexation territory is within the Urban Growth Boundary of Central Point and is in compliance with the City-County Urban Growth Boundary and Policy Agreement of September 1984 and amended in 1998. 4. Orderly Provision of Public Facilities: The City-County Urban Growth Boundary and Policy Agreement requires that, in considering an annexation, urban facilities and services must be adequate in condition and capacity to accommodate the additional level of growth allowed by the Comprehensive Plan within the annexation area prior to or concurrent with the development. Public Works and Rogue Valley Sewer Services have reviewed the existing public facilities and their proximity to the annexation area and concluded that public facilities can be provided or extended to the site. Any future enhancements of these facilities made necessary by development of the annexation area will be the responsibility of the developer and regulated through the City’s land use application process. This will result in an orderly provision of public facilities to the annexation area. 5. Duly noticed and advertised notice of public hearing: Pursuant to ORS 222.120 notice of the hearing was published for the City Council meeting on April 9, 2020, in the Mail Tribune newspaper and notice was posted in four (4) public locations. In addition, on March 20, 2020 notice was mailed to each property owner of record within 250 feet of the proposed annexation. ISSUES: The City received no comments of concern from Jackson County or Fire District #3. The Central Point Public Works Department supports the annexation proposal but wanted to emphasize the fact that there is a strict two-year moratorium on cutting into Hamrick Road that will not expire until June of this year. Normally the City only requires that an applicant extend the boundaries of their annexation proposal beyond their property to include half the public right-of-way to which their property is adjacent. In this case the property owner extended the boundaries of their survey to the east across the entire width of Hamrick Road in order to be contiguous with legal city limit in this area. ACTIONS: Open public hearing and consider the request to annex 0.628 acres located at 37S 2W 01CB Tax Lot 1100, close the public hearing and 1) approve the annexation; 2) approve with revisions; or 3) deny the application. RECOMMENDATION: Approve the Annexation Request (File No. Annex -20001) ATTACHMENTS: 8.A Packet Pg. 11 1. Attachment A - Hamrick Annexation Map 2. Attachment B - Annexation Petition 3. Attachment C - CC Annex Resolution 4. Exhibit A - Description 5. Exhibit B - Illustration 8.A Packet Pg. 12 8.A.a Packet Pg. 13 Attachment: Attachment A - Hamrick Annexation Map (1261 : Hamrick Road Annexation) 8.A.b Packet Pg. 14 Attachment: Attachment B - Annexation Petition (1261 : Hamrick Road Annexation) Resolution No. ____________ RESOLUTION NO.____________ A RESOLUTION TO ANNEX 0.628 ACRES, LOCATED AT 4475 HAMRICK ROAD AND IDENTIFIED ON THE JACKSON COUNTY ASSESSOR’S MAP AS 37 2W 01CB, TAX LOT 1100. APPLICANT: RORY WHITE RECITALS: A. Rory White owns one tax lot at 4475 Hamrick Road and generally described by Exhibit A, which is not located within the City of Central Point city limits. The Central Point City Council (the Council) is authorized under ORS 222.120 to hold a public hearing for annexation proceedings without an election for annexation. B. On April 9, 2020 the Council conducted a duly noticed public hearing on the annexation application, at which time it reviewed the City staff report, heard testimony and comments on the application to annex the 0.628 acre property specifically described in attached Exhibits “A” Written Description and Exhibit “B” Annexation Depiction Map. C. The City Manager, or designee, will transmit a copy of this resolution to the Oregon Secretary of State, and this annexation is effective when filed with the Oregon Secretary of State pursuant to ORS. 222.180. D. This annexation is a full consent annexation as Rory White has consented to the annexation. The City of Central Point resolves as follows: Section 1: The property at 4475 Hamrick Road, described in the above recitals and set forth in attached Exhibits “A” and “B” is proclaimed to be annexed to the City of Central Point. Passed by the Council and signed by me in authentication of its passage this ____ day of ____________, 2020. _____________________________ Mayor Hank Williams ATTEST: _____________________________ City Recorder 8.A.c Packet Pg. 15 Attachment: Attachment C - CC Annex Resolution (1261 : Hamrick Road Annexation) 8.A.d Packet Pg. 16 Attachment: Exhibit A - Description (1261 : Hamrick Road Annexation) 8.A.e Packet Pg. 17 Attachment: Exhibit B - Illustration (1261 : Hamrick Road Annexation) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: Public Works FROM: Matt Samitore, Parks and Public Works Director MEETING DATE: April 9, 2020 SUBJECT: Resolution No. _________, A Resolution of the City of Central Point setting Water Rate Adjustment Effective _____________, 2020 ACTION REQUIRED: Resolution RECOMMENDATION: Approval BACKGROUND INFORMATION: The Medford Water Commission recently completed an annual rate review/analysis (analysis performed by HDR Engineering) and determined that the “other cities” water rate category, which includes the City of Central Point, should be increased by 10% beginning March 1, 2020. This adjustment equates to an additional $60,000-$80,000 in estimated cost for the purchase of bulk water during the course of 2020/2021. The Water Commission’s rates have a direct impact on the City’s water rate structure. The City’s long-term rate plan—without any increases from the MWC—indicates a 1-2% increase for the 19/20 FY. However, when the bulk water increase is included in the rate model, a 3% overall rate increase is indicated for the 2020-2021 budget year. FINANCIAL ANALYSIS: The staff has developed a full rate model for Council consideration, each of which would handle the MWC increase and a city adjustment equating to roughly a 3% increase. The base rate would increase by $0.41 and the volume by $0.02 on the first volume rate and $0.04 on the second. The third volume rate would remain unchanged. The main discussion based on the current state of the nation and world economy is the date of implementation. The Resolution is left open-ended for Council consideration. Based upon a specific date of implementation, the City will be covering the costs of the MWC increase, which is roughly $5,000 a month. Current Rates 8.B Packet Pg. 18 Proposed Increase: Split Increase on Base Rate and Volume Change LEGAL ANALYSIS: N/A COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: 2020 Strategic Plan Goal 3 - Continually update infrastructure plans. STAFF RECOMMENDATION: Staff recommends approving the resolution increasing the City’s water rates, splitting the increase between the base and volume rates. RECOMMENDED MOTION: I move to approve Resolution No. ___ increasing the the City’s water rates by 3% (delayed to June 1, 2020) to handle the increase from the Medford Water Commission and the City’s water infrastructure needs. 8.B Packet Pg. 19 ATTACHMENTS: 1. 2020 Water Rates Resolution 2. Water Rates 2020 8.B Packet Pg. 20 Res. No.___________; April 9, 2020 Page 1 RESOLUTION NO. ______________ A RESOLUTION OF THE CITY OF CENTRAL POINT SETTING A WATER RATE ADJUSTMENT EFFECTIVE ______, 2020 Recitals: A. The City has received information from the Medford Water Commission that March 1, 2020 the rate for bulk water purchase will increase by 10%, an estimated additional cost of $60-80,000 annually. B. The City of Central Point conducted an update based on inflationary cost increases and determined that a 1% increase is needed to handle the increased cost of supply costs. C. The combined increases equate to a 3% increase which would be split between the base and tier rates. The City of Central Point resolves as follows: Section 1. Effective ________, 2020, the City of Central Point Water Rates shall be as set forth on the Attachment A. Passed by the Council and signed by me in authentication of its passage this _____ day of February 2019. _______________________________ Mayor Hank Williams ATTEST: ______________________________ City Recorder 8.B.a Packet Pg. 21 Attachment: 2020 Water Rates Resolution (1262 : Water Rate Adjustment 2020) 2020/21 Utility Rates Attachment A 2017/18 Street Fee Cost of Service - Water Rates (Per hundred cubit feet) Res. No. $6.00 (Into effect , 2020) 2017/18 Stormwater Fee Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf $6.50 5/8"14.14 1.00 15.14 0.95 1.84 2.95 1"19.37 2.45 21.82 0.95 1.84 2.95 2017/18 Stormwater Quality Fee 1.5"24.61 8.15 32.76 0.95 1.84 2.95 2"35.07 11.15 46.22 0.95 1.84 2.95 $1.00 3"56.00 25.25 81.25 0.95 1.84 2.95 4"76.93 43.85 120.78 0.95 1.84 2.95 6"144.95 86.00 230.95 0.95 1.84 2.95 8"223.44 139.50 362.94 0.95 1.84 2.95 Notes: Monthly Monthly Total Monthly Volume Charge Units Base Charge R & R Charge Fixed Charge First 8 ccf Backflow Fee 5 21.00 1.25 22.25 1.67 $1.00 w/backflow 10 42.00 2.50 44.50 1.67 $0.25 w/o backflow 15 63.00 3.75 66.75 1.67 20 84.00 5.00 89.00 1.67 Damage Recovery 25 105.00 6.25 111.25 1.67 30 126.00 7.50 133.50 1.67 35 147.00 8.75 155.75 1.67 40 168.00 10.00 178.00 1.67 Monthly Monthly Total Monthly Volume Charge Units Base Charge R & R Charge Fixed Charge First 8 ccf 3 22.80 4.50 27.30 1.67 4 30.41 6.00 36.41 1.67 5 38.01 7.50 45.51 1.67 6 45.61 9.00 54.61 1.67 7 53.21 10.50 63.71 1.67 8 60.81 12.00 72.81 1.67 9 68.41 13.50 81.91 1.67 10 76.01 15.00 91.01 1.67 Meter Monthly Monthly Total Monthly Volume Charge Size Base Charge R & R Charge Fixed Charge First 8 ccf 5/8"12.57 1.00 13.57 1.67 1"15.71 2.10 17.81 1.67 1.5"20.94 4.00 24.94 1.67 2"26.18 7.15 33.33 1.67 3"41.87 14.10 55.97 1.67 4"60.71 21.70 82.41 1.67 6"108.33 44.00 152.33 1.67 8"169.02 68.00 237.02 1.67 Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf 5/8"14.14 1.50 15.64 0.95 1.84 2.95 1"19.37 4.15 23.52 0.95 1.84 2.95 1.5"24.61 8.65 33.26 0.95 1.84 2.95 2"35.07 14.00 49.07 0.95 1.84 2.95 3"56.00 28.00 84.00 0.95 1.84 2.95 4"76.93 44.00 120.93 0.95 1.84 2.95 6"144.95 88.00 232.95 0.95 1.84 2.95 8"223.44 139.00 362.44 0.95 1.84 2.95 Hydrant 28.65 20.00 48.65 1.67 Expo 0.00 0.00 0.00 1.67 Hardship Discount 50%50% Outside City Factor 200%200% Irrigation Residential Senior-Housing Minimum $150 + cost of materials, extra for more then one hour of a PW employee, + 10% admin fee Multi-Family Residential Commercial & Standby 8.B.b Packet Pg. 22 Attachment: Water Rates 2020 (1262 : Water Rate Adjustment 2020) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: Public Works FROM: Matt Samitore, Parks and Public Works Director MEETING DATE: April 9, 2020 SUBJECT: Clarifying Hours of Operation for Courts Located Within City Parks ACTION REQUIRED: Resolution RECOMMENDATION: Approval BACKGROUND INFORMATION: Over the past year, the City has started to get a variety of complaints regarding noise associated with a variety of park uses that were occurring before 7 AM. In particular, Basketball and Pickleball were the primary sources of noise complaints. At the last City Council meeting, it was discussed having the court hours adjusted to match the City’s construction noise regulations, which allow noise to occur after 7 AM and ending by 10 PM. FINANCIAL ANALYSIS: N/A LEGAL ANALYSIS: N/A COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Recreation Goal 3- Provide high-quality, age-appropriate recreation programs/facilities that benefit all residents of our community. STAFF RECOMMENDATION: Approve a Resolution authorizing the hours of operation for all Central Point Park basketball, tennis, and pickleball courts to be changed to 7:00 AM to 10:00 PM daily. RECOMMENDED MOTION: I approve Resolution No. ____authorizing the hours of operation for all Central Point Park basketball, tennis, and pickleball courts to be changed to 7:00 AM to 9.A Packet Pg. 23 10:00 PM daily. ATTACHMENTS: 1. Attachment-1468 (3) Reso Hours of Court Use 9.A Packet Pg. 24 RESOLUTION NO. ______________ A RESOLUTION AUTHORIZING THE CITY OF CENTAL POINT PARKS AND RECREATION DEPARTMENT TO LIMIT HOURS OF OPERATIONS FOR CITY PARK BASKETBALL, TENNIS AND PICKLEBALL COURTS FROM 7:00A.M. TO 10:00P.M. RECITALS: A. Whereas, current hours of use for Central Point park basketball, tennis, and pickleball courts are 6:00 am to 10:00 pm; B. Whereas, due to citizen complaints related to noise from basketball, tennis, and pickleball court use, there is a need to change hours of use. The City of Central Point resolves as follows: Section 1. Hours of operation for all Central Point Park basketball, tennis, and pickleball courts will be changed to 7:00 am to 10:00 pm daily. Section 2. To assist with enforcement, signs announcing change in hours shall be posted on all Central Point basketball, tennis, and pickleball courts. Section 3. This Resolution shall be effective following its adoption by the City Council. Passed by the Council and signed by me in authentication of its passage this ______ day of _________________, 20___ ___________________________________ Mayor Hank Williams ATTEST: __________________________________ City Recorder 9.A.a Packet Pg. 25 Attachment: Attachment-1468 (3) Reso Hours of Court Use (1265 : Clarifying Park Hours of Operation) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: Administration FROM: Chris Clayton, City Manager MEETING DATE: April 9, 2020 SUBJECT: Resolution No. ________, Ratifying Administrative Order Declaring a Local State of Emergency in the City of Central Point as a Result of COVID-19 Pandemic ACTION REQUIRED: Motion RECOMMENDATION: BACKGROUND INFORMATION: On March 25, 2020, the City Manager declared a local state of emergency due to the COVID-19 pandemic, which was also approved in writing by the Mayor. ORS 401.305 and Central Point Emergency Operations Plan (“EOP”) provide authority for the City of Central Point to act as an emergency management agency, including authority to establish policies and protocols for defining and directing responsibilities during the time of emergency. As provided in the City Manager’s administrative order, he found that the following conditions resulted in the need for a declaration of emergency: 1. Coronaviruses are a group of viruses that can cause respiratory disease, with the potential to cause serious illness or loss of life; 2. Multiple cases of Coronavirus (COVID-19) have been detected in the state of Oregon, with at least two identified cases in Jackson County; 3. On March 8, 2020, the Governor of the State of Oregon declared a state of emergency for the entire state of Oregon relating to COVID-19 in the State of Oregon; 4. On March 11,2020, the World Health Organization declared COVID-19 to be a global pandemic; 5. On March 13, 2020, the President declared a national state of emergency; 6. On March 12, 2020, the Governor adopted Executive Order 20-05 prohibiting all large gatherings of 250 people or more; 7. The Governor has ordered all schools in the state closed through April 28,2020; 8. On March 17, 2020, the Governor adopted Executive Order 20-07 prohibiting on- 9.B Packet Pg. 26 premises consumption at restaurants, bars, cafes, etc., and increasing the prohibition against public gatherings to events involving 25 people or more; 9. On March 23, 2020, the Governor adopted Executive Order 20-12 ordering that to the maximum extent possible, individuals must stay at home or at their place of residence and prohibiting non-essential social and recreational gatherings of any size unless a distance of 6-feet can be maintained; prohibiting individuals from patronizing businesses that are required to close (such as gyms, hair salons, spas, malls, tennis clubs, etc.); requiring social distancing for all other businesses that remain open; requiring other businesses to facilitate telework to the maximum extent possible; closing state executive branch offices to the maximum extent possible; and closing public and private camp grounds, pools, skate parks, outdoor sports courts and playground equipment areas. 10. ORS Chapter 401 and the EOP authorize certain actions to be taken during a state of emergency when necessary for public safety or for the efficient conduct of activities to minimize or mitigate the effects of the emergency; 11. The unknown duration of the COVID-19 pandemic will have a significant impact to the City of Central Point and the community at large; 12. To ensure the City is fully prepared for COVID-19 and that local authorities have the resources needed to respond to COVID-19, a declaration of emergency is necessary; 13. The entire City of Central Point is in a state of emergency per the City's adopted Emergency Operations Plan (EOP). FINANCIAL ANALYSIS: Recently approved legislation on both the state and national levels is providing opportunities for local government agencies to request reimbursement for COVID 19 related impacts. Although it is becoming more likely the City of Central Point will be submitting applications for COVID 19 related reimbursement, the financial gain or loss with the current public health emergency is yet to be determined. LEGAL ANALYSIS: Pursuant to EOP Section 1.7.2, in the event of an emergency, if a quorum of the City Council is not immediately available, the City Manager is delegated with the authority to declare an emergency. Such declaration of emergency may also be initiated by the Mayor, pursuant to EOP Section 3.2.1.1, subject to ratification by Council. The City Manager has made reasonable efforts to inform the City Council and the Mayor of the need to declare an emergency. Pursuant to EOP 1.7.2, 3.2.1.1 and 3.2.1.2, the City Council is required to consider ratification of the Declaration of Local State of Emergency at its next regularly scheduled Council meeting, which is currently scheduled for April 9, 2020. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Not Applicable STAFF RECOMMENDATION: Make a motion to approve the resolution ratifying the Administrative Order. RECOMMENDED MOTION: I move to approve Resolution No. ______, a resolution of the City of Central Point ratifying the City Manager’s Administrative Order dated March 25, 2020 declaring a local state of emergency in the City of Central Point as a result of COVID-19 pandemic. 9.B Packet Pg. 27 ATTACHMENTS: 1. RESO Ratifying Emergency 2. State of Emergency Order - Central Point 9.B Packet Pg. 28 Resolution No. _____; April 9, 2020 RESOLUTION NO. _____ A RESOLUTION OF THE CITY OF CENTRAL POINT RATIFYING THE CITY MANAGER’S ADMINISTRATIVE ORDER DATED MARCH 25, 2020 DECLARING A LOCAL STATE OF EMERGENCY IN THE CITY OF CENTRAL POINT AS A RESULT OF COVID-19 PANDEMIC RECITALS: A. On March 25, 2020, the City Manager of the City of Central Point declared a local state of emergency. B. Declarations of Emergency may be declared by the City Manager pursuant to Central Point Emergency Operations Plan (“EOP”) Section 1.7.2 subject to ratification by the City Council. Such Declaration was approved by the Mayor, pursuant to EOP 3.2.1.1. C. The City Council of the City of Central Point is in full agreement with the Declaration and all the contents thereof. The City of Central Point resolves as follows: Section 1. The City Manager’s Administrative Order dated March 25, 2020 Declaring a Local State of Emergency in the City of Central Point as a Result of COVID-19 Pandemic, attached hereto as Exhibit “A”, is ratified. Passed by the Council and signed by me in authentication of its passage this _____ day of April, 2020. __________________________ Mayor Hank Williams ATTEST: ____________________________ City Recorder 9.B.a Packet Pg. 29 Attachment: RESO Ratifying Emergency (1266 : Ratifying Administrative Order) ADMINISTRATIVE ORDER DATED MARCH 25,2020 Of the City Manager of Gentral Point DECLARING A LOCAL STATE OF EMERGENCY IN THE CITY OF CENTRAL POINT AS A RESULT OF COVID-19 PANDEMIC THE CITY MANAGER OF THE CITY OF CENTRAL POINT FINDS THAT A. ORS 401.305 and Central Point Emergency Operations Plan ("EOP") provide authority for the City of Central Point to act as an emergency management agency, including authority to establish policies and protocols for defining and directing responsibilities during the time of emergency. B. Pursuant to EOP Section 1.6.1, the City Manager is designated the Emergency Manager with authority for organization and administration and operations of the Emergency Management Organization ("EMO"). C. Pursuant to EOP Section 1.7.2, in the event of an emergency, if a quorum of the City Council is not immediately available, the City Manager is delegated with the authority to declare an emergency. D. Pursuant to EOP Section 3.2.1.1, in the event of an emergency the Mayor may initiate an emergency Declaration, to be ratified by Council. E. The City Manager has made reasonable efforts to inform the City Council and the Mayor of the need to declare an emergency. Pursuant to EoP 1.7.2,3.2.1.1 and 3.2.1.2, the City Council shall consider ratification of the Declaration of Local State of Emergency at its next regularly scheduled Council meeting, which is currently scheduled for April g,2020. F. The City Manager for the City of Central Point finds that the following conditions have resulted in the need for a declaration of emergency: 1. Coronaviruses are a group of viruses that can cause respiratory disease, with the potential to cause serious illness or loss of life; 2. Multiple cases of Coronavirus (COVID-19) have been detected in the state of Oregon, with at least two identified cases in Jackson County; 3. On March 8,2020, the Governor of the State of Oregon declared a state of emergency for the entire state of Oregon relating to COVID-19 in the State of Oregon; 9.B.b Packet Pg. 30 Attachment: State of Emergency Order - Central Point (1266 : Ratifying Administrative Order) 4. On March 11,2020, the World Health Organization declared COVID-19 to be a global pandemic; 5. On March 13,2A20, the President declared a national state of emergency; 6. On March 12,2020, the Governor adopted Executive Order 20-05 prohibiting all large gatherings of 250 people or more; 7. The Governor has ordered all schools in the state closed through April 28,2A20; 8. On March 17,2020, the Governor adopted Executive Order 20-A7 prohibiting on-premises consumption at restaurants, bars, cafes, etc., and increasing the prohibition against public gatherings to events involving 25 people or more; 9. On March 23,2020, the Governor adopted Executive Order 20-12 ordering that to the maximum extent possible, individuals must stay at home or at their place of residence and prohibiting non-essential social and recreational gatherings of any size unless a distance of 6-feet can be maintained; prohibiting individuals from patronizing businesses that are required to close (such as gyms, hair salons, spas, malls, tennis clubs, etc.); requiring social distancing for all other businesses that remain open; requiring other businesses to facilitate telework to the maximum extent possible; closing state executive branch offices to the maximum extent possible; and closing public and private camp grounds, pools, skate parks, outdoor sports courts and playground equipment areas. 10. ORS Chapter 401 and the EOP authorize certain actions to be taken during a state of emergency when necessary for public safety or for the efficient conduct of activities to minimize or mitigate the effects of the emergency; 1 1 . The unknown duration of the COVID-19 pandemic will have a significant impact to the City of Central Point and the community at large; 12.To ensure the City is fully prepared for COVID-19 and that local authorities have the resources needed to respond to COVID-19, a declaration of emergency is necessary; 13. The entire City of Central Point is in a state of emergency per the City's adopted Emergency Operations Plan (EOP); Now therefore, based on the above findings, THE CITY MANAGER OF THE CITY OF CENTRAL POINT ORDERS THAT: 1. A local state of emergency is declared for the entire City of Central Point, effective on March 25,2020 at 10:00 a.m./p.m. 2of4 9.B.b Packet Pg. 31 Attachment: State of Emergency Order - Central Point (1266 : Ratifying Administrative Order) 2, The declaration of emergency and special regulations and emergency measures shall expire on May 15,2020, but may be extended in two-week increments so long as COVID-19 continues to pose an on-going, immediate, and substantial threat to life, safety, health, or property in the City of Central Point. By the ratification of the City Council, the City Council is asked to give the City Manager authority to extend this Declaration of Local State of Emergency, such extensions to be ratified by Council at subsequent regularly scheduled Council meetings. 3. The City Manager or designee shall take all necessary steps authorized by law to coordinate response and recovery from this emergency, including, but not limited to, requesting assistance and potential reimbursement from Jackson County, the State of Oregon, and appropriate federal agencies; or taking any actions needed to enforce orders and rules issued by the State of Oregon under ORS Chapter 401or by the federal government. 4. The City Manager may enter into mutual aid agreements between the County, the City and other cities within the County or neighboring counties for the support of the activities of the City or these other jurisdictions during this declared state of emergency provided that the City, under such a mutual aid agreement entered into by the City Manager, the City may not assume control over non-City of Central Point personnel, equipment or resources, 5. Emergency procurement of goods and services is authorized under ORS 2798.084 and Central Points Public Contracting Rules. 6. To protect the health and safety of City employees, and consistent with City Manager authority under CPMC Chapter 2.08, the City Manager is directed to continue to develop emergency policies and guidance on the use of leave, telecommuting, meeting protocol, social distancing, identification of essential and non-essential staff for ongoing presence at City facilities, and other policies that will be in effect for the duration of the emergency. 7. The City may adjust, waive, or defer permit fees, business registration fees, and adjust land use permitting processes (as legally allowed) to facilitate services including but not limited to emergency health care centers during this emergency. Altered structures/uses may be required to be restored to their original configuration once this emergency is over. The City may also adjust, waive or defer permit fees for building modifications or other purposes for businesses, agencies and entities that are seeking to respond to this crisis. Dated this day of 3of4 2020 9.B.b Packet Pg. 32 Attachment: State of Emergency Order - Central Point (1266 : Ratifying Administrative Order) Chris Clayton, City Ma r Approved Mayor Hank Williams Ratified by City Council action on April _,2020 ATTEST City Recorder ( 4of4 9.B.b Packet Pg. 33 Attachment: State of Emergency Order - Central Point (1266 : Ratifying Administrative Order) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: Public Works FROM: Matt Samitore, Parks and Public Works Director MEETING DATE: April 9, 2020 SUBJECT: Final Design Presentation for Dennis Richardson Memorial ACTION REQUIRED: Information/Direction RECOMMENDATION: Approval BACKGROUND INFORMATION: The City has been working with John Galbraith, a local landscape architect, on the final renderings for the potential Dennis Richardson Memorial. The Parks Commisison and City Council have approved the final design. The staff has been waiting on an estimate for the project which we received earlier this month. The project budget is attached and will range from $240,000 to $270,000. The City is hoping to fund near half the amount in the next budget but will need help securing the remainder of the funding from outside sources/donations. FINANCIAL ANALYSIS: The Architect’s estimate for the project is between $240,000 and $270,000. The City is planning on budgeting $100,000 for the project in the FY 2021/2023 budget. We are hopeful of raising the remainder of the funds from outside sources or donations. LEGAL ANALYSIS: N/A COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Goal 2- Build City pride and positive image. Strategies: a. Create a brand and launch awareness campaign, articulate vision and mission, define 10.A Packet Pg. 34 values; b. Recognize the successes of Businesses, Citizens, and Government publicly; c. Communicate and celebrate events, honor our past and take pride in the future; d. Promote “healthy neighborhoods” by encouraging socioeconomic diversity. Design with health and safety in mind (i.e. Crime Prevention through Environmental Design) when making infrastructure improvements (including parks and schools); e. Review current codes in use for development and improvement. Revise as necessary to create “healthy neighborhoods”. Enforce codes in older established neighborhoods. Goal 2- Provide high quality facilities, parks, and open spaces that attract resident and non-resident use. Strategies: a. Prepare a finance program to maintain and expand recreation facilities, including fees, donations (land and money), sponsorships, levies, taxes and government support; b. Pursue the development and implementation of a comprehensive facilities development plan in cooperation with surrounding cities and school district that identifies and schedules the construction of new recreation centers, parks, trails, gathering places, sports park, and aquatic facilities; c. Develop public awareness of necessary steps to meet goals; d. Develop plans in conjunction with other governmental agencies and community organizations; e. Survey citizens to assess likelihood of support for bond issue to build a community recreation center STAFF RECOMMENDATION: None at this time--discussion only. RECOMMENDED MOTION: None at this time. ATTACHMENTS: 1. Revised lan 11.04.19 2. freegorm 250 passes 3. Dennis Richardson Preliminary Cost Estimate 10.A Packet Pg. 35 10.A.a Packet Pg. 36 Attachment: Revised lan 11.04.19 (1254 : Dennis Richardson Memorial Construction Estimates) 10.A.b Packet Pg. 37 Attachment: freegorm Dennis Richardson MemorialProbable Construction Cost Estimate - 5-Mar-20 SITE DEMOLITION QTY UNIT COST/UNIT EXTENDED COST COMMENTSDemolition and Site Prep (2% of constr.)0 --$ -$ Remove concrete paving -general 820 SF 2.55$ 2,091.00$ Mar-20Remove storm pipe 0 LF 10.00$ -$ Sawcut concrete pavement 6" depth 0 LF 6.50$ -$ Mar-20 Haul debris 0 CY 15.00$ -$ SUB TOTAL 2,091.00$ SITE PREPARATION QTY UNIT COST/UNIT EXTENDED COSTSoil preparation (includes amendments)12700 SF 0.45$ 5,715.00$ Mar-20 SUB TOTAL 5,715.00$ DRAINAGE QTY UNIT COST/UNIT EXTENDED COSTInstall geotextile fabric, non-woven 0 SY 0.76$ -$ 48" manhole 0 EA 2,000.00$ -$ Mar-20 Catch Basin 0 EA 1,500.00$ -$ Cast in place curb inlet 0 EA 1,215.00$ -$ Mar-20Detention Control Structure 0 LS 6,400.00$ -$ Mar-20 Storm drain pipe and connects, 12" HDPE, ($22 low)0 LF 40.00$ -$ Apr-03 Storm Sewer 12" (S. Medford High)0 LF 32.00$ -$ Jun-07Storm Sewer 8" (S. Medford High)0 LF 26.00$ -$ Jun-07Stormline Cleanout (S. Medford High)0 EA 325.00$ -$ Jun-07 SUB TOTAL -$ SITE GRADING QTY UNIT COST/UNIT EXTENDED COSTStrip topsoil, stockpile on site 140 CY 5.30$ 742.00$ Mar-20 Grading, Rough 12700 SF 0.20$ 2,540.00$ Mar-20 Grading, Finish (for all disturbed areas)- low @ .15/sf 12700 SF 0.36$ 4,572.00$ Mar-20 Grading, general cut & place fill (140 ex. Add 215 fill)355 CY 7.20$ 2,556.00$ Mar-20 Imported topsoil Berms at pavilion and water feature 256 CY 38.50$ 9,856.00$ Mar-20 SUB TOTAL 20,266.00$ UNIT PAVING BASE QTY UNIT COST/UNIT EXTENDED COST Add 4" concrete base 1307 SF 3.10$ 4,051.70$ Mar-20Add 4" gravel base 1400 SF 0.30$ 420.00$ Mar-20 SUB TOTAL 4,471.70$ STONE PAVING QTY UNIT COST/UNIT EXTENDED COST Granite pavers 1307 SF 30.00$ 39,210.00$ Mar-20SUB TOTAL 39,210.00$ CONCRETE PAVING QTY UNIT COST/UNIT EXTENDED COSTConcrete Sidewalk/maintenance vehicles 4" conc over base 1247 SF 8.50$ 10,599.50$ Mar-20 PATHS QTY UNIT COST/UNIT EXTENDED COST Gravel - 4" Depth 51 SY 15.00$ 765.00$ Mar-20SUB TOTAL 765.00$ UTILITIES QTY UNIT COST/UNIT EXTENDED COST6" HDPE Storm drain pipe 0 LF 55.00$ -$ Mar-2012" HDPE Storm drain pipe 0 LF 60.00$ -$ Mar-20 Storm sewer - catch basins 0 EA 1,050.00$ -$ Mar-20Major adjustment of manholes 0 EA 2,500.00$ -$ Mar-20 SUB TOTAL -$ IRRIGATION QTY UNIT COST/UNIT EXTENDED COST Small system 8226 SF 2.25$ 18,508.50$ Mar-20 File: s:\estimating\master\Master Cost Estimate Template.xls 10.A.c Packet Pg. 38 Attachment: Dennis Richardson Preliminary Cost Estimate (1254 : Dennis Richardson Memorial Construction Estimates) SUB TOTAL x WATER CONSTRUCTION QTY UNIT COST/UNIT EXTENDED COST Mechanical vault 1 EA 10,000.00$ 10,000.00$ circulating pump 1 EA 1,500.00$ 1,500.00$ Fountain circulating piping 250 LF 8.00$ 2,000.00$ Nozzles 2 EA 100.00$ 200.00$ Electrical service, ?1 EA 1,750.00$ 1,750.00$ Pump start and control 1 EA 2,500.00$ 2,500.00$ Carved shaped Runnels 0 LS 42,000.00$ 42,000.00$ Mar-20SUB TOTAL 59,950.00$ LAWN / GRASSES QTY UNIT COST/UNIT EXTENDED COSTAllowance to repair existing lawn 1 LS 2,000.00$ 2,000.00$ Hydroseed, fertilizer and mulches 9380 SF 0.30$ 2,814.00$ Mar-20Aged Yard Compost 3 yds per 1000sf 38 CY 55.00$ 2,090.00$ Mar-20 SUB TOTAL 6,904.00$ PLANTING INSTALLED QTY UNIT COST/UNIT EXTENDED COST Deciduous tree, 2" cal.5 EA 475.00$ 2,375.00$ Mar-20Shrub planting - 1 gal. ($15-$20)237 EA 26.00$ 6,162.00$ Mar-20Shrub planting - 2 gal.77 EA 40.00$ 3,080.00$ Mar-20 Shrub planting - 3 gal.0 EA 45.00$ -$ Mar-20Annuals 4" pot 361 EA 4.00$ 1,444.00$ Mar-20 SUB TOTAL 13,061.00$ CONCRETE QTY UNIT COST/UNIT EXTENDED COST Cast-in-place walls Mar-20 Footing, reinforced - 8"x18" Water troughs for fountain 40 LF 10.00$ 400.00$ Mar-20 Seat Wall, 18: ht.180 LF 65.00$ 11,700.00$ Mar-20SUB TOTAL 12,100.00$ STONEWORK QTY UNIT COST/UNIT EXTENDED COSTBoulders - size ?14 EA 200.00$ 2,800.00$ Mar-20 Local boulders, crane set 4 Ton 400.00$ 1,600.00$ Mar-20 Granite, 2 1/2-4" veneer, thermal finish, gray 540 FF 70.00$ 37,800.00$ Mar-20SUB TOTAL 42,200.00$ Pond waterproofing 1 LS 5,000.00$ 5,000.00$ SUB TOTAL 5,000.00$ SUB TOTAL 211,733.70$ ADDITIONAL COST FACTORSEstimating Contingency (4%)-$ Sep-09 Index to Construction Start Time (0.75 %) - 1,588.00$ Sep-09General Conditions/Permits/Insp./ Bonds and insurances (8.25%) (typ around 7-11% )17,468.03$ Sep-09 Mobilization 1% 2,117.34$ Feb-06General Contr. O/H & P Fee (3.75%) - -$ Sep-09Leed Certification. (1.75%)10,586.69$ Sep-09TOTAL ESTIMATED DIRECT CONSTRUCTION COSTS 00,000 sf $0.00 / sf 243,493.76$ CONTIGENCY ALLOWANCERecommended Construction contingency allowance / (Estimating Contingency - 7.5%-10% )24,349.38$ Apr-06 TOTAL WITH CONTINGENCY 267,843.13$ OPTIONAL ASSUMPTIONS: Prevailing wage rates apply, No donated material or labor. 10.A.c Packet Pg. 39 Attachment: Dennis Richardson Preliminary Cost Estimate (1254 : Dennis Richardson Memorial Construction Estimates) City of Central Point Staff Report to Council ISSUE SUMMARY TO: City Council DEPARTMENT: Public Works FROM: Matt Samitore, Parks and Public Works Director MEETING DATE: April 9, 2020 SUBJECT: RVTD New Circulator Route in Central Point ACTION REQUIRED: Information/Direction RECOMMENDATION: Approval BACKGROUND INFORMATION: RVTD has been implementing new regional (city) circulators (routes) for the past several months. Central Point is the final circulator route to be implemented and is specifically designed to provide an RVTD route that serves the most people, in the most efficient manner. City staff has reviewed RVTD’s proposed circulator route and concurs that it is the most effective with the existing street network and services. FINANCIAL ANALYSIS: N/A LEGAL ANALYSIS: N/A COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Central Point Strategic PlanTransportation Goal 1- Ensure citizens can get where they want to be, when they want to be there, enjoy the trip, and eliminate the stress of travel. Strategies: a) Provide easy access to transportation; b) Aggressively encourage connectivity throughout all new development c) Encourage retrofitted and expanded connectivity throughout existing development; 10.B Packet Pg. 40 d) Refine Transportation Systems Plan (TSP) to include new growth areas; City of Central Point Strategic Plan Page 14 of 23 e) Designate and preserve “right of way” in growth areas, encourage early purchase of “right of way” easements; f) Develop policies and ordinances to encourage development of activity centers; g) Support individual transportation choices; h) Pursue grants and public private funding sources for developing healthy communities; i) Implement recommended and locally acceptable street improvements and traffic controls in the Central Business District (includes Highway 99) to reduce driving speeds and make walking safer and more desirable. STAFF RECOMMENDATION: Staff is recommending that the City Council review and provide direction on whether City Staff and RVTD should proceed with the implementation of the proposed circulator route. RECOMMENDED MOTION: I move to direct staff as follows…. ATTACHMENTS: 1. Route 43 with Zoning 10.B Packet Pg. 41 Sources: Esri, HERE, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community UGB URA Database- Zoning BCG = Bear Creek Greenway C-2 (M) = Commercial - Medical District C-4 = Tourist and Office C-5 = Thoroughfare Commercial CN = Neighborhood Commercial Civic ETOD Civic* EC = Employment Commercial (TOD) GC = General Commercial (TOD) HMR = High Mix Residential/Commercial (TOD) LMR = Low Mix Residential (TOD) ETOD LMR* M-1 = Industrial M-2 = Industrial General MMR = Medium Mix Residential (TOD) ETOD MMR* OS = Open Space/ Parks R-3 = Multiple Family Residential R-2 = Two-Family Residential R-1-6 = SF Residential - 6,000 R-1-8 = SF Residential - 8,000 R-1-10 = SF Residential -10,000 R-L = Low Density Residential Route 43 0 0.3 0.60.15 Miles 10.B.a Packet Pg. 42 Attachment: Route 43 with Zoning (1263 : RVTD - New City Circulator)